SETH WORUBA AND DIANA GUBAG WEDDING COMMITTEE MINUTES OF 1ST MEETING VENUE: Ela Beach Hotel DATE: 25-‐04-‐2011 TIME: 13:25 PM Committee Members Present: Phone 1. Elder Richard Maru: Chairman 324 7511 2. Pr. Kadasa Damaro 76485784 3. Assoc. Pr.Fred Malawae 71122612/3411668 4. Bathsheba Maru 72612590 5. Theresa Wainas 72404144 6. Michelle Sambua 72064841 7. Mere Maniha 71717629 8. Miriam Lagani 76148887/72818159 9. Owen Murray 76238000 10. Russell Woruba 76391297/3413211 11. Diana Gubag (Bride) 72225336 12. Seth Woruba (Groom) A. Welcome to Committee members by the Chairman B. Opening Prayer by Senior Pastor Kadasa Damaro C. Opening remarks and Updates by Chairman i. The sanctity of marriage from Creation and the Church’s stance on conducting marriages in present days. Even though the parties concerned not at ideal, provision should be made to glorify God and be a joyous occasion for the immediate family, church family and seek God’s blessings for the new couple. ii. This meeting gives the Committee the comfort to proceed with the agenda to present to Church Board and Business in the pursuing days so the blessings from Church is with the whole preparation. iii. Chairman and Groom have meet with the wedding celebrant, Pr.Aaron Lopa who has confirmed his participation in the ceremony. He has long standing relationship with the Groom’s family and Korobosea church. iv. Pr.Lopa will conduct marriage counseling at PAU on the week leading up to the Wedding. Wedding Date: 26th June, 2011. Action Items: 1. Seth and Diana to give their Birth Certificates to the Chairman at earliest so he can pass onto the celebrant. D. Wedding Venue: Korobosea Church Hall i. Past wedding experience has shown that wedding location and reception proximity has caused a lot of strain, frustration and anti-‐climax on the whole ceremony. Hours need to be cut down, especially in logistics. ii. Bride and Groom are expecting 80 invited guests each, approximating around 200, let alone the church family, which may blow up the turnout. iii. Decorations, sitting arrangements and food arrangements can be determined and managed to suit the venue selected. iv. Due the kitchen being adjacent to the church hall, it is very convenient and less costly as guests and families can leave food as they enter the wedding hall. v. Concern for space is an issue that needs to be managed, as long as groom and bride are comfortable that those close of them are there to witness. vi. Senior Pastor highlighted the Church’s full support to provide the venue and other needed assistance on the occasion. vii. The venue is crucial – at least still near the church. By not taking it away from the church and the significance of God’s blessing and making God the center of the new home. viii. Family representatives were happy with the church building venue, as it was a bonus and the emphasis on God being the center of the marriage. Matters relating to traditional exchange like pig, would not to be allowed in church building, let alone the ceremony. ix. Concern for weather – can create something in place, like tents over the lawn. Decision: Venue agreed to be the Korobosea Church Hall. Action: Senior Pastor to bring to Board to allow use of Church Hall for wedding and other church support. E. Sub-‐Committees and Chairpersons
i. ii. iii. iv. v. vi. vii.
Pastoral Committee – Senior Pastor, Assoc.Pastor and Celebrant Spiritual aspects for the wedding, Rehearsal arrangements, Counseling Reception – Mere Maniha Decoration – Miriam Lagani Logistics – Owen Murray Photography/AV – Felix Koddy Invitation Cards – Felix Koddy Clothing and Tailoring Ladies: Theresa Wainas to assist Bride and bridal party Men: Owen Murray to assist Groom and party. Individuals are to take ownership of the arrangements and update Committee. Men tailoring have been arranged. Since groom will be in Melbourne, arrangement for clothing to be in place before he leaves.
Budget i. Each sub-‐committee is given 1 week to plan and return with a special working plan and budget. ii. Submit budget in next meeting. ii. Committee needs to know if there is any special part that families may request to take charge of. The Committee does not want to seen as letting the church take precedence from the family. iii. All parties have to be honest and have cards on table and comfortable with our dealings. This is to avoid last minute issues. iii. Family representative assures Committee that families are really loving and supportive. Will meet this week to come up with plans and report back. G. Event Considerations i. Master of Ceremony – Elder Rore Rikis A stand-‐by has been considered as well. ii. Special Music is a very vital part in building up the atmosphere so consultation with the Pastoral committee. Grooms requests for music to be controlled. H. Closing Remarks Committee to realize the importance of honoring God and for the couple to treasure the wedding, making it a memorable and joyous occasion. Pray for the planning and sub-‐committees, weather and ceremony. Next Meeting: Thursday 5th May, 2011. Closing Prayer: Associate Pastor Fred Malawae.