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student handbook 2013/14

PUC Preparatory School is a Seventh-day Adventist Christian learning community called to meet the needs of all students through quality activities that encourage learning, leadership, and service in preparation for college, for life, for heaven.

about prep






contact information

student learner outcomes



for college


for life


for heaven


admission policy statement of rights


academic probation


cheating & plagiarism






transfer students


college early program


early graduation


personal technology policy


attendance policy


excused absences


unexcused absences


pre-arranged absences




attendance qualifications for leadership



student life financial information

academic information




diploma & graduation requirements


scholastic credit


class load


class standing


adding/dropping a class


grade point average


progress reports


semester grades


incomplete marks


grade change


making up a failing grade


academic support


student image & dress policy




• Verbal harassment • Physical harassment • Visual harassment • Sexual harassment place of residence

14 14 14 14 14

vehicle registration


student employment


work experience program




consent to search






safety drills


care of property






banquets/activity guests


displays of affection


halls, corridors and classrooms




eating & drinking




clubs & organizations


qualifications for office


student association


Student Board of Trustees Representative


school publications


interscholastic sports


student leaders


discipline policy


guidance action plan


unacceptable conduct


possession of weapons






• Procedure • Procedures for Hearing: • Definitions substance abuse policy

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• • • • • • • • • • • •

Philosophy Recognition Definitions Policy for use/possession Self-Referral Procedure for Self-referred Student Suspected Possession/Use Procedure for Suspicion Trafficking Treatment Family Refusal Drug Testing

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about prep history Prep is a Seventh-day Adventist Christian high school with a long tradition of educational excellence. Established as a demonstration school, Prep serves as an on-campus laboratory for the Education Department at Pacific Union College. Located in the northern end of the Napa valley, the rural physical location is ideal, with cultural and urban influences within a short driving distance. A majority of Prep’s students come from the surrounding communities of Angwin, St. Helena, Calistoga, Napa and Middletown. The school began in 1888 as a part of Pacific Union College, then called Healdsburg college. Mrs. Ellen G. White, a founder of the Seventh-day Adventist Church, helped to choose the current spot for PUC in this basin at the top of Howell Mountain. In 1935 the Preparatory School administration was separated from the college administration, and the first class under this new administration graduated in 1936. Since then, more than 3,000 students have received diplomas.

accreditation PUC Prep School has been accredited by the Board of Regents of the General Conference of Seventh-day Adventists since 1930, and has been a member of, and accredited by, the Western Association of Schools and Colleges since 1965. During the 2010-2011 school year Prep received a three-year accreditation term with a WASC visit successfully completed in the spring of 2011.

contact information

Pacific Union College

Peter Fackenthall

Megan Milholland-Brooks

John Duncan (PUC)

Preparatory School




One Angwin Ave.

(707) 965-7273

(707) 965-6759

(707) 965-6632

Angwin, CA 94508

Stephanie Bothwell

Joy Fackenthall

Karin Strom




(707) 965-6792

(707) 965-7272

(707) 965-6756

Betty McGraw

Michael Buller

Heather Denton

Business Manager



(707) 965-7360

(707) 965-6768

(707) 965-6757

(707) 965-7272 office (707) 965-6689 fax


Student Handbook 2013/14

student learner outcomes

for college ‣

Possess an enthusiasm for learning.

Acquire the skills for critical thinking, decision-making and problem solving.

Communicate effectively in written, spoken, and visual media

for life ‣

Accept the responsibility for effective citizenship.

Make choices that create balance in physical, mental and spiritual well-being.

Explore and understand their talents and gifts.

Demonstrate skill and sensitivity in interpersonal relationships.

Develop an appreciation of the arts.

for heaven ‣

Make informed and ethical life choices based on Biblical principles.

Experience an ongoing, developing relationship with God that fosters love for others.

admission policy Pacific Union College Preparatory School offers grades 9-12 and is operated by the Seventh-day Adventist Church. The education provided is in harmony with Seventh-day Adventist standards and ideals, identifying God as the source of values and truth. While no religious test is required of any student entering Prep, it is expected that all who apply for admission will respect, honor and support the religious principles on which the school is founded. Prep admits students of any race, color, national or ethnic origin or those with physical limitations to all the rights, privileges, programs and activities generally accorded or made available to students at the school. There will be no discrimination in the administration of educational policies, scholarship, work, extracurricular activities, or other school-administered programs. Students of other faiths are also welcome and are expected to respect, honor and support the religious principles on which the school is founded. See student Statement of Rights on the following page.

Student Handbook 2013/14


statement of rights PUC Prep students have the right to ‣

Attend school in a safe, Christian environment where all are encouraged to think and learn in a way that challenges them to a higher standard,

Ask for and receive academic support,

Ask for and receive individual access to any Prep teacher,

Receive grades from any teacher within 48 hors of request,

Access the petition and appeal processes,

Learn unimpeded by disruptions in the classroom, and

Attend classes without harassment of any sort

financial information In commitment to Prep’s Vision and Values Statement and to ensure the financial viability of our institution, Prep utilizes the following tuition payment schedule and collection policy. Tuition charges are divided into 10 payments, starting with August. On the first day of the month Prep mails out a monthly statement to help keep students accounts current. Tuition payments and other charges on the statement are due by the 15th of each month. A $25 monthly finance charge will apply on past due accounts. If the bill is not paid within 60 days of the due date, or a plan for complete payment has not been approved by the finance committee, a student will be asked to withdraw. Please call the business office at 965-7360 for further details. The account is to be paid in full ‣

At the end of the school year (May) or at the time of withdrawal of the student, and before final grade reports are released

Before registration is completed for another school year, and/or

Before seniors can participate in graduation and receive diplomas. No repayment plans will be accepted at that point

Before any major trip. (Senior class trip, music/history trip, etc.)

The account is to be paid in full, or have an approved repayment plan, before semester final exams can be taken. An examination pass will be issued to students. Students without an examination pass are not permitted to take semester finals. There are limited work opportunities at Prep for students. See the accountant for details. Please help Prep remain academically sounds, financially healthy and a strong positive, vibrant force in the community by keeping these policies in mind and staying current on your account.


Student Handbook 2013/14

academic information diploma & graduation requirements A diploma is issued to those who ‣

Attend Prep for at least the entire final semester of their senior year.

Present evidence of eighth grade completion or equivalence per NAD code.

Have a satisfactory conduct and attendance record.

Pass a proficiency exam in reading, writing and mathematics at the ninth grade level or above.

Complete a minimum of 250 semester periods of class work in specific subject areas.

There are two diplomas offered by PUC Prep: standard and advanced. Both are college preparatory. Here is an abbreviated table of PUC Prep graduation requirements, for both the college preparatory and advanced diploma, compared with college entrance requirements. Because each college may have different requirements, a bulletin should be obtained from the college where attendance is planned. Students are encouraged to discuss their goals and academic plans with the registrar before registration.

scholastic credit Scholastic credit is determined by the number of minutes spent in class. A class meeting a minimum of 200 minutes per week for one semester (18 weeks) receives five semester periods of credit, and 10 semester periods of credit for two semesters (36 weeks). Laboratory classes meet a minimum of 240 minutes per week. Academic credit may also be earned based on competency, as demonstrated by standardized testing, in certain classes.

class load Full-time students are required to carry at least 15 semester periods of academic class work each semester (three full credit classes).

class standing Students achieve specific class standing based on the following criteria ‣

Freshman: completed 8th grade.

Sophomore: completed one year of high school with a minimum of 50 semester period credits.

Junior: completed two years of high school with a minimum of 110 semester period credits.

Senior: completed three years of high school with a minimum of 170 semester periods credit.

Student Handbook 2013/14


adding/dropping a class The last day to enter a class without faculty approval is two weeks after the beginning of the quarter. The last day to drop a class without its being recorded on the permanent record is four weeks after the beginning of the semester. Classes dropped after the fourth week are recorded with a grade of WP (withdrew passing) or WF (withdrew failing). The registrar must approve all class changes before the change is made. Procedure for adding or dropping a class is ‣

Obtain Add/Drop from the registrar.

Discuss the change with a parent/guardian and obtain their signature on the Add/Drop form.

Discuss the change with any teacher affected by the change and obtain the teacher’s signature on the Add/Drop form.

Take the completed form to the registrar. The student name will remain on the attendance list until the Add/Drop form has been returned to the registrar.

grade point average The grade point average is calculated by multiplying honor points (A=4, B=3, C=2, D=1) by the number of semester credits attempted and then dividing that figure by the total number of semester credits earned. grade A AB+ B BC+ C CD+ D DF

honor points 4.0 3.7 3.3 3.0 2.7 2.3 2.0 1.7 1.3 1.0 0.7 0

standing Excellent

Above Average

Average Below Average Failure

progress reports Progress reports with grades are e-mailed to parents/guardians four times each semester, and reports are mailed to parents/guardians without e-mail. Progress reports are sent midway and at the end of each nine week period for all students.

semester grades Semester grades are issued at the close of each semester. These are final grades, recorded on the permanent transcript.


Student Handbook 2013/14

incomplete marks Students may be assigned an incomplete (I)grade only when the student has suffered a long-term illness or other emergency and has not had sufficient time to complete the course work. The student must complete their work within a month of the end of the grading period in which they received their incomplete. The incomplete (I) will be recorded with the grade the student has earned at the end of the grading term, for example, IC- if the student had earned a C-. If the work is not completed by the dates above, the “I” will be dropped, and the grade will change from an “I” to the grade recorded with the incomplete. Once the student has completed the work, the following procedure should be followed to change the grade: ‣

The student should obtain a Grade Change Form from the registrar.

The teacher will complete and sign the form and return it to the registrar.

grade change A student who feels his or her grade needs to be reevaluated or changed should contact the registrar.

making up a failing grade Required courses for which a student fails to earn a passing grade must be repeated. If taken at Prep the passing grade will replace the failing grade. If not available in the current schedule, a course may be taken from a school approved by the Academic Standards Committee. In this case both course grades will be recorded. See Distance Learning section of this bulletin for enrollment information.

academic support Prep offers academic support through pacific Union College and the Teaching and Learning Center (TLC), as well as Prep teachers. Pacific Union College TLC department will provide a screening service free of charge for those students at risk academically. Any determined evaluation, testing or assessment costs will be covered by parents. The steps for student help are ‣

A student who is struggling academically is encouraged to contact the teacher for more help.

If parents or students recognize that academic needs are not being met they should contact the teachers, registrar and administration to discuss TLC options.

Grade reports are available by clicking the ParentsWeb link on Each parent and student should check that valuable source frequently.

Pacific Union College TLC steps for student help are ‣

TLC will screen students for possible learning disabilities including ADHD.

TLC will refer for evaluation if needed. TLC will recommend professional licensed evaluators.

After testing TLC will make recommendations for academic accommodations to students, parents, and Prep teachers.

Student Handbook 2013/14


academic probation A student is placed on academic probation when the student earns below a 2.0 GPA in any semester or earns a D or F in any quarter. Both student and parent will receive a letter of concern any semester the grade point average drops below 2.3, or any quarter in which the student earns a D or F, with suggestions for parental and academic support. If the GPA drops below 2.0, student and parents are notified by letter that the student is on probation and should seek additional help from teachers and tutors. Parents are encouraged to make contact with instructors. Varsity athletic participation requires a 2.3 GPA. A student who earns less than a 2.00 GPA for a second consecutive semester or earns a D or F in a subsequent quarter will be required to meet with his/her parents and the Academic Committee. An individual educational plan will be prepared by this group to address needed support and requirements necessary for the student to achieve success at PUC Prep. Students will be recommended to attend the Pacific Union College TLC Department for testing. A student on academic probation will have regular meetings with an advisor to ensure continued support and success. A student who fails to maintain a 2.00 GPA while under the individual educational plan may be asked to attend an educational institution more suited to the student’s academic needs.

cheating & plagiarism Cheating is not tolerated at Prep. Students who choose to cheat may expect a variety of consequences, including— but not limited to—loss of grade, loss of class office or loss of ability to participate in extracurricular activities. Consequences will be at the discretion of the teacher involved, and will be discussed with the student and parents. Failing to properly give credit for works created by someone else is plagiarism. Using files or parts of a file found on the Internet or elsewhere without giving credit is plagiarism. Consequences will apply as listed above. Prep utilizes the services of to encourage and validate original work.Distance Learning Approval for correspondence courses to apply toward high school graduation must be secured in advance through petition to the Academic Committee. The registrar will administer examinations. Please see the registrar for a list of correspondence programs/schools that have been approved by the Pacific Union.

textbooks Textbook rental fees are included in the tuition. Textbooks are the responsibility of the student during the school year, and are to be returned to the library at the end of the school year, free of marks or damage. Charges will be assessed based upon damage to books / non-return of textbooks, and replacement cost.


Student Handbook 2013/14

transcripts Transcripts may be requested from the registrar. One transcript will be issued after the student terminates enrollment at Prep; thereafter the charge will be $5.00 per transcript. An official Transcript Request Form must be submitted. It is available from the registrar, or online at

transfer students Students transferring from another school need to meet with the registrar to plan their academic program before enrolling. Seniors cannot transfer to Prep after the beginning of the second semester. Parent-Teacher Conferences At the end of first and third quarters one afternoon-evening is available for scheduled 15-minute appointments with individual teachers. Call / email the school office to arrange appointment times. Conferences are available at any other time by contacting the teacher.

college early program Qualifying junior and senior students attending Prep may enroll in one class per quarter at Pacific Union College. There will be no cost for qualifying students. The following are requirements for the College Early program. ‣

Apply to PUC using the College Early form, available in the Prep office.

Have a 3.00 cumulative GPA

Have no current D’s, F’s or incomplete marks from previous grading period, including mid terms.

Be a student in good standing at Prep with no attendance or disciplinary issues.

Student Handbook 2013/14


early graduation There are a variety of choices available to the student who wants a more challenging academic program. One is to participate in the PUC College-Early or Advanced Placement program. Another is to accelerate high school into a shorter period of time. Completion of four years of high school classes is expected. Summer school and class overloads are regarded as enrichment rather than acceleration. Those wishing to complete high school in less than four years must meet the following requirements: ‣

The student has achieved a composite score at the 85th percentile or above on the Pacific Union Conference adopted standardized achievement test.

A cumulative GPA of 3.5 or above, and continues to maintain the grade-point average following approval as a candidate for early graduation.

Student must demonstrate initiative, maturity, and responsibility.

The student is to meet the graduation requirements listed in the Student Handbook.

Minimum ACT score of 28 or SAT score of 1100.

Transfer students must be enrolled at Prep for one full semester before a request for acceleration will be considered.

Transfer to a new class will affect Class Offices held in the former class.

Procedure ‣

A written request, fully explaining the purpose/reason for accelerating must be signed by the parent and student, and should be submitted to the Academic Committee by the end of the sophomore year.

The student must have a projected curriculum in writing, approved by the Academic Committee.

After the request for acceleration has been granted, the student will be considered a member of the class with whom he/she will be graduating.

personal technology policy Prep students are expected to respect the learning environment by using personal electronic technology appropriately. These guidelines apply, but are not limited to the following. ‣

Personal music listening device use in classrooms will be allowed only for educational purposes at the specific permission of the instructor.

Personal music listening device use is allowed with head-phones at lunch and after school hours while outside the school building.

Laptop computer use is restricted to classrooms with teacher supervision.

Digital communication device usage is not permitted during the school day with the exception of the lunch period.

Any student out of compliance with this policy will have their device confiscated and returned at the end of the day, after communication with administration from the parents/guardian. There will be a $25.00 fine upon the third and each subsequent confiscation.


Student Handbook 2013/14

attendance policy A student who misses more than 10% of a particular class time -for whatever reason (tardies, prearranged excused or unexcused absences) - will be referred to the Academic Committee to determine action necessary for successful continuation in the class. Three tardies count as one absence. A student who misses more than 20% may be un-enrolled in the class. In extraordinary circumstances, the student may appeal the Academic Committee for reinstatement. Individual teachers may have further attendance requirements which are published in each course syllabus.

excused absences There are times when an absence is beyond the control of students and parents. It is our desire that appointments be scheduled at a time that doesn’t interfere with learning. However, this is not always possible. Parents needing to excuse a student for one of the reasons listed below should call the school attendance hotline. Parents may also call the school secretary with excused absences. To access the “hotline” call the school telephone number (965-7272) and go to option #1. A parent calling the attendance hotline will be invited to leave his/her name, the student’s name, the class/classes being excused, and the reason for the absence. Students may be allowed to make up assignments/tests for any excused absence. The following are examples of excused absences: ‣

Illness or injury (more than five consecutive days requires a note from a doctor)

Medical or dental appointments

Court appearances

Funeral attendance

College visitations

Medical quarantine

DMV behind the wheel test (one time only)

School sponsored activities

See Unexcused Absences on the next page.

Student Handbook 2013/14


unexcused absences It is to the student’s advantage that shopping trips, family vacations, second takes of driver’s tests, haircuts, etc., be scheduled outside of school hours. An unexcused absence negates the privilege of making up missed schoolwork. The following guidelines apply to “unexcused” absences only: ‣

Absences are tallied per class over on a semester basis.

Upon the first unexcused absence, parents and student will be notified by letter or phone call.

Upon the second unexcused absence, the teacher will meet with the student to address the problem; administration will send notification to parents, along with a copy of the attendance policy.

Upon the third unexcused absence, administration, student, and parents will meet in an effort to solve the problem.

Upon the fourth unexcused absence, the student will lose any SA or class leadership offices and sports team membership. The student will be asked to post a $25.00 readmission fee. If the student does not get any more absences for the remainder of the semester, the $25.0 fee will be returned. Every absence beyond the fourth will result in another $25.00 fee. Students will not be able to attend class without paying the $25.00.

pre-arranged absences Because Prep supports the value of families and family time, we understand that family time sometimes must take precedence over school schedules. The Pre-Arranged Absence procedure may be used to allow students to make up otherwise unexcused class work. Students must submit a completed Pre-Arranged Absence form to the Administration. If the form is not turned in at least seven days before departure the absence will be unexcused. The request will be granted or denied at the discretion of the Administration. The Arranged Absence procedure is as follows: ‣

Obtain a Pre Arranged Absence form from the front office.

Take it to the teachers of the classes to be missed to fill in the appropriate spaces.

Discuss with parents the ramifications of the absence, as listed on the Pre Arranged Absence Form, and obtain parents’ signature.

Submit the form to the Administration for final approval at least seven school days before planned departure.


Student Handbook 2013/14

tardies With the goal of supporting student success the following guidelines will be followed: ‣

Tardies will be accumulated and tallied per semester. Study Hall, Chapel, and Assemblies are treated as class periods and attendance is taken.


Upon the third tardy, the administrator will meet with the student to address the problem, and will notify parents.


Upon the fifth tardy, the administration, the student, and parent will meet in an effort to solve the problem. The student will be asked to post a $25.00 fee. If the student does not get any more tardies for the remainder of the semester, the $25.00 fee is returned. Every tardy beyond the fifth will result in an additional non-refundable $25.00 fee. Students will not be able to attend classes without paying the $25.00.

attendance qualifications for leadership Class or Student Association office is based in part on good attendance. Tardies and absences are counted cumulatively for this purpose, rather than by class, and ten or more unexcused absences or ten tardies per quarter will disqualify a student from participation in student leadership roles for the following semester.

student life Prep students have the right to expect to be given opportunities to demonstrate skill and sensitivity in interpersonal relationships. This means they have the responsibility to treat each other, faculty, staff, and visitors with respect and courtesy at all times, as they expect to be treated. Prep students can also expect to have an environment that encourages making informed and ethical life choices based on Biblical principles. They respectfully work for change and conduct themselves, in class and out, in a way that reflects respect and support of each other and our school standards. Section continued on following page.

Student Handbook 2013/14


student image & dress policy General Logos, pictures, and/or writing should support the Christian lifestyle espoused at Prep. Ripped, ragged, frayed, or torn clothing is inappropriate. Shirts Collared Polo and Oxford style shirts are required. Shirts should be modest and cover the midriff, cleavage, and under garments at all times. Oxford shirts are to be buttoned appropriately. No sleeveless shirts. Pants Pants should be size and style appropriate to the gender of the person wearing them, and cover the undergarments at all times. Athletic pants, sweats, pajama pants and leggings worn as pants are not acceptable. Shorts Shorts may be worn and are to have an inseam extending to within 3� of the knee. Athletic shorts are not to be worn during the school day outside of Physical Education class and varsity practice. Skirts/Dresses Skirts/dresses should have a length that reaches to within 2� of the knee even when worn with leggings. No sleeveless dresses. Dress tops are to be collared. Jewelry With the exception of medical alert items, none is allowed. Hairstyles Hairstyles should be modest and kept neat and clean. Extreme hairstyles are unacceptable. Shoes Enclosed shoes are to be worn at all times. Shoe laces are to be tied. Hats Hats and head covering are not to be worn in the school building. Cosmetics Makeup (including hair color) must be natural-looking and appropriate. Sunglasses Sunglasses are not to be worn inside the school building. On Campus Students who are on campus before and after class hours must adhere to policy.


Student Handbook 2013/14

harassment Pacific Union College Preparatory School is committed to providing a loving, caring school environment free from harassment for all students/individuals. Incidents of harassment should be reported in accordance with the following procedures so that school authorities might take appropriate action. Those who harass others are subject to discipline up to, and including, dismissal. Harassment occurs when an individual is subjected to treatment or a school environment that is hostile, degrading or intimidating. Harassment can occur any time during school or during school-related activities. It includes, but is not limited to, any or all of the following: Verbal harassment Derogatory comments, jokes, threatening words spoken to another person. ‣

Physical harassment Unwanted physical touching, contact, assault, deliberate impeding or blocking movements, or any intimidating interference with normal work or movement.


Visual harassment Derogatory, demeaning or inflammatory posters, cartoons, written words, drawings, gestures.


Sexual harassment Unwelcome sexual advances, requests for sexual behaviors, and other spoken, written, or physical behavior. It includes, but is not limited to, offensive pictures, graffiti, jokes and gestures.

A charge of harassment shall not, in and of itself, create the presumption of wrongdoing. Students found to have filed false or frivolous charges will also be subject to disciplinary action, up to and including dismissal. Reporting Procedure Students who have experienced sexual harassment shall tell the individual causing the harassment that his/her conduct is offensive and must stop. The student shall then report the incident to school authorities as soon as possible. The student alleging harassment will be asked to complete a formal, written complaint. If the harassment is between students, the student shall report the incident to a staff member. If the harassment comes from an adult, the student shall report directly to the administration or another responsible adult.

place of residence Community students are expected to live with their parents or a designated guardian. As a day academy, Prep has no dormitories, and PUC dorms are not available to Prep students. A student may make arrangements to live with a close relative or in a school approved home. Permission must be obtained from the administration, and guardianship authorization must be filed with the registrar. The school must be notified of any changes made during the school year.

Student Handbook 2013/14


vehicle registration Students must abide by all of the provisions of the California Motor Vehicle Code. All vehicles must be currently registered and all operators must possess a valid driver's license and meet California State insurance requirements. The school does not assume responsibility for loss or damage. Each vehicle must be registered at PUC with Public Safety, and display a parking sticker. Proof of insurance, and the vehicle VIN number, will be required at time of registration. All student vehicles must be parked in assigned Prep parking areas only and be driven only by the owner/driver. School permission will not be granted for a student to leave campus in a borrowed vehicle. For complete regulations dealing with vehicle registration see Prep students will be held accountable for the regulations posted on this web site. Please note that Prep students are not allowed to use their vehicles during the school day except at lunch. Any student out of compliance with this regulation will be given an incident report as described in the Prep Discipline Policy.

student employment Work opportunities are available for Prep students on a limited basis. Students who are employed are expected to be dependable, responsible, and punctual. A basic philosophy of Prep is that dignified labor is an integral part of Christian education. If a student desires to obtain employment at Prep, an application for work must be submitted at registration each year. No student may work without a Social Security number. The State of California requires all persons under the age of 18 to secure a work permit to perform any labor for anyone other than the individual's parents or himself. Work permits may be secured from the office, and are filed with the accountant. Students must be at least 14 years old to qualify for a work permit.

work experience program Students must work a minimum of 100 hours during their enrollment at Prep to fulfill the Work Experience Education Program graduation requirement. To earn academic credit for work, each student must: ‣

Have a job, either at Prep or elsewhere, and work at least 100 clock hours.


Have a work permit if under age 18.


Register with the WEEP Program Administrator.

Five semester period credits for work experience will be applied to your transcript on a pass/fail basis. Students may earn up to ten additional semester periods of elective credit for work experience for an additional 200 clock hours. The Academic Standards Committee must approve any exceptions.


Student Handbook 2013/14

lockers At the time of registration each student is assigned one locker in McKibbin Hall. Students are urged to keep their lockers locked at all times. The school assumes no responsibility for damage to or loss of personal property left on the school premises. It is not wise to store money or items of great value in student lockers. All changes in locker assignments must be made through and by permission of the school secretary. Defacing of lockers may result in a fine. Displays in lockers should be consistent with a Christian lifestyle.

consent to search In keeping with our statement of Student Rights regarding a safe environment, the school administration (and their agents) has the right and responsibility, in the presence of an adult witness, to conduct, and the student must submit to, a search of his/her person, automobile, backpack, and/or locker at any time of the day or night. Students are required to cooperate with this process. A search can be held with or without a warrant, warrant of arrest or reasonable cause. A search of a student’s person would occur only in rare cases with appropriate same sex supervision and with reasonable suspicion. Parents will be notified of any search.

medication School personnel are not permitted to give a student any medication. This includes what are normally considered non-prescription drugs such as aspirin.

accidents Students are covered by Christian Educator’s Insurance Trust (Health Special Risk, Inc., HSR Plaza II, 4100 Medical Parkway, Carrollton, Texas 75007) while: ‣

On school property

Traveling directly and uninterruptedly between school and home within one hour before school begins and one hour after school is dismissed for the student. Coverage is extended for any additional time required when traveling in school-furnished transportation.

Engaged in an activity sponsored exclusively by the school, including travel to and from such activity in a vehicle authorized by the school.

The premium is included in the tuition, and brochures indicating coverage will be distributed at the beginning of the school year. It is the student's responsibility to promptly report any injury to the school office.

safety drills Adequate safety measures—including exits, fire protection and warning devices—are provided throughout the school campus. Detailed instructions regarding what to do and where to go in case of fire/emergency or fire/ emergency drills are located in each classroom and are announced at the beginning of each school year. Complete cooperation in any fire or earthquake drill is required of each student.

Student Handbook 2013/14


care of property Each student is expected to respect the property rights of the school and every member of the student body. The student will pay for or replace all property that has been damaged or destroyed. A minimum charge of $100.00 will be made for tampering with locks, school property, student lockers, defacing desks, chairs or tables, unauthorized possession of library materials or keys to school locks. Students will also be given an incident report as described in the Discipline Policy.

campus Students may leave campus during the lunch period with parental permission. Decisions regarding the use of motor vehicles during the lunch period are the responsibility of the parent and student. Please note that Prep does not provide any off campus supervision. The school cannot assume responsibility for students who are playing on campus unless their activity is under the direct supervision of a staff member.

visitors All visitors must sign in at the school office. If parents wish to visit the school, it is requested that they make prior arrangements with individual teachers and the school office. Occasionally a student may wish to have a friend attend class on a specific day. Arrangements for such visits must be coordinated through the office at least one day prior to the visit. Non-parent visitors must have sufficient reason for visiting, such as considering possible enrollment. While visitors are at PUC Prep they must remain with their hosts, adhere to the school dress code, and follow school policies. Visitors are not allowed to loiter around the school campus or enter any classroom without permission from the administration.

banquets/activity guests Prep students must follow this procedure for inviting non-Prep students to banquets: ‣

Obtain a Prep Activity Guest Form from the SA sponsor.

Have the guest sign the form, indicating their acceptance of Prep’s dress and conduct standards for the occasion.

Return the completed form, with the fee for banquet guest participation, to the SA Sponsor no later than three days prior to the event.

displays of affection The social relationships of students here at Prep should manifest good taste and respect for others. Hand holding, kissing and other forms of physical display of affection should not occur at school or school activities.


Student Handbook 2013/14

halls, corridors and classrooms Classroom areas should be quiet while classes are in session. Halls are to be kept free of traffic during class periods. Students should not ask to go to their locker during class time. The time to use the locker is between classes. Halls and classrooms are to be kept clean. Students are expected to put their garbage and papers in the containers provided. Keep all backpacks and textbooks in lockers. No food or drink is allowed in the hallways at any time. Food or drink in the classroom is allowed at teacher discretion.

transportation All students participating in off-campus school functions are expected to use the approved transportation to and from the activity. No student will be allowed to ride as a passenger in a student-driven vehicle for school sponsored activities. Failure to abide by the policy will bar the student from the function to be attended. Bicycles are to be placed in the racks provided and not to be brought into the school building. A lock is recommended for each bicycle, as Prep is not liable for any loss or damage. Students will be given written incident reports for driving infractions.

eating & drinking Eating or drinking is limited to the lunch room or outside the school building. Students have the following options for lunch: the College Dining Commons, off-campus, or bring their own. Students who stay on campus must be in supervised areas only. Supervised areas are McKibbin Hall lunch room and the area immediately in front of the Prep building.

telephone Telephone messages for students will be posted in the administration office. Only in extreme emergencies will a student be called from a class or interrupted to deliver a message during class time. Public telephone A telephone is located in the school office for local calls. Please respect the rights of all students and limit calls to three minutes.

Student Handbook 2013/14


clubs & organizations Prep sponsors a number of organizations designed to promote leadership and develop physical, mental, social and spiritual skills. Various clubs are available to the students. Activity clubs are formed as interest is indicated and upon approval of the faculty. It is required that each organization be sponsored by at least one faculty member. No meeting is official and no action taken is binding if the sponsor is not present. All organization members and officers should work closely with the sponsor to coordinate activities. All clubs are conducted within the framework of Prep standards and regulations. The treasurer of each organization, in co-operation with the sponsors and the school accountant, keeps written accounts of all funds of that organization. All cash must be receipted by the treasurer and duplicate receipts filed with the school accountant. The sponsor must sign requests for the release of funds before a check is issued.

qualifications for office Any student who desires to hold class, club or Student Association office must meet the following qualifications: ‣

Under normal circumstances no student will hold more than one major office (SA president, yearbook editor, class presidents) at any given time.

Students must have been in attendance at Prep for the entire semester prior to holding a major office.

More than ten unexcused absences or ten unexcused tardies in any one class during the previous and current quarter will disqualify the student.

Students must have neither a suspension nor be on probationary status during the previous and current semester.

Incomplete or F grades for the previous quarter disqualify the student from holding office.

Grade point average qualifications are as follows: -

3.0 - SA President


2.5 - SA Social Vice, all class presidents


2.3 - Varsity participation, all other offices

Students may be removed from their position if scholastic; citizenship or attendance problems arise during their term.

student association Each enrolled student is a member of the Student Association, organized to foster social, intellectual and spiritual activities and promote school spirit. Officers are elected each semester.

Student Board of Trustees Representative The Executive Vice-president of the Student Association serves as the student representative and as a non-voting member at all Board of Trustees meetings.


Student Handbook 2013/14

school publications The school yearbook, the Window Tree, published at the end of the school year, is a pictorial record of the events of the year. A sponsor appointed student editor, working with a staff of students and sponsor, produces it.

interscholastic sports The minimum qualifying criteria for varsity sports are based on the previous quarter or semester. Qualifying students will have: ‣

Minimum 2.3 GPA

No F or I grades.

Satisfactory attendance (Satisfactory attendance means no more than four unexcused absences or six tardies to any one class in each semester.)

Satisfactory citizenship. See Discipline Policy.

A fee per sport will be charged to cover the expenses of the athletic program.

student leaders Students who are elected/appointed to a position in the Student Association, class or yearbook will be required to maintain a minimum grade point average as indicated above. They will also be expected to be a role model for their classmates, abiding by the spirit and letter of school policies. Students who fail to meet this responsibility may be relieved of their office.

Student Handbook 2013/14


discipline policy Rationale Attendance at PUC Prep is a privilege and is conditioned on acceptance and conformance to the rules of the school. The faculty and staff of PUC Preparatory School seek to inspire students to be committed to a Christian lifestyle and to lead students to interact lovingly in a global society. Because our school life is based on a Christian philosophy which includes cooperation, respect for others and making wise personal choices, we expect every student to abide by the following creed: ‣

As a PUC Prep student I choose to:

Be responsible for my choices.

Act in a manner that provides safety for others.

Do all I can to foster an atmosphere of cooperation and trust.

Respect others, their property, and myself.

Learn and help foster learning in others. Therefore, I will be supportive of my teachers in their teaching And my classmates in their learning.

Treat others the way I would like to be treated, as modeled by Jesus Christ.

Faculty and students are encouraged to work together toward a positive resolution where differences of opinion occur. When choices that have negative results are made it detracts from the spirit of cooperation and trust and further action will be taken.

guidance action plan Every effort will be made to resolve differences and conflicts in a manner consistent with Christian principles using Choice Theory. The process to achieve resolution will include the following steps: ‣

Meeting of staff member and student.

Meeting of staff member, administration, student and parent/guardian.

Meeting of Administrative Council, student, and parent/guardian.

What Happens When? The basis of all minor disciplinary action is the incident report. All incident reports should be written within a 24 hours period of the incident Teachers and staff are empowered to write an incident report when they observe student behavior out of harmony with stated school policies. When administration receives an incident report from a teacher/staff the following will take place:


Administration will talk with the teacher/staff.

Administration will talk with the student.

Administration will contact parents.

Administrative Council will meet and decide on what disciplinary measures are appropriate.

Student Handbook 2013/14

unacceptable conduct When students violate basic principles of the school by engaging in certain unacceptable practices suspension or expulsion may be recommended. Administrative Council may put a student at any level of discipline deemed prudent, based on severity of incident.

possession of weapons PUC Prep prohibits any person other than authorized law enforcement or security personnel from possessing weapons, imitation firearms, or dangerous instruments of any kind in school buildings, on school grounds, or at a school-related or school-sponsored activity away from school, or while going to or coming from school. Possession of a firearm or bomb at school or any school activity will result in expulsion. To prevent potential misuse that may harm students or staff, students are prohibited from carrying tear gas or tear gas weapons such as pepper spray on campus or at school activities. Students possessing without permission or threatening others with a weapon, dangerous instrument or imitation firearm are subject to suspension and/or expulsion. Any school employee is authorized to confiscate a weapon, dangerous instrument or imitation firearm from any person on school grounds. Students are expected to promptly report the presence of weapons, injurious objects or other suspicious activity to school authorities. The identity of a student who reports such activity shall remain confidential to the extent permitted by law.

suspension Suspension is removal of a student from classes and/or school activities due to a lack of self-discipline. Suspension may be on o off campus for a variable length of time at the discretion of administration. Suspensions will not exceed ten consecutive days. The following are grounds for suspension: ‣

Major or repeated theft at school.

Possession and/or use of controlled substances including alcohol or tobacco.

Severe or repeated sexual harassment of other students.

Intentionally causing serious damage to school property or personal property.

Intentionally threatening or intimidating school personnel or students.

Intentional disregard for posted school rules and guidelines.

Intentional activities that undermine Christianity or Seventh-day Adventist beliefs.

Being disrespectful to teachers/staff.

Student Handbook 2013/14


expulsion The following actions by a student would presume expulsion: ‣

Intentionally causing serious injury to another not in self-defense.

Possession of a firearm, knife or other dangerous object not of reasonable use to the student at school or school activities.

Possession of a bomb.

Sale or distribution of a controlled substance.

Robbery (taking property from the person of another by force).

Assault or battery upon any school employee.

Brandishing a knife at another person.

The principal or Administrative Council has the right to determine that expulsion is inappropriate and not recommended based upon history and amenability to change of the student involved. The following actions may result in expulsion when the principal or Administrative Council determines a student is not willing to change his/her behavior and the student represents a threat to the safety and or welfare of other students or is a disruption to the school environment. ‣

Major or repeated theft at school.

Possession and/or use of controlled substances including alcohol or tobacco.

Severe or repeated sexual harassment of other students.

Academic non-performance.

Intentionally causing serious damage to school property or personal property.

Disrupting school activities or willfully defying authority of school personnel.

Intentionally threatening or intimidating school personnel or students.

Procedure The principal or Administrative Council makes a recommendation of expulsion to the school board. The student and parents/legal guardian will be notified of the recommendation and their right to a hearing. Parents will be given the factual basis for expulsion in writing. The school board or committee authorized by the school board makes the final determination on expulsion and conducts a hearing if requested. The student is suspended during this process. Procedures for Hearing


Student Handbook 2013/14

Procedures for Hearing: If a parent/legal guardian wishes to appeal the recommendation for dismissal the following procedures will be used: ‣

The request for a hearing should be made in writing to the principal and/or school board chairman that allows adequate time to process the appeal before the next regularly scheduled or special meeting of the board.

The hearing will be closed. Only members of the board or designated committee may attend. The parents/legal guardian and the student may be in attendance through the presentation of evidence. The student may have someone with relevant evidence speak to the committee regarding the situation. They may only be present during their presentation. After their presentation they will be asked to leave the room.

The principal or school representative will present the recommendation for dismissal and the evidence supporting the recommendation.

The student and parent/legal guardian may: -

Hear all evidence,


Ask questions of principal or board/committee members,


Present evidence. They may have another person present with them. Legal council representation is not allowed.

At the conclusion of presentation of evidence the student, parent/legal guardian will be ask to leave and the school board/designated committee will deliberate and reach a decision. The decision is final.

Definitions ‣

Suspension Removal of a student from classes and/or school activities due to a lack of self-discipline. Suspension may be on or off campus for a variable length of time at the discretion of administration.

Expulsion Removal of a student from the school program and campus for at least one semester.

By registering at PUC Preparatory School, the student and his parents or guardians agree to comply with the guidelines, rules and regulations as published by the school. All regulations adopted by the faculty and announced to the student body during the current school year have the same force as those published and remain in force throughout the year.

Student Handbook 2013/14


substance abuse policy Philosophy At PUC Prep School we seek to follow a redemptive process while we are committed to being an alcohol free/ drug-free school. Substance use is a serious problem in our world. We believe that the use of addictive, mind or mood altering substances is not in our students’ best interests and does not follow the Christian mandate of care for our bodies, and we uphold the policy of no use. Because of our love for each of our students, we are even more committed to caring for them in every way possible, and this commitment may continue beyond our perimeters upon parental request or personal friendships with our students. Recognition Problems stemming from the use of harmful substances interfere with the life, spiritual and emotional health, learning, school performance, and full development of the individual and those with whom they share their lives. There are many factors that influence students’ experimentation and use of harmful substances and it is our desire to address these factors as a deterrent to use. PUC Prep School maintains an immediate intervention policy toward the use of tobacco, alcohol, cannabis, inhalants, cocaine, depressants, hallucinogens, narcotics, and other illegal and/or mind-altering drugs. Intervention will occur for each and every known incident. PUC Prep School is willing to work with and advise each student as long as the student is willing and reasonable progress is being made toward abstinence. In accordance with PUC Prep School’s philosophy, this community is committed to providing for the well-being and development of each individual in an atmosphere that reflects God’s healing love. Health, social, and religious considerations are factors in PUC Prep School’s position that it is unacceptable for students to use unauthorized harmful substances. The school will, when necessary, refer students to appropriate agencies for assessment, treatment and aftercare. Registration will not be complete until parents sign a “Consent to Testing for Drugs” at the beginning of the school year. Parents will be notified as soon as possible when drug testing is determined to be necessary for their student. Definitions ‣

PATH Team Parents And Teachers Helping: a team of 3 teachers who assist students in getting intervention and help for drug abuse problems. These teachers will receive training from substance abuse professionals and pass it on to the staff.

Substance Abuse Counselor A professional therapist who specializes in substance abuse problems in adolescents.

Substance Abuse Any use of tobacco, alcohol, cannabis, inhalants, cocaine, depressants, hallucinogens, narcotics, and other illegal and/or mind-altering drugs.


Student Handbook 2013/14

Policy for use/possession ‣

Prescribed Medication Students who take prescribed medication at school on a regular basis must have written notification from parents and/or their physician on file in the Prep Office.

Controlled Substances A first incident occurs when a student is discovered to be or have been in possession of, under the influence of, and/or using alcohol, tobacco, cannabis, inhalants, cocaine, depressants, hallucinogens, narcotics, and designer drugs and/or other unauthorized substances on campus, during the school day, or at any PUC Prep School event. The unauthorized substance or paraphernalia will be taken away from the student, law enforcement officials may be contacted, and parents will be contacted to take the student home. If emergency services are needed, such services will be contacted and the expense will be borne by the student and/or his/her family.

Any student who is found in possession or under the influence of drugs or alcohol shall be dealt with in a manner consistent with Christian principles. At Prep we seek to take a redemptive approach. The following procedure will be used: ‣

The student and parents are required to meet with the P.A.T.H. team immediately to discuss future steps, including possible suspension.

The student will be referred to a substance abuse counselor for evaluation (at the student or parent’s expense). Any expenses incurred will be the responsibility of the student and/or his or her family. All extra curricular activities will be suspended pending completion of step number three.

The substance abuse counselor will review the evaluation with P.A.T.H. team members and make recommendations.

The P.A.T.H. team will report to the board of trustees chair, vice-chair and Administrative Team to discuss further action.

The P.A.T.H. team, based on individual circumstances will prepare a contract, P.A.T.H. team interviews with the student, and substance abuse counselor recommendations. The student, parents and P.A.T.H. team will meet to discuss and sign the contract.

Participation in athletic events for the remainder of that season of sport, student government, school/class extracurricular activities, graduation exercises, drama and the fine arts may be restricted. Subsequent to the first incident, the student may be subject to drug testing at the family’s expense for the remainder of the school year. Any repeated violation of this policy within one school year will result in a recommendation that the students withdraw. It is important to note that the student may reapply to the school after sufficient evidence of rehabilitation has been supplied.

Student Handbook 2013/14


Self-Referral A student involved with alcohol/drugs/tobacco who comes forward on his/her own will be affirmed in this act and assisted in every way possible by the school. In keeping with federal statutes for drug/alcohol counseling, such advising will be held in strictest confidence within the PATH team (legal exceptions for such include imminent danger of life, child abuse, psychotic behavior, etc.). No statement, oral or written, made by the advised student, and no observation or conclusion derived from such advising will be used against the student in any school proceeding. Procedure for Self-referred Student ‣

The student will speak with a PATH team member to discuss the problem.

The student will be referred to a substance abuse counselor for evaluation. Any incurred expenses of such counseling or recommendations will be borne by the student and family.

The substance abuse counselor will call the teacher (PATH team member) to report on the evaluation and recommendations.

The PATH team will report to the board chair, vice chair and Administrative Team to discuss further action.

The PATH team, based on individual circumstances will prepare a contract, PATH team interviews with the student, and substance abuse counselor recommendations. The student, parents and P.A.T.H. team will meet to discuss and sign the contract.

So long as the student follows the contract, there will be no notification to administration or anyone else at the school, and there will be no record placed in the student’s file.

If the student chooses to break the contract, such breach will minimally result in suspension.

Suspected Possession/Use Suspicion occurs when a member of administration, a student or a staff member expresses suspicion of substance abuse to one of the PATH team members. Suspicion (leading to drug testing) will be determined through any or all of the following: ‣

First hand or corroborated reports of substance abuse from students, parents, staff, or persons in the community;

Observation of behavior characteristic of a person under the influence of a harmful substance.

Suspected use is not an accusation of use and is not a disciplinary matter as such. No substance abuse violations will be based on hearsay evidence alone. Unsubstantiated suspicion will not be documented in student records.

Procedure for Suspicion ‣

The PATH team will meet to discuss the suspicion.

If the PATH team feels the suspicion is warranted, the student is contacted to speak with the PATH team.

If the PATH team feels it is warranted, drug testing will be done as is outlined in Section VII. An attempt will be made to contact the parents before any student is referred for drug testing.

If the drug testing is positive, the student will then be referred to a substance abuse counselor as indicated, the procedure as listed in section IIIB will take place, and a record will be placed in the student’s file.


Student Handbook 2013/14

Trafficking A student known to be trafficking (dealing in, selling, or repeatedly supplying) in alcohol, tobacco, and/or other unauthorized substances will be expelled. The police will be called and parents will be contacted. Treatment In cases where the student is engaged in assessment, outpatient treatment, inpatient care or aftercare, PUC Prep reserves the right to discuss with the treatment agency whether or not the treatment was deemed successful. The school will provide scheduling assistance for student aftercare educational programs during the student’s continued enrollment. Should student, parents, administrators, and the professional/s involved judge that the student has successfully completed treatment, and should they are recommend that the student be fully readmitted, the school will accept such recommendations, provided the student successfully maintains the prescribed aftercare program. Family Refusal Should a family refuse the recommended professional treatment, an appeal can be made to the P.A.T.H. committee. The decision of the committee will be final and further refusal will be seen as a choice on the part of the family to withdraw from Prep. However, the school is bound by law as are individuals and families, and it will act in compliance with the law when circumstances indicate certain actions are necessary. Under certain circumstances, even association with those who possess or traffic drugs exposes one to legal prosecution by civil authorities. Drug Testing The PATH team may refer a student for drug testing if there is reasonable suspicion of a violation of the substance use policy. An attempt will be made to contact the parents before any student is referred for drug testing. Parent signature of “Consent to Test for Controlled Substances” signifies permission to test and if necessary transport student for drug testing. If a student fails the drug or alcohol testing, such failure is deemed a substance abuse violation and he/she will be subject to the intervention applicable to students stated herein. If a student or parent for the student refuses to undergo such testing he or she has chosen to withdraw from school rather than proceed. Testing samples will not be screened for the presence of any substances other than alcohol or an illegal drug, or for the existence of any physical condition other than alcohol or intoxication. Results will be reported only to the Administration or to such person as the Administration may designate in the event of the principal’s absence. Test results will be mailed to the tested students and their parents. Parents or families bear the cost for testing in the case of positive results. If testing is required and the results are negative the cost will be born by the school. Negative test results will not be documented in any student’s academic records. Positive drug test results will be placed in a confidential file for the duration of the student’s enrollment at Prep. Information regarding the results of drug tests will not be disclosed to criminal or juvenile authorities absent legal compulsion by valid and binding subpoena or other legal process, which the school shall not solicit.

Student Handbook 2013/14


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handbook agreement 2013/14

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________________________________________________ student name (print clearly) ________________________________________________ student signature ________________________________________________ mother/guardian signature ________________________________________________ father/guardian signature ________________________________________________

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Student Handbook 2013/14  
Student Handbook 2013/14