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Board of Selectmen’s Meeting Minutes of April 18, 2005

Selectmen:

Robert C. Flanders, Chairperson Peter N. Miller Frank S. Michel

Town Manager: Recording Secretary:

Carol Granfield Linda Griffin

Call to Order: Chairperson Bob Flanders called the meeting to order at 5:30 PM. Roll Call: Robert Flanders, Chairperson, Peter Miller, Frank Michel, Carol Granfield, Linda Griffin 05-28 ACCEPTANCE AND APPROVAL OF THE MINUTES: •

Peter Miller moved to accept the minutes of the April 4, 2005 and the April 11, 2005 nonpublic Selectmen’s meetings as written. Frank Michel seconded the motion. The motion was carried unanimously.

TOWN MANAGERS REPORT: •

Bid Updates: o Requests For Proposal (RFP) for the Community Center climbing wall are closed and a contractor will be selected in the near future. These costs were included in the original budget for the Center. o RFP for the following vehicles will be closed on April 22, 2005. Police cruiser One-ton truck with snow plow 4 x 4 to replace the Code Enforcement vehicle

DOT Aerial Photographs, Route 25: The Department of Transportation is taking aerial photographs this week of the area surrounding Routes 25 and 3. The reason for this work is to obtain preliminary engineering information for use in discussions regarding traffic pattern changes. In addition to this, other areas are being evaluated, some for private property owners wishing GPS points.


Town of Meredith

Board of Selectmen

April 18, 2005

Approximately 40 white X marks identify specific sites on public roads for the aerial photographs. •

Parade Road Update: Preliminary work continues currently, but actual construction will not begin until next year. It is anticipated that bids will be solicited in December.

Revaluation: Vision Appraisal Technology personnel have completed exterior work on approximately 300 waterfront properties. Additional information will be gathered during the summer months when seasonal residents are available to allow access to the interior of the properties. Temporary docks will be included in the 2006 valuations.

Assessing Department Update: Kevin Wheeler, Meredith’s newly hired Real Estate Data Collector, started work April 18, 2005. After eighty hours of training with a mentor, his certification will be in place, and he will begin his duties in the Assessing Office.

Community Center: All permits for Community Center construction have been obtained, and concrete work is scheduled for the week of April 18. Fundraising continues with positive results. The official groundbreaking took place on the morning of April 13.

Parking Signs: Replacement signage for parking lots has been ordered. The Selectmen agreed to have signage for all lots including Cattle Landing and Shep Brown’s. Parking signs throughout the Town will be uniform in appearance with a sketch of the village at the top, the word PARKING in the middle, and a hand pointing in the direction of the designated lot.

Meredith Magic / Adopt-a-Spot: Final approval from the Department of Transportation for appropriate placement of Adopt-a-Spot plantings is forthcoming. It is anticipated that locations will be confirmed in the near future.

Arbor Day: On April 29, in official celebration of Arbor Day, a tree will be planted somewhere along Route 3. The time and location will be publicized shortly.

Motorcycle Week: The public is requested to notify Town officials if they have any concerns regarding events planned for Motorcycle Week, including traffic patterns and congestion. This issue generated a great deal of comment from both Selectmen and the public regarding the level of involvement at which the Town of Meredith wishes to participate. The Selectmen requested that a meeting clarifying all event issues be


Town of Meredith

Board of Selectmen

April 18, 2005

scheduled with Paul Lessard, Rally Week Taskforce Representative. The following list denotes areas of concern: • • • • • • • • • • • •

Meredith needs to have input in overall planning – through Paul Lessard o Goal of involvement is to increase safety & welfare of community Event cannot be over-planned It is critical that the Selectmen and town officials are fully informed Selectmen do not wish to extend Meredith’s involvement in Bike Week Special use permit requirements and procedures Public awareness is paramount Communication between Laconia and Meredith police officials is essential Information from last year’s post-event summary should be reviewed Planning for entrance and exit from Harley Davidson and Hart’s property Traffic planning for Parade and Roller Coaster Roads Completion of road repairs before Rally Week Parking issues o Fire Chief approves portion of Fire Station lot being used for parking

Health Insurance: The Town, the Inter-Lakes SAU representing Sandwich, Center Harbor, and Ashland, along with other entities have negotiated a costeffective joint health insurance contract that allows the entities to retain their current carriers and coverage levels at a slightly reduced rate to both the Town and employees. The change will be effective on July 1, and the plan’s fiscal year will run from July through June. This arrangement benefits the Town’s budgeting process and facilitates a potential cash buy-out for employees that opt out of coverage through the Town.

Business Forum: On April 26, the Town will sponsor a forum for business development at which state and town officials will present information regarding economic development resources and expansion and development opportunities in Meredith. Hampshire Hospitality will host the event.

Police Station Site: Evaluation of the 3-acre site known as the “Sign Shop” on Route 3 just past Jenness Hill Road has determined that the area is conducive for construction of a building on the south end of the property. The north end contains fill and is not appropriate for building placement. RFP for an architectural conceptual plan will be issued in the near future. A committee of individuals with various talents appropriate to the task will be formed to oversee the project. Representatives of the police department and individuals with construction and/or architectural experience will be asked to serve on the committee. Each Selectman was asked to nominate one individual to serve, as well.


Town of Meredith

Board of Selectmen

April 18, 2005

Selectman Michel nominated Jim Hughes. •

Meredith Village Savings Bank Easement: Because the detailed information regarding this agenda item was not submitted for the Selectmen to have sufficient time to review it, a workshop meeting was scheduled for 4:00 PM on April 29 at the Town Hall Annex. This meeting time is subject to availability of Meredith Village Bank representatives. An alternative date might be May 2 at a time convenient to all parties.

VISITORS’ AND RESIDENTS’ COMMENTS: •

Pat Mack requested additional information regarding revaluation. Carol Granfield will report further at an upcoming meeting.

Ms. Mack asked if the Town has a written policy regarding Bike Week and if so, who enforces the policy. The Board indicated that in the very near future, a Selectmen’s meeting will be substantially devoted to a more detailed discussion of Bike Week. Paul Lessard will be invited to attend and field questions from attendees.

Jim Hughes noted that borings at the potential police station site should be sufficient and appropriate, and recommended “deeper is better.” He also commented that “Patient is better than Impetuous.”

SELECTMEN’S COMMENTS: Frank Michel – • CIP Committee held an organizational meeting on April 13th at which Peter Brothers was elected Chair and William Bayard was elected vice-chair. Scott Nolan, Tony Candage and Louis Kahn were welcomed as new members of the Committee. The agenda included a recap of last year’s recommendations and issues adopted at the Town Meeting. •

Planning Board will convene at 7:00 PM April 20 for a public information meeting to discuss the six-year capital needs plan for Meredith. The agenda includes discussion of debt service and the 2004 space needs report.

Peter Miller – • Waukewan Watershed Advisory Committee will meet at 7:00 PM on April 20 at the Town Hall Annex to discuss the draft report of their research concerning protection of the water quality of the Waukewan Watershed area.


Town of Meredith

Board of Selectmen

April 18, 2005

Elementary School Enrollment Committee met during the week of April 11. The agenda included discussion of a permanent, more comprehensive recommendation to Sandwich Central School Board regarding K-6. A meeting with legal counsel from the State Department of Education may be necessary to clarify many of the options proposed.

Conservation Commission o Discussions regarding a forever wild easement on the Hamlin and Eames properties have provided a fine catalyst for further consideration. o Longridge Farm work continues. The foundation slab for the new farm stand was pored recently, and timbers started going up last week. John Moulton will run the stand in a manner similar to his others around the community. It is anticipated that the farm stand will encourage patronage of the site. o Don MacFarlane of the Conservation Commission and Selectman Miller laid out trails on the Eames property during the week of April 11.

Parks and Recreation Committee will meet at 7:00 PM on April 20. Progress on fundraising and construction updates will be on the agenda.

Bob Flanders – • Community Center Fundraising Committee campaign has been very well organized and successful in their efforts to attract donations. Committee members are pleased to see that the sedimentation and erosion work on the site is complete. •

Planning Board received eleven applications for review during the week of April 11. This is an indication of Meredith’s rapid growth.

05-29 SEA WATER PRESENTATION Reports regarding the SEA water project were not received in advance of this Selectmen’s meeting and therefore, discussion of this issue was postponed until the May 2 Selectmen’s Meeting. 05-30 CLASSIFCATION & PAY PLAN During 2004-05, the Town Manager conducted a final review of job classifications and the Pay Plan approved by the Board of Selectmen in December 2003. The 2005 budget reflects cost of living increases in the Pay Plan. Carol Granfield therefore requested that the Board adopt the 2005 Pay Plan in accordance with Fair Labor Standards and the Personnel Policy that was adopted at the Town Meeting and which provides funding and structure for all positions.


Town of Meredith

Board of Selectmen

April 18, 2005

It was noted that some reclassifications were instituted to maintain parity with surrounding areas and to incorporate changing responsibilities included in specific job descriptions. •

Frank Michel moved to accept Pay Plan as presented. Peter Miller seconded the motion. The motion was carried unanimously.

05-31 TOWN OF MEREDITH / MEREDITH VILLAGE SAVINGS BANK EASEMENT Additional information regarding a potential easement adjustment involving Meredith Village Savings Bank was received on the afternoon of April 18, and therefore discussion of Agenda Item 05-31 was postponed until a meeting with concerned parties can be arranged to answer questions arising from this new information. 05-32 FISH & GAME BOAT – TOWN DOCKS The New Hampshire Department of Fish and Game has requested permission to dock their 20-foot boat next to the police boat at the Meredith Town Dock. Space is available and Chief Morrow sees no problem with this request. Frank Michel moved to authorize the Town Manager to enter into an agreement with the Department of Fish and Game to allow them to dock their boat at the Meredith Town Dock. This agreement is to be subject to at risk policies, notification of the Town’s insurance carrier, and the Town Manager’s review. The Town of Meredith reserves the right to review this approval annually by use of a legal instrument such as a one-year license. Peter Miller seconded the motion. The motion carried unanimously. ADJOURNMENT: •

There being no further business to come before the Board of Selectmen, Peter Miller moved to adjourn the meeting at 7:10 PM. Frank Michel seconded the motion. The motion was carried unanimously.

Respectfully submitted, _____________________________ Carol M. Granfield, Town Manager

_____________________________ Robert C. Flanders, Chairperson

_________________________ Linda Griffin, Recording Secretary

_____________________________ Peter N. Miller _____________________________ Frank S. Michel


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