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Board of Selectmen Meeting Minutes of April 9, 2007 Selectmen: (Absent with Notice) (Absent with Notice)

Frank Michel, Chairman Peter Brothers, Vice Chairman Bob Flanders Miller Lovett Colette Worsman

Town Manager: Recording Clerk:

Carol M. Granfield Karin Landry

Call to Order: Chairman Michel called the meeting to order at 5:30 p.m. The Chair introduced the Board, Town Manager and Recording Clerk. ACCEPTANCE AND/OR CORRECTION OF MINUTES: 07-20 Regular Board of Selectmen Meeting Minutes of 03/19/07 and 03/26/07. Selectman Flanders moved that the Board accept the minutes of the 3/19/07 and 03/26/07 Board meetings as presented. Seconded by Colette Worsman. Chair Michel asked that the reference to Chair Miller on the first page of the 03/26/07 minutes be changed to Chair Michel. 3-0-0-0. Motion passed. TOWN MANAGER’S REPORT: ●

As a result of technical difficulties, this meeting was not televised live. Channel 25 is currently airing a tour of the new Police Station.

The fire station charette that was cancelled due to last week’s snow storm has been rescheduled for Tuesday, April 10. There will be an Open House at 6 p.m. followed by the charette. The architects will be present to lay out various alternatives and the public will have the opportunity to assist with ideas.

The Town received a beautification award by the Arborist’s Association. The criteria for the award includes maintenance of existing trees, shrubs, flowers, public areas, disease


Town of Meredith

Board of Selectmen

April 9, 2007

control, and utilization of private individuals and organizations. The Town Manager will inform the Board when the award will be presented. ●

The Town has been recognized as a tree city. The Town Manager thanked the Building and Grounds and all others involved in receiving the recognition.

Building and Grounds will replace the existing structure that houses the irrigation system equipment at Scenic Park with a small lighthouse that they built this winter. It should be in place before Memorial Day.

The Block Grant that the Town applied for through Laconia Area Land Trust for affordable housing was not approved. The Land Trust is going forward with a project in Belmont at the present time and the Town hopes to gain approval when the application is resubmitted in July.

As a result of the recent storm, the media was notified that a snow emergency was declared in order to move vehicles off the streets. An emergency is declared in the event of a significant storm after April 1.

The next Board meeting will be a volunteer recognition program on Monday, April 16. This is an opportunity to thank volunteers and recognize programs.

The Town Manager, her Executive Assistant, and the prior Health Insurance Committee Chair participated in a teleconference on health insurance that included 400 people from all over the country. The Town is taking advantage of much of what was discussed including cost sharing and wellness programs and will follow up with additional questions to see if there are other ideas for cutting costs. Carol will provide the Board with a copy of the Power Point presentation.

There was an incident involving asbestos that took place at the transfer station last week. The Code Enforcement Officer has advised the town has had the material removed appropriately. The Town was able to determine who was responsible and the vehicle was impounded when it returned to the dump. The Town is recovering the costs of removing the material from the entity. There has been no attempt to go forth with pursuing further criminal penalties.

Bob Flanders spoke in favor of pursuing the stiffest criminal penalties that can be imposed against the entity involved in dumping the asbestos. He does not believe the insulation was left by accident, and the incident adversely affected all that use the facilities. VISITOR’S AND RESIDENT’S COMMENTS: Chair Michel clarified that this portion of the meeting is for comments on non-agenda items and that generally speaking, the public can comment on any agenda item.

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Town of Meredith

Board of Selectmen

April 9, 2007

SELECTMEN COMMENTS (Reports on Committees 2nd meeting each month) Selectman Worsman requested an update from the Town Manager on the Waukewan restroom facility, the Water & Sewer project and the bridge to the Community Center. Waukewan Bathhouse - The bids that came in for the Waukewan bathhouse were over what was budgeted and the Town Manager is working with the low bidder to come up with something within the budget range. Water & Sewer Project - Bond counsel has reviewed the bonds and the Town Attorney must review the right-of-way plans. Carol hopes to have everything in place for the grant funds within the next two weeks so the project can move ahead. Chair Michel signed two documents in the last two weeks that will move the project along the way. Bridge to Community Center – An engineering problem was discovered and is being rectified with a new engineer. The original engineer has liability insurance so there will be no additional cost to the Town. Once the bridge is inspected, it will be open for use by the public. The Town Manager read a letter prepared by Selectman Flanders to All Meredith Firefighters recognizing them for their dedication and professionalism. (SEE ADDENDUM I). Selectman Flanders asked the Board to approve the letter as a press release. Bob Flanders motioned that the Board accept the letter as written and put it out as a press release. Seconded by Colette Worsman. Chair Michel suggested that the letter also be sent to the firefighters. He informed the Board that Selectman Brothers had an opportunity to review the letter before leaving on vacation and he is in support of it. 3-0-0-0.

Motion passed.

NEW BUSINESS: 07-21 Abatements Assessor Commerford recommended 22 administrative abatements for 2006, together with a single 2005 abatement. He provided the Board with supporting documentation. The Town Manager urged the Board to make a motion to approve the abatements as presented. Colette Worsman moved to approve a single 2005 abatement presented in the total amount of $427.38. She moved to also approve 22 abatements presented for 2006 in the total amount of $6,459.04. Seconded by Bob Flanders. The Board thanked Assessor Commerford for the work he did on the supporting documentation. The Town Manager informed the Board that the information is available to anyone who wishes to view it but it will not be posted. Page 3 of 7


Town of Meredith

3-0-0-0.

Board of Selectmen

April 9, 2007

Motion passed.

07-22 Waukewan Watershed Appointment The Town received a Volunteer Application from Michelle Therrien who would like to be on the Waukewan Watershed Advisory Committee. The Chairman of the Committee endorses and recommends her appointment. Bob Flanders moved that the Board appoint Michelle Therrien to the Waukewan Watershed Advisory Committee as recommended by the Chairman of that Committee. Seconded by Colette Worsman. 3-0-0-0. Motion passed. 07-23 Fire Station Construction Manager Recommendation The Fire Station Building Advisory Committee issued a Request for Proposal for Construction Management Services for the Fire Station building project with the assistance of the architectural firm. Seven proposals were received with an overall total cost analysis ranging from $245,000 to $415,000. The Interview Committee interviewed three companies as finalists: Bauen Corporation; Bonnette, Page & Stone Corporation; and Milestone Engineering and Construction, Inc. The Committee unanimously agreed to recommend the selection of Bauen Corporation as the overall low bidder and having the most invested in the community. The Fire Station Building Advisory Committee unanimously concurred with recommending the selection of Bauen Corporation. The compensation for the pre-construction services is a guaranteed maximum not to exceed $9,500 plus copies. The Town Manager concurs with the recommendation of Bauen Corporation. As a member of the Interviewing Committee, Bob Flanders detailed the interview process for the Board. Dialogue ensued regarding the components of the contract and the intention that Bauen Corporation would be the pre-construction manager as well as the construction manager. Colette Worsman expressed concerns about the fees that will be owed to the construction manager at the end of the project if bids come in significantly higher than projected. Chair Michel pointed out that the Board will have the opportunity to review the recommendations of Bauen Corporation for final approval. Bob Flanders moved that the Board accept the Fire Station Building Advisory Committee’s recommendation to hire Bauen Corporation to be the Construction Manager for the fire station addition/renovation project and to get the contract complete and present it to the Board for final approval. Seconded by Colette Worsman. 3-0-0-0. Motion Passed. 07-24 Kahn Easement The Town Manager presented a Staff Report and Ralph Pisapia spoke on behalf of the Conservation Commission. The property consists of 53 acres of land off Arbutus Hill Road. Together with the Hamlin Town Forest and the Eames Town Forest, the easement will bring the total contiguous land protected on the west side of Wickwaus to about 560 acres. In the Page 4 of 7


Town of Meredith

Board of Selectmen

April 9, 2007

proposed easement, Mr. Kahn will retain ownership of the property and it will only be used for agriculture and forestry. There will be no right for the public to walk the land, nor will further access be provided to the Hamlin Forest. The property is highly desirable for subdivision and development and the easement will preserve it as open space and protect the viewscape. The easement will be monitored by Conservation Commission volunteers. The deeds have been reviewed and approved by Attorney Lee Mattson and the Conservation Commission. The Commission believes the easement would yield significant public benefit and requested that the Board accept the gift and approve the easement. The Town Manager recommended that the Board accept the easement as presented. Chair Michel spoke in favor of the easement and thanked Mr. Kahn for a very fine gesture. Bob Flanders motioned that the Board accept the easement for the Kahn property as presented by the Conservation Commission. Seconded by Colette Worsman. 3-0-0-0. Resident Pat Mack posed questions regarding the revised plans for the Waukewan bathhouse and the amount of money that will be expended. The Town Manager told the Board that the Town does not have the final cost for the project and the Chair asked that the matter be placed on a future agenda for further explanation and approval by the Board. Bob Flanders moved that the Board adjourn the regular meeting and go into a brief non-public meeting at 6:40 p.m. Seconded by Colette Worsman. 3-0-0-0.

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Town of Meredith

Board of Selectmen

April 9, 2007

Respectfully submitted,

Carol Granfield, Town Manager

Karin Landry, Recording Clerk

Frank S. Michel, Chairman

Robert Flanders ______________________________ Colette Worsman

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Town of Meredith

Board of Selectmen

April 9, 2007

ADDENDUM I

April 9, 2007

To All Meredith Firefighters, The Meredith Board of Selectmen would like to take this opportunity to recognize the exemplary service you, the Volunteers, provide to our community. Your dedication and professionalism are deeply appreciated. The nature of your profession requires you to put your own life at risk to protect the people and property of our town. We thank you for that sacrifice and do not take the possibility of that risk lightly. The Board of Selectmen, and our residents, certainly values your contribution. We are confident that the safety of the town, and its population, is a direct result of your efforts and service. Keep up the good work! With gratitude,

Frank S. Michel Chairman

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Board of Selectmen Meeting  

ACCEPTANCE AND/OR CORRECTION OF MINUTES: ● The fire station charette that was cancelled due to last week’s snow storm has been rescheduled f...

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