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Board of Selectmen Meeting Minutes of October 2, 2006 Selectmen:

Peter N. Miller, Chairman Peter F. Brothers Miller C. Lovett (Absent with Notice) Frank S. Michel Colette Worsman

Town Manager:

Carol M. Granfield

Recording Clerk:

Karin Landry

Call to Order: Chairman Miller called the meeting to order at 5:30 p.m. The Chair introduced the Board, Town Manager and Recording Clerk. ACCEPTANCE AND/OR CORRECTION OF MINUTES: 6.54 Acceptance of Minutes of September 11, 2006 Board of Selectmen Meeting, September 14, 2006 Non-Public Meeting, and September 18, 2006 Workshop Colette Worsman motioned to accept the minutes of the September 11, 2006 Board of Selectmen meeting as corrected and presented to the Board. Seconded by Peter Brothers. 4-0-0. Motion passed. Miller Lovett moved for the adoption of the minutes of the September 14, 2006 non-public Board meeting. Seconded by Peter Brothers. 4-0-0. Motion passed. Peter Brothers motioned to accept the minutes of the September 18, 2006 workshop as presented. Seconded by Colette Worsman. 4-0-0. Motion passed. TOWN MANAGER’S REPORT: �

Local Government Center Legislative Policy Conference. Carol briefed the Board on the Local Government Centers Legislative Policy conference. All action items that the NHMA sponsors and lobbies for were approved except for the exemption from the rightto-know law for registered dog owners.

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Town of Meredith

Board of Selectmen

October 2, 2006

Waterline. New Hampshire Borings conducted work associated with the anticipated waterlines in the area of Red Gate, Water, Stevens and Oak Street.

Telephone Service. Due to fiber optic problems, the Town’s long distance telephone service was recently out of commission.

Parade Road Roundabout. The contract has been awarded for the Parade Road Roundabout. The contract administrator will schedule a pre-construction meeting that will include Town staff and others. Once the meeting is held, we will be able to report on specifics such as timelines. The Town met with the abutters in the area and is pleased to report that we were able to address concerns, particularly with respect to landscaping. The neighbors should have a positive outlook as the project gets underway.

Upcoming Board Meetings. Tonight is the only regular Board meeting this month. There will be no meeting on Columbus Day and the subsequent three meetings will be workshops, all of which will be held at 5 p.m. The Departments are in the process of generating Staff Reports and Carol will update the Board on the specifics of the workshops once she receives them. One session will be devoted to the Solid Waste issue. The Town Manager is beginning work on the timeline and scheduling of the budget process. Workshops regarding the budget will be held in December and Carol asked the Selectmen to check their schedules for availability.

Website. There has been good progress on the website. We now have the capability of tracking hits, which has brought attention to the fact that some areas of the site are not being viewed. Based on this information, modifications to the website are being considered. It is not a wise use of time for the IT staff to be designing and compiling information that is not utilized.

Sister Lakes Program. Meredith is involved with the Sister Lakes Program. Our sister lake in Israel has a similar history to that of Lake Winnipesauke. The Consul General from the area will attend a water sampling at Prescott Park on Sunday, October 8. -

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Miller Lovett shared with the Board that he spent time in Israel on the Sea of Galilee on a teaching assignment and would like to see informal meetings with the representatives of the Program. In response to an inquiry by Colette Worsman, Carol told the Board that the Parade Road Roundabout preconstruction meeting will have good all around representation of Departments including herself, Public Works, Bob Hill, Brenda Vittner, Bill Edney, Code Enforcement and John Edgar. Colette Worsman inquired if the Disabilities Act requires the Town to leave the gates at Prescott Park open at all times. In the past, police officers have closed the gates when the Park closes at 9 or 10. Carol informed that when the field is not in use, the gates may be closed. Peter Brothers commented on the importance of securing the park during off hours to protect from vandalism. Chair Miller asked if there was much discussion at the Local Government Center Conference regarding the support of requirements re state school funding. Carol


Town of Meredith

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Board of Selectmen

October 2, 2006

informed that it was a standing policy recommendation as opposed to an action item, and it did not generate much discussion. The Board informed the public that they are working on the problems related to the sound transmission of the Board meeting and encouraged feedback within the next week on the sound quality of the broadcast.

VISITOR’S AND RESIDENT’S COMMENTS: Waukewan Street resident Bob Merwin expressed concerns regarding the replacement of the bathhouses at Waukewan Beach. He outlined the limited days and hours of operation of the Beach and pointed out that the seasonal porta-potty that has been utilized has served its purpose well. If the newly constructed buildings are limited to hours of operation by official Beach hours, accessibility to the restroom will not be available to those who regularly use it including walkers, runners, fishermen, and early morning and late day swimmers. Chair Miller responded that the Board has not seen the design or plans and has not been informed of the particulars of the project. He added that part of the impetus for the facility is protection of the Lake’s water quality and that will only be successful if the restrooms are open when they are likely to be needed by the public. Dialogue ensued regarding the merits of the proposed structures, including the ability to bathe before entering the Lake and the wetlands and setback issues surrounding the design and location of the structure. Waukewan Street resident Jim Hughes thinks the project is among the most unnecessary developed in recent meetings. The porta-potty is working well and the Beach itself is selflimiting due to parking. He sees accessibility problems with the new design and reminded the Board of the vandalism that lead to the Hesky Park restroom being demolished. Miller Lovett moved that this be referred to a workshop for further consideration. Seconded by Colette Worsman. Dialogue ensued regarding the timing of the upcoming Zoning Board meeting and whether the Board can look at the matter regardless of it outcome. Chair Miller proposed that the Waukewan bathing facility would be discussed by the Board prior to the Request for Bids going out. Chair Miller proposed that the Waukewan bathing facility be discussed by this Board prior to the Request for Proposals going out. Seconded by Colette Worsman. 3-1-0. Peter Brothers opposed. Motion passed. Chair Miller added that the Board Advisory Committee gave its support of the facility and that it interfaces with a larger picture that addresses the protection of the drinking water source. The showers and baby changing station are meant to help protect the water quality. SELECTMEN COMMENTS (Reports on Committees 2nd meeting each month): In view of the workshops scheduled for the remaining meetings this month, the Board opted to report on Committees at this meeting.


Town of Meredith

Board of Selectmen

October 2, 2006

Miller Lovett reported on various sub-committees of the Greater Meredith Program: The Design Committee (the sponsor of the facade change at the Phu Jee’s Asian Restaurant) held discussions regarding further façade changes that address beautification and design issues; The Economic Development Program is looking at ways in which area businesses can be strengthened, as well as the possibility of other businesses coming into the area; The Greater Meredith Program hosted a series of roasts and has scheduled a roast of Lydia Torr on the Friday before Thanksgiving, November 17. He reported that the Capital Improvement Committee has finished its work and is in the process of writing a report. The report will hopefully come to the Planning Board sometime in October or early November. Miller also reported on the Trustees of the Trust Fund. Colette Worsman was not prepared to report on her Committees but gave a brief overview of what is coming before the Planning Board including a subdivision on Chase Road that will involve 4-5 lots on a significant piece of property. Mike Faller is working well with the developer on compromises on road issues. There is a possibility that the developer will pave an uphill section of Chase Road that has been problematic for years. Happy Homes and the Ducharme subdivision will be coming before the Planning Board. There will be no zoning proposal changes for the 2007 Town meeting. Peter Brothers reported on the Fire Department Building Committee. They are meeting on the first and third Tuesdays of the month and are in the process of visiting other Departments of similar size to see how they function. They have put together a final draft of a Request for Proposals to select an engineer and architect to look at renovations to the existing fire station. Basic engineering work has been ordered in conjunction with that process including the clean up of asbestos and environmental assessment. The Health and Dental Committee has put out a Request for Proposals and have a tentative date of October 30 to bring their recommendations before the Board. Peter Miller reported that there is nothing of significance to report for the Committees on which he serves. The Conservation Commission invites the public to walk the Town recreational trailways on a guided walk that will be held on October 14 from 1-3 p.m. NEW BUSINESS: 6.55 Adoption of 2007 – 2008 Townwide Goals Chair Miller clarified that the Board is only acting on the ten identified Goals as the bulleted items have not been discussed as a group. Peter Brothers explained to the public the process used by the Board in determining the goals. The Selectmen were asked to develop a personal list of goals and the Department heads were asked to do the same. The workshop was facilitated by the Town Manager and the Department heads had the opportunity to listen to the Board’s thoughts so they can work with Carol on how to implement the types of tactical decisions that will have to be made over the next couple years. The Board was allowed to use multiple dots to identify priority goals from the two lists. Protecting water quality was included in 5-6 categories and once they were bunched together it allowed it to weigh a little heavier. He did not dispute that protecting water quality is high on everyone’s list of goals in terms of ranking. Dialogue


Town of Meredith

Board of Selectmen

October 2, 2006

ensued regarding refining the language to Goal #6 to read “Improve Planning Development and Review Process.” Chair Miller moved that the Board adopt the ten numbered goals as the Town of Meredith Goals for 2007 and 2008. Colette Worsman seconded for discussion. She pointed out that some of the goals can be accomplished in two years but asked if the wording “and beyond” or another period of time can be added to address ongoing concerns. Peter Brothers told the Board that strategic goals are looked on as ongoing concerns and are not limited to a specific time period. Miller Lovett requested that the goals be brought before the Board after the budget review process so the Board can get feedback from Departments as to how many years it will be likely to take to accomplish them. Discussion ensued regarding recognizing and continuing the promotion of previously identified goals. Chair Miller moved that the Board adopt the ten numbered goals as the Town of Meredith Goals for 2007 and 2008 with a slightly amended version of goal #6 to read: “Improve Planning Development Review Process.” Seconded by Colette Worsman. 4-0-0. Motion passed. Chair Miller commended the Board, Carol and Department heads for the process they went through to arrive at the goals and the nature of the goals themselves. Miller Lovett cited the budget review meeting and goals setting meeting as excellent examples of participation and encouraged residents to attend upcoming meetings to give the Board their feedback. Colette Worsman motioned to adjourn the meeting at 7:55 p.m. Seconded by Peter Miller. 4-00. Motion passed. Respectfully submitted,

Carol M. Granfield, Town Manager ______________________________ Karin Landry, Recording Clerk

Peter N. Miller, Chairman Peter F. Brothers

Miller C. Lovett Frank S. Michel Colette Worsman


Town of Meredith

Board of Selectmen

October 2, 2006


http://meredithnh.org/documents/10-02-06Minutes