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Board of Selectmen Meeting Minutes of 07/07/08 5:30 p.m.

Selectmen:

Peter F. Brothers, Chairman Miller C. Lovett, Vice Chairman Robert C. Flanders Charles G. Palm Colette Worsman

Town Manager: Recording Clerk:

Carol M. Granfield Karin Landry

Call to Order: Chairman Peter Brothers called the meeting to order at 5:30 p.m. He made announcements pertaining to fire exits, listening assisted devices, and the use of microphones. He introduced the Board, Town Manager, and Recording Clerk. ACCEPTANCE AND/OR CORRECTION OF MINUTES: 08-55 Minutes of June 9, 2008 Board Meeting and June 16, 2008 Workshop and Board Meeting. Selectman Worsman motioned to accept the Minutes of the June 9, 2008 Board Meeting and the June 16, 2008 Workshop and Board Meeting. Seconded by Selectman Palm. The minutes of the June 16 Workshop indicate that the Board unanimously agreed to move the acceptance of easement and road improvements to Gilman Hill Road to the June 7 meeting. The minutes should indicate that the matter will be addressed at the July 7 meeting. 5-0. All in favor. Motion passed unanimously. TOWN MANAGER’S REPORT: ● ● ●

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The next Board meeting is scheduled for Monday July 21, at 5:30 p.m. The asphalt paving bids were reviewed by the Board and awarded to GMI. The bids for the Batchelder Hill Rd. project were substantially higher than the $250,000 set forth in the Warrant Article. The Board discussed various options for cost savings on the project and agreed that the funds for the project should be encumbered and the matter brought before the next Town Meeting. The Town received ten responses to its Request for Proposals for legal services. Once they are fully reviewed, three finalists will be interviewed. The speed limit on Meredith Center Road has been reduced to 30 miles per hour from Route 104 to Windsong Place in both directions. Radar signs, speed


Town of Meredith

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Board of Selectmen

July 7, 2008

recording equipment, and increased enforcement are being utilized in that area. The Board will be updated once the information is analyzed. The Town Manager invited residents to attend a brainstorming session scheduled for Tuesday, July 15. The goal of the session is to give the public the opportunity to make suggestions for cost savings, and any other ideas the Town can explore. The 4th of July fireworks display at Hesky Park was a great success. The Town Manager highlighted recent amendments to RSA 91-A pertaining to requirements for notice of public meetings and the public’s right to observe and hear the meeting as it takes place. The procedures that are currently in place in the Town of Meredith for conducting public business meet all requirements.

VISITOR’S AND RESIDENT’S COMMENTS: None. SELECTMEN’S COMMENTS: Selectman Worsman is saddened by the number of tax liens that have been placed on properties as a result of current economic conditions. The Board will continue to monitor revenue streams. Selectman Lovett reported on the Water Study Committee. The meetings have been changed from every other Thursday to every other Tuesday from 5-7 p.m. The next meeting will be held July 8 at the Town Hall Annex. The public is invited to attend. NEW BUSINESS: 08-56 Abatements The Town Manager presented three abatements for 2006 and nine abatements for 2007. All are recommended by Town Assessor Jim Commerford, who supplied supporting documentation for the abatements. Selectman Worsman moved to approve three abatements presented for 2006 in the total amount of $2,781.66 and nine abatements for 2007 in the total amount of $7,175.51. Seconded by Selectman Flanders. Assessor Commerford reviewed the appeals summary. In response to a request by resident Richard Juve, the Town Manager set forth the name, address, and amount of each abatement. 5-0. All in favor. Motion passed unanimously. 08-57 Acceptance of Easement and Road Improvements – Gilman Hill Road As part of a conditional approval for a 5-lot subdivision on the corner of Gilman Hill Road and Old Center Harbor Road, granted to the Robert Hale Andrew and Phyllis

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Town of Meredith

Board of Selectmen

July 7, 2008

Eldridge Trust, the Department of Public Works made recommendations for road improvements to Gilman Hill Road and Old Center Harbor Road. The Town Manager contacted legal counsel, Tim Bates, regarding the designation of additional funds above what was required in the Planning Board’s decision. He advised that the Selectmen accept the contribution amount set by the Planning Board because a deviation from the conditions set in the Notice of Decision could revoke the subdivision approval. Town Planner Angela LeBrecque set forth the issues associated with the easement. The proposed easement deed has been reviewed by the Town Manager, Director of Public Works, and Town Counsel. The form of easement deed is acceptable. The scope of the work associated with widening the road is described in the Department of Public Works Staff Report of August 8, 2007. The applicant is not seeking financial compensation for the value of the 17’ wide easement along Gilman Hill Road. The applicant has agreed to pay a $10,000 contribution towards the Town’s improvements of Gilman Hill Road and Center Harbor Road. A performance guarantee and insurance is not required for the proposed improvements, as it will be the Town performing the work. Dialogue ensued regarding how estimates for road improvement are projected. The Town relies on estimates from Public Works Director Mike Faller. It is very difficult to anticipate increased costs for materials. When the work is completed is also a factor in the actual cost of a project. Resident Jim Hughes reviewed the material available to the public and suggested that the Board clarify whether the relocation of the stone wall needs to be done with the exact same rocks. The Town Manager told the Board that the wording of the easement deed indicates that the same wall must be reconstructed. Chair Brothers proposed that the easement deed be reviewed by legal counsel for changes in wording that would allow for the use the same stones or not. Selectman Flanders motioned that acceptance of the easement and road improvements be continued until further review of the easement deed by legal counsel. Seconded by Selectman Worsman. 5-0. All in favor. Motion passed unanimously. 08-58 Appointments to Village Pathway Committee The Village Pathway committee desires to add three members to the Committee. The current Chair, Ginny Lovett, has recommended the appointment of three people: Carol Gerken, Liz Lapham, and David Sias. All three have met with staff and attended meetings of the Committee. There are no term limits for this Committee. Selectman Flanders motioned to appoint Carol Gerken, Liz Lipham, and David Sias to the Village Pathway Committee. Seconded by Selectman Lovett. 5-0. All in favor. Motion passed unanimously.

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Town of Meredith

Board of Selectmen

July 7, 2008

08-59 Appointment to the Zoning Board of Adjustment The Zoning Board of Adjustment has four vacant positions for Alternate members. The current ZBA Chairman, Jack Dever, has suggested the appointment of Donald Hampton to serve as an Alternate through March 31, 2011. Mr. Hampton has met with the Board and attended meetings. Selectman Worsman motioned to appoint Donald Hampton as an alternate member of the Zoning Board of Adjustment through March 31, 2011. Seconded by Selectman Flanders. 5-0. All in favor. Motion passed unanimously. The Chair commented on the importance of the Zoning Board and encouraged interested residents to become involved as alternate or regular members as the positions become available. 08-60 Letter of Support for Moultonborough Cycling Club In an effort to improve awareness and safety for cyclists that use the route around the Lake, the Moultonborough Cycling Club has requested a letter of support from the Board for the placement of signs, eastbound and westbound between Center Harbor and Meredith, and at the top of the rotary heading eastbound and westbound. The Department of Transportation engineers will determine the strategic locations. The Town Manager made a recommendation to the Board to send a letter of support. Selectman Worsman motioned that the Board support the Cycling Club by sending a letter to the Department of Transportation in support of the placement of the signs. Seconded by Selectman Flanders. Dialogue ensued regarding the number and placement of the signs. The Town Manager will clarify the number of signs that will be placed along the bike route in Meredith. 5-0. All in favor. Motion passed unanimously. 08-61 Greater Meredith Program Update Executive Director Jeannie Forrester and President Chris Kelly updated the Board on the work of the Greater Meredith Program (GMP). The organization has been active in the areas of design, organization, promotion, and economic development. Ms. Forrester clarified that there is no cost to the Town for the Community Center perennial garden. The $45,000 cost of the project reported in the papers is what it would cost if the project went out to bid. The project will be completed with donations and volunteer hours. It will be funded from the beautification and conservation fund, a voluntary fee on overnight hotel and campground guests. The fund raised $8,600 in the first quarter and it is projected that it will raise three times as much in the next quarter. The funds have been used for doggie waste receptacles, the All America display garden on Main Street, and

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Town of Meredith

Board of Selectmen

July 7, 2008

planter boxes along Route 3. The Program is working on a tree planting project that will be presented to the Board for their approval. She detailed the Thursday Nights Live! On Main Street effort to help businesses on Main Street survive and thrive. The New Hampshire Electric Coop is considering relocating its Tech Ops site to a location on Route 104. The project would bring in 30 employees and create new jobs. Ms. Forrester thanked the Board for the investments made by the Town in the Program. The focus of the Program is not limited to the downtown area. All funds that are raised by the Program for various events go back into the community. Resident Karen Sticht inquired how money is disbursed for the Career Partnership Program. Most of the program’s budget is for the salary of the part time Executive Director of the Program. Ms. Sticht asked who pays for attendance at various awards ceremonies for the Program. The Program pays for those representing the school. The Town Manager does not recollect individuals from the Town attending the events. Those representing the Town are covered by the travel/training account. GMP President Kelly commented on the help the Program has received from individuals outside the committee. He thanked the community for their efforts in making the Greater Meredith Program a success. 08-62 Acceptance of Gifts, Grants and Donations per RSA 31:95-b III (b) In accordance with RSA 31: 95-b III (b) and e, the Board of Selectmen needs to legally accept a gift valued under $500. An anonymous donor wishes to make a gift of a used washing machine and a gift certificate for a dryer for the new police station. When the station was built, a hookup for a washer and dryer was installed; however, units were not purchased. The Town Manager has confirmed with legal counsel that the Town can accept a gift from an anonymous donor. There is no conflict of interest in the acceptance of this gift. Selectman Flanders motioned to accept the donation of a used washing machine and a gift certificate for a dryer, with a total value of $450, from a donor who desires to remain anonymous per RSA 31: 95-b III (b) and e. Seconded by Selectman Palm. 5-0. All in favor. Motion passed unanimously. The Chair thanked the anonymous donor for the gift. It will be put to good use. OLD BUSINESS: None. ADJOURNMENT: Selectman Flanders motioned to adjourn the meeting at 7:50 p.m. Seconded by Selectman Palm. 5-0. All in favor. Motion passed unanimously.

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Town of Meredith

Board of Selectmen

July 7, 2008

Respectfully submitted,

Carol M. Granfield, Town Manager

Peter F. Brothers, Chairman

Karin Landry, Recording Clerk

Miller C. Lovett, Vice Chairman

Robert C. Flanders

Charles G. Palm

Colette Worsman

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Board of Selectmen Meeting