Issuu on Google+


2013 Budget PEORIA PARK DISTRICT Table of Contents

BUDGET MESSAGE FROM THE EXECUTIVE DIRECTOR AND SUPERINTENDENT OF FINANCE AND ADMINISTRATIVE SERVICES ....................... 1-9

RECREATION

Division Overview .............................................................................................................. 10-11 Recreation Fund Summary .................................................................................................... 12 RECREATION ADMINISTRATION OVERVIEW ........................................................... 13

ARTS AND LEISURE SERVICES Department Overview ...................................................................................................... 14-21 Amphitheatre .............................................................................................................................. 22 Camp Zone.................................................................................................................................... 23 Community Recreation ........................................................................................................... 24 Dance .............................................................................................................................................. 25 Drama............................................................................................................................................. 26 Franciscan Recreation Complex .......................................................................................... 27 Lakeview Center ........................................................................................................................ 28 Leisure Services ......................................................................................................................... 29 Music .............................................................................................................................................. 30 Senior Olympics ......................................................................................................................... 31 Senior Programs ........................................................................................................................ 32 Special Events ............................................................................................................................. 33 Trewyn Beyond School Program......................................................................................... 34 Vagabond Tours ......................................................................................................................... 35 ATHLETICS AND RECREATION SERVICES Department Overview ...................................................................................................... 36-43 Adult Sports ................................................................................................................................. 44 Athletic Administration .......................................................................................................... 45 Soccer ............................................................................................................................................. 46 Softball ........................................................................................................................................... 47 Tennis ............................................................................................................................................ 48 Youth Baseball ............................................................................................................................ 49 Youth Basketball ........................................................................................................................ 50 Youth Sports ................................................................................................................................ 51 i


COMMUNITY AND INNER CITY SERVICES Department Overview ...................................................................................................... 52-56 John H. Gwynn, Jr. Programs ................................................................................................. 57 Logan Recreation Center ........................................................................................................ 58 Morton Square Soccer ............................................................................................................. 59 Proctor Recreation Center ..................................................................................................... 60 Teen Programs ........................................................................................................................... 61 ENVIRONMENTAL AND INTERPRETIVE SERVICES Department Overview ...................................................................................................... 62-66 Camp Wokanda .......................................................................................................................... 67 Sommer Park............................................................................................................................... 68 PEORIA ZOO AT GLEN OAK PARK Department Overview ...................................................................................................... 69-75 Peoria Zoo .................................................................................................................................... 76 PZS Contracts .............................................................................................................................. 77 SPECIALIZED FACILITY SERVICES Department Overview ...................................................................................................... 78-86 Aquatics Special ......................................................................................................................... 87 Central Park Pool ....................................................................................................................... 88 Gwynn Family Aquatics Center ............................................................................................ 89 Lakeview Family Aquatics Center....................................................................................... 90 Owens Recreation Center....................................................................................................... 91 Peoria Area Water Wizards ................................................................................................... 92 YOUTH OUTREACH Department Overview ...................................................................................................... 93-95 Youth Outreach .......................................................................................................................... 96

MUSEUM

Museum Fund Summary................................................................................................ 97-102 Museum Administration .......................................................................................................103 Forest Park Nature Center ...................................................................................................104 Lakeview Museum ..................................................................................................................105 Luthy Botanical Garden ........................................................................................................106 Peoria Zoo ..................................................................................................................................107 Tawny Oaks ...............................................................................................................................108

RIVERPLEX

Division Overview ......................................................................................................... 109-110 RiverPlex Fund Summary ....................................................................................................111 Fitness Operations ..................................................................................................................112 Park District Recreation Programs ..................................................................................113 ii


RIVERFRONT Division Overview ......................................................................................................... 114-115 RiverFront Fund Summary ..................................................................................................116 Erin Feis ......................................................................................................................................117 Fireworks ...................................................................................................................................118 Gateway Building ....................................................................................................................119 Oktoberfest ................................................................................................................................120 RiverFront Administration ..................................................................................................121 Soul Fest ......................................................................................................................................122 The Landing ...............................................................................................................................123

GOLF

Division Overview ......................................................................................................... 124-125 Golf Fund Summary ................................................................................................................126 Detweiller Golf Course ..........................................................................................................127 Donovan Golf Course..............................................................................................................128 Equipment Maintenance ......................................................................................................129 Golf Administration ................................................................................................................130 Golf Learning Center ..............................................................................................................131 Kellogg Golf Course .................................................................................................................132 Madison Golf Course ..............................................................................................................133 Newman Golf Course..............................................................................................................134

DETWEILLER MARINA

Fund Overview .........................................................................................................................135 Detweiller Marina Fund Summary ...................................................................................136

GENERAL FUND

Fund Overview .........................................................................................................................137 General Fund Summary ........................................................................................................138

ADMINISTRATION AND BUSINESS Division Overview ......................................................................................................... 139-146 General Administration ........................................................................................................147 Purchasing..................................................................................................................................148 Unallocated Costs ....................................................................................................................149

HUMAN RESOURCES .................................................................................................. 150-153

MARKETING/PUBLIC RELATIONS ...................................................................... 154-156 PLANNING, DESIGN AND CONSTRUCTION...................................................... 157-159

iii


CONTRACT SERVICES Department Overview ................................................................................................. 160-164 Arborist .......................................................................................................................................165 County Complex .......................................................................................................................166 Courthouse .................................................................................................................................167 Gateway Building ....................................................................................................................168 Hanna City ..................................................................................................................................169 Park Forestry ............................................................................................................................170 RiverFront Park .......................................................................................................................171 RiverPlex Grounds ..................................................................................................................172

MAINTENANCE AND REPAIR Department Overview ................................................................................................. 173-177 Carpenters ..................................................................................................................................178 Equipment Service ..................................................................................................................179 Landscape Construction .......................................................................................................180 Maintenance & Repair ...........................................................................................................181 Painters .......................................................................................................................................182 Peoria Players ...........................................................................................................................183

PARKS, LANDSCAPE MAINTENANCE Department Overview ................................................................................................. 184-190 Administrative Maintenance ..............................................................................................191 Bradley Park ..............................................................................................................................192 Detweiller Park .......................................................................................................................193 Former IDOT Property ..........................................................................................................194 Glen Oak Park............................................................................................................................195 Grand View Drive Park ..........................................................................................................196 Heavy Equipment ....................................................................................................................197 John H. Gwynn Jr. Park ..........................................................................................................198 Lakeview Park ..........................................................................................................................199 Parks Administration .............................................................................................................200 Recreation Maintenance .......................................................................................................201 Robinson Park ..........................................................................................................................202 Small Parks ................................................................................................................................203 Trewyn Park ..............................................................................................................................204

POLICE

Division Overview ...................................................................................................................205 Police Fund Summary ............................................................................................................206 Administration .........................................................................................................................207 Explorer ......................................................................................................................................208 Safety Town ...............................................................................................................................209 iv


NON-OPERATING FUNDS Audit Fund Summary .............................................................................................................210 Bond & Interest Fund Summary ........................................................................................211 FICA Fund Summary ..............................................................................................................212 IMRF Fund Summary .............................................................................................................213 Liability Fund Summary .......................................................................................................214 Paving & Lighting Fund Summary ....................................................................................215 Workers’ Compensation Fund Summary .......................................................................216

HEART OF ILLINOIS SPECIAL RECREATION ASSOCIATION

Overview ........................................................................................................................... 217-220 Fund Summary .........................................................................................................................221 Administration .........................................................................................................................222 Camp Free To Be ......................................................................................................................223

Appendix A ................................................................................................................................. 224-226 Appendix B ................................................................................................................................. 227-230

v


November 1, 2012 To:

Board of Trustees and Citizens of the Pleasure Driveway and Park District of Peoria, Illinois

The mission of the Pleasure Driveway and Park District of Peoria, Illinois is “To enrich life in our community through stewardship of the environment and the provision of quality recreational and leisure opportunities”. The 2013 proposed budget as submitted continues the legacy of providing a financially sound, well maintained park and recreation system that fulfills the mission of the Peoria Park District in our community. Budget Highlights • The 2013 proposed budget is a breakeven budget. • Property tax revenues will continue to be only 35% of total revenues. • All facility operations and programs are fully funded. Each section of the budget has been reviewed to maximize the District’s resources with no reduction in current service levels. • No staffing changes are being recommended for 2013. • In 2012, the District received a $3.75 million grant for the construction of a bridge to provide a safe crossing for Peoria Park District Rock Island Greenway trail users across Knoxville Avenue at Junction City. Engineering for this crossing began in 2012 with construction scheduled for 2013.

Profile of the District The Pleasure Driveway and Park District of Peoria is the oldest park district in the State of Illinois and was created in the winter of 1894 through legislation passed by the Illinois General Assembly effective July 1, 1893. It is located in Peoria County situated along the Illinois River’s western shores with its beautiful forested bluffs, river valley, and mile-wide upper and lower Pimiteoui Lakes. The District, that contains approximately 60 square miles, encompasses all of the City of Peoria, the Village of West Peoria, the Village of Peoria Heights, as well as other unincorporated areas outside city boundaries. The District has a population of 130,000. However many of our patrons come from throughout the Peoria Metropolitan Statistical Area which has a population of 379,000. Your Peoria Park District is the winner of the 2010 National Gold Medal Award for excellence in park and recreation management, marking the fourth time the District has won this prestigious award. The District provides public stewardship for 9,053 acres of open space and conservation areas including nine major and numerous smaller neighborhood parks. The District’s environmental facilities include two nature centers, zoo, botanical garden, living history site and two large 1


The District’s taxable assessed valuation (EAV) did decline 1% for 2012 tax collections and is expected to decline another 1% for 2013 tax collections. As the EAV declines, the tax rate increases even when there is no increase in the property tax levy. For 2013 budget the tax rate is projected to be .7636. This is 15% below the District’s 1992 tax rate.

As operating expenses continue to increase, developing a budget that adjusts for a declining EAV and provides revenues sufficient to pay all anticipated expenditures is challenging. It is with a concerted effort that property taxes for 2013 will still only be 35% of total revenues.

With many activities now requiring specialized facilities or maintenance, the District has increased the fees and charges for these activities to cover most of the District’s direct annual operating costs for these specialized facilities. The goal is for the individual who benefits directly from these specialized services to pay most, if not all, of the direct annual operating costs for these services. Since the District’s services are not mandatory, but rather a matter of choice, the quality of our programs must be deserving of the fee charged. This requires the District staff to constantly be looking for ways to improve our programs and increase the value of the service provided. For 2013, fee income is projected to increase to 40% of total revenues, up from 38% in the 2012 budget. The District maintains a cost recovery system to identify the costs for each facility or program. This allows the District to match the fees paid for a service to the cost of delivering

3


The tax levy proposed for the 2013 budget is 3% more than the current year for a total levy of $15,872,000. It is these dollars that primarily provide for the many free services for all residents including miles of hiking trails, Property Tax Allocation by Fund numerous picnic areas and playgrounds.

The proposed 2012 tax levy amounts are allocated to a number of different funds in the proposed 2013 budget. There is a description of each of the District’s funds in Appendix A. As a unit of local government, the District budgets by fund as opposed to a single entity. These funds are required in order to ensure that the taxes levied for specific purposes are only used for those purposes. In the chart and table shown here is the property tax support allocated to each fund, as well as the revenues on a fund basis.

5


Expenses Since capital projects funded through grants and donations are included in the annual expense budget, there can be significant increases or decreases from year to year depending upon the projects that have received funding. In order to provide a more true comparison of expenses from year to year, the chart for total expenses provides a subtotal of all expenses excluding capital projects as well as the District’s total expenses.

The 2013 proposed expense budget excluding capital projects has an increase of 4.8% over the 2012 budget. As an entity that provides direct service delivery to its customers, the single largest expense is wages and employee benefits. Although wages and employee benefits increase for 2013, it is important to note that the percentage for wages and benefits compared to total operating expenses remains the same as the 2012 budget. The District has implemented a number of cost saving initiatives. The 2013 utility expense is actually less than the 2012 budget.

6


Debt service expenses are increasing only 1.5% more than the 2012 budget. The 2012 revised expenses are less than the 2012 budget because interest rates on the sale of general obligation park bonds in January of 2012 were below projections.

Contractual services are increasing by 2.4%. Contractual services includes items such as IT services and support agreements, advertising, porta potties, cleaning services, pest control, alarm services, security services, program instructors and attorneys’ fees. Just as with revenues, the District must budget expenses on a fund basis to ensure that the expenses are matched to the appropriate funding sources. Following are the District’s expenses on a fund basis.

Long Range Planning As part of the District’s long range planning, the Peoria Park District has established six strategic goals. The District’s strategic goals are: 1. 2. 3. 4. 5. 6.

Ensure the long term financial security of the Peoria Park District. Implement and maintain an on-going strategic planning process. Enhance recreation opportunities for all members of the community. Address infrastructure, safety and operational needs. Encourage and support staff creativity, innovation and commitment. Remain a leading force in the preservation of the historical, cultural, and natural environments of the community.

7


Re c r e at i on and Le i s ur eSe r v i c e s


Recreation Fund Summary 2013 Budget Revenues Arts & Leisure Services

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

$1,165,911.55

$1,236,822

$1,196,079

$1,291,779

8%

Athletics and Recreation Services

$304,840.95

$321,090

$305,703

$328,266

7%

Community and Inner City Services

$83,092.63

$73,770

$95,464

$96,060

1%

Environmental and Interpretive

$133,816.31

$155,350

$156,015

$170,130

9%

Peoria Zoo

$1,241,630.36

$1,518,521

$1,506,895

$1,812,879

20%

Recreation Administration

$3,326,164.58

$3,378,149

$3,280,154

$3,029,157

-8%

Specialized Facility Services

$1,385,975.62

$1,452,027

$1,399,185

$1,500,289

7%

$252,585.26

$390,850

$474,510

$423,000

-11%

$7,894,017.26

$8,526,579

$8,414,005

$8,651,560

Youth Outreach

Total Revenues Expenditures

2011 Actual

Arts & Leisure Services

$1,520,751.10

$1,516,380

$1,484,805

$1,686,148

14%

Athletics and Recreation Services

$437,202.58

$487,886

$471,465

$503,904

7%

Community and Inner City Services

$643,246.12

$662,179

$659,458

$739,458

12%

Environmental and Interpretive

$328,712.83

$329,326

$322,849

$355,722

10%

$1,910,075.80

$2,313,606

$2,231,164

$2,048,799

-8%

$896,760.20

$958,848

$950,225

$1,008,294

6%

$1,748,544.18

$1,787,283

$1,737,915

$1,828,919

5%

$493,137.55

$471,071

$522,161

$480,316

-8%

$7,978,430.36

$8,526,579

$8,380,042

$8,651,560

$0

$33,963

$0

Peoria Zoo Recreation Administration Specialized Facility Services Youth Outreach

Total Expenditures Revenues Exceeding Expenditures

($84,413.10)

2012 Budget

12

2012 Revised 2013 Proposed % Change


Recreation Administration Department Overview 2013 Budget Division Recreation

Department Description As the "umbrella" for the Recreation Division, this budget includes all Recreation Fund taxes and expenses for the Recreation Superintendent, Supervisors and support staff.

Department Changes No changes are anticipated in 2013.

Personnel Requirements: 2011

2012

2013

Full Time

8

8

8

Part Time

3

3

3

2011 Actual Revenues $3,326,164.58

2012 Budget

2012 Revised 2013 Proposed % Change

$3,378,149

$3,280,154

$3,029,157

-8%

$896,760.20

$958,848

$950,225

$1,008,294

6%

Revenues $2,429,404.38 Exceeding Expenditures

$2,419,301

$2,329,929

$2,020,863

Expenditures

13


Arts & Leisure Services Department Overview 2013 Budget Division Recreation

Department Description The Arts & Leisure Services Department provides a variety of classes, programs, camps, and special events offered in area schools, parks, and Park District facilities. Program areas include the arts, community classes, senior citizens, day camps, Senior Olympics, special events, the Franciscan Recreation Complex, and the Glen Oak Amphitheatre. Arts and Leisure Services also includes registration services.

Department Changes The Arts & Leisure Services Department is proposing a $3/week increase for all camps and a slight increase for birthday party packages and facility rentals at Franciscan Recreation Complex. Summer Band programs also will increase by $1 for residents and $3 for non-residents. Look for an increase in Senior and 50 Rock programs in 2013, with increased social, sport, and exercise programming. In the future, Leisure Services will also manage and schedule programming at the new Lakeview Center (formerly the Lakeview Museum).

Personnel Requirements: 2011

2012

2013

5

6

6

158

160

161

Full Time Part Time 2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $1,165,911.55

$1,236,822

$1,196,079

$1,291,779

8%

Expenditures $1,520,751.10

$1,516,380

$1,484,805

$1,686,148

14%

Revenues Exceeding Expenditures

($354,839.55)

($279,558)

($288,726)

19

($394,369)


Arts & Leisure Services Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

Amphitheatre

$15,060.10

$21,540

$14,800

$15,783

7%

Camp Zone

$26,658.15

$33,160

$32,000

$34,700

8%

Community Recreation

$24,390.70

$33,700

$28,100

$35,000

25%

Dance

$70,088.43

$92,235

$86,355

$94,604

10%

Drama

$69,348.27

$75,560

$74,520

$78,958

6%

Franciscan Recreation Complex

$70,014.88

$91,900

$78,120

$93,400

20%

Lakeview Center

$0.00

$0

$0

$0

0%

Leisure Services

$9,787.97

$14,400

$9,665

$14,400

49%

Music

$18,832.30

$22,503

$20,475

$22,542

10%

Senior Olympics

$36,746.00

$28,792

$45,737

$43,500

-5%

Senior Programs

$37,079.47

$40,372

$44,500

$95,000

113%

Special Events

$26,257.93

$26,250

$13,297

$18,972

43%

Trewyn Beyond School Program

$0.00

$18,410

$1,960

$3,920

100%

Vagabond Tours

$761,647.35

$738,000

$746,550

$741,000

-1%

$1,291,779

8%

Total Department Revenues

$1,165,911.55

$1,236,822

20

2012 Revised 2013 Proposed % Change

$1,196,079


Arts & Leisure Services Department Summary 2013 Budget - Expenditures Program Amphitheatre

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

$45,076.83

$41,602

$33,450

$32,655

-2%

Camp Zone

$21,507.83

$26,782

$23,632

$28,245

20%

Community Recreation

$20,197.78

$29,732

$24,364

$30,482

25%

Dance

$74,849.43

$85,659

$81,088

$86,166

6%

Drama

$71,591.17

$72,766

$72,470

$74,813

3%

Franciscan Recreation Complex

$200,273.11

$218,534

$204,226

$219,883

8%

Lakeview Center

$0.00

$0

$0

$119,495

100%

Leisure Services

$148,322.08

$162,796

$141,870

$160,886

13%

Music

$18,293.11

$17,263

$16,481

$17,302

5%

Senior Olympics

$37,334.69

$28,792

$45,737

$43,500

-5%

Senior Programs

$69,918.83

$64,214

$79,358

$117,814

48%

Special Events

$34,960.88

$40,625

$31,754

$36,186

14%

Trewyn Beyond School Program

$0.00

$18,410

$1,960

$3,920

100%

Vagabond Tours

$778,425.36

$709,205

$728,415

$714,801

-2%

$1,520,751.10

$1,516,380

$1,484,805

$1,686,148

14%

Total Department Expenditures

21


Amphitheatre Summary 2013 Budget Program

Department

Amphitheatre

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description The Glen Oak Amphitheatre provides a varied program of performing arts, entertainment, and special events at little or no cost, from May to September. The Peoria Municipal Band Concerts, Family Flicks, and Dancing Under the Stars are some of the Amphitheatre's most popular programs.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$15,060.10

$21,540

$14,800

$15,783

7%

Expenditures

$45,076.83

$41,602

$33,450

$32,655

-2%

($30,016.73)

($20,062)

($18,650)

($16,872)

60,000

55,000

55,000

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

55,000

($0.55)

($0.33)

($0.34)

($0.31)

Activity Fee Family Flicks: $.50/person Contract rentals are available for $150/hour. A sound technician may be added for $25.00/hour.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Samantha Conrad

Dennis Mantick/Steve Montez

22


Camp Zone Summary 2013 Budget Program

Department

Camp Zone

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description CampZone (ages 6-12) & CampZone for Early Learners (ages 4-5) is a 10 week program. Camp is held at Glen Oak Pavilion & Franciscan Recreation Complex. Campers enjoy crafts, games & sports. Each CampZone week has a theme that coincides with a special trip, for example, Sports Spectacular Week ended with a Chiefs game.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$26,658.15

$33,160

$32,000

$34,700

8%

Expenditures

$21,507.83

$26,782

$23,632

$28,245

20%

Subsidy (-) Excess (+)

$5,150.32

$6,378

$8,368

$6,455

People served

330

340

355

380

$15.61

$18.76

$23.57

$16.99

Per capita Subsidy (-) Excess(+)

Activity Fee CampZone: $104/wk Resident / $115/wk Non Resident. CampZone for Early Learners: $55/wk Resident / $65/wk Non-Resident

Proposed Activity Fee CampZone: $107/wk Resident / $118/wk Non Resident. CampZone for Early Learners: $58/wk Resident / $68/wk Non-Resident

Rationale for proposed fee increase / decrease Increasing costs

Prepared By

Reviewed By

Steve Montez

Dennis Mantick

23


Community Recreation Summary 2013 Budget Program

Department

Community Recreation

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description Community Rec. includes classes & workshops offered to provide a variety of learning opportunities for children and adults. Programs are held at schools, parks, & Park District facilities, as well as off-site locations, such as Don's Music Land, Hult Health Center, Jeffrey Allens, Free to Bead, & Peoria Fencing Academy.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$24,390.70

$33,700

$28,100

$35,000

25%

Expenditures

$20,197.78

$29,732

$24,364

$30,482

25%

Subsidy (-) Excess (+)

$4,192.92

$3,968

$3,736

$4,518

People served

730

800

640

700

$5.74

$4.96

$5.84

$6.45

Per capita Subsidy (-) Excess(+)

Activity Fee Fees vary with activity to cover all costs.

Proposed Activity Fee Increase fees accordingly to cover all expenses.

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Samantha Conrad

Dennis Mantick/Steve Montez

24


Dance Summary 2013 Budget Program

Department

Dance

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description Dance Program provides a dance studio with progressive dance & fitness classes for kids & adults. Dance styles include: ballet, tap, hip-hop, ballroom, & much more. Kids’s dance programs include an annual dance recital with costumes. Dance also offers Explosion Cheer & Dance, a competitive traveling dance & cheer team.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$70,088.43

$92,235

$86,355

$94,604

10%

Expenditures

$74,849.43

$85,659

$81,088

$86,166

6%

($4,761.00)

$6,576

$5,267

$8,438

1,900

2,000

2,000

2,000

($2.51)

$3.29

$2.63

$4.22

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

Activity Fee Adult: $7.50/class Resident / $8.63/class Non- Resident Children: $7.00/class Resident / $8.05/class Non-resident Costume Fee: $52

Proposed Activity Fee Adult: $7.80/class Resident / $9.10/class Non- Resident Children: $7.30/class Resident / $8.55/class Non-resident Costume Fee: $53

Rationale for proposed fee increase / decrease Increases in costs related to this program.

Prepared By

Reviewed By

Linda Elegant Huff

Dennis Mantick/Steve Montez

25


Drama Summary 2013 Budget Program

Department

Drama

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description Drama offers classes and performance opportunities in the fine arts for youth through after-school classes, art studio classes, and stage productions. The Drama Programs bring live theatre to family audiences through Park Players traveling troupe, two Community Children’s Theatre productions, and an annual Drama Festival.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$69,348.27

$75,560

$74,520

$78,958

6%

Expenditures

$71,591.17

$72,766

$72,470

$74,813

3%

($2,242.90)

$2,794

$2,050

$4,145

8,125

8,371

8,200

8,400

($0.28)

$0.33

$0.25

$0.49

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

Activity Fee Camp On Stage: $198/$226; Comm. Children's Theatre: $11; Drama Classes: $65/$70; Fine Arts: $105/$121; Performance Fee: $80 Theater Ed. for Kids: $35; Visual Art: $62/$67

Proposed Activity Fee Camp On Stage: $204/$234; Comm. Children's Theatre: $11; Drama Classes: $68/$75; Fine Arts: $108/$124; Performance Fee: $82 Theater Ed. For Kids: $35; Visual Art: $65/$70 * First fee listed is for residents & the second is for non-resident.

Rationale for proposed fee increase / decrease Increase in costs related to this program.

Prepared By

Reviewed By

Linda Elegant Huff/ Steve Montez

Dennis Mantick

26


Franciscan Recreation Complex Summary 2013 Budget Program

Department

Franciscan Recreation Complex

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description The Franciscan Recreation Complex (FRC) features a gymnasium, multi-purpose room with kitchenette, community room, dance studio, ceramic studio, soccer field, two baseball fields, and a playground. FRC is available for private rentals, and their programs/events include Easter Egg Hunts, Craft & Vendor Sale, & Motor Mites.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$70,014.88

$91,900

$78,120

$93,400

20%

Expenditures

$200,273.11

$218,534

$204,226

$219,883

8%

($130,258.23)

($126,634)

($126,106)

($126,483)

12,000

12,000

12,500

13,000

($10.85)

($10.55)

($10.09)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

($9.73)

Activity Fee Program and rental fees vary by program and services provided.

Proposed Activity Fee FRC is proposing an increase in birthday party rental packages of $10, and an increase of $5-$10/hr. for regular rentals.

Rationale for proposed fee increase / decrease The proposed increases are designed to offset increasing costs.

Prepared By

Reviewed By

Valerie Marek/Steve Montez

Dennis Mantick

27


Lakeview Center Summary 2013 Budget Program

Department

Lakeview Center

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description Lakeview Center (former Lakeview Museum), will be remodeled in 2013, and in the future will provide the Arts & Leisure Services department the opportunity to schedule classes and programming at the Lakeview Center. We believe the centrally located Lakeview Center will be a convenient class location for many programs.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$0.00

$0

$0

$119,495

100%

Subsidy (-) Excess (+)

$0.00

$0

$0

($119,495)

People served

0

0

0

0

n/a

n/a

n/a

n/a

Per capita Subsidy (-) Excess(+)

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Steve Montez

Dennis Mantick

28


Leisure Services Summary 2013 Budget Program

Department

Leisure Services

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description The Leisure Services budget provides for brochure printing, newspaper inserts, and registration services.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$9,787.97

$14,400

$9,665

$14,400

49%

Expenditures

$148,322.08

$162,796

$141,870

$160,886

13%

($138,534.11)

($148,396)

($132,205)

($146,486)

230,600

230,600

230,600

Subsidy (-) Excess (+) People served

230,600

Per capita Subsidy (-) Excess(+)

($0.60)

($0.64)

($0.57)

Activity Fee The Leisure Services budget includes revenue generated by advertising sales.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Steve Montez

Dennis Mantick

29

($0.64)


Music Summary 2013 Budget Program

Department

Music

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description The Music budget provides classes in guitar, piano, and vocals for kids & adults. The Music Program also offers youth performing opportunities through summer band & orchestra programs. Participants perform at the Youth Music Festival & with the Peoria Municipal Band. Pops Orchestra is also offered as an affiliated club.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$18,832.30

$22,503

$20,475

$22,542

10%

Expenditures

$18,293.11

$17,263

$16,481

$17,302

5%

Subsidy (-) Excess (+)

$539.19

$5,240

$3,994

$5,240

People served

5,000

5,502

5,350

5,502

$0.11

$0.95

$0.75

$0.95

Per capita Subsidy (-) Excess(+)

Activity Fee Band and Orchestra: $77 Resident / $91 Non-Resident

Proposed Activity Fee Band and Orchestra: $78 Resident / $94 Non-Resident

Rationale for proposed fee increase / decrease Increase needed to cover the increased cost of sheet music.

Prepared By

Reviewed By

Linda Elegant Huff/ Steve Montez

Dennis Mantick

30


Senior Olympics Summary 2013 Budget Program

Department

Senior Olympics

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description The Heart of Illinois Senior Olympics Athletic and Fine Art competition for adults 50 years and older is offered in cooperation with Pekin, Fondulac, and Morton Park Districts.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$36,746.00

$28,792

$45,737

$43,500

-5%

Expenditures

$37,334.69

$28,792

$45,737

$43,500

-5%

$0

$0

$0

370

400

570

600

($1.59)

$0.00

$0.00

$0.00

Subsidy (-) Excess (+)

($588.69)

People served Per capita Subsidy (-) Excess(+)

Activity Fee Fine Arts: $15 Non-competitive events: $15 Competitive events: $20

Proposed Activity Fee Flat rate for all category types: $30/category

Rationale for proposed fee increase / decrease To adequately cover costs of event, and makes registration process easier for participants and more efficient for staff.

Prepared By

Reviewed By

Shelly Peters/Steve Montez

Steve Montez/Dennis Mantick

31


Senior Programs Summary 2013 Budget Program

Department

Senior Programs

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description Senior Programs provides classes, programs, and special events for adults age 50+. Popular programs/events include: 50 Rock, pickleball, badminton, dance classes, computer classes, Mahjon, and the Zip Lining Tour.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$37,079.47

$40,372

$44,500

$95,000

113%

Expenditures

$69,918.83

$64,214

$79,358

$117,814

48%

($32,839.36)

($23,842)

($34,858)

($22,814)

14,200

14,500

14,500

Subsidy (-) Excess (+) People served

14,000

Per capita Subsidy (-) Excess(+)

($2.35)

($1.68)

($2.40)

Activity Fee Program fees vary according to program.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Gloria Phelps/Steve Montez

Dennis Mantick

32

($1.57)


Special Events Summary 2013 Budget Program

Department

Special Events

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description The Special Events budget includes: 3rd of July Fireworks Spectacular, the Northtrail Park Easter Egg Hunt, the Clyde West Fisting Derby at Glen Oak Park, Calls & Letters from Santa, the Santa Claus Parade float, and the new Candy Cane Hunt at Glen Oak Park.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$26,257.93

$26,250

$13,297

$18,972

43%

Expenditures

$34,960.88

$40,625

$31,754

$36,186

14%

($8,702.95)

($14,375)

($18,457)

($17,214)

33,350

32,900

33,300

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

32,925

($0.26)

($0.43)

($0.56)

($0.52)

Activity Fee Events are free or minimal cost. Revenue is generated by concession sales, merchandise sales, vendor fees, and donations.

Proposed Activity Fee Increase Northtrail Easter Egg Hunt fee from $2 to $4.

Rationale for proposed fee increase / decrease Help to cover cost of prizes, eggs, and marketing for the event.

Prepared By

Reviewed By

Samantha Conrad

Dennis Mantick/Steve Montez

33


Trewyn Beyond School Program Summary 2013 Budget Program

Department

Trewyn Beyond School Program

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description Trewyn Beyond School is an extension of the Community Rec Program, & a collaboration with the District’s ELITE Success Academy at Trewyn, to provide after school programs for Trewyn students. Popular programs include: cooking, self-defense, first aid, & babysitting. The program is offered in winter-spring & fall sessions.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$18,410

$1,960

$3,920

100%

Expenditures

$0.00

$18,410

$1,960

$3,920

100%

Subsidy (-) Excess (+)

$0.00

$0

$0

$0

People served

0

0

0

200

n/a

n/a

n/a

Per capita Subsidy (-) Excess(+)

$0.00

Activity Fee There is no fee for Trewyn Beyond School, this program is provided to Trewyn with sponsorship.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease Scholarships and sponsorships cover program costs.

Prepared By

Reviewed By

Steve Montez

Dennis Mantick

34


Vagabond Tours Summary 2013 Budget Program

Department

Vagabond Tours

Arts & Leisure Services

Division

Fund

Recreation

Recreation

Program Description Vagabond Tours is a travel program that offers regional, national, and international excursions to people of all ages.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$761,647.35

$738,000

$746,550

$741,000

-1%

Expenditures

$778,425.36

$709,205

$728,415

$714,801

-2%

($16,778.01)

$28,795

$18,135

$26,199

2,700

3,000

2,800

3,000

($6.21)

$9.60

$6.48

$8.73

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

Activity Fee Fees vary according to program.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Donna Day/ Steve Montez

Dennis Mantick

35


Instructors help kids learn the fundamentals and experience each sport in a fun atmosphere. The athletic department provides participants with a certificate at the end of each session. High School and College Sports Another large part of the Peoria Park District’s overall sports program is its support of area schools. The District provides and/or maintains practice and game facilities for the following schools: 1. Peoria High School – softball, tennis, cross country, swimming 2. Peoria Heights High School – cross country 3. Peoria District #150 Middle Schools –baseball and softball 4. Peoria Christian School High School – baseball, softball, Jr. High baseball 5. Notre Dame High School – tennis, cross country, baseball, softball 6. Parochial Grade Schools – soccer 7. Bradley University Intramurals and Club Sports – soccer 8. Bradley University – cross country, women’s softball, summer youth camps, soccer and tennis tournaments

The Athletics Department will continue to look for cost effective ways to offer a variety of athletic programs for both adults and youth to the residents of Peoria and its surrounding communities.

40


Athletics and Recreation Services Department Overview 2013 Budget Division Recreation

Department Description Youth and adult sports programs, schedules, and support. Also includes Athletic Administration budget.

Department Changes Refer to Athletics and Recreation Services overview.

Personnel Requirements: 2011

2012

2013

Full Time

2

2

2

Part Time

141

140

140

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$304,840.95

$321,090

$305,703

$328,266

7%

Expenditures

$437,202.58

$487,886

$471,465

$503,904

7%

Revenues Exceeding Expenditures

($132,361.63)

($166,796)

($165,762)

($175,638)

41


Athletics and Recreation Services Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

Adult Sports

$20,938.00

$21,756

$22,390

$23,341

4%

Athletic Administration

$10,332.00

$7,500

$8,500

$9,000

6%

Soccer

$68,026.63

$75,393

$71,079

$75,813

7%

Softball

$118,264.39

$112,660

$111,768

$117,382

5%

Tennis

$20,225.83

$24,966

$20,127

$23,456

17%

Youth Baseball

$45,751.20

$51,603

$47,170

$51,989

10%

Youth Basketball

$6,517.00

$7,456

$8,408

$8,408

0%

Youth Sports

$14,785.90

$19,756

$16,261

$18,877

16%

$305,703

$328,266

Total Department Revenues

$304,840.95

$321,090

42

2012 Revised 2013 Proposed % Change

7%


Athletics and Recreation Services Department Summary 2013 Budget - Expenditures Program Adult Sports

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

$11,641.85

$15,292

$15,419

$15,912

3%

Athletic Administration

$110,611.91

$122,186

$117,952

$135,110

15%

Soccer

$52,245.32

$63,065

$61,528

$61,717

0%

Softball

$125,700.23

$129,708

$130,693

$134,165

3%

Tennis

$28,027.53

$31,699

$30,935

$31,551

2%

Youth Baseball

$92,589.66

$102,062

$94,774

$101,364

7%

Youth Basketball

$4,243.42

$7,277

$7,674

$6,645

-13%

Youth Sports

$12,142.66

$16,597

$12,490

$17,440

40%

$437,202.58

$487,886

$471,465

$503,904

7%

Total Department Expenditures

43


Adult Sports Summary 2013 Budget Program

Department

Adult Sports

Athletics and Recreation Services

Division

Fund

Recreation

Recreation

Program Description Includes budgets for Flag Football, Turkey Trot, Wiffleball, Sand Volleyball, Ultimate Frisbee, Dodgeball, Kickball, and Bags League.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$20,938.00

$21,756

$22,390

$23,341

4%

Expenditures

$11,641.85

$15,292

$15,419

$15,912

3%

Subsidy (-) Excess (+)

$9,296.15

$6,464

$6,971

$7,429

People served

800

860

837

960

$11.62

$7.52

$8.33

$7.74

Per capita Subsidy (-) Excess(+)

Activity Fee Turkey Trot- $14-$18 & Kids $2; Dodgeball $60/team & $10/$15/player; Volleyball $170/$185/team & $10/$15/player, Wiffleball $60 outdoor/$75 indoor; Ultimate Frisbee $50/team (tour), Flag Football $100/team; Bags $45/$50/team, Kickball $75/$80/team

Proposed Activity Fee Dodgeball- $75/$80/team (First fee listed is for residents and the second is for non-residents)

Rationale for proposed fee increase / decrease Increase in field maintenance costs and facility maintenance costs.

Prepared By

Reviewed By

Matt Suellentrop/Scott Loftus

Dennis Mantick

44


Athletic Administration Summary 2013 Budget Program

Department

Athletic Administration

Athletics and Recreation Services

Division

Fund

Recreation

Recreation

Program Description Covers salaries and associated costs for two sports coordinators. Also includes the budget for the annual sports auction, sports education, and Steamboat Classic.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$10,332.00

$7,500

$8,500

$9,000

6%

Expenditures

$110,611.91

$122,186

$117,952

$135,110

15%

($100,279.91)

($114,686)

($109,452)

($126,110)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Scott Loftus

Dennis Mantick

45

n/a


Soccer Summary 2013 Budget Program

Department

Soccer

Athletics and Recreation Services

Division

Fund

Recreation

Recreation

Program Description Budget for youth & adult soccer programs at Detweiller, Franciscan Park, Bielfeldt Park as well as programs offered by outside organizations: Parochial League, Peoria Soccer Club, Bradley Soccer Camps, Peoria Christian High School, Central Illinois Youth Soccer League, Christian Center, and others.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$68,026.63

$75,393

$71,079

$75,813

7%

Expenditures

$52,245.32

$63,065

$61,528

$61,717

0%

Subsidy (-) Excess (+)

$15,781.31

$12,328

$9,551

$14,096

People served

1,300

1,265

1,145

1,135

$12.14

$9.75

$8.34

$12.42

Per capita Subsidy (-) Excess(+)

Activity Fee Happy Feet- $36; Mighty Mites & Pee Wee- $36/$41; Grades 1st thru 5th - $41/$46; Grades 6th thru 8th$46/$51; Youth Soccer Late Fee $5 (First fee listed is for residents and the second is for non-residents)

Proposed Activity Fee Happy Feet- $36/$41 Mighty Mites/Pee Wees- $38/$43 Grades 1st thru 5th- $43/$48; Grades 6th thru 8th- $48/$53 (First fee listed is for residents and the second is for non-residents)

Rationale for proposed fee increase / decrease Increasing maintenance costs.

Prepared By

Reviewed By

Matt Suellentrop/ Scott Loftus

Dennis Mantick

46


Softball Summary 2013 Budget Program

Department

Softball

Athletics and Recreation Services

Division

Fund

Recreation

Recreation

Program Description Provides field maintenance, umpires, and softballs for the adult softball program at the Peoria Stadium. Also provides fields for District #150's sports program and various rentals.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$118,264.39

$112,660

$111,768

$117,382

5%

Expenditures

$125,700.23

$129,708

$130,693

$134,165

3%

($17,048)

($18,925)

($16,783)

2,663

2,701

2,601

2,699

($2.79)

($6.31)

($7.28)

($6.22)

Subsidy (-) Excess (+)

($7,435.84)

People served Per capita Subsidy (-) Excess(+)

Activity Fee Summer Men's Team- $350/ $380; Summer Co-Rec- $275/$305: Summer Player Fee- $17/$24; Fall Team$185/$200; Fall Player- $11/$16; Senior Morning League- $15/Player. (First fee listed is for residents and the second is for non-residents)

Proposed Activity Fee Summer Men's Team- $390 Non-residents Summer Co-Rec Team- $315 Non-residents Fall Team- $190 Residents / $210 Non-residents

Rationale for proposed fee increase / decrease Repricing Summer Mens and Summer Co-Rec non-resident rates to align with other non-resident program pricing structures.

Prepared By

Reviewed By

Nick McDuffee / Scott Loftus

Dennis Mantick

47


Tennis Summary 2013 Budget Program

Department

Tennis

Athletics and Recreation Services

Division

Fund

Recreation

Recreation

Program Description Tennis instruction for ages 4 and up at Bradley, Glen Oak, Northtrail & Sommer Parks, Richwoods and Manual High School. Includes Youth Team Tennis and Tournaments as well as the maintenance of the rubico courts located in Glen Oak Park.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$20,225.83

$24,966

$20,127

$23,456

17%

Expenditures

$28,027.53

$31,699

$30,935

$31,551

2%

($7,801.70)

($6,733)

($10,808)

($8,095)

11,495

11,420

11,445

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

11,407

($0.68)

($0.59)

($0.95)

($0.71)

Activity Fee Beginner- $30/$35; Youth (Int. & Adv.)- $40/$45, Adult- $25/$30; Team Tennis- $25/$30; Pee Wee- $27/$32; Sat/Evenings- $35/$40 (First fee listed is for residents and the second is for non-residents)

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Matt Suellentrop/ Scott Loftus

Dennis Mantick

48


Youth Baseball Summary 2013 Budget Program

Department

Youth Baseball

Athletics and Recreation Services

Division

Fund

Recreation

Recreation

Program Description Provides area coordinators, instructors, umpires, and field maintenance for the Youth Baseball Program. Provides uniforms, equipment, and other supplies essential for all youth baseball leagues. Administers the District's Tee Ball and Coach Pitch Leagues. Provides Pony "house" and "select" leagues.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$45,751.20

$51,603

$47,170

$51,989

10%

Expenditures

$92,589.66

$102,062

$94,774

$101,364

7%

($46,838.46)

($50,459)

($47,604)

($49,375)

1,120

916

1,020

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

888

($52.75)

($45.05)

($51.97)

($48.41)

Activity Fee Tee Ball $39/$44; Coach Pitch $46/$51; Minors $51/$56; Majors $56/$61; AM Clinics $15/$30; Pony & Major Select Teams $260, Pony & Major Select Player $20; Pony House Player $61/$66

Proposed Activity Fee Tee Ball $41/$46; Coach Pitch $48/$53; Minors $53/$58; Majors $58/$63; AM Clinics $25/$40; Pony & Major Select Teams $575; Pony House Player $63/$68 (First fee listed is for residents and the second is for non-residents)

Rationale for proposed fee increase / decrease The Pony & Majors Select Leagues' player fee and team entry fee will be wrapped into one team fee. The resulting combined fee is approximately $50 more per team, depending on the number of players. Increases are to offset maintenance costs.

Prepared By

Reviewed By

Scott Loftus

Dennis Mantick

49


Youth Basketball Summary 2013 Budget Program

Department

Youth Basketball

Athletics and Recreation Services

Division

Fund

Recreation

Recreation

Program Description Includes Youth Basketball Skills Camp for age 5 through 4th grade at Franciscan Recreation Complex and basketball league for age 5 through 4th grade at the RiverPlex.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$6,517.00

$7,456

$8,408

$8,408

0%

Expenditures

$4,243.42

$7,277

$7,674

$6,645

-13%

Subsidy (-) Excess (+)

$2,273.58

$179

$734

$1,763

People served

98

120

139

139

$23.20

$1.49

$5.28

$12.68

Per capita Subsidy (-) Excess(+)

Activity Fee Youth Basketball Skills Camp: $28 Resident/$33 Non-Resident Youth Basketball League: $58 Resident/$63 Non-Resident

Proposed Activity Fee Youth Basketball Skills Camp: $29 Resident/$34 Non-Resident Youth Basketball League: $59 Resident; $64 Non-Resident

Rationale for proposed fee increase / decrease Offset increases in facility maintenance costs.

Prepared By

Reviewed By

Nick McDuffee / Scott Loftus

Dennis Mantick

50


Youth Sports Summary 2013 Budget Program

Department

Youth Sports

Athletics and Recreation Services

Division

Fund

Recreation

Recreation

Program Description Includes maintenance for Notre Dame JFL and programs like: Hershey Track and Field, High School Sand Volleyball, and Youth classes at Franciscan Recreation Complex.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$14,785.90

$19,756

$16,261

$18,877

16%

Expenditures

$12,142.66

$16,597

$12,490

$17,440

40%

Subsidy (-) Excess (+)

$2,643.24

$3,159

$3,771

$1,437

People served

387

497

445

557

$6.83

$6.36

$8.47

$2.58

Per capita Subsidy (-) Excess(+)

Activity Fee Hershey Track & Field- free; High School Sand Volleyball- $100/team; Youth Classes at FRC-$27/$45; Youth Lacrosse- $120/player; Lacrosse equipment rental: $60/set

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Matt Suellentrop

Dennis Mantick

51


Community and Inner City Services Department Overview 2013 Budget Division Recreation

Department Description Community & Inner City Services strives to offer and provide a wide range of recreation programs, leisure programs and special events that bring people of all ages together in the Peoria Community.

Department Changes Proctor’s Summer Fun Academy day camp, which includes academic classes and activities like tennis, golf and field trips, has been a tremendous success. Due to the success of the program, Proctor is proposing to expand its Summer Fun Academy to include 14 and 15 year olds. Additionally, to offset facility and activity costs Proctor is proposing an increase in 2013’s day camp fee from $175/session to $187/session which amounts to an increase of $3 per week.

Personnel Requirements: 2011

2012

2013

Full Time

5

5

5

Part Time

60

65

67

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$83,092.63

$73,770

$95,464

$96,060

1%

Expenditures

$643,246.12

$662,179

$659,458

$739,458

12%

Revenues Exceeding Expenditures

($560,153.49)

($588,409)

($563,994)

($643,398)

54


Community and Inner City Services Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

John H. Gwynn, Jr. Program

$0.00

$0

$0

$0

0%

Logan Recreation Center

$2,423.38

$2,450

$2,470

$2,770

12%

Morton Sq. Soccer

$0.00

$0

$0

$0

0%

Proctor Recreation Center

$80,669.25

$71,320

$92,994

$93,290

0%

Teen Programs

$0.00

$0

$0

$0

0%

$95,464

$96,060

Total Department Revenues

$83,092.63

$73,770

55

1%


Community and Inner City Services Department Summary 2013 Budget - Expenditures Program John H. Gwynn, Jr. Program

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

$1,934.90

$2,132

$1,832

$38,144

1982%

Logan Recreation Center

$138,350.91

$133,755

$131,955

$131,277

-1%

Morton Sq. Soccer

$778.68

$2,183

$2,883

$11,248

290%

Proctor Recreation Center

$498,809.01

$521,909

$520,676

$554,840

7%

Teen Programs

$3,372.62

$2,200

$2,112

$3,949

87%

$643,246.12

$662,179

$659,458

$739,458

12%

Total Department Expenditures

56


John H. Gwynn, Jr. Program Summary 2013 Budget Program

Department

John H. Gwynn, Jr. Program

Community and Inner City Services

Division

Fund

Recreation

Recreation

Program Description The John H. Gwynn, Jr. Program is a celebration the life of John H. Gwynn, Jr., a pioneer for the Civil Rights Movement in IL, & is held at Proctor during Black History Month. Also, the payroll maintenance expenses for Gwynn Park, previously within the Parks Landscape Maintenance budget, have moved into this 2013 budget.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$1,934.90

$2,132

$1,832

$38,144

1982%

($1,934.90)

($2,132)

($1,832)

($38,144)

300

300

350

($7.11)

($6.11)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

100

($19.35)

($108.98)

Activity Fee There is no charge to attend The John. Gwynn, Jr. Program.

Proposed Activity Fee Note: The increased expenses in 2013 are due to the transition of payroll maintenance expenses for Gwynn Park from the Parks Landscape Maintenance budget.

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Deborah Totten

Dennis Mantick

57


Logan Recreation Center Summary 2013 Budget Program

Department

Logan Recreation Center

Community and Inner City Services

Division

Fund

Recreation

Recreation

Program Description The Logan Recreation Center and the surrounding park offer a variety of amenities and programs, such as an after school program, lighted basketball courts, a water playground, special events, rentals and community gardening.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$2,423.38

$2,450

$2,470

$2,770

12%

Expenditures

$138,350.91

$133,755

$131,955

$131,277

-1%

($135,927.53)

($131,305)

($129,485)

($128,507)

30,000

31,800

31,000

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

29,000

($4.69)

($4.38)

($4.07)

Activity Fee After School Program (Ages 6-12): $25/year

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Deborah Totten

Dennis Mantick

58

($4.15)


Morton Sq. Soccer Summary 2013 Budget Program

Department

Morton Sq. Soccer

Community and Inner City Services

Division

Fund

Recreation

Recreation

Program Description Morton Square Soccer is a 6 wk. soccer program provided in collaboration with 1st United Methodist Church at Morton Square Park. We maintain the field, buy supplies, pay officials, & background check costs. Also, the payroll maintenance expenses, previously held in the Small Parks budget, have moved into this 2013 budget.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$778.68

$2,183

$2,883

$11,248

290%

($778.68)

($2,183)

($2,883)

($11,248)

400

400

500

500

($1.95)

($5.46)

($5.77)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

($22.50)

Activity Fee There is no charge to participate in the Morton Square Soccer Program.

Proposed Activity Fee Note: The increased expenses in 2013 are due to the transition of payroll expenses associated with Morton Square Park maintenance from Small Parks’ budget to the Morton Square Soccer payroll maintenance budget.

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Deborah Totten

Dennis Mantick

59


Proctor Recreation Center Summary 2013 Budget Program

Department

Proctor Recreation Center

Community and Inner City Services

Division

Fund

Recreation

Recreation

Program Description Proctor Center offers an auditorium with a stage, 2 gyms, a lounge area, weight room, a craft room, a game room, outdoor basketball courts, playground, swimming pool, and play field area. Proctor’s programs include the Summer Fun Academy, tumbling, volleyball, girls & boys basketball, GED classes & many special events.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$80,669.25

$71,320

$92,994

$93,290

0%

Expenditures

$498,809.01

$521,909

$520,676

$554,840

7%

($418,139.76)

($450,589)

($427,682)

($461,550)

77,000

75,000

76,000

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

75,000

($5.58)

($5.85)

($5.70)

($6.07)

Activity Fee Summer Fun Academy $175/4 week session; Swim Admission $1; Rentals $30-$50/hr.; Memberships: Adults $50/yr., Family $60/yr., Children $35/yr. This is an abbreviated fee schedule. Contact Proctor Center for a full schedule of programs.

Proposed Activity Fee Summer Fun Academy $187 per 4 week session.

Rationale for proposed fee increase / decrease Proctor Center is proposing increasing the Summer Fun Academy's program fee to offset facility and activity costs.

Prepared By

Reviewed By

Deborah Totten & Jonelle McCloud

Dennis Mantick

60


Teen Programs Summary 2013 Budget Program

Department

Teen Programs

Community and Inner City Services

Division

Fund

Recreation

Recreation

Program Description Teen Programs strives to get teens involved in positive activities, and promotes a message of staying safe and having fun. The Teen Programs budget is responsible for funding the annual “Streets Belong To Me Youth Rally� and many other activities throughout the year.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$3,372.62

$2,200

$2,112

$3,949

87%

($3,372.62)

($2,200)

($2,112)

($3,949)

400

700

350

375

($8.43)

($3.14)

($6.03)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

Activity Fee There is no charge to participate in Teen Programs.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Deborah Totten

Dennis Mantick

61

($10.53)


Environmental and Interpretive Department Overview 2013 Budget Division Recreation

Department Description This department includes Camp Wokanda & Sommer Park. Camp Wokanda is a 316-acre camp that includes a lake, a dining hall, sleeping cabins, & program buildings. Wokanda offers naturalist tours, environmental education programs, and was the 2012 IDNR Hill Prairie Conference host. Sommer Park encompasses 320 acres of meadows, prairies, & woodlands. The Park offers historical interpretation & outdoor education, the Teams Course, & the Ancient Oaks day camp. Sommer Park & Camp Wokanda both offer private rentals for groups interesting in a secluded close-to-nature gathering.

Department Changes For 2013, Environmental & Interpretive Services is proposing to increase some rental and program fees to cover increased costs of services. Part-time staff levels are dependent on program registration and include program specialists, maintenance staff, and day-camp counselors.

Personnel Requirements: 2011

2012

2013

2

2

2

26

26

26

Full Time Part Time 2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$133,816.31

$155,350

$156,015

$170,130

9%

Expenditures

$328,712.83

$329,326

$322,849

$355,722

10%

Revenues Exceeding Expenditures

($194,896.52)

($173,976)

($166,834)

($185,592)

64


Environmental and Interpretive Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

Camp Wokanda

$46,637.79

$63,300

$60,100

$68,200

13%

Sommer Park

$87,178.52

$92,050

$95,915

$101,930

6%

$156,015

$170,130

Total Department Revenues

$133,816.31

$155,350

65

2012 Revised 2013 Proposed % Change

9%


Environmental and Interpretive Department Summary 2013 Budget - Expenditures Program Camp Wokanda

$121,336.52

$125,112

$127,462

$130,275

2%

Sommer Park

$207,376.31

$204,214

$195,387

$225,447

15%

$328,712.83

$329,326

$322,849

$355,722

10%

Total Department Expenditures

2011 Actual

2012 Budget

66

2012 Revised 2013 Proposed % Change


Camp Wokanda Summary 2013 Budget Program

Department

Camp Wokanda

Environmental and Interpretive

Division

Fund

Recreation

Recreation

Program Description Camp Wokanda is a 275-acre park with 11 rental facilities and 7 group campsites. The camp has a 2 acre lake, over 5 miles of hiking trails, and is the northern trailhead for the IL River Bluff Hiking Trail. In 2013 Camp Wokanda’s OA Lodge will celebrate its 75th anniversary.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$46,637.79

$63,300

$60,100

$68,200

13%

Expenditures

$121,336.52

$125,112

$127,462

$130,275

2%

($74,698.73)

($61,812)

($67,362)

($62,075)

8,500

15,100

16,000

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

13,773

($5.42)

($7.27)

($4.46)

($3.88)

Activity Fee Fees vary by facility and length of stay.

Proposed Activity Fee Rate changes effective for January 1, 2013 are as follows: Dining hall from $350 to $400/day and from $600 to $700/wknd, OA Lodge increased from $160 to $180/day, Entire Valley from $800 to $900/wknd. Chinquapin festival from $3 to $4/child.

Rationale for proposed fee increase / decrease These fee increases are to boost revenue in rentals for the 2013 budget year. Buildings that had fee increases were based on new renovations and were the most logical choices for increasing revenue while still fitting the cost needs of our users.

Prepared By

Reviewed By

Jacob Mol

Mike Miller

67


Sommer Park Summary 2013 Budget Program

Department

Sommer Park

Environmental and Interpretive

Division

Fund

Recreation

Recreation

Program Description Sommer Park's 320 acres provides a rural atmosphere for weddings, shelter rentals, the Ancient Oaks Summer Camp, and living history/environmental education programs. In 2012 the expanded World War II Reenactment Event increased attendance to over 3,000.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$87,178.52

$92,050

$95,915

$101,930

6%

Expenditures

$207,376.31

$204,214

$195,387

$225,447

15%

($120,197.79)

($112,164)

($99,472)

($123,517)

25,000

25,000

26,000

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

24,500

($4.91)

($4.49)

($3.98)

($4.75)

Activity Fee Ancient Oaks Camp $110/week, Non-Resident $130/week. Shelter rentals are based on $2.25/adult and $1.05/child or a $450 flat fee. Pioneer Days $2.00/person ages 3 years and up. Hayride and Hot Dogs $6.00/adult, $4.00/child ages 3-10.

Proposed Activity Fee Ancient Oaks Camp $113/wk (Non-Res. $133/wk). Shelter rentals are based on $2.25/adult & $1.05/child or a $500 flat fee; Chapel rentals $250. Corporate Teams Course $10/person.

Rationale for proposed fee increase / decrease These fee increases are to boost revenue in rentals and day camps in order to offset rising program and facility costs, while still fitting the cost needs of our users.

Prepared By

Reviewed By

Tom Miller

Mike Miller

68


Peoria Zoo Department Overview 2013 Budget Division Recreation

Department Description The Peoria Zoo Department consists of the Peoria Zoo and the Peoria Zoological Society Contract. In 2012 the Peoria Zoo was granted reaccreditation from the Association of Zoos and Aquariums, opened the new Barton Pavilion, opened the Australian Walkabout exhibit, and Kyra, the zoo’s female Amur tiger, gave birth to 4 tiger cubs. With these facility changes, and the exhibition of four tiger cubs, we anticipate 2013 will be a record breaking year.

Department Changes In 2013, additional part-time gift shop and lodge cashiers will be hired to staff the Barton Pavilion and to deliver outstanding service for guests. Part-time educators will also be hired to accommodate the increasing number of participants in programs, classes, and special events.

Personnel Requirements: Full Time Part Time 2011 Actual

2011

2012

2013

17.75

17.75

17.75

21

22

26

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $1,241,630.36

$1,518,521

$1,506,895

$1,812,879

20%

Expenditures $1,910,075.80

$2,313,606

$2,231,164

$2,048,799

-8%

Revenues Exceeding Expenditures

($668,445.44)

($795,085)

($724,269)

73

($235,920)


Peoria Zoo Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Peoria Zoo

$1,096,269.84

$1,336,666

$1,327,907

$1,601,590

21%

PZS Contract

$145,360.52

$181,855

$178,988

$211,289

18%

Total Department Revenues

$1,241,630.36

$1,518,521

74

$1,506,895

$1,812,879

20%


Peoria Zoo Department Summary 2013 Budget - Expenditures Program Peoria Zoo

$1,764,715.28

$2,131,751

$2,052,176

$1,837,510

-10%

PZS Contract

$145,360.52

$181,855

$178,988

$211,289

18%

$1,910,075.80

$2,313,606

$2,231,164

$2,048,799

-8%

Total Department Expenditures

2011 Actual

2012 Budget

75

2012 Revised 2013 Proposed % Change


Peoria Zoo Summary 2013 Budget Program

Department

Peoria Zoo

Peoria Zoo

Division

Fund

Recreation

Recreation

Program Description The Peoria Zoo’s mission is to create connections that inspire an appreciation for the natural world. Our vision is to be recognized as a leader in raising public awareness and commitment to conservation. Note: A portion of the Peoria Zoo's budget is also expensed in the Museum Fund.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $1,096,269.84

$1,336,666

$1,327,907

$1,601,590

21%

Expenditures $1,764,715.28

$2,131,751

$2,052,176

$1,837,510

-10%

Subsidy (-) Excess (+) People served

($668,445.44) 129,161

Per capita Subsidy (-) Excess(+)

($5.18)

($795,085)

($724,269)

($235,920)

170,408

163,281

195,937

($4.67)

($4.44)

($1.20)

Activity Fee Admission: $8.50/Adult; $4.75/Child; $7.50/Sr.; Group admission $8.00Adult; $4.25/Child ZooSnooze $30; Zoomobile; $100; Easter Egg Hunt $3 Member/$5 Non-Member This is an abbreviated fee schedule. Contact the Zoo for a full schedule of programs.

Proposed Activity Fee Admission: $9/Adult; $5.25/Child; Group admission $8.50/Adult; $4.75/Child; Zoocamp +$3/session; ZooSnooze $32; Zoomobile $110; Easter Egg Hunt $3 Member/$6.50 Non-Member; Baby Shower Rentals $225

Rationale for proposed fee increase / decrease Fee increases to keep up with rising costs without compromising quality of service. We are also adding a baby shower rental as we have received several requests for this rental option.

Prepared By

Reviewed By

Yvonne Strode

Dennis Mantick

76


PZS Contract Summary 2013 Budget Program

Department

PZS Contract

Peoria Zoo

Division

Fund

Recreation

Recreation

Program Description This budget records expenses for services provided to the Peoria Zoological Society (PZS) by the Park District and the reimbursement received from PZS for those services.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$145,360.52

$181,855

$178,988

$211,289

18%

Expenditures

$145,360.52

$181,855

$178,988

$211,289

18%

Subsidy (-) Excess (+)

$0.00

$0

$0

$0

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Jan Budzynski

Jan Budzynski

77

n/a


2. Peoria Mustangs The Mustangs are a part of the North American Tier 3 Hockey League which is the pinnacle of USA Amateur Hockey. Players range in age from 15 to 20 and come from all over the United States to play in Peoria at Owens Center. Starting out as a Junior B league in 2001, the team has now moved a step up to Junior A status in the North American Tier 3 League. The team is comprised of 25 skaters who use Owens Center for all home games and practice ice. Average attendance at a Mustangs game is 250 people. To assist with team training, the Peoria Mustangs also utilize Owens Center’s back room for off-ice conditioning. 3. Central Illinois Prep Hockey League – (CIPHL) Central Illinois Prep Hockey League is comprised of high school aged players from the Peoria area. In a typical year, CIPHL has six JV teams and eight Varsity teams. The league includes teams from Richwoods, Notre Dame, Chillicothe, Metro, Bloomington, Limestone, Pekin and Dunlap.

4. Peoria Speed Skating Club The speed skating club started out as four guys looking to buy practice ice to compete in Chicago. Today the club has grown to over 30 members skating once a week from October through March. 5. Bradley University Hockey Club The Bradley Hockey Club is the oldest club sport on the University campus. The club calls Owens Center home and uses the rink for games and practices. Their hockey season runs each year from September to February. 6. Peoria Rivermen The Peoria Rivermen use Owens Center as a practice facility when there are special events at the Civic Center. On average the Rivermen skate at Owens Center eight days a month.

7. Robert Morris University Now in its fifth season, Robert Morris University hockey team has cemented itself as one of the most dominant D2 club teams in the league. This past season, Robert Morris helped host the Mid America Collegiate Hockey Associations D2 club championship at Owens Center. The team practices three days a week and plays all of home games at Owens Center. 8. Heart of Illinois Skating Club New to Owens Center is the Heart of Illinois Skating Club. This club currently uses Owens Center for test sessions, clinics, exhibitions and open ice time for its members.

83


Specialized Facility Services Department Overview 2013 Budget Division Recreation

Department Description The Specialized Facility Services Department is comprised of Aquatics Programs and the Owens Recreation Center. Also, The Luthy Botanical Garden staff and operations are supervised by the Specialized Facility Supervisor, but the Luthy Botanical Garden budget is housed within the Museum Fund. Therefore, the Luthy Botanical Garden overview is discussed within Specialized Services, but the budget summary is located within the Museum Fund.

Department Changes Please refer to the program summaries.

Personnel Requirements: 2011

2012

2013

Full Time

9

9

9

Part Time

150

150

150

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $1,385,975.62

$1,452,027

$1,399,185

$1,500,289

7%

Expenditures $1,748,544.18

$1,787,283

$1,737,915

$1,828,919

5%

Revenues Exceeding Expenditures

($362,568.56)

($335,256)

($338,730)

84

($328,630)


Specialized Facility Services Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

Aquatics Special

$56,031.44

$60,726

$54,746

$71,622

31%

Central Park Pool

$165,758.73

$160,170

$155,170

$165,120

6%

Gwynn Family Aquatics Center

$10,308.01

$14,525

$9,659

$14,626

51%

Lakeview Family Aquatics Center

$88,584.36

$127,250

$104,910

$129,221

23%

Owens Recreation Center

$900,789.83

$890,700

$887,200

$928,200

5%

Peoria Area Water Wizards

$164,503.25

$198,656

$187,500

$191,500

2%

Total Department Revenues

$1,385,975.62

$1,452,027

85

2012 Revised 2013 Proposed % Change

$1,399,185

$1,500,289

7%


Specialized Facility Services Department Summary 2013 Budget - Expenditures Program Aquatics Special

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

$77,632.91

$78,947

$74,410

$87,416

17%

Central Park Pool

$297,446.94

$280,610

$281,774

$299,975

6%

Gwynn Family Aquatics Center

$102,944.25

$109,343

$96,608

$112,638

17%

Lakeview Family Aquatics Center

$214,975.70

$204,989

$205,548

$210,926

3%

Owens Recreation Center

$862,861.11

$907,386

$889,984

$920,575

3%

Peoria Area Water Wizards

$192,683.27

$206,008

$189,591

$197,389

4%

$1,748,544.18

$1,787,283

$1,737,915

$1,828,919

5%

Total Department Expenditures

86


Aquatics Special Summary 2013 Budget Program

Department

Aquatics Special

Specialized Facility Services

Division

Fund

Recreation

Recreation

Program Description This budget provides for purchases which will be used at all aquatic facilities.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$56,031.44

$60,726

$54,746

$71,622

31%

Expenditures

$77,632.91

$78,947

$74,410

$87,416

17%

($21,601.47)

($18,221)

($19,664)

($15,794)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Sue Wheeler

Dennis Mantick

87

n/a


Central Park Pool Summary 2013 Budget Program

Department

Central Park Pool

Specialized Facility Services

Division

Fund

Recreation

Recreation

Program Description The Central Park Pool is an indoor aquatic facility that includes an eight lane pool with separate diving well, a large open observatory balcony, and a small fitness center. Activities include lessons, public swim, competitive swimming, birthday parties, private rentals, and limited fitness center hours.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$165,758.73

$160,170

$155,170

$165,120

6%

Expenditures

$297,446.94

$280,610

$281,774

$299,975

6%

($131,688.21)

($120,440)

($126,604)

($134,855)

42,000

35,000

40,000

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

41,000

($3.21)

($2.87)

($3.62)

($3.37)

Activity Fee Admission: Children (3-12) $1.50; Adult (13-64) $2.00; Senior (65+) $1.50; Family (2 adults & 3 children) $4.50; Birthday Parties $80.00; Private Rentals $80.00/hour

Proposed Activity Fee Admission: Children (3-12) $2.00; Adult (13-64) $2.50; Senior (65+) $2.00; Family (2 adults & 3 children) $5.00; Birthday Parties $85.00; Private Rentals $90.00/hour; Season Passes $5.00 increase

Rationale for proposed fee increase / decrease Increasing facility costs

Prepared By

Reviewed By

Sue Wheeler

Dennis Mantick

88


Gwynn Family Aquatics Center Summary 2013 Budget Program

Department

Gwynn Family Aquatics Center

Specialized Facility Services

Division

Fund

Recreation

Recreation

Program Description Gwynn Family Aquatics provides a zero-depth pool, water slide, interactive spray equipment, wet sand play area, snack and beverage service, sand volleyball, grassy sun area, and family changing area.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$10,308.01

$14,525

$9,659

$14,626

51%

Expenditures

$102,944.25

$109,343

$96,608

$112,638

17%

($92,636.24)

($94,818)

($86,949)

($98,012)

4,818

6,103

4,887

4,500

($19.23)

($15.54)

($17.79)

($21.78)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

Activity Fee Admission: Children (4-12) $2.50; Adult (13-64) $3.00; Senior (65+) $2.50; Family (2 adults & 3 children) $8.50. Swim Lessons: Residents $31, Non-Residents $39; Season Passes: Child: $70; Adult $85; Family $245; Private Rental $150

Proposed Activity Fee Admission: Children (4-12) $3.00; Adult (13-64) $3.50; Senior (65+) $3.00; Family (2 adults & 3 children) $9.00. Swim Lessons: Residents $35, Non-Residents $43; Season Passes: Child $75; Adult $90; Family $250; Private Rental $175

Rationale for proposed fee increase / decrease Increasing facility maintenance costs

Prepared By

Reviewed By

Sue Wheeler

Dennis Mantick

89


Lakeview Family Aquatics Center Summary 2013 Budget Program

Department

Lakeview Family Aquatics Center

Specialized Facility Services

Division

Fund

Recreation

Recreation

Program Description Lakeview Family Aquatic Center is an outdoor facility that features a zero-depth entry pool, giant water slides, interactive spray equipment, food service, and wet sand play areas. Activities include public swim, lessons, birthday parties, and private rentals.

2012 Revised 2013 Proposed % Change

2011 Actual

2012 Budget

Revenues

$88,584.36

$127,250

$104,910

$129,221

23%

Expenditures

$214,975.70

$204,989

$205,548

$210,926

3%

($126,391.34)

($77,739)

($100,638)

($81,705)

28,860

24,673

26,186

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

22,320

($5.66)

($2.69)

($4.08)

($3.12)

Activity Fee Admission: Children (4-12) $4.00; Adult (13-64) $5.75. Season Passes: Child $70; Adult $85; Family $245. Swim Lessons: Resident $31, Non-Resident $39. Private Rental: $250; Birthday Party Rental: Resident $115, Non-Resident $135.

Proposed Activity Fee Admission: Children (4-12) $4.50; Adult (13-64) $6.25. Season Passes: Child $75; Adult $90; Family $250. Swim Lessons: Resident $35, Non-Resident $43. Private Rentals $275; Birthday Party Rental: Resident $125, Non-Resident $145.

Rationale for proposed fee increase / decrease Increasing facility maintenance costs

Prepared By

Reviewed By

Sue Wheeler

Dennis Mantick

90


Owens Recreation Center Summary 2013 Budget Program

Department

Owens Recreation Center

Specialized Facility Services

Division

Fund

Recreation

Recreation

Program Description Owens Recreation Center is an indoor ice arena boasting two full-size rinks and a double multi-purpose room. The facility provides year round skate lessons, hosts rec and competitive hockey, figure skating, recreational skating, community recreation programs, birthday parties, competitions and ice shows.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$900,789.83

$890,700

$887,200

$928,200

5%

Expenditures

$862,861.11

$907,386

$889,984

$920,575

3%

Subsidy (-) Excess (+)

$37,928.72

($16,686)

($2,784)

$7,625

People served

225,000

230,000

230,000

230,000

Per capita Subsidy (-) Excess(+)

$0.17

($0.07)

($0.01)

Activity Fee Public Skate Fees: Junior $3; Adult $4; Senior $3; Skate Rental $2 Skate Lessons: $70.00 Res./$75.00 Non-Res. Adult Hockey League: $220 Res./$245 Non-Res. This is an abbreviated fee schedule. Contact Owens for a full schedule of programs.

Proposed Activity Fee Public Skate Fees: Junior $3; Adult $4; Senior $3; Skate Rental $2 Skate Lessons: $72.00 Res./$77.00 Non-Res. Adult Hockey League: $230 Res./$255 Non-Res. This is an abbreviated fee schedule. Contact Owens for a full schedule of programs.

Rationale for proposed fee increase / decrease Increased Operational Costs

Prepared By

Reviewed By

Doug Silberer / Dave Schmidt

Dennis Mantick

91

$0.03


Peoria Area Water Wizards Summary 2013 Budget Program

Department

Peoria Area Water Wizards

Specialized Facility Services

Division

Fund

Recreation

Recreation

Program Description PAWW is a regional competitive swim program that serves all ages and abilities. The program is registered with IL Swimming, Inc. and US Swimming, and focuses on participants’ physical development, the importance of team interaction, self-esteem development, and self-actualization through goal planning and responsibility.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$164,503.25

$198,656

$187,500

$191,500

2%

Expenditures

$192,683.27

$206,008

$189,591

$197,389

4%

Subsidy (-) Excess (+)

($28,180.02)

People served Per capita Subsidy (-) Excess(+)

280

($100.64)

($7,352)

($2,091)

($5,889)

290

215

200

($25.35)

($9.73)

($29.45)

Activity Fee Minnows $32 Res./$37 Non-Res. Bronze $50 Res./$56 Non-Res. Silver $75 Res./$82 Non-Res. Gold $95 Res./$103 Non-Res. Senior $100 Res./$108 Non. Res High School $240 Res./$265 Non. Res

Proposed Activity Fee PAWW is proposing the addition of a $20 equipment fee in 2013.

Rationale for proposed fee increase / decrease The proposed equipment fee will help mitigate the Park District's PAWW equipment expenses.

Prepared By

Reviewed By

RJ Greseth/David Schmidt

Dennis Mantick

92


Youth Outreach Department Overview 2013 Budget Division Recreation

Department Description The Youth Outreach & Intervention Department operates out of the RiverPlex Recreation and Wellness Center. Youth Outreach develops, evaluates and disseminates programs and information that foster students' ethical, social, and intellectual development. We also strive to deepen students' capacity to think skillfully and critically.

Department Changes The Youth Outreach & Intervention Department’s partnership with School District 150 for the ELITE K-8 program at Trewyn had a successful first year. Trewyn’s ISAT math scores increased 3.5%, and reading increased 2.4%. The Youth Outreach & Intervention Department is pleased to see the successes of this partnership come to fruition. The ELITE High School Program also had a successful 2012; the High School Program boasted a graduating class of 130 students.

Personnel Requirements: 2011

2012

2013

Full Time

0.75

3

3

Part Time

2

5

5

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$252,585.26

$390,850

$474,510

$423,000

-11%

Expenditures

$493,137.55

$471,071

$522,161

$480,316

-8%

Revenues Exceeding Expenditures

($240,552.29)

($80,221)

($47,651)

($57,316)

96


Museum Fund Summary 2013 Budget Division Recreation

Fund Description The Museum Fund is a special revenue fund used to account for the operations of the District’s museums, which are: Forest Park Nature Center, Tawny Oaks, Luthy Botanical Garden, and a portion of Peoria Zoo.

Fund Changes In 2013, the Museum Fund no longer contains a budget for Lakeview Museum, as the Museum relocated to the Riverfront Museum. The former Lakeview Museum building will be renovated and renamed Lakeview Center, that budget is within the Recreation Fund. Also, the operations of the Forest Park Nature Center and Tawny Oaks are overseen by the Environmental & Interpretive Services Supervisor, and the operations of Luthy Botanical Garden are overseen by the Supervisor of Specialized Facilities and Services.

Personnel Requirements: 2011

2012

2013

Full Time

9.75

9.75

7.25

Part Time

25

25

22

2011 Actual

2012 Budget

Revenues Administration

2012 Revised 2013 Proposed % Change

$1,185,722.18

$1,183,252

$1,183,227

$1,409,933

19%

Lakeview Museum

$144.00

$0

$0

$0

0%

Forest Park Nature Center

$160,461.57

$158,500

$165,550

$174,100

5%

Luthy Botanical Garden

$161,829.21

$160,706

$146,492

$158,200

8%

Peoria Zoo

$0.00

$0

$0

$0

0%

Tawny Oaks/Stewardship

$0.00

$26,000

$42,271

$4,000

-91%

$1,508,156.96

$1,528,458

$1,537,540

$1,746,233

14%

Total Revenues

2011 Actual

Administration

$0.00

$0

$0

$0

0%

Lakeview Museum

$199,181.36

$193,974

$197,461

$0

-100%

Forest Park Nature Center

$415,402.35

$393,264

$396,261

$411,712

4%

Luthy Botanical Garden

$577,896.39

$572,991

$558,721

$565,258

1%

Peoria Zoo

$342,229.00

$342,229

$342,229

$762,505

123%

$0.00

$26,000

$40,820

$6,758

-83%

$1,534,709.10

$1,528,458

$1,535,492

$1,746,233

14%

$0

$2,048

$0

Tawny Oaks/Stewardship

Total Expenditures Revenues Exceeding Expenditures

($26,552.14)

2012 Budget

2012 Revised 2013 Proposed % Change

Expenditures

102


Administration Summary 2013 Budget Program

Department

Administration

Administration

Division

Fund

Museum

Museum

Program Description Responsible for revenues and expenses not allocated to each facility including taxes and interest income.

2011 Actual Revenues $1,185,722.18

2012 Budget

2012 Revised 2013 Proposed % Change

$1,183,252

$1,183,227

$1,409,933

19%

$0.00

$0

$0

$0

0%

Subsidy (-) $1,185,722.18 Excess (+)

$1,183,252

$1,183,227

$1,409,933

Expenditures

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Jan Budzynski

Bonnie W. Noble

103

n/a


Forest Park Nature Center Summary 2013 Budget Program

Department

Forest Park Nature Center

Recreation Museum

Division

Fund

Museum

Museum

Program Description Forest Park Nature Center is a dedicated 540 acre Illinois State Nature Preserve with over 7 miles of hiking trails, an interpretive center, and a nature store. Forest Park also serves as the focus of forest preserve activities for the Park District.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$160,461.57

$158,500

$165,550

$174,100

5%

Expenditures

$415,402.35

$393,264

$396,261

$411,712

4%

($254,940.78)

($234,764)

($230,711)

($237,612)

110,000

112,000

115,000

Subsidy (-) Excess (+) People served

105,000

Per capita Subsidy (-) Excess(+)

($2.43)

($2.13)

($2.06)

($2.07)

Activity Fee While access to the preserve and the Nature Center is free, there are program and membership fees. These vary with level of membership and program.

Proposed Activity Fee We are proposing a $5 increase to both our school programs and traveling naturalist programs. This would increase the cost to $55 and $60, respectively. Out of district traveling naturalist programs would increase to $65 plus mileage.

Rationale for proposed fee increase / decrease The proposed increase is a market adjustment, as an increase has not been applied to group program fees for the past five years.

Prepared By

Reviewed By

JD Russell

Mike Miller

104


Lakeview Museum Summary 2013 Budget Program

Department

Lakeview Museum

Parks Museum

Division

Fund

Museum

Museum

Program Description Through 2012, this budget provided for the maintenance of the Lakeview Museum building. With the Museum moving downtown, the expenses for this building have been moved to the Arts & Leisure Services Department in the Recreation Fund.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$144.00

$0

$0

$0

0%

Expenditures

$199,181.36

$193,974

$197,461

$0

-100%

($199,037.36)

($193,974)

($197,461)

$0

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

105

n/a


Luthy Botanical Garden Summary 2013 Budget Program

Department

Luthy Botanical Garden

Recreation Museum

Division

Fund

Museum

Museum

Program Description Luthy Botanical Garden strives to promote the understanding & appreciation of botany & horticulture. Luthy Garden also works to provide interactive recreational & education opportunities for all ages. Furthermore, the Garden provides plant materials and horticultural services for the Park District’s parks and facilities.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$161,829.21

$160,706

$146,492

$158,200

8%

Expenditures

$577,896.39

$572,991

$558,721

$565,258

1%

($416,067.18)

($412,285)

($412,229)

($407,058)

135,000

128,000

135,000

Subsidy (-) Excess (+) People served

134,000

Per capita Subsidy (-) Excess(+)

($3.10)

($3.05)

($3.22)

($3.02)

Activity Fee Garden Admission: Adult $2.50; Children 12 years & under are free. Fees for classes, events, services and rentals vary.

Proposed Activity Fee Luthy is not proposing a fee change for admissions. However, class and program fees may change, depending on the cost of materials.

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Bob Streitmatter & Dave Schmidt

Dennis Mantick

106


Peoria Zoo Summary 2013 Budget Program

Department

Peoria Zoo

Recreation Museum

Division

Fund

Museum

Museum

Program Description A portion of the Peoria Zoo's budget is expensed in the Museum Fund. The main section of the Peoria Zoo budget is provided in the Peoria Zoo Department of the Recreation Division.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$342,229.00

$342,229

$342,229

$762,505

123%

($342,229.00)

($342,229)

($342,229)

($762,505)

170,408

163,281

195,937

Subsidy (-) Excess (+) People served

129,161

Per capita Subsidy (-) Excess(+)

($2.65)

($2.01)

($2.10)

Activity Fee Please refer to the Peoria Zoo summary in the Recreation Fund.

Proposed Activity Fee Please refer to the Peoria Zoo summary in the Recreaton Fund.

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Yvonne Strode

Dennis Mantick

107

($3.89)


Tawny Oaks/Stewardship Summary 2013 Budget Program

Department

Tawny Oaks/Stewardship

Recreation Museum

Division

Fund

Museum

Museum

Program Description The Tawny Oaks budget reflects the operations of ecological stewardship of our natural areas with funding through grants, and program fees. Tawny Oaks budget now includes lines for Administrative Expense and Maintenance Payroll in the 2013 proposed budget.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$26,000

$42,271

$4,000

-91%

Expenditures

$0.00

$26,000

$40,820

$6,758

-83%

Subsidy (-) Excess (+)

$0.00

$0

$1,451

($2,758)

People served

0

100

150

100

$0.00

$9.67

Per capita Subsidy (-) Excess(+)

n/a

($27.58)

Activity Fee Program fees will vary with type of program. Programs in 2012 included the Illinois Hill Prairie Conference, and workshops on ecological restoration.

Proposed Activity Fee Activity fees will cover program costs. Conference fees averaged $50/day/person in 2012. There is no planned state conference in 2013. Workshop fees average between $5 and $25 per person depending on topic.

Rationale for proposed fee increase / decrease Program fees are set to cover direct costs of materials, staff time and instructor expenses.

Prepared By

Reviewed By

Mike Miller

Dennis Mantick

108


RiverPlex Fund Overview 2013 Budget Division RiverPlex

Fund Description The RiverPlex Recreation and Wellness Center is a joint effort between OSF Saint Francis Medical Center and the Peoria Park District. The facility is made up of three separate operations; fitness, recreation, and OSF phase II and III cardiac rehabilitation. Descriptions of both the fitness and recreation operations are included in the department overviews. The third component, OSF Saint Francis, provides a myriad of health and wellness options along with their cardiac rehabilitation function.

Fund Changes Please see department overviews.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $5,099,633.45

$5,598,625

$5,339,072

$5,720,147

7%

Expenditures $5,099,633.45

$5,598,625

$5,339,072

$5,720,147

7%

$0

$0

$0

Revenues Exceeding Expenditures

$0.00

111


Fitness Operation Department Overview 2013 Budget Division RiverPlex

Department Description The Fitness Operation has a fully equipped fitness center with cardiovascular and strength-training equipment, an elevated 1/8 mile walking/jogging track, a members-only gymnasium, two group exercise studios, sauna, steamroom, Kidz Korner supervised playroom, Exergame studio, on-site cardiopulmonary rehabilitation and physical therapy, personal training, and massage therapy. The indoor AquaPlex features a zero-depth splash pool, lazy river, therapy-pool, lap-pool, whirlpool, and outdoor play component.

Department Changes In 2013 the RiverPlex is planning to convert the Riverview Room into a personal & group training studio. Also, the RiverPlex will offer two new programs beginning in January 2013. The first program will be a suspension & crosstraining style workout in the newly converted Riverview Room. The second program will be a running & walking program with Team RC coaches from Running Central and OSF Saint Francis Dieticians. In light of increased member benefits, the RiverPlex is requesting a monthly increase of $1.00 per new member contract effective 2013.

Personnel Requirements: 2011

2012

2013

Full Time

6

6.5

6.5

Part Time

75

75

75

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $3,700,846.32

$4,206,669

$3,919,820

$4,292,416

10%

Expenditures $3,700,846.32

$4,206,669

$3,919,820

$4,292,416

10%

$0

$0

$0

Revenues Exceeding Expenditures

$0.00

112


PPD Recreation Department Overview 2013 Budget Division RiverPlex

Department Description Arena activities include open basketball, open volleyball, basketball leagues, volleyball leagues, flag football leagues, special events, birthday parties, Totally Tots, day camps, clinics, and much more. The purchase of a RiverPlex membership is not needed in order to participate in any of the aforementioned arena activities.

Department Changes The RiverPlex’s summer day camp has been a tremendous success. In 2012, camps averaged 106 children per week. The RiverPlex day camp rate structure for 2012 was $110/week plus an optional $18 for extended care service. The RiverPlex has found that a majority of their clients choose to add the extended care service. Therefore, in 2013 the RiverPlex is requesting to change the rate structure to a single rate of $150/week, which includes full day camp services plus extended care.

Personnel Requirements: 2011

2012

2013

Full Time

6.25

6.5

6.5

Part Time

25

25

25

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $1,398,787.13

$1,391,956

$1,419,252

$1,427,731

1%

Expenditures $1,398,787.13

$1,391,956

$1,419,252

$1,427,731

1%

$0

$0

$0

Revenues Exceeding Expenditures

$0.00

113


RiverFront Events Fund Summary 2013 Budget Division RiverFront

Fund Description The RiverFront Events Fund is a special revenue fund used to account for the programs provided on Peoria’s riverfront. This fund includes the management of the Gateway Building for the City of Peoria. Revenues are primarily generated through event admission fees, food and beverage sales, event sponsorships, and facility rentals. Some property taxes levied for municipal recreation purposes are included as revenues for this fund.

Fund Changes Please refer to the program summaries.

Personnel Requirements: 2011

2012

2013

Full Time

4

5

5

Part Time

145

145

145

Revenues

2011 Actual

2012 Budget

Erin Feis

$171,952.34

$146,000

$149,021

$147,000

-1%

$7,781.70

$6,000

$7,200

$6,000

-17%

Gateway Building

$134,221.53

$131,343

$126,300

$135,000

7%

Oktoberfest

$129,145.18

$143,000

$144,375

$144,500

0%

Riverfront Administration

$276,480.02

$271,000

$271,521

$301,789

11%

$46,121.00

$43,550

$35,171

$33,000

-6%

$390,324.68

$265,500

$340,600

$280,500

-18%

$1,156,026.45

$1,006,393

$1,074,188

$1,047,789

-2%

Fireworks

Soul Fest The Landing

Total Revenues Expenditures

2012 Revised 2013 Proposed % Change

2012 Revised 2013 Proposed % Change

2011 Actual

2012 Budget

$165,523.66

$144,668

$143,126

$143,687

0%

$8,620.43

$6,397

$6,967

$6,418

-8%

Gateway Building

$134,221.53

$131,343

$126,300

$135,000

7%

Oktoberfest

$119,861.00

$128,492

$127,892

$128,792

1%

Riverfront Administration

$335,394.52

$317,800

$302,544

$366,626

21%

$65,140.08

$43,499

$59,125

$33,322

-44%

$377,809.88

$223,269

$294,756

$231,131

-22%

$1,206,571.10

$995,468

$1,060,710

$1,044,976

-1%

$10,925

$13,478

$2,813

Erin Feis Fireworks

Soul Fest The Landing

Total Expenditures Revenues Exceeding Expenditures

($50,544.65)

116


Erin Feis Summary 2013 Budget Program

Department

Erin Feis

Riverfront

Division

Fund

Riverfront

RiverFront Events

Program Description Erin Feis is an annual three day Irish festival on the RiverFront. The festival is a collaboration between the Peoria Park District and the St. Patrick Society of Peoria, and showcases Irish heritage through song, dance, food, drink, and cultural exhibits. In 2013 the Erin Feis Festival celebrated its 16th anniversary.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$171,952.34

$146,000

$149,021

$147,000

-1%

Expenditures

$165,523.66

$144,668

$143,126

$143,687

0%

Subsidy (-) Excess (+)

$6,428.68

$1,332

$5,895

$3,313

People served

20,000

20,000

18,000

18,000

$0.32

$0.07

$0.33

$0.18

Per capita Subsidy (-) Excess(+)

Activity Fee Adults: $7.00 before 5 pm / $9.00 after 5 pm Children: 12 years old and under free. Weekend Pass: $15.00/person

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Bill Roeder

Bonnie Noble

117


Fireworks Summary 2013 Budget Program

Department

Fireworks

Riverfront

Division

Fund

Riverfront

RiverFront Events

Program Description The annual Methodist Red, White, and Boom! Fourth of July fireworks show is a joint effort between the Peoria Park District, the City of Peoria, JMP Radio Group and Methodist Medical Center.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$7,781.70

$6,000

$7,200

$6,000

-17%

Expenditures

$8,620.43

$6,397

$6,967

$6,418

-8%

Subsidy (-) Excess (+) People served

($838.73) 120,000

Per capita Subsidy (-) Excess(+)

($0.01)

($397)

$233

($418)

120,000

120,000

120,000

$0.00

$0.00

$0.00

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Bill Roeder

Bonnie Noble

118


Gateway Building Summary 2013 Budget Program

Department

Gateway Building

Riverfront

Division

Fund

Riverfront

RiverFront Events

Program Description The City of Peoria owns the Gateway Building, and it is through a partnership with the City that the Park District provides programming and management of the Gateway Building. The Gateway Building is a focal point of Peoria’s RiverFront, and is available for private rental.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$134,221.53

$131,343

$126,300

$135,000

7%

Expenditures

$134,221.53

$131,343

$126,300

$135,000

7%

Subsidy (-) Excess (+)

$0.00

$0

$0

$0

People served

50,000

45,800

41,900

45,000

$0.00

$0.00

$0.00

$0.00

Per capita Subsidy (-) Excess(+)

Activity Fee As adopted by the Park Board and the City of Peoria.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Bill Roeder

Bonnie Noble

119


Oktoberfest Summary 2013 Budget Program

Department

Oktoberfest

Riverfront

Division

Fund

Riverfront

RiverFront Events

Program Description The Park District & the German American Society work in partnership to organize Oktoberfest. The 3-day event showcases German heritage through song, dance, food, drink, and cultural exhibits. In 2013, the Park District & German American Society worked with Peoria Jaycees to add the Das Bier Run 5K to the festival.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$129,145.18

$143,000

$144,375

$144,500

0%

Expenditures

$119,861.00

$128,492

$127,892

$128,792

1%

Subsidy (-) Excess (+)

$9,284.18

$14,508

$16,483

$15,708

People served

20,000

20,000

13,860

18,000

$0.46

$0.73

$1.19

$0.87

Per capita Subsidy (-) Excess(+)

Activity Fee Adults: $7.00 before 5 pm / $9.00 after 5 pm Children: 12 years old and under free. Weekend Pass: $15.00/person

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Bill Roeder

Bonnie Noble

120


Riverfront Administration Summary 2013 Budget Program

Department

Riverfront Administration

Riverfront

Division

Fund

Riverfront

RiverFront Events

Program Description The RiverFront Administration budget includes tax income, miscellaneous event proceeds, and support. In addition, this budget covers wages and benefits, division-wide supplies, equipment, services and event expenses for RiverFront staff and functions.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$276,480.02

$271,000

$271,521

$301,789

11%

Expenditures

$335,394.52

$317,800

$302,544

$366,626

21%

($58,914.50)

($46,800)

($31,023)

($64,837)

400,000

400,000

400,000

Subsidy (-) Excess (+) People served

337,000

Per capita Subsidy (-) Excess(+)

($0.17)

($0.12)

($0.08)

Activity Fee Varies by event.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Bill Roeder

Bonnie Noble

121

($0.16)


Soul Fest Summary 2013 Budget Program

Department

Soul Fest

Riverfront

Division

Fund

Riverfront

RiverFront Events

Program Description River City Soul Fest is a 2-day festival that provides live Gospel and R&B music, as well as merchants, and food. In 2013, the first night (Gospel Night) included entertainment by local choirs and Isaac Carree & Byron Cage. The second night provided local talent acts and featured Rock & Roll Hall of Famers, The Spinners.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$46,121.00

$43,550

$35,171

$33,000

-6%

Expenditures

$65,140.08

$43,499

$59,125

$33,322

-44%

Subsidy (-) Excess (+)

($19,019.08)

People served Per capita Subsidy (-) Excess(+)

5,000

($3.80)

$51

($23,954)

($322)

10,000

8,000

10,000

$0.01

($2.99)

Activity Fee Friday Admission - Adults: $10 in advance / $15 at the door Saturday Admission - Adults: $15.00 in advance / $20.00 at the door Children: 12 years old and under are free.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Bill Roeder

Bonnie Noble

122

($0.03)


The Landing Summary 2013 Budget Program

Department

The Landing

Riverfront

Division

Fund

Riverfront

RiverFront Events

Program Description The Landing budget consists of the management and programing of the CEFCU Center Stage at The Landing. The events offered at the Landing include The CEFCU Jazz Series, Live @ The Landing, and much more.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$390,324.68

$265,500

$340,600

$280,500

-18%

Expenditures

$377,809.88

$223,269

$294,756

$231,131

-22%

Subsidy (-) Excess (+)

$12,514.80

$42,231

$45,844

$49,369

People served

29,807

30,000

30,000

35,000

$0.42

$1.41

$1.53

$1.41

Per capita Subsidy (-) Excess(+)

Activity Fee Varies by event.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Bill Roeder

Bonnie Noble

123


Golf Fund Summary 2013 Budget Revenues

2011 Actual

2012 Budget

Detweiller Golf Course

$112,168.62

$141,607

$149,161

$184,445

24%

Donovan Golf Course

$597,409.59

$664,139

$701,018

$767,413

9%

Golf Administration

$135,158.49

$133,325

$142,215

$367,196

158%

Golf Learning Center

$371,715.40

$354,170

$315,050

$336,250

7%

Kellogg Golf Course

$725,282.74

$1,223,956

$887,163

$1,154,729

30%

Madison Golf Course

$390,585.04

$441,713

$460,129

$502,461

9%

Newman Golf Course

$613,918.55

$724,117

$603,116

$659,554

9%

$2,946,238.43

$3,683,027

$3,257,852

$3,972,048

Total Revenues

2012 Revised 2013 Proposed % Change

Expenditures

2011 Actual

Detweiller Golf Course

$166,806.26

$182,851

$180,843

$188,837

4%

Donovan Golf Course

$590,096.92

$637,753

$677,540

$684,472

1%

Equipment Maintenance

$240,757.77

$252,706

$257,127

$265,019

3%

Golf Administration

$436,402.57

$447,187

$468,748

$474,715

1%

Golf Learning Center

$283,583.45

$298,664

$307,669

$332,040

8%

Kellogg Golf Course

$739,301.64

$787,390

$843,655

$860,178

2%

Madison Golf Course

$435,386.94

$494,609

$565,918

$566,251

0%

Newman Golf Course

$560,787.53

$581,867

$566,204

$600,536

6%

$3,453,123.08

$3,683,027

$3,867,704

$3,972,048

$0

($609,852)

$0

Total Expenditures Revenues Exceeding Expenditures

($506,884.65)

2012 Budget

126

2012 Revised 2013 Proposed % Change


Detweiller Golf Course Department Overview 2013 Budget Division Golf

Department Description Detweiller Golf Course is a 1,758 yard, 9 hole scenic river course, and is a favorite of junior golfers and novice players. The Detweiller Golf Course budget is responsible for Detweiller Golf Course grounds, equipment, pro shop operation, and snack shop operation.

Department Changes The Golf Division would like to establish pricing consistency in the Park District's 9-hole course offerings. Therefore, the Golf Division is recommending increasing the Detweiller Golf Course rates to match the 2013 Kellogg Executive 9 Course rates. The resulting 2013 proposed rates are: Adult $15.50; Junior $5.00; League $11.75; Senior $14.00; Twilight $11.75.

Personnel Requirements: 2011

2012

2013

Full Time

1

1

1

Part Time

8

8

8

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$112,168.62

$141,607

$149,161

$184,445

24%

Expenditures

$166,806.26

$182,851

$180,843

$188,837

4%

Revenues Exceeding Expenditures

($54,637.64)

($41,244)

($31,682)

127

($4,392)


Donovan Golf Course Department Overview 2013 Budget Division Golf

Department Description Donovan Golf Course is a beautiful rolling, irrigated terrain that combines with water and bunkers to make this 6,308 yard, 18 hole course preferred by golfers with diverse handicaps. The Donovan Golf Course budget is responsible for Donovan Golf Course grounds, equipment, pro shop operation, and snack shop operation.

Department Changes In 2011 the Golf Division established a Five-Year Plan, which calls for a slight increase in Donovan Golf Course's 2013 rates. The Golf Division would like to implement the Donovan Golf Course rate increase as proposed in the Five-Year Plan. The resulting 2013 proposed rates are: Adult $23.00; Junior $6.00; League $17.00; Senior $21.00; 9-hole $17.00; Daily Special (greens & cart) $29.00.

Personnel Requirements: 2011

2012

2013

Full Time

2

2

2

Part Time

24

24

24

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$597,409.59

$664,139

$701,018

$767,413

9%

Expenditures

$590,096.92

$637,753

$677,540

$684,472

1%

Revenues Exceeding Expenditures

$7,312.67

$26,386

$23,478

$82,941

128


Equipment Maintenance Department Overview 2013 Budget Division Golf

Department Description The Golf Equipment Maintenance budget is responsible for administrative expenses, purchasing, maintaining, repairing and replacing golf course equipment and golf cars. Preventative maintenance schedules have been developed to ensure maximum usable life.

Department Changes There are no proposed changes for 2013.

Personnel Requirements: 2011

2012

2013

Full Time

2

2

2

Part Time

3

3

3

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$240,757.77

$252,706

$257,127

$265,019

3%

Revenues Exceeding Expenditures

($240,757.77)

($252,706)

($257,127)

($265,019)

129


Golf Administration Department Overview 2013 Budget Division Golf

Department Description Golf Administration is responsible for the management of the entire Golf Division including special projects, capital improvements, tournaments, outings, marketing, and other administrative expenses.

Department Changes In 2013, the Golf Division is proposing the following Season Ticket Pricing: Adult: $625 Resident / $825 Non-Resident Senior: $560 Resident / $740 Non-Resident Junior: $110 Resident / $170 Non-Resident Junior (Ages 9-11): $50 Junior Pitch & Putt (Ages 3-8): $35 Kellogg Golf Course Add On Option: $100 (Kellogg pass holder receives a $50 Play Card Reward)

Personnel Requirements: 2011

2012

2013

Full Time

2

2

2

Part Time

2

2

1

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$135,158.49

$133,325

$142,215

$367,196

158%

Expenditures

$436,402.57

$447,187

$468,748

$474,715

1%

Revenues Exceeding Expenditures

($301,244.08)

($313,862)

($326,533)

($107,519)

130


Golf Learning Center Department Overview 2013 Budget Division Golf

Department Description The Golf Learning Center includes indoor and outdoor practice facilities, allowing golfers to practice the game year-round. The outdoor area offers a 9-hole Pitch & Putt Course, practice putting greens and sand bunker, and a driving range consisting of recreated hole layouts and all-weather tees. The indoor Center provides an indoor putting green, a practice area with nets, a fullservice pro shop, and food service. The Golf Learning Center budget is responsible for Golf Learning Center grounds, equipment, pro shop operation, snack shop operation, driving range, and Pitch and Putt Course.

Department Changes There are no proposed changes for 2013.

Personnel Requirements: 2011

2012

2013

Full Time

1

1

1

Part Time

25

25

25

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$371,715.40

$354,170

$315,050

$336,250

7%

Expenditures

$283,583.45

$298,664

$307,669

$332,040

8%

Revenues Exceeding Expenditures

$88,131.95

$55,506

$7,381

$4,210

131


Kellogg Golf Course Department Overview 2013 Budget Division Golf

Department Description The newly renovated Kellogg Golf Course features bent grass fairways, resurfaced greens, renovated bunkers, a new patio, and updated restrooms and snack shop. Kellogg also offers an Executive 9 Hole Course option. Kellogg’s budget is responsible for Kellogg Golf Course grounds, equipment, pro shop operation, and snack shop operation.

Department Changes The Golf Division is proposing to maintain Kellogg’s 2012 greens fees. These rates are: Adult $30; Jr. $9; League $22.50; Sr. $27; 9-hole $22.50; Daily Special (greens & cart) $36. We are proposing to increase the Kellogg season pass add-on to $100/pass. In addition, we propose rewarding Kellogg season pass holders with a $50 Golf Play Card. Play Cards can be redeemed at Park District Golf Courses for golf car fees & greens fees. The Golf Division believes the Play Card reward will entice more golfers to purchase the Kellogg season pass & encourage pass holders to bring their friends.

Personnel Requirements: 2011

2012

2013

Full Time

2

2

2

Part Time

26

26

26

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$725,282.74

$1,223,956

$887,163

$1,154,729

30%

Expenditures

$739,301.64

$787,390

$843,655

$860,178

2%

Revenues Exceeding Expenditures

($14,018.90)

$436,566

$43,508

$294,551

132


Madison Golf Course Department Overview 2013 Budget Division Golf

Department Description Madison Golf Course is a 5,332 yard, 18 hole course and is conveniently located near West Peoria. It offers level terrain and very few hazards, making it a favorite of senior golfers and those looking for a care-free and relaxing round. The Madison budget is responsible for Madison Golf Course grounds, equipment, pro shop operation, and snack shop operation.

Department Changes In 2011 the Golf Division established a Five-Year Plan, which calls for a slight increase in Madison Golf Course's 2013 rates. The Golf Division would like to implement the rate increase as proposed in the Five-Year Plan. The resulting 2013 proposed rates are: Adult $23.00; Junior $6.00; League $17.00; Senior $21.00; 9-hole $17.00; Daily Special (greens & cart) $29.00.

Personnel Requirements: 2011

2012

2013

Full Time

2

3

3

Part Time

26

26

26

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$390,585.04

$441,713

$460,129

$502,461

9%

Expenditures

$435,386.94

$494,609

$565,918

$566,251

0%

Revenues Exceeding Expenditures

($44,801.90)

($52,896)

($105,789)

($63,790)

133


Newman Golf Course Department Overview 2013 Budget Division Golf

Department Description Newman Golf Course is a scenic, irrigated, 6,467 yard, 18 hole course that provides challenging steep terrain, moderate ravines, deep bunkers and numerous mature trees, and is popular with low to medium handicap golfers. Newman Golf Course budget is responsible for Newman Golf Course grounds, equipment, pro shop operation, and snack shop operation.

Department Changes The Golf Division would like to implement consistent greens fee pricing between Newman, Donovan & Madison Golf Courses. In order to establish this consistency the Golf Division is recommending maintaining Newman Golf Courses 2012 greens fees for the 2013 season. These rates are: Adult $23.00; Junior $6.00; League $17.00; Senior $21.00; 9-hole $17.00; Daily Special (greens & cart) $29.00.

Personnel Requirements: 2011

2012

2013

Full Time

2

2

2

Part Time

22

22

22

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$613,918.55

$724,117

$603,116

$659,554

9%

Expenditures

$560,787.53

$581,867

$566,204

$600,536

6%

Revenues Exceeding Expenditures

$53,131.02

$142,250

$36,912

$59,018

134


Detweiller Marina Fund Summary 2013 Budget Division Detweiller Marina

Fund Description For over 50 years, the Peoria Park District has had a contract with the Detweiller Playground Inc. to operate Detweiller Marina and North Playground. The Detweiller Marina Fund accounts for all of the revenues generated and expenses associated with operating the Marina and Playground. No property tax dollars are included in this fund.

Fund Changes The Detweiller Marina budget does not include any service level changes in 2013.

Personnel Requirements: Full Time Part Time Revenues

2011

2012

2013

1

1

1

7

7

7

2011 Actual

2012 Budget

$267,175.81

$260,114

$248,861

$262,158

5%

Total Revenues

$267,175.81

$260,114

$248,861

$262,158

5%

Expenditures

2011 Actual

2012 Budget

$267,175.81

$260,114

$248,861

$262,158

5%

$267,175.81

$260,114

$248,861

$262,158

5%

$0.00

$0

$0

$0

Detweiller Marina

Detweiller Marina

Total Expenditures Revenues Exceeding Expenditures

136

2012 Revised 2013 Proposed % Change

2012 Revised 2013 Proposed % Change


General Fund Summary 2013 Budget Revenues

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

$14,008,405.62

$13,911,646

$16,159,182

$13,403,500

-17%

Contract Services

$455,573.18

$379,568

$436,169

$436,590

0%

Human Resources

$39,633.12

$29,340

$28,980

$39,850

38%

Maintenance and Repair

$52,453.39

$50,180

$47,080

$49,388

5%

Marketing and Public Relations

$214,531.67

$237,851

$232,504

$248,592

7%

Parks, Landscape Maintenance

$124,151.51

$96,100

$98,300

$101,020

3%

Planning, Design, and Construction

$199,089.38

$200,000

$212,799

$248,882

17%

$15,093,837.87

$14,904,685

$17,215,014

$14,527,822

2012 Budget

2012 Revised 2013 Proposed % Change

Administration and Business

Total Revenues Expenditures

2011 Actual

Administration and Business

$6,572,059.03

$8,606,606

$8,014,771

$10,733,562

34%

Contract Services

$1,000,410.40

$908,821

$962,493

$985,486

2%

$225,644.64

$220,544

$220,096

$229,359

4%

$1,726,006.75

$1,714,062

$1,742,993

$1,829,281

5%

$542,464.41

$560,828

$556,566

$620,529

11%

Parks, Landscape Maintenance

$3,007,971.22

$2,991,934

$3,017,311

$3,140,615

4%

Planning, Design, and Construction

$380,251.38

$401,890

$412,302

$451,490

10%

Total Expenditures $13,454,807.83

$15,404,685

$14,926,532

$17,990,322

($500,000)

$2,288,482

($3,462,500)

Human Resources Maintenance and Repair Marketing and Public Relations

Revenues Exceeding Expenditures

$1,639,030.04

138


District’s patrons safe. Risk Management plans to implement the newly customized training programs in 2013. Risk management staff also manages the District’s property, liability and workers’ compensation claims process. Managing claims requires that Risk Management staff train employees on how to properly handle and report situations that have the potential to create a claim, and should a claim arise, the Risk Management staff must be diligent in reporting the claim to our risk pool insurer, Park District Risk Management Agency (PDRMA). Risk Management staff then works cooperatively with PDRMA to investigate the claim and assess for possible loss control solutions. Working with PDRMA for claims management is a crucial part of controlling the District’s claims loss. As a member of the PDRMA risk pool the District must undergo a thorough accreditation process. The District underwent PDRMA accreditation review in 2011 and received an unprecedented score of 100%.

143


Administration and Business Department Overview 2013 Budget Division General

Department Description The Administration and Business Department includes the operating expenses for the Park Board, Executive Director's office, and the business division staff located in the Glen Oak Pavilion and at the Equipment Service Center. This department also reports grant revenues and expenses, reimbursements from other departments for maintenance services, administrative expenses and health insurance, district wide health plan expenses, and centralized purchasing activities.

Department Changes There are no major operational changes planned for 2013. The major capital project for 2013 is the Knoxville Avenue bike trail crossing.

Personnel Requirements: 2011

2012

2013

Full Time

21

21

20

Part Time

3

2

5

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $14,008,405.62

$13,911,646

$16,159,182

$13,403,500

-17%

Expenditures $6,572,059.03

$8,606,606

$8,014,771

$10,733,562

34%

Revenues $7,436,346.59 Exceeding Expenditures

$5,305,040

$8,144,411

$2,669,938

144


Administration and Business Department Summary 2013 Budget - Revenues Program

2011 Actual

General $13,317,555.93 Administration

2012 Budget

2012 Revised 2013 Proposed % Change

$13,276,941

$15,503,665

$12,710,999

-18%

Purchasing

$388,132.33

$366,705

$345,517

$368,501

7%

Unallocated Costs

$302,717.36

$268,000

$310,000

$324,000

5%

Total Department Revenues

$14,008,405.62

$13,911,646

145

$16,159,182

$13,403,500

-17%


Administration and Business Department Summary 2013 Budget - Expenditures Program

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

General Administration

$5,520,425.06

$7,554,045

$6,939,377

$9,581,491

38%

Purchasing

$745,328.50

$733,484

$714,517

$771,492

8%

Unallocated Costs

$306,305.47

$319,077

$360,877

$380,579

5%

$6,572,059.03

$8,606,606

$8,014,771

$10,733,562

34%

Total Department Expenditures

146


General Administration Summary 2013 Budget Program

Department

General Administration

Administration and Business

Division

Fund

General

General

Program Description This budget is responsible for Trustee, Director, Board Secretary, Assistant to the Director, Administrative Assistant and Glen Oak Pavilion business staff expenses. It also includes general fund taxes and various inter-fund reimbursements.

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $13,317,555.93

$13,276,941

$15,503,665

$12,710,999

-18%

Expenditures $5,520,425.06

$7,554,045

$6,939,377

$9,581,491

38%

Subsidy (-) $7,797,130.87 Excess (+)

$5,722,896

$8,564,288

$3,129,508

2011 Actual

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee n/a

Proposed Activity Fee n/a

Rationale for proposed fee increase / decrease n/a

Prepared By

Reviewed By

Jan Budzynski

Bonnie Noble

147

n/a


Purchasing Summary 2013 Budget Program

Department

Purchasing

Administration and Business

Division

Fund

General

General

Program Description This budget is responsible for the costs associated with the Purchasing Department including the purchase and reimbursement of warehouse stock.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$388,132.33

$366,705

$345,517

$368,501

7%

Expenditures

$745,328.50

$733,484

$714,517

$771,492

8%

($357,196.17)

($366,779)

($369,000)

($402,991)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Nicole Staley

Jan Budzynski

148

n/a


Unallocated Costs Summary 2013 Budget Program

Department

Unallocated Costs

Administration and Business

Division

Fund

General

General

Program Description The unallocated costs budget is responsible for gasoline and diesel fuel costs that are allocated to specific budgets when dispensed. This budget also includes the fees paid by the District for the landfill and park housing rent and expenses.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$302,717.36

$268,000

$310,000

$324,000

5%

Expenditures

$306,305.47

$319,077

$360,877

$380,579

5%

($51,077)

($50,877)

($56,579)

Subsidy (-) Excess (+)

($3,588.11)

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Jan Budzynski

Bonnie W. Noble

149

n/a


Human Resources Department Overview 2013 Budget Division General

Department Description The Human Resources Department provides the full scope of human resource services for all departments within the Park District including the coordination of all aspects of the volunteer program. The Human Resources Division serves 190 full time funded positions including the Heart of Illinois Special Recreation Association and the Peoria Zoological Society partnerships, over 1,148 part-time employees and a volunteer data base of more than 5,000 volunteers.

Department Changes There are no anticipated changes within the Human Resources Division.

Personnel Requirements: 2011

2012

2013

Full Time

3

3

3

Part Time

2

2

2

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$39,633.12

$29,340

$28,980

$39,850

38%

Expenditures

$225,644.64

$220,544

$220,096

$229,359

4%

Revenues Exceeding Expenditures

($186,011.52)

($191,204)

($191,116)

($189,509)

153


Marketing and Public Relations Department Overview 2013 Budget Division General

Department Description The Marketing/Public Relations Division provides other divisions with comprehensive marketing services including: development and implementation of marketing plans and strategies; and complete in-house design, layout and production of marketing materials. We continue to grow our sponsorship program that provides generous support annually in cash, merchandise and in-kind services. We work closely with other divisions to sustain current sponsors and pursue additional sponsor opportunities. Our in-house Print Shop provides full service printing capabilities at a substantial savings.

Department Changes In 2013 we will continue to work as a team to expand the volume, scope and diversity of services we provide to other divisions; no major changes are planned. We anticipate an approximate 4% increase in media costs and a 5-7% increase in paper and printing costs. We’ve realized a slight increase in our production of outside print jobs and will continue to pursue these jobs, after Park District printing needs have been met.

Personnel Requirements: 2011

2012

2013

Full Time

7

7

7

Part Time

2

2

2

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$214,531.67

$237,851

$232,504

$248,592

7%

Expenditures

$542,464.41

$560,828

$556,566

$620,529

11%

Revenues Exceeding Expenditures

($327,932.74)

($322,977)

($324,062)

($371,937)

156


Planning, Design, and Construction Department Overview 2013 Budget Division General

Department Description The Planning Design & Construction Department is involved in the planning and design of new District facilities, renovation of existing parks and facilities, and long range capital planning for the District.

Department Changes No changes are anticipated in 2013.

Personnel Requirements: 2011

2012

2013

Full Time

5

5

5

Part Time

1

1

1

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$199,089.38

$200,000

$212,799

$248,882

17%

Expenditures

$380,251.38

$401,890

$412,302

$451,490

10%

Revenues Exceeding Expenditures

($181,162.00)

($201,890)

($199,503)

($202,608)

159


Cont r ac tSe r v i c e s Ar bor i s t•Count yCompl e x•Cour t hous e Gat ewa yBui l di ng•Par kFor es t r y Ri v er Fr ontFes t i v alPar k•Ri v er Pl e xGr ounds


Contract Services Department Overview 2013 Budget Division General

Department Description Contract Services is responsible for horticultural, custodial, and landscape maintenance services performed under intergovernmental agreements. The Contract Services budget also includes the Park District’s forestry and arborist crews.

Department Changes The Contract Services budget, as proposed, does not include any service level changes.

Personnel Requirements: 2011

2012

2013

Full Time

12

9

9

Part Time

21

21

15

2011 Actual Revenues

2012 Budget

2012 Revised 2013 Proposed % Change

$455,573.18

$379,568

$436,169

$436,590

0%

Expenditures $1,000,410.40

$908,821

$962,493

$985,486

2%

($529,253)

($526,324)

($548,896)

Revenues Exceeding Expenditures

($544,837.22)

162


Contract Services Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Arborist

$450.00

$0

$1,000

$0

-100%

County Complex

$25,478.80

$31,258

$30,808

$30,450

-1%

Courthouse

$13,884.57

$14,910

$15,410

$16,062

4%

Gateway Building

$76,457.85

$58,570

$79,841

$85,444

7%

Hanna City

$9,435.73

$12,100

$11,800

$12,200

3%

Park Forestry

$24,018.75

$0

$13,586

$0

-100%

RiverFront Park

$305,847.48

$262,730

$283,724

$292,434

3%

RiverPlex Grounds

$0.00

$0

$0

$0

0%

$436,169

$436,590

Total Department Revenues

$455,573.18

$379,568

163

0%


Contract Services Department Summary 2013 Budget - Expenditures Program

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Arborist

$172,548.52

$176,784

$178,581

$188,083

5%

County Complex

$25,475.43

$31,258

$30,808

$30,450

-1%

Courthouse

$13,881.15

$14,910

$15,410

$16,062

4%

Gateway Building

$77,183.85

$58,570

$79,841

$85,444

7%

Hanna City

$9,435.73

$12,100

$11,800

$12,200

3%

Park Forestry

$383,258.77

$340,018

$349,794

$360,813

3%

RiverFront Park

$305,058.87

$262,730

$283,724

$292,434

3%

RiverPlex Grounds

$13,568.08

$12,451

$12,535

$0

-100%

$1,000,410.40

$908,821

$962,493

$985,486

2%

Total Department Expenditures

164


Arborist Summary 2013 Budget Program

Department

Arborist

Contract Services

Division

Fund

General

General

Program Description Park arborists provide District-wide tree care, which includes growing, planting, fertilizing, mulching, watering, and insect and disease control.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$450.00

$0

$1,000

$0

-100%

Expenditures

$172,548.52

$176,784

$178,581

$188,083

5%

($172,098.52)

($176,784)

($177,581)

($188,083)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

165

n/a


County Complex Summary 2013 Budget Program

Department

County Complex

Contract Services

Division

Fund

General

General

Program Description The County Complex budget provides landscape maintenance for the County Jail, Bel-Wood Nursing Home, and the Juvenile Detention Center grounds. These services are performed under an intergovernmental agreement with the County of Peoria.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$25,478.80

$31,258

$30,808

$30,450

-1%

Expenditures

$25,475.43

$31,258

$30,808

$30,450

-1%

Subsidy (-) Excess (+)

$3.37

$0

$0

$0

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee The County of Peoria reimburses the Park District for all County Complex expenditures, per the Intergovernmental Agreement between the Park District and Peoria County.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Mike Baietto

Bonnie Noble

166


Courthouse Summary 2013 Budget Program

Department

Courthouse

Contract Services

Division

Fund

General

General

Program Description The Courthouse budget provides landscape maintenance work at the Courthouse Plaza and Grounds. These services are performed under an intergovernmental agreement with the County of Peoria.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$13,884.57

$14,910

$15,410

$16,062

4%

Expenditures

$13,881.15

$14,910

$15,410

$16,062

4%

Subsidy (-) Excess (+)

$3.42

$0

$0

$0

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee The County of Peoria reimburses the Park District for all Courthouse expenditures, per the Intergovernmental Agreement between the Park District and Peoria County.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Mike Baietto

Bonnie Noble

167

n/a


Gateway Building Summary 2013 Budget Program

Department

Gateway Building

Contract Services

Division

Fund

General

General

Program Description The Gateway Building budget provides custodial maintenance for the Gateway Building. These services are performed under an intergovernmental agreement with the City of Peoria.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$76,457.85

$58,570

$79,841

$85,444

7%

Expenditures

$77,183.85

$58,570

$79,841

$85,444

7%

$0

$0

$0

Subsidy (-) Excess (+)

($726.00)

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee The City of Peoria reimburses the Park District for Gateway Building expenditures, per the Intergovernmental Agreement between the Park District and the City of Peoria.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Mike Baietto

Bonnie Noble

168

n/a


Hanna City Summary 2013 Budget Program

Department

Hanna City

Contract Services

Division

Fund

General

General

Program Description The Hanna City budget provides landscape maintenance work at the Hanna City site, which is owned by Peoria County. These services are performed under an intergovernmental agreement with the County of Peoria.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$9,435.73

$12,100

$11,800

$12,200

3%

Expenditures

$9,435.73

$12,100

$11,800

$12,200

3%

Subsidy (-) Excess (+)

$0.00

$0

$0

$0

People served

0

0

0

0

n/a

n/a

n/a

n/a

Per capita Subsidy (-) Excess(+)

Activity Fee The County of Peoria reimburses the Park District for all Hanna City expenditures, per the Intergovernmental Agreement between the Park District and Peoria County.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

169


Park Forestry Summary 2013 Budget Program

Department

Park Forestry

Contract Services

Division

Fund

General

General

Program Description Park Forestry’s primary function is to preserve and protect the health of the Park District’s forests. The park forestry crew prunes, uplifts, and removes dead, diseased, or dangerous trees.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$24,018.75

$0

$13,586

$0

-100%

Expenditures

$383,258.77

$340,018

$349,794

$360,813

3%

($359,240.02)

($340,018)

($336,208)

($360,813)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Mike Baietto

Bonnie Noble

170

n/a


RiverFront Park Summary 2013 Budget Program

Department

RiverFront Park

Contract Services

Division

Fund

General

General

Program Description The RiverFront Park budget provides general park landscape maintenance for the Peoria RiverFront Park area. These services are performed under an intergovernmental agreement with the City of Peoria.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$305,847.48

$262,730

$283,724

$292,434

3%

Expenditures

$305,058.87

$262,730

$283,724

$292,434

3%

Subsidy (-) Excess (+)

$788.61

$0

$0

$0

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee The City of Peoria reimburses the Park District for RiverFront Park expenditures, per the Intergovernmental Agreement between the Park District and the City of Peoria.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Mike Baietto

Bonnie Noble

171


RiverPlex Grounds Summary 2013 Budget Program

Department

RiverPlex Grounds

Contract Services

Division

Fund

General

General

Program Description The RiverPlex Grounds budget is responsible for the landscape maintenance of the RiverPlex Grounds and Rolling Rivers Playground. The RiverPlex Grounds budget has been transitioned into the RiverPlex Fund for 2013.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$13,568.08

$12,451

$12,535

$0

-100%

($13,568.08)

($12,451)

($12,535)

$0

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Mike Baietto

Bonnie Noble

172

n/a


Maintenance and Repair Department Overview 2013 Budget Division General

Department Description The Maintenance and Repair department provides the District with services most generally associated with traditional building crafts & trades, including plumbing, carpentry, painting, HVAC, electrical work and concrete construction.

Department Changes The Maintenance & Repair budget, as proposed, does not include any service level changes.

Personnel Requirements: 2011

2012

2013

Full Time

19

19

19

Part Time

0

0

0

2011 Actual Revenues

2012 Budget

2012 Revised 2013 Proposed % Change

$52,453.39

$50,180

$47,080

$49,388

5%

Expenditures $1,726,006.75

$1,714,062

$1,742,993

$1,829,281

5%

($1,663,882)

($1,695,913)

($1,779,893)

Revenues ($1,673,553.36) Exceeding Expenditures

175


Maintenance and Repair Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Carpenters

$9.00

$0

$0

$0

0%

Equipment Service

$39,265.92

$38,000

$34,900

$36,500

5%

Landscape Construction

$965.27

$0

$0

$0

0%

Maintenance and Repair

$0.00

$0

$0

$0

0%

Painters

$0.00

$0

$0

$0

0%

Peoria Players

$12,213.20

$12,180

$12,180

$12,888

6%

Total Department Revenues

$52,453.39

$50,180

176

$47,080

$49,388

5%


Maintenance and Repair Department Summary 2013 Budget - Expenditures Program Carpenters

$173,545.54

$178,713

$176,714

$185,998

5%

Equipment Service

$661,045.07

$631,180

$637,458

$672,548

6%

Landscape Construction

$382,616.70

$395,879

$413,516

$427,714

3%

Maintenance and Repair

$415,377.29

$413,762

$418,603

$441,690

6%

Painters

$80,097.12

$82,348

$84,522

$88,443

5%

Peoria Players

$13,325.03

$12,180

$12,180

$12,888

6%

$1,726,006.75

$1,714,062

$1,742,993

$1,829,281

5%

Total Department Expenditures

2011 Actual

2012 Budget

177

2012 Revised 2013 Proposed % Change


Carpenters Summary 2013 Budget Program

Department

Carpenters

Maintenance and Repair

Division

Fund

General

General

Program Description The Carpenters are responsible for general building construction, roof maintenance, glazing, hardware installation, cabinet making, and construction of some park signs. The carpenters are also involved in remodeling projects at many Park District facilities.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$9.00

$0

$0

$0

0%

Expenditures

$173,545.54

$178,713

$176,714

$185,998

5%

($173,536.54)

($178,713)

($176,714)

($185,998)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Joe Atkinson

Mike Baietto

178

n/a


Equipment Service Summary 2013 Budget Program

Department

Equipment Service

Maintenance and Repair

Division

Fund

General

General

Program Description Equipment Service is responsible for maintenance and repair of the District’s 26 cars, 78 trucks, 89 tractors/utility vehicles, 87 riding mowers, and hundreds of miscellaneous equipment and small power tools, as well as heating, air conditioning, and ventilating systems.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$39,265.92

$38,000

$34,900

$36,500

5%

Expenditures

$661,045.07

$631,180

$637,458

$672,548

6%

($621,779.15)

($593,180)

($602,558)

($636,048)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Joe Atkinson

Mike Baietto

179

n/a


Landscape Construction Summary 2013 Budget Program

Department

Landscape Construction

Maintenance and Repair

Division

Fund

General

General

Program Description Landscape Construction is responsible for the District’s landscape work, concrete work, playground maintenance work, and other projects as assigned.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$965.27

$0

$0

$0

0%

Expenditures

$382,616.70

$395,879

$413,516

$427,714

3%

($381,651.43)

($395,879)

($413,516)

($427,714)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Joe Atkinson

Mike Baietto

180

n/a


Maintenance and Repair Summary 2013 Budget Program

Department

Maintenance and Repair

Maintenance and Repair

Division

Fund

General

General

Program Description The Maintenance & Repair crew is responsible for the maintenance and repair of the District’s plumbing fixtures and systems, irrigation equipment, and the pool filtration systems. Crew members also maintain electrical and lighting systems for the Park District.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$415,377.29

$413,762

$418,603

$441,690

6%

($415,377.29)

($413,762)

($418,603)

($441,690)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Joe Atkinson

Mike Baietto

181

n/a


Painters Summary 2013 Budget Program

Department

Painters

Maintenance and Repair

Division

Fund

General

General

Program Description The Painters budget is responsible for the dry walling, painting, and/or staining of District’s facilities, playgrounds, and pools.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$80,097.12

$82,348

$84,522

$88,443

5%

($80,097.12)

($82,348)

($84,522)

($88,443)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Joe Atkinson

Mike Baietto

182

n/a


Peoria Players Summary 2013 Budget Program

Department

Peoria Players

Maintenance and Repair

Division

Fund

General

General

Program Description The Peoria Players budget provides for building and mechanical system repairs at the Peoria Players Theatre.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$12,213.20

$12,180

$12,180

$12,888

6%

Expenditures

$13,325.03

$12,180

$12,180

$12,888

6%

$0

$0

$0

Subsidy (-) Excess (+)

($1,111.83)

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee The Peoria Players pay a rental fee to the Park District for use of theater.

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Joe Atkinson

Mike Baietto

183

n/a


Parks, Landscape Maintenance Department Overview 2013 Budget Division General

Department Description The Parks & Landscape Maintenance Department is responsible for maintaining parks that are clean, healthy and safe for the benefit and enjoyment of the general public. The general scope of Parks & Landscape Maintenance includes the care of 6 major parks, 29 small parks, park roadway upkeep, and garbage removal.

Department Changes The Parks and Landscape Maintenance budget does not include any service level changes in 2013.

Personnel Requirements: 2011

2012

2013

Full Time

19

19

21.5

Part Time

41

41

39

2011 Actual Revenues

2012 Budget

2012 Revised 2013 Proposed % Change

$124,151.51

$96,100

$98,300

$101,020

3%

Expenditures $3,007,971.22

$2,991,934

$3,017,311

$3,140,615

4%

($2,895,834)

($2,919,011)

($3,039,595)

Revenues ($2,883,819.71) Exceeding Expenditures

188


Parks, Landscape Maintenance Department Summary 2013 Budget - Revenues Program

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Administration Maintenance

$0.00

$0

$0

$0

0%

Bradley Park

$32,950.71

$21,375

$23,125

$23,125

0%

Detweiller Park

$25,743.93

$21,525

$21,525

$21,525

0%

Former IDOT Property

$0.00

$0

$0

$0

0%

Glen Oak Park

$10,431.67

$6,075

$6,275

$6,275

0%

Grand View Drive Park

$3,625.00

$3,225

$4,450

$4,450

0%

Heavy Equipment

$1,670.69

$250

$0

$0

0%

John H. Gwynn, Jr. Park

$50.00

$0

$0

$0

0%

Lakeview Park

$50.00

$0

$75

$75

0%

Parks Administration

$2,929.00

$0

$0

$0

0%

Recreation Maintenance

$0.00

$0

$0

$0

0%

Robinson Park

$1,600.00

$1,800

$1,600

$1,600

0%

Small Parks

$24,170.51

$17,600

$18,250

$18,000

-1%

Trewyn Park

$20,930.00

$24,250

$23,000

$25,970

13%

$124,151.51

$96,100

$98,300

$101,020

Total Department Revenues

189

3%


Parks, Landscape Maintenance Department Summary 2013 Budget - Expenditures Program Administration Maintenance

$124,284.75

$114,348

$110,848

$112,003

1%

Bradley Park

$305,780.71

$328,038

$330,915

$339,075

2%

Detweiller Park

$305,731.07

$294,808

$296,149

$307,803

4%

Former IDOT Property

$75,874.43

$71,839

$82,739

$0

-100%

Glen Oak Park

$282,432.71

$305,910

$310,516

$319,917

3%

Grand View Drive Park

$210,518.77

$212,948

$215,356

$226,627

5%

Heavy Equipment

$365,113.01

$352,835

$352,029

$370,293

5%

John H. Gwynn, Jr. Park

$52,701.06

$47,636

$43,250

$33,457

-23%

Lakeview Park

$90,876.84

$78,816

$82,080

$202,909

147%

Parks Administration

$354,090.68

$363,342

$373,771

$393,274

5%

Recreation Maintenance

$152,188.00

$147,330

$139,498

$129,205

-7%

Robinson Park

$25,781.19

$29,483

$29,033

$29,559

2%

Small Parks

$582,950.60

$566,201

$574,152

$598,211

4%

Trewyn Park

$79,647.40

$78,400

$76,975

$78,282

2%

$3,007,971.22

$2,991,934

$3,017,311

$3,140,615

4%

Total Department Expenditures

2011 Actual

2012 Budget

190

2012 Revised 2013 Proposed % Change


Administration Maintenance Summary 2013 Budget Program

Department

Administration Maintenance

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description The Administration Maintenance budget is responsible for the maintenance of the Administration & Recreation Offices at the Glen Oak Park Pavilion.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$124,284.75

$114,348

$110,848

$112,003

1%

($124,284.75)

($114,348)

($110,848)

($112,003)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

191

n/a


Bradley Park Summary 2013 Budget Program

Department

Bradley Park

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description Bradley Park is a 130-acre park that includes three playground areas, a picnic shelter, two sand volleyball courts, a tennis center, an 18-hole disc golf course, the Japanese Garden Area, Corn Stock Theatre, two dog parks, two baseball fields, and a sledding site.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$32,950.71

$21,375

$23,125

$23,125

0%

Expenditures

$305,780.71

$328,038

$330,915

$339,075

2%

($272,830.00)

($306,663)

($307,790)

($315,950)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

192

n/a


Detweiller Park Summary 2013 Budget Program

Department

Detweiller Park

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description Detweiller Park is a 785-acre park that includes the 276-acre Detweiller Woods Nature Preserve, a radio control car track, a BMX track, 12 soccer fields, a rugby field, a football field, a sand volleyball court, a marina, 2 playground areas, picnic shelters, and a sledding hill.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$25,743.93

$21,525

$21,525

$21,525

0%

Expenditures

$305,731.07

$294,808

$296,149

$307,803

4%

($279,987.14)

($273,283)

($274,624)

($286,278)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Tom Higdon

Ray Boyer / Mike Baietto

193


Former IDOT Property Summary 2013 Budget Program

Department

Former IDOT Property

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description The Former IDOT Property budget is responsible for the building and landscape maintenance of the former IDOT Property, which houses the Golf Administration, Golf Maintenance, and RiverFront Events staff. In 2013, the Former IDOT Property budget is being transitioned into the Golf Fund.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$75,874.43

$71,839

$82,739

$0

-100%

($75,874.43)

($71,839)

($82,739)

$0

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

194

n/a


Glen Oak Park Summary 2013 Budget Program

Department

Glen Oak Park

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description Glen Oak Park is the home of the Peoria Park District’s Adminstration Offices, the Glen Oak Amphitheatre, Peoria Zoo, & Luthy Botanical Gardens. The Park also offers a rentable picnic shelter and covered porch, a baseball diamond, the Kinsey Picnic shelter, fishing in the lagoon, and three playgrounds.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$10,431.67

$6,075

$6,275

$6,275

0%

Expenditures

$282,432.71

$305,910

$310,516

$319,917

3%

($272,001.04)

($299,835)

($304,241)

($313,642)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Laurie Haas

Ray Boyer / Mike Baietto

195


Grand View Drive Park Summary 2013 Budget Program

Department

Grand View Drive Park

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description Grand View Drive Park includes flower displays, a picnic shelter, a baseball field, panoramic views of the IL River Valley, a sand volleyball court, and two playgrounds. Grand View Drive staff also provides maintenance for the newly constructed Peoria Park District Rock Island Greenway.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$3,625.00

$3,225

$4,450

$4,450

0%

Expenditures

$210,518.77

$212,948

$215,356

$226,627

5%

($206,893.77)

($209,723)

($210,906)

($222,177)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Mark Murphy

Ray Boyer / Mike Baietto

196


Heavy Equipment Summary 2013 Budget Program

Department

Heavy Equipment

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description The Heavy Equipment Crew is responsible for the Park District’s garbage removal, snow removal, roadway maintenance, welding, hauling, erosion control work, grading, and construction.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$1,670.69

$250

$0

$0

0%

Expenditures

$365,113.01

$352,835

$352,029

$370,293

5%

($363,442.32)

($352,585)

($352,029)

($370,293)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

197

n/a


John H. Gwynn, Jr. Park Summary 2013 Budget Program

Department

John H. Gwynn, Jr. Park

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description John H. Gwynn Jr. Park is a 17-acre urban park. The Park offers a baseball field, a soccer field, four lighted basketball courts, a picnic shelter, two playgrounds, a community garden and walking trails.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$50.00

$0

$0

$0

0%

Expenditures

$52,701.06

$47,636

$43,250

$33,457

-23%

($52,651.06)

($47,636)

($43,250)

($33,457)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee Special Event Fee: $75/event

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Roger Slama

Ray Boyer / Mike Baietto

198


Lakeview Park Summary 2013 Budget Program

Department

Lakeview Park

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description Lakeview Park is a special use park that is home to the Peoria Players Theatre, Girl Scouts, Owens Center, Lakeview Family Aquatics Center, the Lakeview Branch Library, and will soon be home to the remodeled Lakeview Center (formerly the Lakeview Museum).

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$50.00

$0

$75

$75

0%

Expenditures

$90,876.84

$78,816

$82,080

$202,909

147%

($90,826.84)

($78,816)

($82,005)

($202,834)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee Special Event Fee: $75/event

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Mike Donnelly

Ray Boyer/Mike Baietto

199


Parks Administration Summary 2013 Budget Program

Department

Parks Administration

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description The Parks Administration budget is responsible for the administration and supervision of the Parks Division.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$2,929.00

$0

$0

$0

0%

Expenditures

$354,090.68

$363,342

$373,771

$393,274

5%

($351,161.68)

($363,342)

($373,771)

($393,274)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

200

n/a


Recreation Maintenance Summary 2013 Budget Program

Department

Recreation Maintenance

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description The Recreation Maintenance staff provides athletic field maintenance for Recreation Division programs, and other program support services.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$0.00

$0

$0

$0

0%

Expenditures

$152,188.00

$147,330

$139,498

$129,205

-7%

($152,188.00)

($147,330)

($139,498)

($129,205)

0

0

0

0

n/a

n/a

n/a

n/a

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Ray Boyer

Mike Baietto

201


Robinson Park Summary 2013 Budget Program

Department

Robinson Park

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description Robinson Park is a 630-acre conservation/recreational park site. The Park includes 6 miles of IL River Bluffs Trail, a dedicated nature preserve, a trailhead area, a picnic area and shelter, and a swing set.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$1,600.00

$1,800

$1,600

$1,600

0%

Expenditures

$25,781.19

$29,483

$29,033

$29,559

2%

($24,181.19)

($27,683)

($27,433)

($27,959)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Tom Higdon

Ray Boyer/Mike Baietto

202


Small Parks Summary 2013 Budget Program

Department

Small Parks

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description Small Parks Crew is responsible for the operation and landscape maintenance of 29 small/neighborhood parks and the mowing of 22 ball diamonds on school district sites.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$24,170.51

$17,600

$18,250

$18,000

-1%

Expenditures

$582,950.60

$566,201

$574,152

$598,211

4%

($558,780.09)

($548,601)

($555,902)

($580,211)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee Special Event Fee: $75/event

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Roger Slama

Ray Boyer/Mike Baietto

203


Trewyn Park Summary 2013 Budget Program

Department

Trewyn Park

Parks, Landscape Maintenance

Division

Fund

General

General

Program Description Trewyn Park is an urban park and is one of the four original pars of the Peoria Park District. The park contains the Trewyn Pavilion, picnic areas, a spray fountain, 2 playgrounds, a garden site and a Head Start Program site.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$20,930.00

$24,250

$23,000

$25,970

13%

Expenditures

$79,647.40

$78,400

$76,975

$78,282

2%

($58,717.40)

($54,150)

($53,975)

($52,312)

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

n/a

Activity Fee Pavilion Rental: $40/hour (3 hr. minimum) Community Action Agency's Head Start Program Rental: $1,600/month

Proposed Activity Fee Pavilion Rental: $60/hour (3 hr. minimum) Community Action Agency's Head Start Program Rental: $1,650/month

Rationale for proposed fee increase / decrease To cover the cost of operating the building

Prepared By

Reviewed By

Roger Slama

Ray Boyer/Mike Baietto

204


Pol i c e Pol i c eFund•Admi ni s t r at i on Ex pl or er•Bi c y c l eSaf et yTown


Police Fund Summary 2013 Budget Division Police

Fund Description The Police Fund is a special revenue fund that accounts for the operation of the Peoria Park District Park Police. The Park Police force is responsible for the protection of public safety, prevention of crime and the protection of our natural resources and facilities. The Park Police fund also operates the Explorer Program and Bicycle Safety Town.

Fund Changes Due to the new facility upgrades at Bicycle Safety Town the District will begin providing birthday party and shelter rental options in 2013. The Park Police Administration and Explorer budgets, as proposed, do not include any service level changes.

Personnel Requirements: 2011

2012

2013

Full Time

5

6

6

Part Time

12

16

16

2011 Actual

2012 Budget

$638,885.84

$643,638

$624,354

$665,953

7%

Explorer

$2,861.70

$2,000

$3,132

$1,100

-65%

Safety Town

$7,896.98

$8,100

$8,140

$10,220

26%

Total Revenues

$649,644.52

$653,738

$635,626

$677,273

7%

Expenditures

2011 Actual

2012 Budget

Administration

$637,993.70

$643,638

$625,440

$665,953

6%

Explorer

$1,172.10

$2,000

$3,132

$1,100

-65%

Safety Town

$7,896.98

$8,100

$8,140

$10,220

26%

$647,062.78

$653,738

$636,712

$677,273

6%

$2,581.74

$0

Revenues Administration

Total Expenditures Revenues Exceeding Expenditures

2012 Revised 2013 Proposed % Change

2012 Revised 2013 Proposed % Change

($1,086)

206

$0


Administration Summary 2013 Budget Program

Department

Administration

Police

Division

Fund

Police

Police

Program Description The Park Police Officers provide district-wide routine daily patrols, saturation patrols, money courier services, crowd control, special details, traffic control, and general security assistance for Park District special events.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$638,885.84

$643,638

$624,354

$665,953

7%

Expenditures

$637,993.70

$643,638

$625,440

$665,953

6%

Subsidy (-) Excess (+)

$892.14

$0

($1,086)

$0

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Chief Sylvester Bush

Bonnie Noble

207

n/a


Explorer Summary 2013 Budget Program

Department

Explorer

Police

Division

Fund

Police

Police

Program Description The Park District Explorer Post 900 is a career education program that provides young adults between the ages of 15 and 20 years old, the opportunity to increase their knowledge of the law enforcement field while improving leadership skills and promoting teamwork and responsibility.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$2,861.70

$2,000

$3,132

$1,100

-65%

Expenditures

$1,172.10

$2,000

$3,132

$1,100

-65%

Subsidy (-) Excess (+)

$1,689.60

$0

$0

$0

People served Per capita Subsidy (-) Excess(+)

n/a

n/a

n/a

Activity Fee N/A

Proposed Activity Fee N/A

Rationale for proposed fee increase / decrease N/A

Prepared By

Reviewed By

Chief Sylvester Bush/Mike Baietto

Bonnie Noble

208

n/a


Safety Town Summary 2013 Budget Program

Department

Safety Town

Police

Division

Fund

Police

Police

Program Description The Bicycle Safety Town program is a unique, three-quarter mile training facility with new facility upgrades including a family restroom, picnic shelter, bicycle fleet upgrade and playground.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$7,896.98

$8,100

$8,140

$10,220

26%

Expenditures

$7,896.98

$8,100

$8,140

$10,220

26%

Subsidy (-) Excess (+)

$0.00

$0

$0

$0

People served

4,000

4,000

4,000

4,000

$0.00

$0.00

$0.00

$0.00

Per capita Subsidy (-) Excess(+)

Activity Fee In 2013, Bicycle Safety Town will begin scheduling birthday & shelter rentals. Birthday rentals will include use of the picnic shelter, assistance of a host & bike rental. Rental fees will be in line with current fees for other shelter rentals.

Proposed Activity Fee Birthday and shelter rental fees will be in line with current fees for other Park District shelter rentals.

Rationale for proposed fee increase / decrease Due to the new facility upgrades the District is now able to provide a rental option at Bicycle Safety Town.

Prepared By

Reviewed By

Mike Baietto

Bonnie Noble

209


Audit Fund Summary 2013 Budget Division Business

Fund Description The Audit Fund provides the funding for the annual audit of the District's financial statements and reimburses General Administration for internal audit responsibilities.

Fund Changes Annual audit fee for 2013 is increasing to $28,750 ($550 or 2% increase from 2012).

Personnel Requirements: 2011

2012

2013

Full Time

0

0

0

Part Time

0

0

0

Revenues Audit

Total Revenues Expenditures Audit

Total Expenditures Revenues Exceeding Expenditures

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

$55,674.79

$56,985

$56,985

$48,750

-14%

$55,674.79

$56,985

$56,985

$48,750

-14%

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

$56,435.00

$56,985

$53,200

$48,750

-8%

$56,435.00

$56,985

$53,200

$48,750

-8%

$0

$3,785

$0

($760.21)

210


Bond & Interest Fund Overview 2013 Budget Division Business

Fund Description The Bond and Interest Fund pays the principal and interest payments for outstanding general obligation park bonds and for the costs associated with selling the general obligation park bonds.

Fund Changes The 2013 budget assumes a $3.7 million bond issue will be sold in January 2013 with a maturity schedule of $1,450,000 on December 1, 2013, $1,050,000 on December 1, 2014, $1,000,000 December 1, 2015, and $200,000 on December 1,2016.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues $3,924,232.93

$3,982,521

$3,939,043

$4,035,969

2%

Expenditures $3,992,818.12

$3,964,960

$3,927,085

$4,023,120

2%

$17,561

$11,958

$12,849

Revenues Exceeding Expenditures

($68,585.19)

211


FICA Fund Overview 2013 Budget Division Business

Fund Description This fund pays for the District's (employer's) portion of Social Security and Medicare for all employees.

Fund Changes The employer's rate will remain 7.65% for Social Security and Medicare.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$964,114.18

$978,570

$988,570

$988,820

0%

Expenditures

$945,982.82

$978,570

$978,570

$1,007,900

3%

$18,131.36

$0

$10,000

Revenues Exceeding Expenditures

212

($19,080)


IMRF Fund Overview 2013 Budget Division Business

Fund Description This fund pays the Park District's contribution to the Illinois Municipal Retirement Fund (IMRF) for the provision of pension and disability benefits for qualifying employees.

Fund Changes The Park District's contribution rate for 2013 will be increasing to 11.61% from 10.36%.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$955,772.87

$988,680

$1,001,675

$1,176,450

17%

Expenditures

$891,944.82

$988,680

$1,023,000

$1,176,450

15%

$63,828.05

$0

Revenues Exceeding Expenditures

($21,325)

213

$0


Liability Fund Overview 2013 Budget Division Business

Fund Description The Liability Fund provides funding for the District's risk management program and the quarterly contributions to the Park District Risk Management Agency (PDRMA) for general liability, auto liability, public officials liability, employment practices liability, law enforcement liability, pollution liability, and property coverages.

Fund Changes All coverages are projected to increase by 6%.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$587,886.54

$584,908

$584,908

$568,345

-3%

Expenditures

$564,210.22

$584,908

$562,024

$568,345

1%

$23,676.32

$0

$22,884

$0

Revenues Exceeding Expenditures

214


Paving & Lighting Fund Overview 2013 Budget Division Business

Fund Description The Paving and Lighting Fund pays for street and parking lot lighting within the parks and some roadway and/or parking improvements.

Fund Changes The 2012 revised budget and 2013 proposed budget include a curb and gutter project for Glen Oak Park. The proposed tax levy has been reduced by $40,000 and is sufficent to pay for the cost of street and parking lot lighting only.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$88,779.69

$48,000

$48,000

$45,000

-6%

Expenditures

$40,616.83

$48,000

$55,000

$93,000

69%

$48,162.86

$0

($7,000)

($48,000)

Revenues Exceeding Expenditures

215


Workers' Comp. & Unemployment Fund Overview 2013 Budget Division Business

Fund Description This fund pays for the Park District's workers' compensation coverage and unemployment compensation costs. The Park District Risk Management Agency (PDRMA) provides the District's workers' compensation coverage.

Fund Changes For 2013, a 7% increase is projected for workers' compensation coverage. The District's unemployment costs are expected to be similar to 2012.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$435,426.26

$521,800

$516,790

$513,310

-1%

Expenditures

$477,999.52

$521,800

$492,814

$513,310

4%

$0

$23,976

$0

Revenues Exceeding Expenditures

($42,573.26)

216


Heart of Illinois SRA Fund Summary 2013 Budget Division Heart of Illinois SRA

Fund Description The Heart of Illinois SRA is a cooperative extension of the Chillicothe, Morton, Peoria, and Washington Park Districts. A broad range of programs and services provide appropriate, adapted and accessible recreation opportunities for individuals with disabilities and special needs. The Heart of Illinois SRA also provides inclusion services for it member districts.

Fund Changes None

Personnel Requirements: 2011

2012

2013

4

4

4

80

80

80

2011 Actual

2012 Budget

Administration

$794,814.24

$773,453

$805,603

$781,160

-3%

Camp Free To Be

$110,630.45

$106,000

$114,550

$126,705

11%

Total Revenues

$905,444.69

$879,453

$920,153

$907,865

-1%

Expenditures

2011 Actual

2012 Budget

Administration

$732,325.85

$641,462

$613,344

$670,432

9%

Camp Free To Be

$239,067.92

$232,786

$245,601

$237,433

-3%

$971,393.77

$874,248

$858,945

$907,865

6%

$5,205

$61,208

$0

Full Time Part Time Revenues

Total Expenditures Revenues Exceeding Expenditures

($65,949.08)

221

2012 Revised 2013 Proposed % Change

2012 Revised 2013 Proposed % Change


Administration Summary 2013 Budget Program

Department

Administration

Heart of Illinois SRA

Division

Fund

Heart of Illinois SRA

Heart of Illinois SRA

Program Description This budget includes all youth, teen and adult social programs, Special Olympics, wheelchair basketball, leisure education, skill building programs, and special events.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$794,814.24

$773,453

$805,603

$781,160

-3%

Expenditures

$732,325.85

$641,462

$613,344

$670,432

9%

Subsidy (-) Excess (+)

$62,488.39

$131,991

$192,259

$110,728

People served

2,056

2,100

2,100

2,125

$30.39

$62.85

$91.55

$52.11

Per capita Subsidy (-) Excess(+)

Activity Fee Varies per program

Proposed Activity Fee 2% - 5% increase per program

Rationale for proposed fee increase / decrease Increasing cost of building maintenance and supplies

Prepared By

Reviewed By

Katie Van Cleve

HISRA Board

222


Camp Free To Be Summary 2013 Budget Program

Department

Camp Free To Be

Heart of Illinois SRA

Division

Fund

Heart of Illinois SRA

Heart of Illinois SRA

Program Description This budget includes all HISRA day camps and member district inclusion services associated with day camps.

2011 Actual

2012 Budget

2012 Revised 2013 Proposed % Change

Revenues

$110,630.45

$106,000

$114,550

$126,705

11%

Expenditures

$239,067.92

$232,786

$245,601

$237,433

-3%

($128,437.47)

($126,786)

($131,051)

($110,728)

100

135

150

Subsidy (-) Excess (+) People served Per capita Subsidy (-) Excess(+)

98

($1,310.59)

($1,267.86)

($970.75)

($738.19)

Activity Fee Varies per program

Proposed Activity Fee 2% - 5% increase per camp week

Rationale for proposed fee increase / decrease Increasing cost of building maintenance and supplies.

Prepared By

Reviewed By

Katie Van Cleve

HISRA Board

223


Appendix A Fund Descriptions In governmental accounting, all financial transactions are organized within funds. A fund contains a group of accounts segregated for specific purposes. All financial transactions related to these purposes are recorded in the accounts of the fund. Each fund is self-balancing and are often established for a specific purpose that is required by state statute and cannot be used for any other purpose. The Peoria Park District maintains the following funds:

General Fund – The General Fund is a major fund and is the general operating fund of the District. This fund accounts for administration, maintenance of parks, internal service charges, and capital projects funded through grants and donations. The property taxes received for corporate purposes as well as the operation and maintenance of park buildings and roadways are included in the General Fund. Recreation Fund – The Recreation Fund is a major special revenue fund used to account for the operations of most of the District’s recreation programs and facilities. Revenues are generated primarily from fees and charges for specific activities. Municipal recreation and recreation centers property taxes also provide a major source of revenue for this fund. As part of the District’s cost recovery system, the fund is organized into various departments and program or facility budgets in order to match the revenues received for participation in specific activities to the expenses or cost to provide those specific activities. Golf Fund – The Golf Fund is a special revenue fund used to account for the operations and maintenance of the District’s five golf courses and the golf learning center. Revenues are generated primarily through fees received for services provided. This includes season ticket sales, green fees, golf car fees, food and beverage sales, merchandise sales and various golf outings and tournaments. Some property taxes levied for municipal recreation purposes are included as revenues for this fund. RiverFront Events Fund – The RiverFront Events Fund is a special revenue fund used to account for the programs provided on Peoria’s riverfront. This fund includes the management of the Gateway Building for the City of Peoria. Revenues are primarily generated through the admission fees to attend the events, food and beverage sales, event sponsorships, and facility rentals. Some property taxes levied for municipal recreation purposes are included as revenues for this fund. RiverPlex Recreation and Wellness Center – The RiverPlex Fund is used to account for the operation of the RiverPlex Recreation and Wellness Center. OSF Saint Francis Medical Center

224


is partnering with the District to run the Fitness Center operations at the RiverPlex. The only source of operating revenues for this facility is fees and charges. No property tax dollars are included in this fund. Detweiller Marina Fund – For over 50 years, the Peoria Park District has had a contract with the Detweiller Playground Inc. to operate Detweiller Marina and North Park. The Detweiller Marina Fund accounts for all of the revenues generated and expenses associated with operating the marina. No property tax dollars are included in this fund. Museum Fund – The Museum Fund is a special revenue fund used to account for the operations of the District’s museums. These include Forest Park Nature Center, Tawny Oaks, Luthy Botanical Garden, and Peoria Zoo. Revenues are generated through grants, admission fees, class fees, membership fees, special event fees, rentals, and merchandise sales. Property taxes levied for museum purposes are a primary source of revenue for these facilities.

Heart of Illinois SRA – The Heart of Illinois Special Recreation Association is a special revenue fund and is a cooperative programming effort provided by the Peoria Park District, Morton Park District, Chillicothe Park District, and Washington Park District. Each District provides property tax support at a tax rate of 2 cents annually. The SRA provides a broad range of recreation programs and services for individuals with disabilities and special needs as well as inclusion services for its member Park Districts. Audit Fund – The Audit Fund is a special revenue fund that accounts for the expenses related to the audit of the District’s Comprehensive Annual Financial Report. This is a requirement under Illinois State Statutes. The funding source for this requirement is property taxes.

Liability Fund – The Liability Fund is a special revenue fund that accounts for the District’s liability and property insurance expenses as well as the District’s risk management activities. Property taxes levied for liability purposes are the primary source of revenue for these expenses. Police Fund – The Police Fund is a special revenue fund that accounts for the operation of the Peoria Park District Park Police. Property taxes levied for police purposes are the primary source of revenue for this fund.

Illinois Municipal Retirement Fund (IMRF) – IMRF is a special revenue fund that accounts for the District’s contributions to IMRF as required by Illinois State Statutes for the provision of employee pension and disability benefits. Property taxes levied for IMRF purposes are the primary source of revenue for this fund.

Workers’ Compensation and Unemployment Fund – The Workers’ Compensation and Unemployment Fund is a special revenue fund that accounts for District’s workers’ compensation coverage expense and unemployment costs. Property taxes levied for paying workers’ compensation and unemployment expenses are the primary source of revenue for this fund.

225


Federal Insurance Contribution Act (FICA) Fund – This fund is a special revenue fund that accounts for the employer’s contribution to social security. Property taxes levied for paying social security expenses are the primary source of revenue for this fund.

Paving and Lighting Fund – The Paving and Lighting Fund is a special revenue fund that accounts for the District’s expenses for street lighting and some roadway projects. Property taxes levied for paving and lighting purposes are the primary source of revenue for this fund. Bond and Interest Fund – The Bond and Interest Fund accounts for the payment of principal and interest payments due on general obligation park bonds that were issued to finance capital improvements and equipment purchases. Property taxes levied at the time of the issuance of general obligation park bonds are the primary source of revenue for this fund.

226


Appendix B Financial Policies Peoria Park District’s financial policies support the District’s strategic goals and provide a framework for the budget process and day to day operations.

The Peoria Park District has established the following strategic goals: 1. Ensure the long term financial security of the Peoria Park District. 2. Implement and maintain an on-going strategic planning process. 3. Enhance recreation opportunities for all members of the community. 4. Address infrastructure, safety and operational needs. 5. Encourage and support staff creativity, innovation, and commitment. 6. Remain a leading force in the preservation of the historical, cultural, and natural environments of the community.

These strategic goals support the Peoria Park District’s vision. The District’s vision is: • The Peoria Park District is a financially sound organization providing quality parks, facilities, and innovative and responsive recreation programs. • The Peoria Park District has insured its financial security and ability to provide quality recreational opportunities to all members of its community through a mix of public funding, profitable facilities and partnerships in the private sector. • The Peoria Park District is an active force in the preservation of the historical, cultural, and natural environment of the community. • Continually aware of the changing needs and economic resources of the community, the Peoria Park District works independently and in cooperation with other organizations to provide recreational opportunities for all members of the community. In order to ensure the sound financial management of the District, the following financial policies have been adopted by the Peoria Park District.

Sources of Revenue 1. Property Taxes – Illinois Statutes limit the amount of total property tax that can be levied by the District. In complying with these requirements, the levy for each fund shall be based upon an evaluation of its fiscal health, non-property tax revenues and the opportunities for non-levy revenue growth, the level of planned expenditures, and cash flow requirements. Property tax revenues shall be projected using conservative estimates based on historical information, current levels of collection, and equalized assessed valuation estimates. 2. User Fees - The District establishes fees and charges for services which benefit specific users more than the general public. To the maximum extent feasible and appropriate, fees and charges shall be established to recover the total cost of delivering the service. 227


3. Alternative Funding Sources – For both the operating budget and the capital budget, the District shall work to establish partnerships with other public and private entities and to secure grants to recover some of our annual operating expenses and capital expenses for facility acquisition and improvement projects. When evaluating prospective partnerships or grant applications, the amount of matching funds required, the in-kind services to be provided, and the on-going operating and capital costs shall be considered. 4. Revenue Diversification and Stabilization - The District will work to develop additional revenue sources to limit the impact of lower revenues from any single revenue source.

Operating Budget 1. The District shall adopt a balanced budget with annual revenues sufficient to pay all expected annual expenditures. 2. One time revenues shall not be used to pay annual operating expenses. The District shall differentiate between on-going or annual operating revenues and onetime revenues in order to provide the assurance that one-time revenues are not budgeted to pay annual operating expenses. 3. The District shall maintain a cost recovery system to ensure that to the maximum extent feasible, the costs of a service are matched to the fees received for this service. Matching the fees paid for a service to the cost to deliver that service assists the District in identifying areas where increased operational efficiencies would be most beneficial, enhanced revenues may be possible, or a change in the allocation of District resources should be considered. 4. The annual operating budget shall provide for compliance with all applicable local, state, and federal statutory requirements. Examples include Illinois Park District Code, minimum wage increases, Patient Protection and Affordable Care Act (Health Care Reform), United States Department of Agriculture, Illinois Department of Public Health, Illinois Accessibility Code, and Clean Water Act. 5. The annual operating budget shall comply with all Park District policies. Examples include the District’s policies for historical preservation, scholarships and purchasing. 6. The annual operating budget shall provide for meeting the requirements of certifying or sanctioning agencies. Examples include Association of Zoos and Aquariums, Payment Card Industry Data Security Standards, Government Accounting Standards Board, Consumer Product Safety Commission, National Fire Protection Association, Ellis and Associates, Government Finance Officers Association, and Park District Risk Management Agency. 7. District staff shall continually monitor economic conditions, revenue sources and expenses in order to make adjustments as necessary to end the year as close to breakeven as possible. If District staff anticipates a significant variation from budget, the Park Board will be advised of the cause and possible adjustments that could be made to limit any negative financial impact on the District.

228


8. District staff is responsible for maintaining a budgetary control system to monitor adherence to the approved budget. This system shall include monthly reports comparing actual revenues and expenditures to the approved budget.

Capital Budget 1. Capital projects are prioritized for funding on the following basis: a. Capital improvements or equipment needed for the safety of the District’s employees and users. b. Contractual commitments such as alternate revenue source bond payments. c. Capital projects necessary to comply with statutory or regulatory requirements. d. Capital projects that ensure proper maintenance of District facilities. e. Capital projects that reduce or help to control annual operating costs. f. Capital projects that improve service delivery or enhance service levels. 2. A five year capital improvement plan shall be maintained and submitted to the Park Board annually as part of the budget process. The capital improvement plan should provide sufficient funds for the regular repair and maintenance of District capital assets and endeavor to schedule projects so that total capital expenditures do not fluctuate significantly from one year to the next. 3. Capital projects are primarily funded through the sale of general obligation park bonds. Capital projects may also be funded through grants, donations, annual or one-time revenues, and the sale of alternative revenue source bonds or debt certificates. Debt Financing 1. Debt financing shall generally be utilized only for capital projects that have a useful life that will exceed the term of the financing. 2. The District annually issues general obligation park bonds for capital projects. The projects to be funded by the annual bond issue shall be submitted to the Park Board for approval during the budget process along with the five year capital improvement plan. 3. Illinois Statutes limit the amount of outstanding general obligation park bonds to .575% of the District’s equalized assessed valuation. 4. Illinois statutes limit the District’s total debt outstanding to 2.875% of the District’s equalized assessed valuation. Alternate Revenue Source bonds do not count towards the District’s total debt limitation. 5. Prior to the sale of debt, a funding or revenue source(s) must be designated to make the principal and interest payments throughout the term of the financing. Fund Balances 1. At least annually the District will review the fund balances including restricted, committed, assigned and unassigned balances to determine if any changes should be considered. 2. For fund balances that are committed, Park Board action is required to establish, modify or rescind the specific purpose for which funds have been committed.

229


Example of a committed fund balance account is the Senior Olympics reserve account. 3. For fund balances that are assigned, District staff may establish or make changes to these accounts with the concurrence of the Finance Committee. Examples of assigned fund balance accounts are land acquisition reserve, roadway improvements reserve, Bielfeldt Park reserve, and OPEB (Other Post Employment Benefit) reserve. 4. Funds where property taxes have been levied for a restricted purpose have restricted fund balance accounts. The amounts shall be maintained separately to ensure compliance with the specific purpose for which property taxes were levied. 5. The total of restricted fund balance accounts, unassigned fund balance accounts, and the assigned account in the general fund for building repairs and improvements shall be sufficient to meet the District’s cash flow requirements. This includes sufficient funding to pay expenses prior to the collection of property taxes without short term borrowing.

Financial Management and Reporting 1. District staff shall maintain a comprehensive system of internal controls designed to protect the District’s assets from loss, theft, or misuse and to compile reliable information for the preparation of the District’s financial statements in conformity with Generally Accepted Accounting Principles. 2. The District shall prepare its comprehensive annual financial report in compliance with the standards established by the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Award program.

230


Peoria Park District 2013 Budget