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Hospitality & Ticketing 2014

Jeep Portsea Polo 2014

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Contents Jeep Portsea Polo 2014 3 Jeep Portsea Polo 2014 - The Event 6 Hospitality & Ticketing - Summary 11 Supersite Marquee 12 Member Marquee 13 Bulmers VIP Polo Lounge 14 Bulmers Polo Lounge 14 General Admission 15 Site Map 15 Sponsorship Opportunities 18 Finer Details 20 Hospitality Booking Form 25 Terms and Conditions 26

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Jeep Portsea Polo 2014


“Beautiful, stunning setting that is Portsea”

“The must-attend event on the summer social calendar” “A day of glamorous partying, food, fashion, music, entertainment”

“Birdcage by the sea” “The open-air catwalk that attracts 5000 beautiful people”

“Aspirational, thrilling, exciting, unique”

“The grand final of Australian polo… international players, non-stop action, brilliant horsemanship” Jeep Portsea Polo 2014

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Jeep Portsea Polo 2014


Jeep Portsea Polo is the must-attend event on the summer social calendar.

Jeep Portsea Polo 2014

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Jeep Portsea Polo 2014 - The Event Jeep Portsea Polo combines everything Melbourne has to offer – fashion, food, wine, social scene, love of sport, and uniquely, the excitement of polo. Held in picturesque Portsea it has become an event not to be missed. Think Birdcage at the beach - glamorous & stylish but at the same time relaxed & laid-back, it is summer’s version of the Spring Racing Carnival. The event includes three thrilling polo matches with some of the world’s best players, live band, DJ’s, celebrities, vox pops, fashion parade, big screen, champagne dash, divot stomping and much, much more….

Jeep Portsea Polo sells out every year so don’t miss out on this summer’s most glamorous party – see following pages for marquee and ticketing details.

Date Saturday 11 January 2014 Venue Details Point Nepean Quarantine Station Point Nepean National Park, End of Point Nepean Road, Portsea Mel 156 C2 Schedule 11 am - Gates open 12 pm to 5.45pm - Matches & Entertainment 6pm - Event Concludes

Each year over 5000 people enjoy the event in a variety of stylish corporate marquees, young member marquees, carpark style marquees and relaxed general viewing areas by the sea. Entertain your clients, reward your staff or gather a group of friends & colleagues together….there are hospitality and ticket options to suit everyone.

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Jeep Portsea Polo 2014


Jeep Portsea Polo 2014

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Jeep Portsea Polo 2014


Jeep Portsea Polo 2014

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Enjoy the event in a variety of marquees and general viewing areas by the sea.

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Jeep Portsea Polo 2014


Hospitality & Ticketing – Summary Jeep Portsea Polo features top Australian and International polo players vying for silverware in a setting that is irreplaceable; stunning Portsea. Add to this beautiful people, chic marquees, delicious food and wine, a hot January day and you have a buzz like nowhere else. Jeep Portsea Polo attracts over 5,000 people who enjoy the event in a variety of corporate marquees, young member marquees, car park style marquees and relaxed general viewing areas by the sea.

Corporate & Private Marquees

Syndicated/Shared Marquees

General Admission

Jeep Portsea Polo is the perfect place to host a corporate function or entertain. There are 2 private marquee options to choose from with all marquees located in prime viewing position immediately beside the polo ground.

Come along, bring a friend or get a group together! There are two fun syndicated/shared marquees to choose from with both marquees offering prime viewing of the polo whilst enjoying the best of entertainment, food & drink.

The General Admission area is a great place to get together with friends and enjoy the polo. Bring a deck chair or picnic rug and relax amongst the teatree whilst enjoying all the excitement of the Jeep Portsea Polo.

1. Supersite Marquee

1. Bulmers VIP Polo Lounge

Adults

$75/pp

Children under 16*

$40/pp

$145/pp+gst

(Min 80 tickets) Your own superbly appointed hospitality marquee located on the corporate/sponsor side of the ground in the absolute prime viewing position immediately beside the polo ground. Entertain your guests in style and mingle with players & celebrities whilst enjoying all the polo action.

2. Member Marquee*

$275/pp

(Min 1 ticket)

$105/pp+gst

The place to be seen at Jeep Portsea Polo is the new Bulmers VIP Polo Lounge. This chic and vibrant marquee includes all-day gourmet food & beverages, music, player & celebrity appearances and is located in prime viewing position immediately beside the polo ground.

2. Bulmers Polo Lounge

*Please note the Jeep Portsea Polo is an over 18 event. Children must be accompanied by an adult at all times and no child entertainment is provided.

$125/pp

(Min 1 ticket)

(Min 40/Max 80 tickets) Your own alfresco style marquee includes the option to self-cater and is located on the members side of the ground in prime viewing position immediately beside the polo ground.

The Bulmers Polo Lounge is fully furnished & full of fun and includes its own DJ, player & celebrity appearances, great range of food & drinks available from cash bar.

Host your clients & work colleagues or get together with a group of friends and share the cost. You do not have to be a member to purchase a Member marquee. *self catering permitted, non-member applications welcome

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Corporate & Private Marquee Options

1. Supersite Marquee $145/pp + GST, Minimum 80 tickets

Your own superbly appointed hospitality marquee located on the corporate/sponsor side of the ground in the absolute prime viewing position immediately beside the polo ground. Entertain your guests in style and mingle with players & celebrities whilst enjoying all the polo action.

Package includes: • • • • • • • • • • •

Entry ticket for each guest Large hospitality site (6m x 16m) including 6m x 6m summit marquee, outdoor garden area, slatted jarrah fencing, 4 large market umbrellas Site increases in size according to number of guests Company idenitification sign in full colour Security person for your marquee entrance 2 host passes; 4 carpark passes Complimentary event programs Power to site if required (additional charges may apply) Catering and furniture additional All inclusive catering packages from $135pp - contact event caterers Damm Fine Food or Fred and Ginger (details page 20) Marquee furniture additional - contact Harry The Hirer (details page 20)

To purchase a Supersite Marquee, please complete the Hospitality Booking Form on pg 25.

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Jeep Portsea Polo 2014


Corporate & Private Marquee Options

2. Member Marquee* $105 , Minimum 40 tickets, Maximum 80 tickets /pp + GST

Your own alfresco style marquee includes the option to self-cater and is located on the members side of the ground in prime viewing position immediately beside the polo ground. Host your clients & work colleagues or get together with a group of friends and share the cost. You do not have to be a member to purchase a Member marquee.

Package includes: • • • • • • •

Entry ticket for each guest Hospitality site (3m x 14m) including 3m x 6m alfresco marquee, (no side walls), outdoor gardern area, slatted jarrah fencing, 2 large market umbrellas Site and marquee increase in size according to number of guests 1 host pass; 2 carpark passes Member Marquees are non-powered sites Self catering is permitted (conditions apply) or contact event caterers Damm Fine Food or Fred and Ginger (details page 20) Furniture is BYO or contact Harry The Hirer (details page 20)

*self-catering permitted, non-member applications welcome.

To purchase a Member Marquee, please complete the Hospitality Booking Form on pg 25.

Jeep Portsea Polo 2014

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Syndicated/Shared Marquee Options

1. Bulmers VIP Polo Lounge $275

2. Bulmers Polo Lounge

The place to be seen at Jeep Portsea Polo is the new Bulmers VIP Polo Lounge. Guests will enjoy all the action in this chic and vibrant marquee, located in prime viewing position. The marquee includes all-day gourmet catering including beverages, music, player appearances and a large outdoor garden area.

The Bulmers Polo Lounge Marquee is the perfect way to enjoy Jeep Portsea Polo with friends. The Bulmers Polo Lounge is fully furnished & full of fun, with its own DJ and is located in a great viewing position immediately beside the Polo Ground. Marquee includes outdoor garden area, music, player appearances and a great range of food & drinks available from cash bar.

$125/pp

/pp

This marquee will sell out, so book early to avoid disappointment.

Purchase tickets to the Bulmers VIP Polo Lounge online at www.portseapolo.com.au.

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Purchase tickets to the Bulmers Polo Lounge online at www.portseapolo.com.au.

Jeep Portsea Polo 2014


General Admission

General Admission Adults $75/pp Children (U16) $40/pp*

The General Admission area is located in an excellent viewing position immediately beside the Polo Ground and is well shaded by teatrees. Bring a chair or picnic rug and enjoy all the polo action whilst feasting on the fine food and wine available for purchase from the cash bar. A maximum of 800 tickets are available for sale and will be allocated strictly in order of receipt of payment.

Purchase General Admission tickets online at www.portseapolo.com.au.

Entry Toilets

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Members Marquee

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Member

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Admiss General

Marquee

ees

te Marqu

te & Priva

Corpora

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Toilets

Entry

ees

d Marqu

ed/Share

Syndicat

Transport Compound

(Bus and free Transporter)

100m

*Please note the Jeep Portsea Polo is an over 18 event. Children must be accompanied by an adult at all times and no child entertainment is provided. Jeep Portsea Polo 2014

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Jeep Portsea Polo 2014


Position your company with unquestionably the most recognisable polo event in Australia.

Jeep Portsea Polo 2014

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Sponsorship Opportunities Jeep Portsea Polo invites your company to position its brand as an integral part of the Portsea Polo experience via a Category Partnership. Jeep Portsea Polo is unquestionably the most recognisable polo event in Australia and attracts an audience highly sought after by various brands. Jeep Portsea Polo combines the best Melbourne has to offer – fashion, love of sport, food, wine, the sun, the social scene and uniquely, the excitement of polo attracting a crowd of 5,000.

Category Sponsorships

Our Audience

A number of premium brands are already associated with the 2014 event via sponsorship and hospitality including: • Jeep • Peroni • Mövenpick Ice Cream • Hugo Boss • Bulmers Original Cider • Moroccanoil • Domain • Royal Salute • Jack Rabbit Vineyard

The greatest benefit to our sponsors is the audience we connect with and the coverage the Jeep Portsea Polo attracts – it has quickly become an attractive and exclusive alternative to the Spring Racing Carnival.

The Opportunity • • • • • • • • •

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Category Exclusivity Promotional Opportunities Signage Hospitality – pre and during event Print Media Advertising / logo placement Event Program Advertising Digital Advertising Sponsor representation during presentations Brand references and key messages during commentary

Sponsorship/Hospitality Enquiries If you are interested please contact Portsea Polo Office (c/o Focal Promotions) Suite 1, 20 Wangara Road, Sandringham VIC 3191 Tel: (03) 9585 8330 Fax: (03) 9585 8332 Email: polo@focalpromotions.com.au

Jeep Portsea Polo 2014


Jeep Portsea Polo 2014

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Finer Details Catering

Furniture

What To Bring

Damm Fine Food and Fred & Ginger Catering are Jeep Portsea Polo’s preferred event caterers. Please contact either:

Harry The Hirer is Jeep Portsea Polo’s exclusive event hirer. Please contact: Craig Garrow on 03 9429 8688 craig.garrow@harrythehirer.com.au

Please ensure you bring your ticket & wristband, photo ID, sun protection and money for food/ drink. General Admission ticket holders may also bring along snack food, water/soft drink in sealed plastic bottles, as well as fold out chairs or picnic rugs for use in the general viewing area only.

Damm Fine Food Joy Lomansy on (03) 9281 1400 polo@dammfinefood.com.au

Greenery

Fred & Ginger Catering Emma Musgrove on (03) 9329 7765 emma@fredandgingercatering.com.au

Botanical Events is Jeep Portsea Polo’s exclusive greenery supplier: Kena Roach kena@botanicalevents.com.au

Public Catering Jeep Portsea Polo is a licensed event with food, alcohol, soft drinks and water available for purchase. You can bring your own snacks and water in sealed plastic bottles. Any contraband will be confiscated and donated to charity. Water taps will be provided free of charge.

Dress Code Summer casual with clean looks and smart detailing is the order of the day. Our stylists suggest: “For the ladies flowing dresses and wedges or sandals are the norm (heels best left at home)...a summer hat or accessory can be an excellent way to finish off an outfit.

What Not to Bring The following items cannot be brought into the event – alcohol or illicit substances, tents, tables, eskies, umbrellas, glassware, cutlery, sharp knives, unsealed plastic bottles, professional cameras (small cameras are permitted) or anything that could be used as a weapon. All bags will be searched on entry by security staff and any contraband will be confiscated and donated to charity.

For the gents a tailored shirt matched with dress shorts or chinos, together with loafers or boat shoes achieves a polished yet casual look for the day. Sunglasses are a must-have accessory in sunny Portsea.” 20

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“The open-air catwalk that attracts 5000 beautiful people.” The Age, Melbourne Life, 15 December 2011

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Jeep Portsea Polo 2014


Corporate & Private Marquee Booking Form (Page 1) Name: Company Name: Address: Postcode: Phone: Mobile: Email:

Marquees

Qty

Cost inc GST

Amount

Supersite Marquee (Min 80 tickets) $159.90/pp $ Member Marquee (Min 40/Max 80 tickets)

$115.50/pp

$

Subtotal $ Credit card charge (Visa/Mastercard 2%, Amex/Diners 4.5%)

$

Total $

Please turn over to complete payment details and confirm your order.

Completed Form Mail, fax or e-mail completed form to:

Syndicated/Shared Marquees and General Admission tickets - purchase online at www.portseapolo.com.au

Jeep Portsea Polo 2014

Portsea Polo Office (c/o Focal Promotions) PO Box 6, Sandringham VIC 3191 Tel: (03) 9585 8330 Fax: (03) 9585 8332 Email: polo@focalpromotions.com.au

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Corporate & Private Marquee Booking Form (Page 2) Payment Visa Mastercard

Card Number: Expiry Date: Cardholder Name:

Amex Diners Cheque (payable to Focal Promotions)

Cardholder Signature:

Direct Deposit (bank account details supplied on invoice)

Confirmation All marquee bookings are subject to availability and the terms and conditions below. A $1000 non-refundable payment is required at time of booking and full payment must be received by 30 November 2013. All bookings will only be confirmed upon receipt of final payment. No refunds of marquee or ticket purchases will be issued at any stage and tentative bookings will not be accepted. This document will be a tax invoice for GST purposes when payment is made - please retain a copy for tax purposes. All prices are inclusive of GST. ABN 76 007 374 325.

I confirm that I have read the terms and conditions below and will abide by them.

Signature: Date:

Terms & Conditions The purchase of a ticket or marquee package or use of an entry ticket constitutes a contract between the event promoter and the marquee/ticket holder. Any marquee package or ticket purchased and a patron’s entry to and presence at the Jeep Portsea Polo is subject to the following terms and conditions: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

11. 12. 13.

Tickets are not refundable or replaceable and damaged, defaced or tampered with tickets will not be accepted. The ticket holder assumes all risk and danger incidental to event equipment/structures and the game of polo and releases the Promoter, Parks Victoria, Focal Promotions, the VPC, all of their sponsors, participating players and all of their agents from any and all liabilities resulting from the assumption of such risk and danger. The promoter retains the right to change the event format due to inclement weather and the promoter is not liable for any damage, compensation, loss or expenses as a result of inclement weather. No refunds will be available in the event of poor weather. Marquee Facilities and tickets to the event must not, without the prior written consent of the promoter, be offered for resale, resold or packaged or used for advertising, promotion or other commercial purposes or to enhance the demand for other goods or services. Corporate signage permitted to be located outside a marquee is restricted to the front fence identification sign supplied in the package by the promoter. Jeep Portsea Polo is an 18+ licensed event. Valid photo ID is required. Anyone under the age of 18 must be accompanied by a parent/guardian at all times. Childrens’ tickets can only be bought with an adult (parent or guardian) ticket. Legal guardianship requires the adult guardian to be the bearer of a letter from the parent designating guardianship for the duration of the event. Children’s tickets are sold on the age of the child at the time of the Jeep Portsea Polo, not at the time of purchase. The promoter retains the right to refuse entry or access to the venue and eject patrons at any time. Underage drinkers, excessive drinkers, illegal drug users or patrons displaying antisocial behavior may be ejected or dealt with by event security and/or police. Purchasers of marquee packages are required to use the promoter appointed official suppliers. Harry The Hirer is the event’s exclusive on-site hiring company and no other hiring company will be permitted on-site. Damm Fine Food and Fred & Ginger Catering are the preferred event caterers and and no other unauthorised caterer will be permitted on-site. New Breed Security is the event’s exclusive on-site security company and no other security company will be permitted on-site. The following items cannot be brought into the event without prior written consent from the promoter – eskys, cutlery, sharp knives, glassware, alcoholic beverages, tents, tables or market/cafe umbrellas. The following items can be bought into the event for use in the public viewing area only – snack food, drinking water and soft drink in sealed plastic bottles, fold out chairs and picnic rugs. Ticket holders and their property may be inspected for prohibited items on entry or during the event. Tickets holders found with prohibited items may be refused entry, ejected or have those items confiscated. Confiscated items will be donated to charity and will not be returned, replaced or reimbursed. The event site is an area of TOTAL FIRE BAN. Patron’s detected using flame including bbq’s, fires or gas bottles may be fined by the Fire Authorities and ejected from the event. Ticket holders grant permission to the promoter to use the holder’s image and likeness in relation to any live or recorded television or other media or reproduction in whole or part of the event. Dogs and other pets are not permitted in Point Nepean National Park or the polo event precinct.


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IN ASSOCIATION WITH 28

Jeep Portsea Polo 2014


2014 Jeel Portsea Polo Hospitality & Ticketing Packages