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Everything for wedding planning –

all in a pocketsize book.

Perfect for your purse this planning guide includes: • Questions to ask vendors • Personal timelines and checklists • Plenty of space for you to make your own notes

go2wed.com

planning guide

Wedding and Event Directory

wedding


Wedding and Event Directory

Welcome to the go2wed.com wedding planning guide! go2wed.com is a local directory that showcases and recommends only the finest wedding professionals in your area. Easily navigate to vendor websites from the go2wed directory for information that will help you choose the right professionals for your wedding day. Within the go2wed.com site, you will find our excellent wedding planning resource directory, helpful planning tools, printable planning sheets, wedding related articles and much more. Specialized to serve your area– it is the fastest way to find everything you need for the WEDDING OF YOUR DREAMS!

REGIStER ONlINE tODAY! Benefits you will gain from using go2wed.com – • Bridal Discounts with go2wed vendors. • Region Specific Vendor Search with one easy click. Serving Minnesota, Colorado and Wisconsin. • Bridal Notebook Section to store all your favorite vendors information, bridal tools and more!

wedding planning guide


Table of Contents Wedding Vendor Checklists & Contact Information. . . . . . . . . . . . . . . 2 - 19 Monthly Wedding Checklists . . . . . . . . 18 - 27 Wedding Party Contacts. . . . . . . . . . . . . . . . 28

Essential Bridal Planning Tools Inside...

1


DUE DATES / DEPOSITS Deposit Due Date___________________________

Alterations Vendor_ ___________________________________ Contact____________________________________ __________________________________________ Address____________________________________

Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________ Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

__________________________________________

Questions to Ask

__________________________________________

How long have you been working on wedding dresses and formal wear?

Phone_____________________________________ Cell_ ______________________________________

What is your fee structure-per hour, per fitting, flat fee?

Fax________________________________________

Are you able to alter sizes, hems and add bustles?

Email______________________________________

How long do you need to have my dress?

__________________________________________

Do you have insurance?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Alterations Vendor

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS

Beauty/Health

Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________

Vendor_ ___________________________________ Contact____________________________________

Final Payment Due Date______________________

__________________________________________

Amount Due_______________________________

Address____________________________________

Date Paid_ _________________________________

__________________________________________

Cancellation/Refund Date_____________________

__________________________________________

Questions to Ask

Phone_____________________________________

How far in advance should your services be booked?

Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Do you provide on site hair and makeup? Do you charge extra for a trial run? What are the price differences? Brides? Bridesmaids? Mothers? Flower Girl?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Beauty/Health Vendor

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

3


DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________

Bridal/Formal Wear Vendor_ ___________________________________ Contact____________________________________ __________________________________________ Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Questions to Ask When should I order my gown? When should I order my bridesmaids gowns? When should alterations be done? Do you provide this service? Do you steam the dress before the wedding? How soon should the tuxedos be picked out and when and how are they ordered? When are the pick up and return times? What comes with the tuxedo rental? Can they take their measurements themselves or do they need to come in to be fitted?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Bridal/Formal Wear Vendor

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________

Cake/Baker Vendor_ ___________________________________ Contact____________________________________ __________________________________________ Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Questions to Ask Do you customize cakes? Do you have designs to choose from? Are there different prices for flavors, adornments, styles? How far in advance do I have to order the cake? What is the cost per serving? Per tier/piece? Do you set up the cake at my reception site? Is there a cake cutting fee? What kind of cake stands are available? How much is the deposit? Is there a charge for delivery? When is the balance due?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________ Cake/Baker

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

5


DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________

Caterer

Date Paid_ _________________________________

Vendor_ ___________________________________

Amount Due_______________________________

Contact____________________________________

Date Paid_ _________________________________

__________________________________________

Cancellation/Refund Date_____________________

Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Final Payment Due Date______________________

Questions to Ask What type of food do you offer (appetizer, main course, dessert)? Is there a fee for sample tasting? What is the per plate charge? What other fees are associated? When is the final head count needed by? When does the final menu need to be approved by? How many types of staff will the caterer provide (services, bartenders, etc.)? What will they wear?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Caterer

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________

Ceremony Location Vendor_ ___________________________________ Contact____________________________________ __________________________________________

Date Paid_ _________________________________ Final Payment Due Date______________________ Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Address____________________________________

Questions to Ask

__________________________________________

What sort of items does the facility provide? (aisle runner, flowers/decorations, pre-marital classes, onsite coordinator, etc.)

__________________________________________ Phone_____________________________________ Cell_ ______________________________________

Do you provide the pianist/organist? Are soloists available?

Fax________________________________________

What does the facility allow? Flower petals, change of dĂŠcor, readings other than from the bible, etc)

Email______________________________________

Is a permit required for open flames/candles?

__________________________________________

Can we have our own officiate marry us?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Ceremony Location

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

7


DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________

Decor/Rentals Vendor_ ___________________________________ Contact____________________________________

Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Questions to Ask

__________________________________________

What is the size of the space that needs to be decorated?

Address____________________________________

Am I charged for what I don’t use?

__________________________________________

When do the items have to be returned by?

__________________________________________

What are the delivery and pick up options and costs?

Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

What items do you set up and what items are we responsible for? Do the items all need to come back cleaned? What is your cancellation policy and how long do I have to confirm my quantities?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Decor/Rentals Vendor

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________

DJ/Entertainment Vendor_ ___________________________________ Contact____________________________________

Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Questions to Ask What genre of music do you specialize in?

__________________________________________ Address____________________________________

What type of DJ personalities are available? Will they tailor the selected music to my requests?

__________________________________________

Do you charge for travel mileage?

__________________________________________

What is the fee structure-flat fee, per musician, hourly? Will they act as the emcee?

Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Is there a recommended order of entertainment for the reception? Is cocktail hour and dinner music included? Can I give them a “must-have” and “do-not-play” list?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ DJ/Entertainment Vendor

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

9


DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________

Favors/Gifts Vendor_ ___________________________________ Contact____________________________________ __________________________________________ Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________

Final Payment Due Date______________________ Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Questions to Ask How far ahead do I need to order? What are the shipping costs? Are there any minimums? Are there specifications for storing (i.e. candy)?

Cell_ ______________________________________

Do you carry personalized favors?  

Fax________________________________________

Is there a return policy?

Email______________________________________

Do you have DYI favors & gift ideas.

__________________________________________

Can you customize favors and unique gifts?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Favors/Gifts Vendor

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________ Amount Due_______________________________

Floral

Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Vendor_ ___________________________________

Questions to Ask

Contact____________________________________

What style do you specialize in? Do you have a portfolio of your work? Testimonials?

__________________________________________ Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________

Are you familiar with the ceremony and reception venues we’ve chosen? Do you deliver and set up flowers at the church and reception? How do you charge for services – a flat fee, per hour, or per item? What can I expect to budget for bridal bouquet? Bridesmaids? Centerpieces? Does the price include a sample of what my arrangements will look like?

Email______________________________________

How close to the wedding date can changes be made?

__________________________________________

What do you recommend for flowers in season?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

11

Floral Vendor

_____________________________________________________________________________________


DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________ Amount Due_______________________________

Honeymoon/Travel Vendor_ ___________________________________ Contact____________________________________

Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Planning Ideas Discuss where you and your finance would like to go. Jot down favorite spots or places of interest.

Address____________________________________

Decide on a the amount of money you wish to spend. Consider using wedding/gift money to help you take the honeymoon of your dreams.

__________________________________________

Determine when would like to go and how long you wish to stay. 

__________________________________________

__________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Speak to an experienced travel agent that can help you find the perfect place that fits within your budget. Travel Agents can make all the arrangements for you and can save you time and money. Consider activities and things you would like to do. Ask your travel agent if the destination you wish to go to provides these activities.  If you are going abroad, purchase a passport in advance and check to see if a visa is needed so you have that before you go.

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Honeymoon/Travel

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________

Invitations Vendor_ ___________________________________ Contact____________________________________

Final Payment Due Date______________________ Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

__________________________________________

Questions to Ask

Address____________________________________

What types of printing processes do you offer and which do you specialize in?

__________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Do you offer custom designed invitations as well as predesigned invitations? Can I also order table numbers, place cards, escort cards, programs, menus etc from you in a coordinating design? Are there discounts associated with certain quantities and for packaged services? What does your invitation package include? (response cards, directions, etc.)

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Notes______________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

13

Invitations Vendor

_____________________________________________________________________________________


DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________ Amount Due_______________________________

Officiant/Clergy

Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Vendor_ ___________________________________

Questions to Ask

Contact____________________________________

Will you officiate our ceremony if we are not current members of your church?

__________________________________________ Address____________________________________

Would you allow another officiant to take part in (or perform) the ceremony?

__________________________________________

Is a fee or a donation to the church required?

__________________________________________

Do you require premarital classes?

Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________

Can we personalize our ceremony by writing our own vows or selecting specific readings or music? Can we choose non-religious readings or music?

Email______________________________________

Should we bring you the marriage license before the wedding date? Will you mail it to the state for us?

__________________________________________

When should the rehearsal be held?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________ Officiant/Clergy

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________

Photographer

Final Payment Due Date______________________

Vendor_ ___________________________________

Date Paid_ _________________________________

Contact____________________________________

Cancellation/Refund Date_____________________

__________________________________________ Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________

Amount Due_______________________________

Questions to Ask What is your photography style – traditional, photo journalistic, etc? How long have you been shooting weddings? Do you shoot digitally or with film? What is the cost structure, and what is included? (proofs, all day coverage, travel, etc.)

Email______________________________________

Do you include post production services? (retouching, colorizing, slide shows. etc.)

__________________________________________

Do the packages include engagement pictures?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

15

Photographer

_____________________________________________________________________________________


DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________ Amount Due_______________________________

Reception/Location Vendor_ ___________________________________ Contact____________________________________ __________________________________________ Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Questions to Ask What is the facility charge? Is there a payment schedule? When are deposits due? Final payment? What is your food and beverage minimum? Is there an in-house caterer? Can we use our own? Can you bring in your own alcohol? What is the capacity of the area to be rented? How long do we have the rental area? Will there be other weddings using facility, bathrooms, etc.? Do you offer ceremony accommodations? Who will be supervising the event? What is provided by the facility? Linens? Chair Covers? Centerpiece options?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Reception/Location

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________

Transportation

Amount Due_______________________________ Date Paid_ _________________________________

Vendor_ ___________________________________

Cancellation/Refund Date_____________________

Contact____________________________________

Questions to Ask

__________________________________________

Do you charge per hour, per mile or a flat fee?

Address____________________________________

How much of a deposit is required? When? How much is the overtime rate?

__________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________

Do you have multiple vehicle choices? Are there mileage restrictions? Do you require a minimum amount of time?

Fax________________________________________

Can you bring your own champagne? Other alcohol?

Email______________________________________

Who will be the driver?

__________________________________________

What’s your cancellation policy?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

17

Transportation

_____________________________________________________________________________________


DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________ Date Paid_ _________________________________ Final Payment Due Date______________________ Amount Due_______________________________

Wedding Coordinator Vendor_ ___________________________________ Contact____________________________________ __________________________________________ Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________

Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Questions to Ask How many weddings have you planned? Are you certified? What is the fee structure? Flat fee? Percentage of wedding? Hourly? What is included in the fee – phone calls, meetings, emails etc.? Do you get a kickback from vendors? Can you get a discount with vendors? What will you take care of – finding vendors? Invitations? Favors?

Email______________________________________

Will you be there to delegate and manage the entire wedding day?

__________________________________________

What do you offer that other coordinators do not?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ Wedding Coordinator

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

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DUE DATES / DEPOSITS Deposit Due Date___________________________ Amount Due_______________________________

Videographer Vendor_ ___________________________________ Contact____________________________________ __________________________________________ Address____________________________________ __________________________________________ __________________________________________ Phone_____________________________________ Cell_ ______________________________________ Fax________________________________________ Email______________________________________ __________________________________________

Date Paid_ _________________________________ Final Payment Due Date______________________ Amount Due_______________________________ Date Paid_ _________________________________ Cancellation/Refund Date_____________________

Questions to Ask How long have you been taping weddings? How many cameras do you use? How will sound be captured during the wedding? Can wedding party be interviewed? What else will be included in the taping? How long will it take to edit the footage? How many copies of the final cut will I get? What is the charge for additional copies?

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Notes______________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________

19

Videographer

_____________________________________________________________________________________


18 to 12s Monthe

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Wedding Checklist _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Wedding Checklist

_________________________________________ _________________________________________ _________________________________________ Set the date.

_________________________________________

Register at go2wed.com. Get a bridal savings card for discounts with vendors, start your notebook and begin using our online budget tool.

_________________________________________

Start a wedding folder or binder. Begin leafing through bridal, lifestyle, fashion, and food magazines for inspiration. Work out your budget. Determine how much you have to spend, based on your families’ contributions and your own. Choose your wedding party. As soon as you’re engaged, people will start wondering who’s in.

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Start the guest list. Make a head count database to use throughout your planning process, with columns for contact info, RSVPs, gifts, and any other relevant information. (Want to keep costs low? It may be brutal, but the best way to do it is to reduce your guest list.)

_________________________________________

Hire a planner, if desired. A planner will have relationships with and insights about vendors.

_________________________________________

Reserve your date and venues. Decide whether to have separate locations for the ceremonies.

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Start looking for a wedding dress and determine the style you want.

_________________________________________

Book your officiant.

_________________________________________

Research photographers, bands, florists, and caterers. Keep their contact information in your binder.

_________________________________________

Throw an engagement party, if you wish. Remember that your invitees should be on your wedding guest list as well.

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_________________________________________

_________________________________________ _________________________________________ _________________________________________ _________________________________________


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_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Hire the photographer and the

videographer. No need to talk specifics yet, but be sure that the people you hire are open to doing the shots that you want.

Book the entertainment. Attend gigs of

potential acts to see how they perform in front of audiences, then reserve your favorite.

Meet with potential caterers. If your wedding

venue doesn’t offer its own catering service, look for one now and hire the service this month or early next.

Purchase your wedding dress. You’ll need

to schedule time for at least three fittings. Veil shopping can be postponed for another two to three months.

Select the bridesmaids dresses. Collect ordering information etc.

Purchase the rings. This will give you time for resizing and engraving.

Reserve a block of hotel rooms for out-of-

town guests. Pick three hotels at different price points close to the reception venue.

Plan rehearsal/groom’s dinner. Get pricing

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

and other information from venues and caterers.

_________________________________________

Register. Sign up at minimum of three retailers.

_________________________________________

Update passports if traveling abroad for your

_________________________________________

_________________________________________

honeymoon.

_________________________________________

Launch a wedding website. Create your personal page through a free provider such as weddingchannel.com. Note the date of the wedding, travel information, and accommodations. Then send the link to invitees. Do this right at go2wed.com!

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

21

Wedding Checklist

12-9 Monthes

Wedding Checklist


9 to 6 Monthes

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Wedding Checklist _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Wedding Checklist

_________________________________________ _________________________________________ _________________________________________ Select and purchase invitations. Hire a calligrapher, if desired. Addressing cards is timeconsuming, so you need to budget accordingly.

_________________________________________ _________________________________________ _________________________________________

Start planning a honeymoon. Make sure your passports are up-to-date, and schedule doctors’ appointments for any shots you may need.

_________________________________________ _________________________________________ _________________________________________

Shop for bridesmaids’ dresses. Allow at least six months for the dresses to be ordered and sized.

_________________________________________

Meet with the officiant. Map out the ceremony and confirm that you have all the official documents for the wedding (these vary by county and religion).

_________________________________________

Send save-the-date cards. Reserve structural and electrical necessities. Book portable toilets for outdoor events, extra chairs if you need them, lighting components, and so on.

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Book a florist. Florists can serve multiple clients on one day, which is why you can wait a little longer to engage one. Plus, at this point, you’ll be firm on what your wedding palette will be. Arrange transportation. Consider limos, minibuses, trolleys, and town cars. (But know that low-to-the-ground limos can make entries and exists dicey if you’re wearing a fitted gown.) Start composing a day-of timeline. Draw up a schedule of the event and slot in each component (the cake-cutting, the first dance).

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Confirm delivery dates for bridesmaid dresses.

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_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Book the rehearsal and rehearsal-dinner

venues. Negotiate the cost and the menu. If you’re planning to host a day-after brunch for guests, book that place as well.

Check on the wedding invitations. Ask the

_________________________________________ _________________________________________ _________________________________________

stationer for samples of the finished invitations and revise them to suit your needs.

_________________________________________

Select men’s formal wear. Choose reception decor. If you are doing the

_________________________________________

decorating yourself, allow time for shipping and assembly.

Select and order the cake. Some bakers

require a long lead time. Attend several tastings before committing to any baker.

Send your guest list to the host of your shower.

Purchase wedding shoes and start dress

fittings. Bring the shoes along to your first fitting so the tailor can choose the appropriate length for your gown.

Update your registries. Record gifts as you receive them.

Schedule hair and makeup artists. Make a

few appointments with local experts to try them out. Snap a photo at each so you can compare results.

Choose your music. What should be playing

when the wedding party is announced? During dinner? To kick off the dancing? Keep a running list of what you want and do not want played. Purchase gifts for attendants and fiancĂŠ. Reserve rented items.

_________________________________________

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

23

Wedding Checklist

6 to 3 Monthes

Wedding Checklist


s 3 Monhthe

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Wedding Checklist _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Wedding Checklist

_________________________________________ _________________________________________ _________________________________________

Finalize the menu and flowers. You’ll want

to wait until now to see what will be available, since food and flowers are affected by season.

Finalize list and address invitations. Order favors, if desired. Some safe bets:

monogrammed cookies or a treat that represents your city or region. If you’re planning to have welcome baskets for out-of-town guests, plan those now too.

Make a list of the people giving toasts.

Which loved ones would you like to have speak at the reception? Ask them now.

Finalize the readings. Determine what you

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

would like to have read at the ceremony—and whom you wish to do the readings.

_________________________________________

Purchase your undergarments. And schedule

_________________________________________

your second fitting.

Finalize the order of the ceremony and the reception.

Send your event schedule to the vendors.

Giving them a first draft now allows ample time for tweaks and feedback.

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Make arrangements for parking and transportation.

_________________________________________

Remind mothers to buy their dresses.

_________________________________________

_________________________________________ _________________________________________ _________________________________________ _________________________________________

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s 2 Monhthe

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Wedding Checklist _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Touch base again with all the vendors. Make sure any questions you or they had on your first draft have been answered.

Meet with the photographer. Discuss specific shots, and walk through the locations to note spots that appeal to you.

Review the playlist with the band or deejay. Though you probably won’t be able to dictate every single song played, you should come prepared with a wish list.

Send out the invitations. The rule of thumb: Mail invitations six to eight weeks before the ceremony, setting the RSVP cutoff at three weeks after the postmark date.

Order wedding programs, menu cards

etc. These usually can be created by the same designer that created your wedding invitation or by a local printer.

Submit a newspaper wedding

announcement. If you’re planning to include a photograph, check the publication’s website: Some have strict rules about how the photo should look.

Enjoy a bachelorette party. Arranging a night

out with your girlfriends generally falls to the maid of honor. But if she hasn’t mentioned one to you by now, feel free to ask, for scheduling purposes, of course, if a celebration is in the works. Other:

_________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

25

Wedding Checklist

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Wedding Checklist 1 Monteh

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Wedding Checklist

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Enter RSVPs into your guest-list database.

Include a column to enter the gift you received if any and a thank you letter check box. Phone people who have not yet responded.

Get your marriage license. The process can

take up to six days, but it’s good to give yourself some leeway. If you are changing your name, order several copies.

Mail the rehearsal-dinner invitations. Visit the dressmaker for (with luck!) your

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last dress fitting. For peace of mind, you may want to schedule a fitting the week of your wedding. You can always cancel the appointment if you try on the dress then and it fits perfectly.

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Stock the bar. Now that you have a firm head

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count you can order accordingly.

Send out as many final payments as you can. Confirm times for hair and makeup and all vendors.

E-mail and print directions for drivers of

transport vehicles. This gives the chauffeurs ample time to navigate a route.

Assign seating. Draw out table shapes on a

layout of the room to help plan place settings. Write the names of female guests on pink sticky notes and the names of male guests on blue sticky notes so you can move people about without resketching the entire setting.

Purchase wedding party gifts. You’ll present them at the rehearsal dinner.

Write vows, if necessary. Get your hair cut and colored, if desired. go2wed.com wedding planning guide

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Reconfirm arrival times with vendors. Delegate small wedding-day tasks. Choose

someone to bustle your dress, someone to carry your things, someone to be in charge of gifts (especially the enveloped sort), someone to hand out tips, and someone to be the point person for each vendor.

Send a timeline to the bridal party. Include

every member’s contact information, along with the point people you’ve asked to deal with the vendors, if problems arise.

Pick up your dress. Or make arrangements for a delivery.

Groom’s final fitting. Have groomsmen pick up their formal wear.

Check in one last time with the

photographer. Supply him or her with a list of moments you want captured on film.

Set aside checks for the vendors. And put

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tips in envelopes to be handed out at the event.

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Book a spa treatment. Make an appointment

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for a manicure and a pedicure the day before the wedding. (You might want to get a stressrelieving massage, too.)

Send the final guest list to the caterer and

all venues hosting your wedding-related events. Typically, companies close their lists 72 hours in advance.

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Break in your shoes. Pick up your wedding programs. And any

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other printed pieces needed for the reception.

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Assemble/distribute the welcome baskets. Pack for your honeymoon.

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27

Wedding Checklist

The Last Week

Wedding Checklist


Wedding Party Contacts Bridesmaids

Flower Girl/Ring Bearer

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Groomsmen __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________

Music __________________________________________ __________________________________________ __________________________________________

Personal Attendants __________________________________________ __________________________________________ __________________________________________

Host/Hostess __________________________________________

Ushers __________________________________________ __________________________________________

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Readers

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A special day filled with unforgettable memories... go2wed.com wedding planning guide


thANk YOU to all of our vendors!


Wedding and Event Directory minnesota@go2wed.com | colorado@go2wed.com | wisconsin@go2wed.com


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