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Milestones www.pmi-oc.org

October 2016 No. 6, Volume 30

www.pmi.org

The

Candidates for

BOG

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Message from BOG 2016 Board of Governors Amir Khamseh President Gregory Scott Past President Michael Weir VP of Administrations Ragu Kuppannan VP of Communications Kaustubh Deshpande VP of Finance David Bartholomew VP of Operations Cindy Pham VP of Strategic Planning

In This Issue Message from BOG . . . . . . . . . . . . . . . . . . . . 2 New members . . . . . . . . . . . . . . . . . . . . . . . . 3 New PMPs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 ATS: Effective Interactions and Notifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 October Dinner Meeting . . . . . . . . . . . . . . . 6 Volunteer opportunities . . . . . . . . . . . . . . . .8 Volunteer of the Month . . . . . . . . . . . . . . . . 9 October Breakfast Club Meeting . . . . . . . 10 September PMIOC Conference . . . . . . . . . 6 October Networking Meeting . . . . . . . . .10 Ads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Upcoming events/dates . . . . . . . . . . . . . . .16 Index to ads . . . . . . . . . . . . . . . . . . . . . . . . . .16

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Attention: PMI Orange County MemElection Announcement: 2016 Governor Elections for 2017-2019 Terms Election Opens November 20th, Closes December 4th

The PMI OC Board of Governors Election 2016 ________________________________ Welcome and thank you for taking the time to consider candidates for the three open Board of Governors positions. As a mutual benefit non-profit corporation, members need to elect from their membership a governing body. The PMI Orange County Board of Governors is comprised of 6 members, elected by the membership for a two year term. Each year three (3) governors are elected to provide overlapping terms of service. Governors are not elected to a specific role. Each newly comprised Board of Governors collaborates to select a president and to determine specific areas of responsibility as VP’s per the Chapter Bylaws.

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The Nominating Committee is proud to present the following Slate of Candidates:

Thank you very much for taking the time to prepare for your vote. Your support of PMI Orange County Chapter Annual Board of Governors elections is appreciated. Should you have any questions, please contact the Elections Committee at nominations@pmi-oc.org. Sincerely, Gregory Scott Past President and Chair Nominating Committee.

Learning, Serving, and Leading with PMI-OC

New Members Kaessiah Abaniel Vanessa Adelmann Gabriel A Akisanmi Irvin Alberto William Allen Ahmed AlTaie Jeffrey Arndt Rebecca Bennett Manisha Kumar Ryan Boltman Nathandra Boudoi Stephen Brooks Caroline Cho Steven D. Clark Lisa DaSilva Michael A. DeMarie Christopher Dettmering Jing Dong Ron Doria Christy Erickson Tazreen Haq Ahmad Hashem Ruby Huggler Jin Jia Stephen Lardner Michael Lazaro Tracy Lee Shawn Liberty Nazanin Lonsbery Donna Lynne James Maass Roger Macias Peter Macomber Mary Madden Dar Manarang Jeannette Mattson Jack McCoy Niketa Mehta Helen Norris Susan Marie Connor Nimitt Patel Brandon Pham James Pickard Denise Pinson Yalda Shafihie Wendy Sloot Ted Isao Tomoyasu Bess Ton Jamie Weeks

New PMPs Katherine Ajk Amy Altomare Roshan Bijlani Stephen Deal Steven Duong Derrick Tran

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ATS Effective Interactions & Negotiations

Effective Interactions & Negotiations Contributed by Ramamohan Lankalapalli, PMP

The Oct 2016 Advance Topics Seminar (ATS) “Effective Interactions & Negotiations” was presented by Eric Gildenhuys. It was organized by PMI-OC chapter. We learned how to identify all the components to create an agreement through interactions and negotiations.

Eric opened his presentation with a question why we need interactions which leads to negotiations. His logical aspect of negotiation and engineering methodology of interaction and negotiations are exemplary.

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Components and steps of negotiations like prior to the negotiation, buyers focus –chart, fear factors, understanding the pain on both parties and values, are so interestingly explained with examples . this makes us think of ourselves as blank canvases ready to break through corporate ladders. Negotiation positions like cost, schedule, scope, and quality factors are discussed with the iron triangle and the participants are counseled : “don’t negotiate if delaying or doing false price negotiating only to

have to go back to others to get approval on the price” Eric suggested that prior to negotiation, one should make a check list on how to introduce, create trust, demonstrate competency, and show sincerity. Then make efforts to diagnose the current situation, pain (emotional / competition), vision, value, like ingredients of negotiations process.

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Through negotiations, try to get answers through which internal and environmental situation existing in the business can be understood, and the influential individual who can make decisions can be identified. One needs to use skills to disarm competitors through individual identification, qualification, and validation skills.

Case Studies: The ATS participant was divided into teams of two, and discussed all three stages of interaction and negotiation process. Each team shared their experience with all audience, and Eric guided the thought process in the right way with the help of tools. It was a great learning experience for the participants.

Learning, Serving, and Leading with PMI-OC

Takeaway from the ATS IT spending is a significant expenditure for large companies. Project managers need to keep the company strategies in mind when negotiations are being planned. Technical and engineering models and methodologies need to be implemented besides the implicit and explicit emotions. More emphasis on pain, value, vision, pain and power (PVVPP) would give better results in interactions and negotiations.

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Oct 11 Dinner Meeting

How Open Space Agility Makes Agile Easily Accessible to the Rest of Us Contributed by: Kassandra Nwadigo-Cobb

As Project Management professionals we are taught rigidly that our various Methodologies are to be followed by the steps or law of the managers paved before us. Think of projects past and present, the Stakeholders that were wished to be more open-minded or possess the flexibility or ability to relay all their expectations easily. This would ensure that your project’s requirements would be clear and concise right from the start. What about your contributors, the individuals you knew had valuable insight but may have not felt

valuable enough to disclose that information in fear of rejection? Now consider your thoughts that may have been distracted with a wish that all minds not just like minds would feel free to express themselves and nail the one word or outlook that would solidify the perfectly executed project at closure. The following gentlemen presented a totally different approach with a motivation to encourage ownership and knowledge workers to find common ground and alternatives to an overall outcome. They present to you, OpenSpace based on an Agile approach. Jon Jorgensen Jon Jorgensen & Associates Facilitator, Trainer & Coach Jon.jorgensen@gmail.com

The Basis of Open Space is a valuable one. There are still rules and laws to such an approach and not to be confused with the word “open” meaning no structure or a free-for-all. The One Law “If, during our time together, you find yourself in any situation where you are neither learning nor contributing, use your two feet and go to some more productive place.” – The OpenSpace Agility Handbook The Four Principles Whoever comes is the right people. Whatever happens is the only thing that could have. Whenever it starts is the right time. When it’s over, it’s over. (Bonus) Wherever it happens is the right place.

Harold Shinsato Agile Coach, Developer, Author harold@shinsato.com

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THE 12 AGILE PRINCIPLES The 12 Agile Principles are a set of guiding concepts that support project teams in implementing agile projects. Use these concepts to implement agile methodologies in your projects. 1. Our highest priority is to satisfy the customer through early and continuous delivery of valuable software. 2. Welcome changing requirements, even late in development. Agile processes harness change for the customer’s competitive advantage. 3. Deliver working software frequently, from a couple of weeks to a couple of months, with a preference to the shorter timescale. 4. Business people and developers must work together daily throughout the project. 5. Build projects around motivated individuals. Give them the environment and support their need, and trust them to get the job done. 6. The most efficient and effective method of conveying information to and within a development team is face-to-face conversation.

7. Working software is the primary measure of progress.

8. Agile processes promote sustainable development. The sponsors, developers, and users should be able to maintain a constant pace indefinitely. 9. Continuous attention to technical excellence and good design enhances agility. 10. Simplicity — the art of maximizing the amount of work not done — is essential. 11. The best architectures, requirements, and designs emerge from self-organizing teams.

12. At regular intervals, the team reflects on how to become more effective, then tunes and adjusts its behavior accordingly.

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As you can see there is a method and many considerations regarding both sets of principles but the common understanding is the same. Everyone is responsible and own their input. Perhaps you would like to try an OpenSpace forum. Try what the gentle referred to as the Lean Coffee approach. Divide your coffee session into 5 minutes to chat about concerns, breakout to sub-sessions for discussions, a central communication team may form and then return together and relay information to the rest of the team or group. There are also key dynamics for authority as follows: Sponsor (Host) – welcomes everyone and authorizes the event Facilitator – Sponsor will hand over authority. Therefore, he/she is responsible for running the meeting Participants – Facilitator will hand

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Volunteer Opportunities

Dinner Meeting over authority. The active roles of engagement and returning of gathered information. They are free to enjoy exchange of information without interference of those who may try to change the conversation or outcome. The follow is a short guideline to consider in your experiment. 1. The Need – Responsibility/ Ownership at all levels. Review the subject matter and determine its approachable subjects. Keep in mind that the need will appear complex, based within a lot of data. 2. The Talk – A collective communication exchange, then have various break-off sessions. 3. The Story – Working with the willing and share on the listening. 4. An Experience – Taking pride into the difference & regroup. 5. A Debrief – Presenting all gathered knowledge and share on the progression with the rest of the collective. Whether you find your partici-

pation as outlined above or you approach as a “Bumble Bee” or “Butterfly” cross pollination and fluttering here and there amongst your peers is all part of the beauty of OpenSpace. Enjoy You may find additional information and a complete layout of Open Space Agile approach through “The OpenSpace Agility Handbook” version 2.2. Co-Author Harold Shinsato.

Administration & Technology ­Administration • Board of Governors (BOG) Deputy • Elections Chair • Compliance / Contracts Chair

Business Analysis & Process Management • Director of Business Analysis & Process Management • Business Process Analyst ( 2 pos.)

Knowledge Management • Trainer (2 positions) • Data Analyst (2 positions)

IT • Director of Information Tech • Google Apps Support Engineer

Volunteer • Chapter Event Volunteer Coordinator • PlanPlus Administrator • Volunteer Status Manager • Onboarding Coordinator • Volunteer Registration Coordinator

Communications Outreach • Outreach Relationship Manager • Chair, Corporate Outreach • Chair, Non-Profit Outreach • Career Opportunity Coordinator

Social Media • Social Media Chair • Social Media Specialist • Event Specialist (2 positions)

Marketing • Post Card Coordinator

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Volunteer Accolades

• eComm Coordinator • Branding and Standards

Milestones • Writer (2 positions) • Photography Chair (2 positions) • Photographer (2 positions) • Copy Editor • Assistant Copy Editor

Strategy, Membership & Volunteers Strategic Partnership • Business Analyst • Business Logistic Manager (2 positions)

Strategic Planning • Chapter Maturity Assessment Coordinator • Project Analyst

PMO • PMO Project Manager (2 positions) • Reporting Analyst

Membership • Deputy Membership Director • Ambassador (2 positions) • Networking Chair

Finance Events Finances • Auxiliary Event Registration Officers (2 positions)

Speakers • Speaker Coordinator (3 positions)

Career Enhancement • Career Workshop Events Coordinator

• Career Workshop Speaker Coordinator (2 positions) • Career Workshop Sponsor Coordinator • Communication & Events Coordinator

Volunteer of the Month

Operations Dinner/Breakfast Program • Breakfast Coordinator • Dinner Chair • Presentation Specialist

Education • SCRUM/AGILE Coordinator • PMP/CAPM Workshop Chair • Partner Relationship Manager • Student Relationship Manager • Marketing & Communications Manager • Marketing Team Representative • Website Adminstrator (IT Representative) • Instructor Relationship Manager • Materials Coordinator • Finance Representative

Nitin Deshpande PMP

nominated by Vimpi Pawra, Director of Career Enhancement, for his ‘phenomenal job managing and reaching out to mentors, in his current role as mentor coordinator of the Mentoring program.’

Community Forums • Community of Forums Volunteer (2 positions) • Community of Forums Data Science Chair • Community of Forums Project Manager • Community of Forums Registration Coordinator

Annual Conference • Annual Conference Sponsor Chair

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2016 Oct Breakfast Club Meeting

Contributed by Mai Tran, PMP

Breakfast Club Meeting The Diamond Principle: The CEO’s Common-Sense, Time—Tested 21stCentury Guide to Making Can’tMiss Decisions and Getting Things Done David Bartholomew, VP of Operations, PMI Orange County PMI-OC recently launched the Breakfast Club meeting series, starting at 7:30 am to enable participants to attend these meetings before going to work. The first meeting was held at the friendly Citrus Café in Tustin, a location easily accessible off the 405 freeway. The Café offered a spacious private meeting room and a range of four generous breakfasts catering to all tastes. The presentation was very insightful, drawn from David’s broad experience. There was also plenty of time to network with other project management

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professionals before and after the presentation. The Diamond Principle book is a business guide drawn from over thirty years of business experience in many Fortune 100 companies. It is expected that the vision set by the executives would be translated into results through the decisions taken by the management. However there is often a gap between the executive management expectations and the results achieved through these decisions. David offers five golden rules to help resolve these situations and deliver

success. He calls these the Five Rules to Making Better Decision . David also discusses Competitive Advantage in the business world. He proposes how companies can evaluate where they are positioned, based on whether they have strong system and/or strong people. Strong system + Strong people = Competitive Advantage Strong system + Weak people

=

Lost Investment ( most companies) Weak system + Weak people

=

Not Competitive Weak system + Strong people

=

Lost Advantage

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To achieve Competitive Advantage, his ‘Three legged Tool’ theory suggests that one should listen and learn, take action, and then give back to the customer. Another thought provoking example is the Chalk Talk which is a facilitated discussion by senior executives. Additionally, companies should avoid The Seven Myths identified by David Bartholomew, which can severely impact the performance of a company.

Take away from the meeting: To effectively transform the company’s vision into real world results • Apply the Five Rules • Observe the Three-LeggedStool Theory • Avoid the Seven Myths

Contributed by Mai Tran, PMP

More detailed discussion of the processes in this presentation can be found in the book titled “ The Diamond Principle” by David Bartholomew.

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PMI Oct Networking Meetingv

PMI October Networking Meeting Contributed by Mai Tran, PMP The regular Networking meeting is held on October 19th, 2016 at California Pizza Kitchen in Huntington Beach, where all attendees have an enjoyable time networking while snacking on delicious pizzas and appetizers from the famous restaurant. These popular meetings are very beneficial for meeting people and the writer has made valuable contacts with professionals from different industries. It is an event well worth attending and it is free to join in. October meeting is extra special for people in transition, thanks to the speaker of the day. Tom Fagan delivers a presentation on the services offered by Experience Unlimited (EU), Anaheim Chapter. Experience Unlimited provides a place where job seekers can meet regularly with other career professionals to share job leads, provide mutual support and update their job search skills�. It is a free service delivered though volunteers and the Employment Development Department (EDD). Services in-

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clude workshops (resume writing, interviewing techniques, networking, negotiating), tools (access to job listing, resume posting, use of computers and other office equipment) and personal support (networking, mock interviews, special events etc.). Finding a job is hard work and takes energy and determination. Having a place to go to each day to focus on the search, while getting support from other professionals pursuing the same goal, is truly valuable.

Any unemployed or underemployed person is encouraged to become a member of the EU job club. Members come from different industries and occupations, and employers can connect directly with EU to find candidates for their vacancies. It is truly heartening to speak with Tom and discover the great benefits that EU has to offer. There are many different EU chapters locally, including Anaheim, Irvine, Torrance, Pasadena and Murrieta. Anyone interested can contact a local EU chapter directly to find out about their service offering.

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Learning, Learning,Serving, Serving,and andLeading Leadingwith withPMI-OC PMI-OC

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Message

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Upcoming Events PMI Orange County MILESTONES October 2016 MILESTONES is published monthly for the members of Orange County Chapter of the Project Management Institute. Advertising is welcome. However, its publication does not constitute endorsement by the chapter or the Project Management Insitute. Graphic Designer Taehwan Kevin Kim Copyright 2016 PMI-OC, Inc.

Nov 5 Advanced Topic Seminar Vish Nath

Nov 16 PMIOC Orientation Meeting

“Value Based, Customer Centric Project Management”

At Brandman University

8:00am - 12pm

Irvine, CA 92618

At Vanguard University, Costa Mesa, CA

Click for Info

6pm - 8:30pm 16355 Laguna Canyon Road, Room 111

Smith #15 Building, Rm 101 Click for info

Nov 8 Dinner Meeting Kristine A. Hayes Munson

“Getting Things Done: Influence without Authority”

Dec 3 Advanced Topic Seminar Peter Sairafian “PMO and EPMO (E/PMO) Governance” 8am - 12pm At Vanguard University, Costa Mesa, CA Click for info

5:30pm - 8:30pm Avenue of the Arts 3350 Avenue of the Arts Costa Mesa, CA 92626 Click for info

Index to Advertisers Platinum | Edge . . . . . . . . . . 13 UCIrvine Extensions. . . . . . 13 Brandman University. . . . . 14 CalSouthern University. . . 15

Project Management Institute Orange County Chapter, Inc. P. O. Box 15743, Irvine, CA 92623-5743

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Milestones October 2016

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