Board of Directors
Calendar of Events
Mark Wittenburg: President 7161 SW Fountaindale Rd. Topeka, KS 66614 785.925.0170 / email@example.com
March 9 (Tuesday at 7 p.m.) SID Board Meeting
Kurt Bossert: Vice President 7544 SW Blue Inn Pl. Topeka, KS 66610 785.224.9999 / firstname.lastname@example.org Aline Barrett: Secretary 7601 SW Robin Hood Ct. Topeka, KS 66614 785.273.7889 / email@example.com Mike Rothfuss: Treasurer 6440 SW Suffolk Topeka, KS 66610 785.633.4920 / firstname.lastname@example.org Annette Beck 6820 SW Dancaster Rd. Topeka, KS 66610 785.224.0008 / email@example.com Tracy Lynch 7545 SW Robinhood Ct. Topeka, KS 66614 785.806.4357 / firstname.lastname@example.org Kerry O’Neal 7138 SW Robins Dr. Topeka, KS 66610 785.478.9559 / email@example.com Kevin Beck 6971 SW Fountaindale Rd. Topeka, KS 66614 785.224.0489 / Kdbeck95@sbcglobal.net
Committees Forming As we make our way into another COVID spring/summer, we’re in need of creative minds to create, plan and organize safe social and July 4th activities. Thoughts to date include runs, boat races, sail races, ski show, fish competition, food trucks … all done in a “socially distanced” way.
March 22 (Monday at 7 p.m.) SLC Board Meeting April 13 (Tuesday at 7 p.m.) SID Board Meeting April 16 (Saturday at 10 a.m.) Spring Cleanup April 23 (Saturday at 10 a.m.) Rain Day Spring Cleanup April 26 (Monday at 7 p.m.) SLC Board Meeting May 5 (Wednesday at 7 p.m.) Boater Safety Course May 11 (Tuesday at 7 p.m.) SID Board Meeting May 26 (Wednesday at 7 p.m.) Boater Safety Course
Welcome New Members A-membership Jeff and Patty Handley, 3821 SW Chelmsford Skip and Angie Russell, 6712 SW Aylesbury Rd. Timothy N. Etzel Irrevocable Trust (Joelle Etzel-Scott, trustee), 3611 SW Nottingham Rd.
Inside This Issue Board President’s Letter............................................... 3 Letter from the Lake Manager...................................... 4 Wattle Deployment...................................................... 5 Lake Quality and Environment Committee.................. 7 2020 Lake Sherwood Angling Report Summary........ 16 October 2020 Minutes............................................... 17 November 2020 Minutes............................................ 20 Cumulative Voting (12/23/20).................................... 24 December 2020 Minutes............................................ 25
Do you have some ideas? Committees forming soon! Call or email Annette if you can help – 785.224.0008 or firstname.lastname@example.org.
Cover photo courtesy of Gina Nellis
2 Sherwood Scene January-February-March 2021
Letter from the SLC Board President
reetings, fellow Lake Club Members,
As you are probably aware, the Lake Club board of directors will be losing one of its longest-serving members and chairman, Larre Betsworth. After 10 years of service to the board and the members, Larre is going to enjoy his family and retirement. Please express your appreciation to him when you next see him. He will continue to work with the board on funding and implementing the changes necessary to bring our dam
into compliance. Thank you, Larre, for your many years of service to the Club. For the first time in many years, the board composition will not include any members who have served more than a single term. Our lake club manager, Jeff Handley, has only been at the helm for one year. The members of the board represent a terrific cross-section of skills and lake uses; I am excited about what this group of members and Jeff can accomplish. We are certainly thankful to have great historical knowledge with those who continue to serve on the Lake Environmental Committee, Finance Committee and other ad hoc committees. We will outline our goals for 2021 in March and hope to involve as many members as possible in the future of the lake. Hope you have a safe and healthy 2021! Mark Wittenburg
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Letter from the Lake Manager
would like to first welcome Aline Barrett, Kerry O’Neal and Kevin Beck to the Sherwood Lake Club Board of Directors. All of these new board members bring special skills that will serve SLC greatly in the future. Larre Betsworth, Stan Oyler, Scott Hunsicker and Brett Meggison will be stepping down from the SLC Board of Directors. I would like to thank them for their years of service to our community. A special thanks to Mr. Oyler, who served on the board in various roles for over a decade. Also, I would like to extend an exceptional thank you to Larre Betsworth, who is stepping down as board president. Larre grew up on Lake Sherwood and has in many ways dedicated his life to the community. He served on the board for over a decade. Larre has taken a vested interest in Lake Sherwood and has spent hundreds of hours working on the lake’s behalf. I am personally sad to see him go. Good luck in your retirement, Mr. Betsworth! Once again, spring is right around the corner, and with it comes a new boating season. Please review the boating rules and regulations as you begin the 2021 season; please note that this information can be found on the website and they are printed in the Scene. Some highlights are as follows:
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4 Sherwood Scene January-February-March 2021
• Please have your boat or PWC registered with proper SLC numbers displayed on the hull. • Please use the lake in a counterclockwise direction. Speed limit is 35 mph. • All boaters, skiers and passengers must have a CGA personal floatation device. • When a skier or tuber is down, please display the skier down RED FLAG while they are down. Once the skier or tuber is back up, the flag should be put away. • The entire lake is a “No Wake Zone” from dusk to dawn. The RED light on the east end of the dam will indicate the beginning of the No Wake Zone at the end of the day. • Wake Surfing: Please review the wake surfing rules and regulations located under Section I, No. 4 of the SLC Boating Rules. • Remember, no guest boats are allowed on Lake Sherwood, including small personal watercraft (canoes, kayaks, etc.). This is to help avoid the zebra mussel pandemic that has plagued lakes in northeast Kansas. The Boater Safety Class will be offered at 7 p.m. May 5 and 26. If you have not taken the class, it is mandatory to be eligible to operate a boat on Lake Sherwood. Please note that the classes will be held via Zoom. Look for registration reminders that will be sent through e-mail. FYI: A new gate security system is being installed at the beach. The present security system is over 20 years old and needs updating. While the system is being replaced, your key/card may not open the gate. If this is the case and you need to enter the beach area, please call 221-3248, and we will assist you. The Lake Quality & Environment Committee has been hard at work. Thank you to Randy McAllister, Warren Schmidgall and many others on the committee that have put in countless hours serving SLC. Please watch for the LQEC updates that will be sent out by email to all SLC members. Lastly, the Annual Spring Clean Up will be held at the clubhouse April 16. We intend to spruce up around the clubhouse and beach and will take only three to four hours to complete. We will begin at 10 a.m. Strength lies in unity – your help is greatly appreciated. Respectfully, Jeff Handley
n partnership with the Sherwood Improvement District, in late December the Lake Quality and Environment Committee deployed approximately 160 wattles around Lake Sherwood. Wattles are straw-filled tubular structures often seen at construction sites. These are deployed to reduce erosion from the disturbed soil. The wattles deployed around Lake Sherwood were placed on culverts/ storm drains that funnel runoff into the lake from the surrounding drainage basin. Over the last two decades, the lake has been subjected to significant sediment deposition, which is primarily sand. The sand comes from the winter treatment of the roadways around the lake. This treatment consists of sand applied to improve vehicular traction. While some of the sand is swept up in the spring, most of it enters the lake. This has required dredging on two occasions in the last 20 years. Dredging is inefficient and expensive. We are thrilled that the Sherwood Improvement District has not only partnered with the Lake Club in purchasing the wattles but also has agreed to maintain these and pick them up at the end of the snow/ice season.
How do wattles work? Moving water carries sediment. The faster the water moves, the more sediment it can carry and the larger the particles will be that are transported. Slowing the flow reduces the carrying capacity and causes the sediment to fall out of the water flowage. Wattles act like a porous dam that slows water while still allowing it to filter through into the culvert/storm drain. By slowing the water, sediment (primarily sand) is deposited BEFORE it can enter the drainage system and then into the lake itself. It is far more efficient and much less expensive to clean up the sand that is deposited at the wattles than it is to try to dredge it out of the lake. In addition to wattles, however, the Lake Club is planning to construct sedimentation basins at strategic points around the lake to further collect silt and sediment that would otherwise enter the lake. The first of these will be finished this year. The LQEC believes in adaptive management – learning lessons from the actions taken to restore the lake and applying these to future management. That said, what did we learn from the deployment of wattles thus far? Wattles are light weight structures UNTIL saturated with water. Within days of deploying the wattles, the drainage basin experienced a significant amount of rain. Some of the wattles were displaced until saturated. We repositioned these. As expected, with a heavy rain and vigorous runoff, the wattles functioned as porous dams which caused transient ponding of water in certain locations. While unsightly, the drainage progressed fairly rapidly and large amounts of both organic debris and sediment were trapped. The trapping of organic debris (leaves and acorns mostly) keeps these out of the lake. If these enter the lake, two events occur that negatively impact the ecosystem. First, the organic debris is broken down by natural processes. Unfortunately this can be associated with a marked decrease in available dissolved oxygen in the
lake which can stress or kill fish. Second, the broken-down debris results in a layer of black, gooey organic silt on the bottom of the lake. Several days after the rain event, we received about six inches of snow, which covered the wattles completely. The amount of snow required snowplows to clear the streets. Prior education of the snowplow drivers was successful. The plan was for plowing to touch but not enter into the gutters so as to avoid the wattles. At most 8-10% of the wattles were displaced – mostly occurring when the leading edge of the plow hooked the upstream end of a wattle and flipped it around, which uncovered the culvert/storm drain. There are two types of culverts/storm drains – type 1 is a simple slot molded into the gutter with sloping of the gutter on both sides to facilitate drainage, while type 2 is a wider opening covered with a grate in the gutter. The type 1 culvert is easily covered with a wattle that lies in the sloping tray nicely. As such, it is relatively protected during continued on page 6
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Wattle Deployment continued from page 5 plowing. The type 2 culvert requires two of the originally designed wattles overlapped to provide coverage. This created the problem of the wattles extending a bit too far into the roadway. At least one was damaged by vehicle contact. In assessing the effectiveness of the initial deployment, we learned that a 14-foot wattle can cover both culverts without the need to double up. The snowplow operators did a fantastic job of missing more than 90% of the deployed wattles. This is especially true when we consider that these were not visible and the drivers had never had to miss wattles in the past. The Lake Club was notified by several members of displaced wattles. The LQEC has been in discussion with SID regarding the maintenance of the wattles. We have established a “Wattle Watch” program. The lake will be divided into zones with volunteers asked to watch for issues related to deployed wattles. If it is possible for the volunteer to fix the problem – for example, replace a displaced wattle – that will occur. If the problem is more complicated, the volunteers will contact a designated member of the LQEC who will coordinate with the SID’s engineers for intervention. With regular observing by the volunteers, we do not anticipate the need for members to call the Lake Club Manager but this option does exist if a problem has not been identified and addressed. What do members need to do? First, it is absolutely imperative that the wattles not be disturbed. Water ponding will occur if these are functioning as expected but the ponding event will be brief. Water will filter through, and sediment will be trapped. If a member removes a wattle, all of the sediment and organic debris will enter the lake that
Special Thanks to Wattle Deployment Volunteers Dec. 19, 2020 Joe Anderson Brad Hermann Nathaniel Shafer Curtis Shafer Brad Hopper Ryan Koster Mike Hoglund Randy McAllister Nelson Dean Tina Dean Joe Roman
Carl Maichel Larry Winkel Travis Hirt Steve Brewster Mark DeGroff Kevin Holland Greg Johnson Bob Meinzer Warren Schmidgall Al Hunt Ron Gwaltney
Volunteers Needed to “Wattle Watch” No doubt you have seen the wattles deployed around the Lake Sherwood area to prevent sediment of all types from entering the lake. A “Wattle Watch” team has been formed to monitor the installed wattles. We need a few more volunteers who will accept responsibility for ensuring the wattles remain in place by repositioning them if needed and reporting any issues that cannot be easily fixed. Volunteers are asked to inspect the wattles once a week or so on your own area as you go about your normal routine. We are looking for coverage of the following streets south of Falcon St. and west of Marion Ln.: Ambassador Pl., Arthur Rd., Palace Dr., Stutley Rd., Imperial Ct., Royal Ln., Barons Ln. and Kings Forest Rd. If you live in this area and are willing to keep an eye on the wattles installed on one or more of these streets, please call Warren Schmidgall at 478-3204. otherwise would have been trapped. If a member observes a problem with a wattle that the Wattle Watcher has not seen and addressed, please notify the Lake Club Manager. The problem will be dealt with as described above. The deployment of wattles is a significant step forward in the management of sedimentation in Lake Sherwood. With both a large rain event and a heavy snow event occurring so early in the season, we have taken advantage of the learning opportunities provided. Longer wattles will address many of the issues we identified. We cannot prevent members from moving wattles, but when doing so a member is ultimately damaging the lake and costing the membership more money in the long run for maintaining the lake. The LQEC has learned much thus far and we hope that by educating the members on the important functions of the wattles, we can enlist your support in making the lake cleaner and healthier.
6 Sherwood Scene January-February-March 2021
Lake Quality and Environment Committee Lake Quality and Environment Committee Aquatic Invasive Species Zebra Mussels Zebra Mussels Zebra mussels (Dreissena polymorpha) are small freshwater mussels native to the lakes of southern Russia and the Ukraine. These were accidentally introduced into the Great Lakes area in the late 1980’s, presumably due to the discharge of ballast water from ocean-going ships. Since that time zebra mussels have spread throughout the Midwest. Native mussels and zebra mussels are both filter feeders, consuming phytoplankton, algae and other nutrients from the water. Zebra mussels filter up to a quart of water per day per mussel. The filtration of phytoplankton results in direct competition with juvenile fish for food. The filtration increases water clarity through removal of phytoplankton. The zebra mussels feed on “good” green algae and reject blue-green algae and attached filamentous algae (Cladophora). The risk for toxic blue-green algae blooms is therefore increased. Statement of the Environmental Problem Zebra mussels are much more efficient at filtration feeding and reproduce more rapidly than native mussels. This leads to the loss of the native mussels. Zebra mussels reach maturity in one year and begin to release their larvae (called veligers) into the ecosystem. These free-floating larvae are the diameter of a human hair but are so small that one can only see them with a microscope. After one month the veligers begin to settle and attach to firm surfaces. As many as 99% of the veligers do not survive, succumbing to hypoxia, temperature shock and failure to find a suitable attachment site. The adult zebra mussel attaches firmly like a barnacle to solid surfaces, including the shells of native mussels, boat docks, boat lifts, boat hulls, boat engines and propellers. After about 240 days, juvenile zebra mussels reach adulthood and begin to reproduce. In contrast, native mussels take 3 to 5 years to mature. Given their slow maturation and less efficient filter feeding, native mussels cannot compete effectively with zebra mussels. Zebra mussels are so efficient that they are likely to starve out most of the life in a lake at which point they partially die off themselves, leaving behind many pounds of razor-sharp shells on hard surfaces to depths up to 75 feet. Due to the relative fragility of the veligers, fortunately many introductions do not result in infestations. Several organisms have been shown to feed on zebra mussels. These include diving ducks, crayfish, common carp, pumpkinseed panfish, and freshwater drum. Though these organisms feed on zebra mussels, there is no significant evidence to suggest that collectively they can control an infestation. The following photographs illustrate the results of zebra mussel infestations.
continued on page 8
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Lake Quality and Environment Committee continued from page 7
When zebra mussels attach, they are indiscriminate in their choice of locations. These photographs depict infestations of propellers and vegetation, dock and boat lift posts and boat lifts.
Control of Zebra Mussel Infestation Controlling a zebra mussel infestation begins with PREVENTING an infestation, which is by far and away the most cost-effective method. Infestations caught early in lakes of less than 500 acres have been eradicated successfully anecdotally. The costs of such eradications are difficult to determine as these have not been reliably reported in the few instances we reviewed. Once firmly established, management becomes the only tool available short of draining the lake and allowing the zebra mussels to dry out and die. This may control the infestation but leaves hundreds of thousands of razor-sharp shells still coating hard surfaces. Short of draining a lake, there are firms that offer clean-up solutions. These do not eradicate the mussel population but seek to remove the mussels from important structures such as docks, lifts and boats. The consequences of a zebra mussel infestation are significant with damage to humans and property. The mussels virtually disappear underwater and are capable of cutting skin and disabling boat motors. Even after the mussel has died, the shells can remain in the environment for many years. Zebra mussels are both difficult and costly to remove. We must be vigilant regarding the activities of our family, guests and even neighbors, especially where portable personal watercraft such as kayaks, canoes and paddle boards are concerned. One firm that advertised its services charges the following fees. These are for ONE residential lot for ONE year. One may extrapolate the cost for treating all of the waterfront lots from these figures.
8 Sherwood Scene January-February-March 2021
ZEBRA MUSSEL CLEANUP
ZEBRA MUSSEL CLEANUP
Inspection With photos and write-up
Cleaning (underwater) of dock posts and/or boat lifts (dependent on density)
$75 - $225
Cleaning (underwater) of outside of suction screen for lake fed irrigation system
Spring and Fall (out of water) decontamination/cleaning/high pressure washing
Cleaning of swim area (dependent on density) less than 500 sq. ft.
Cleaning of swim area (dependent on density) 500 - 1000 sq. ft.
Cleaning of swim area (dependent on density) 1000-1500 sq. ft.
Cleaning of swim area (dependent on density) 1500 - 2000 sq. ft.
continued on page 10
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Lake Quality and Environment Committee continued from page 9
For watercraft transported between water bodies that are known or suspected to have infestations, biologists who study zebra mussels recommend that watercraft, trailers, and equipment be pressure washed to REMOVE veligers and juvenile zebra mussels. The recommended procedure is high-pressure washing with hot water (preferably >104o F) to remove and kill zebra mussels that are attached to equipment, especially watercraft and trailers. It is critically important that bilges, on-board live wells and areas where water pools be drained. Wet equipment can harbor veligers or juvenile mussels. The best practices recommend that the watercraft and equipment be left out of the water to dry for 5-7 days, with 7 days being preferable for obvious reasons. Many states have instituted campaigns that incorporate the concepts of “clean” a watercraft, “drain” water-holding areas of a watercraft and “dry” the watercraft before using it in a new body of water. Many states have also instituted an “aquatic invasive species” registration to both generate funds to combat aquatic invaders and to heighten awareness of watercraft owners on an annual basis when it is renewed. Some states have established watercraft inspection stations at their borders that incorporate pressure-washing equipment to clean trailered watercraft prior to entry. Current State of Lake Sherwood Through the insight of prior Boards, Lake Sherwood presently is apparently zebra mussel free. All trailered watercraft must be launched at the beach in a controlled manner. When these are removed from the lake each is tagged so that patrol staff can verify that the watercraft has not been used in another body of water since its removal. Our current procedures are aggressive and proactive in preventing the introduction of zebra mussels into Lake Sherwood via trailered watercraft. The current situation with respect to personal watercraft such as canoes, kayaks, paddleboards, and paddleboats places the lake in a vulnerable position. We have no control over the launching of personal watercraft owned by members and no control over the launching of personal watercraft brought to the lake by guests of members. The rules prevent guest boats from being launched but instances are known wherein these were ignored. It only takes one failure to result in the lake becoming infested with zebra mussels or other aquatic invasive species. The risk of introduction from personal watercraft is significant. The value of owning personal watercraft comes from their portability. This portability is the cause of that risk. There are essentially NO surrounding bodies of water of any size and very few rivers near Topeka that are not hosts to zebra mussels. The following Kansas Department of Health and Environment map and accompanying table illustrate this point.
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continued on page 12
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Lake Quality and Environment Committee continued from page 11
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Intuitively one would believe that the introduction of zebra mussels into a residential lake should decrease property values. This has not be borne out in at least one study. Interestingly, the introduction of milfoil was associated with the reduction in property values. That said, the introduction of zebra mussels into Lake Sherwood would significantly impact the costs of shoreline structure maintenance on an annual basis for each “A” member as well as maintenance of the marina and beach facilities for the club as a whole. RECOMMENDATIONS 1. Maintain the current management of trailered watercraft with restricted entry at the boat ramp and tagging to assure that the watercraft has not been used elsewhere before relaunching. 2. Consider prelaunch inspections of bilges, live wells, and other water-holding onboard (for example, ballast tanks) for evidence of retained water. 3. Aggressive educational efforts targeting the SLC membership with directed focus on risks posed by personal watercraft and the need to “clean, drain, and dry” before launching on the lake. This should be incorporated into the Boating Safety Class as well as annually at renewal of boat registration perhaps in addition to recommendation 6. 4. Aggressive educational efforts directed at prohibiting guest personal watercraft with increased attention on the part of the Lake Patrol at preventing such. This is, however, a personal responsibility issue for members and their guests despite being prohibited by club rules. 5. Revision of the annual registration boat stickers to become “Aquatic Invasive Species” registration stickers incorporating the expiration date for the boat and AIS registration. A sample is included. 6. Annual acknowledgement of the importance of zebra mussel and other aquatic invasive species efforts through the signing of the attached pledge at the time of registration renewal. 7. Adoption of a $3 annual fee added to the boat registration fees to further efforts to prevent the introduction of aquatic invasive species. 8. Board to consider appropriate and significant consequences for violation of the personal watercraft policy regarding “clean, drain, and dry” before launching a member’s personal watercraft that has been used on another body of water and/or the use of a guest personal watercraft regardless of its origin. The penalty for such behavior must be severe enough to act as a deterrent as failure to follow the personal watercraft policy runs too high a risk to the lake. A punishment after the fact does not protect the lake from exposure to aquatic invasive species. A “zero tolerance” approach is recommended. 9. Consideration of establishing a decontamination station that would provide for hot water power washing of personal watercraft and some type of tagging or flagging to indicate the need for a 7day drying period. Appropriate containment of washings would be needed to prevent runoff. NOTE: In addition to significantly reducing the risk of zebra mussel introduction, the recommendations also markedly reduce the risk of the introduction of other aquatic invasive species such as milfoil and New Zealand mud snails. continued on page 14
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Lake Quality and Environment Committee continued from page 13
Sherwood Lake Club Stop Aquatic Hitchhikers Pledge I pledge to do my part to protect the waters of Lake Sherwood. Protecting the lake is everyone’s responsibility but I recognize that I must take the following actions each time I launch a watercraft whether this is a kayak, stand-up paddleboard, canoe, sailboat, or powerboat.
my watercraft and equipment before I launch making sure that all visible aquatic plants and mud have been removed.
all water from my watercraft, bilge, motor, and livewell and removing any drain plug.
my watercraft and equipment for at least seven (7) days before I launch if I have been to ANY waters other than Lake Sherwood OR spray and rinse my watercraft and equipment with high pressure and/or hot water (120 degrees F or higher).
PROHIBIT the launch of any watercraft that has not been registered with the Sherwood Lake Club. Name: __________________________ Member No. ______ 14 Sherwood Scene January-February-March 2021
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2020 Lake Sherwood Angling Report Summary
he Lake Quality and Environment Committee is developing baseline data for benchmarking going forward as the recovery and restoration of the lake is begun. As angling is a key recreational activity for Lake Sherwood Club members, a survey of anglers as end users has been developed to track progress in making that activity better. The survey captures the information about the fishery from the users’ perspectives. An electroshocking survey will be undertaken in late spring 2021 to evaluate the fishery from a population diversity and density standpoint. With these baseline data points, any effort to improve the fishery can be tracked with adaptive management utilized to adjust these efforts as needed. To summarize, the survey generated a nearly 37% response rate, indicating a high level of engagement by the membership. Any response greater than 20-30% is somewhat exceptional. Thank you to all who responded! In addition to surveying anglers, the relative importance of different and distinct user needs for a quality experience was also assayed. The graph below addresses those needs. These are: 1) clean water, 2) excellent water sports environment, 3) quality fishing opportunities and 4) aesthetic value. The results indicate that 50% (approximately 60 out of 115 respondents) value clean water as the most important factor to their overall experience on the lake. Excellent water sports environment and aesthetic value were nearly equal in importance. Quality fishing opportunities ranked close behind. Another important question related to the anglers’ experience on Lake Sherwood over the last five years. Of those who fished, most felt the fishing was neither better nor worse. Approximately 10% felt the fishing was somewhat to much better than before. Roughly twice as many felt that the fishing was somewhat worse or much worse in 2020 than before. The perception of the anglers overall seems to be that 2020 was a worse angling year than what they had experienced over the last five years. Regardless of the members’ desires, without restoring the habitat through improved water quality, enhanced shoreline structure and beneficial aquatic vegetation resurgence, the fishery will continue to have limits to its improvement. Part of that restoration includes
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sedimentation and dealing with excess nutrients. These are all part of the overall recovery and restoration plan for Lake Sherwood. The LQEC and Board of Directors thank you very much for providing this critical information. To access the full report, download it here: http://www. sherwoodlakeclub.org/docs/Angling_Survey_ Report_2020.pdf.
October 2020 Minutes MINUTES OF THE REGULAR MEETING OF THE SHERWOOD LAKE CLUB, INC. BOARD OF DIRECTORS October 26, 2020 The regular meeting of the Sherwood Lake Club, Inc. Board of Directors was held Monday, October 26, 2020 at the Lake Sherwood Clubhouse. Larre Betsworth called the meeting to order at 7:06 p.m. BOARD MEMBERS PRESENT: Larre Betsworth, Brett Meggison, Annette Beck, Mark Wittenburg, Tracy Lynch, Scott Hunsicker, Stan Oyler, and Mike Rothfuss. STAFF MEMBERS PRESENT: Joe Anderson, Jeff Handley 1.
MEMBERS/PUBLIC COMMENT: Members present: Kevin Beck, Randy McAllister
2. APPROVAL OF MINUTES: The Board approved the minutes as presented of the September 28, 2020 Regular Board Meeting. Motion made by Annette Beck, seconded by Scott Hunsicker. Motion carried. 3. REPORTS: (a) PRESIDENT’S REPORT: Larre presented the report. State of Kansas rep retired and we are waiting to hear from someone who will be our new contact. We do know that the funds have been sent by FEMA, however, no such receipt has been made by the Lake Club. Larre will be following up on this in the coming weeks to determine what money we were granted and when we can expect to receive it. (b) MEMBERSHIP REPORT: Nothing to report. (c) OFFICE MANAGER’S REPORT: See attached calendar for events scheduled for clubhouse and shelter (d) SHERWOOD SCENE: Annette made the presentation. She will be sending out requests to all who have items to include in this Scene in the next few days. There were no changes to our advertising images for this scene from what was included in the prior issue. The scene will be sent out between Nov 9th and 20th due to the timeline associated with future by-law change voting schedules and the required notifications that need to be communicated to our membership ahead of the vote. (d) TREASURER’S REPORT: Mike reviewed the Financial Statements as of October 26, 2020. Current cash balance is $113,761, with Accounts Receivable of $5,097. The balance due to the bank for the note was paid off on October 2, 2020. Insurance assessment w/ late fees going out on November 1 with $15 late fees. Finance committee is meeting on 11/9/2020 to finalize the 2021 budget and then will bring the budget to the board at the November, 2020 meeting for discussion/review/approval. Mike also walked through a budget to actual comparison done through 10/25/20. Revenues are above what was budgeted and expenses are well below due to covid and other major expenses that were incurred during 2019 that we have not had thus far in 2020. Overall, we are in a much better cash flow standpoint this year then where we have been in years prior. A lot of that has to do with the membership drive earlier this year that brought in over 50 new members. CHECKS FOR APPROVAL: None to approve as of October 25, 2020. The treasurer’s report was accepted as presented. Mark made the motion to approve. Scott seconded. Motion approved. (e) MANAGER’S REPORT: Jeff Handley presented the report. Buoys were pulled earlier in the month by Jeff, Tracy Lynch and Travis Hirt. Sail buoys were subsequently pulled by the sail club. DL Smith made the necessary repairs to the marina as approved at the prior meeting. All the tall grass was mowed by a few members/close friends and at no expense to the lake club. 84 boats have been moved off recently. Discussion about how much support does the LP need to provide when helping boats get launched and un-launched was had. Part of the issue is that there is a lot more activity with B members un-loading and loading boats this year compared to prior years. These are also people doing this that don’t have a lot of experience pulling a boat with a car. The members of the Ski club has offered to help do it come next year if they want to put something in the scene. It was determined that the members of the LP are not to drive a members car and/or boat to help them with this task. It is a liability issue that the lake club is not
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October 2020 Minutes willing to accept. LP workers should be allowed to help instruct a member on what to do, but no further action is required of them. Jeff also gave an update on the water quality results. Member Randy McAllister made a comment about the cause of the issue and how we can use this to help educate members about how to avoid these types of issues. Winterization at the beach will be happening the first couple of weeks of November. The Boat registration project is still on-going as well. (f) DIRECTORS’ REPORT: No other update on Dam repairs, FEMA update, etc. Larre: Scott:
Nothing to report on Safety/Security
Website: Possibly looking at website changes; looking at incorporating the accounting side of things with Mike: the website re-design. The finance team will be discussing this in future meetings and trying to determine what the new website functions need to be so there is more drive to the website by our members. Stan:
Nothing to report
Annette: Social – Nothing to report Membership – Reminder to get your ballot cast by Wednesday evening. Two zoom town hall meetings were held earlier in the month. 10-15 people were on the 1st zoom meeting – not a lot of conversation; but there were approximately 30 people on the 2nd zoom meeting – a lot of questions about the purpose of B memberships. There was 1 person who did come to the town hall meeting in person. There was some discussion at the meetings to make changes to the by-laws that make them more modern and also to allow for changes to be made to such by-laws in a more efficient, 21st-century, manner. Finally, Annette mentioned that she would like to incorporate a schedule for membership outlining when dues are sent out and what the payment deadlines are for members, so they know what to expect. This will be very beneficial especially since we have more than 60 new members this year that we did not have this time last year. Fishery, Water Quality: Water quality results from the tests that were collected and sent in came back Brett: pretty good. No real issues noted that we were not already aware of. Mark
4th of July Nothing to report
Docks/Buoys/Boater Safety: Someone is still interested in the dredge. New member, Skip Russell, is putting Tracy plans together for a new boat dock; he will submit those to Tracy for review and then will get board approval in the next few months. Tracy also mentioned that he is in the process of getting a committee together to make sure docks and shorelines are in line with our guidelines. They are hoping to get a presentation put together to bring to the board prior to next spring when most of the repairs and improvements are done by members throughout the club.
4. OLD BUSINESS: (a) Drain connection to outlet tube under Nottingham – Nothing to report. (b) Finance/Budget & Membership Standing Committee – Nothing to report. (c) Lake Quality and Environment Committee – Nothing to report. (d) Bylaws/Rules Standing Committee – Nothing to report. (e) Membership Directory – Nothing to report. (f) Nominating Committee – Mike made the presentation. He passed out a form for anyone who is interested in being a member on the board of SLC. Annette – do we need a bio for each of the members that will be on the ballot? What is the deadline for applying to be considered on the ballot? Form must be submitted by 11/13/2020 ahead of the nominating committee meeting the following week to determine who will be on the ballot. The committee will be meeting shortly after 11/13 to determine who will be on the ballot for new board members in 2021.
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5. NEW BUSINESS: Member Kevin Beck gave an update on tennis court committee activity. He has made an expansion of the committee to include 6 members of the lake club. He has had 3 contractors look at the project and they have provided us with a handful of options to consider as a membership. Option 1 – do nothing – immediately thrown up based on results of survey of our members Option 2 – fill the cracks and restripe the lines to include possibly a pickleball court or two for our members Option 3 – fill cracks and resurface on top of 4” of asphalt – Bettis Asphalt and McConnell out of KC would do the majority of the work on this option – all in all, this would result in the raising of the court height about 6” – estimated cost of this option would be around $140k to 150k Option 4 - resurface completely with new product that comes with a 5 year warranty – the maintenance on this option is roughly $5k per year to keep it in pristine condition – estimated cost of this option would be around $160 - $230k Option 5 – Would be a new court with a synthetic overlay over the top of the court - WRHS has this court design – they have had some minor issues over the last few years, but nothing catastrophic – this design does come with a 10 year warranty and estimated maintenance on this court would be roughly $5k per year – estimated cost of this option would be around $105k - $140k Kevin and his team will continue evaluating this option and bring it back to the board once they have determined what their recommendation will be. Theoretically there would need to be an assessment to the members or a fund drive or long-term savings to be able to pay for most of these options.
It was asked by several board members about what does the membership want. Survey was sent out that resulted in 3 different alternatives/uses that the majority of the membership felt were important for the use of this space: Basketball/ Pickleball/ Tennis court multi-purpose court. Member Randy McAllister gave an update on the lake quality environment committee meeting that was held recently. They have identified the major issues out of the sedimentation and water quality document, along with some costs that could be incurred over the next 18 months for the lake club. He is asking for permission to spend roughly $6k on wattles to purchase that will help catch sand and other debris from entering the lake over the winter months. Mike made the motion to approve this expenditure, pending approval from the Sherwood Improvement District and Mission Township. Annette seconded. Motion carried. Mark asked if it was necessary for all board members to sign a Conflict of interest statement indicating that any trade or business they were actively engaged in does not profit from any business that the lake club is engaged in. He will put together a form and bring it to the board for future consideration at the next meeting. 6. ADJOURNMENT: There being no further business, the regular meeting was adjourned. The next regular meeting of the Board of Directors will be Monday, November 23, 2020. ________________________________ Stan Oyler, Corporate Secretary
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November 2020 Minutes MINUTES OF THE REGULAR MEETING OF THE SHERWOOD LAKE CLUB, INC. BOARD OF DIRECTORS November 23, 2020 The regular meeting of the Sherwood Lake Club, Inc. Board of Directors was held Monday, November 23, 2020 through the online portal www.zoom.com as the rise of Covid-19 cases in and around Shawnee County has made it recommended that gatherings larger than 10 people not be held in person. Larre Betsworth called the meeting to order at 7:00 p.m. BOARD MEMBERS PRESENT: Larre Betsworth, Annette Beck, Mark Wittenburg, Tracy Lynch, Stan Oyler, Kurt Bossert, Brett Meggison, and Mike Rothfuss. STAFF MEMBERS PRESENT: Joe Anderson, Jeff Handley 1.
MEMBERS/PUBLIC COMMENT: Members present: Warren Schmidgall
APPROVAL OF MINUTES: The Board approved the minutes as presented of the October 26, 2020 Regular Board Meeting. Motion made by Annette Beck, seconded by Stan Oyler. Motion carried. The approved the minutes as presented of the October 28, 2020 Special Board Meeting held for vote tabulation on the dues structure member vote. Motion made by Annette Beck, seconded by Stan Oyler. Motion carried.
3. REPORTS: (a) PRESIDENT’S REPORT: Larre presented the report. Things separated out, not sure yet on $$$ yet, 65% on phase 1, phase 2 money will be minimal due to covid-19 impact of the state budget, phase 3 may serve as a catch up from the diminished amount that we may receive for phase 2. Tracy and he got together re: John Green’s memorial bench – will be placed at beach OR clubhouse – received letter of appreciation from Diane Green. Her recommendation is that it is at the beach due to his love for the water. (b) MEMBERSHIP REPORT: Shoemaker Mark made the motion. Annette seconded. • The Board retired the A membership of Tim Etzel, 3611 SW Nottingham Rd, and approved a refund of stock of $200. This retirement is due to the member passing away earlier this year. • The Board retired the A membership of Willie White, 6712 SW Aylesbury Rd. The retirement is due to the member passing away earlier this year. • The Board retired the A membership of Johnnie Taylor, 3821 SW Chelmsford. The retirement is due to the member moving off of the lake. • The Board retired the B membership of Gary Shoemaker, 7160 SW Fountaindale Rd. A refund will be sent to him for the stock refund of $200. This will be netted against an amount of $73.89 that is still due to the club for insurance assessments that were billed to the member prior to turning in his retirement request. The retirement is due to the member not fully understanding the procedures around using a boat on multiple lakes throughout the summer. • The Board retired the B membership of Dave Murray, 6543 SW 40th Street. A refund will be sent to him for the stock refund of $200. This will be netted against an amount of $88.89 that is still due to the club for insurance assessments that were billed to the member prior to turning in his retirement request. The retirement is due to the member moving out of the state. Mark Wittenburg made the motion to retire the above memberships. Tracy Lynch seconded. Motion carried. • The Board approved the A membership of Jeff & Patty Handley, 3821 SW Chelmsford. • The Board approved the A membership of Skip & Angie Russell, 6712 SW Aylesbury Rd. • The Board approved the A membership of Timothy N Etzel Irrevocable Trust, 3611 SW Notthingham Rd. Tracy Lynch made the motion to approve the above memberships. Stan Oyler seconded. Motion carried. (c) OFFICE MANAGER’S REPORT: • See attached calendar for events scheduled for clubhouse and shelter (d) SHERWOOD SCENE: Annette made the presentation. Nominees were included in the most recent scene that was sent out last week. Thanks to Joy Dodd for her help in putting candidate biographies together to include in the scene. (d) TREASURER’S REPORT: Mike reviewed the Financial Statements as of November 19, 2020. Current cash balance is $109,553, with Accounts Receivable of $8,914. Unpaid insurance assessment amounts are still outstanding. Members who have yet to pay insurance assessments were mentioned by Joe Anderson. Joe Anderson will reach out to the members who have not paid and see if they
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have received the mailings and e-mails that have been sent out. After such time following these discussions, another late fee will be assessed to the member if payment is not received in a timely manner. If members cannot be reached by Anderson, he will mail them an invoice via certified mail through the USPS. An account by account description of the equity accounts on the balance sheet was done by Joe Anderson after a request was made by Mark Wittenburg. CHECKS FOR APPROVAL: Shawnee county treasurers bills – Annette made the motion to approve the property tax bills totaling $5,813.72 – Kurt seconded. Motion approved. Finance committee met on 11/9/20 They are recommending that we send out an ACH approval form to members so invoices issued to each member throughout the year can be automatically deducted from the account of their choice and the lake club receives the money. There is a $10 fee per batch that is submitted by the bank, regardless of how many ACH requests we issue in such batch. Kurt brought up the issue of whether or not we at risk if members accounts are debited fraudulently? Stan will be contacting insurance provider to see if we are covered for this type of potential loss. Mike went over the proposed budget for 2021. New fees and dues structure were incorporated into the budget based on the recent vote that was held in October. Expenses obtained from the Lake Quality Environment Committee were incorporated into the budget as well. Also included in the budget is to fix the boat concrete ramp, as well as some repairs and/or replacement of the lake patrol boat since we are now down to 1 boat for the patrol staff to utilize. Mark inquired about special events expense of $15,000. Mike gave his committee’s ideas to the board to consider as we get closer to summer-time. The treasurer’s report was accepted as presented. Annette made the motion to approve. Tracy seconded. Motion approved. (e) MANAGER’S REPORT: Jeff Handley presented the report. Gate update – $1,500 worth of expenses that could be incurred. Kurt made the motion, Annette seconded. Mike abstained from voting due to his conflict of interest. Motion carried. Lakeside Marine has helped get boats off the water. They have not seen any sign of zebra mussels at all on the boats they pull out and/or the lake. Due to the way they pull boats out of the water on their trailers, they are putting red tags on a boat, not on the actual trailer that is connected to the boat. Jeff wanted to make sure we were aware of this just in case it came up in the future. This is the process on about 50-75 boats that they pull off the lake. He will order more red tags as we are down to about 50 of those. Jeff contacted member Tony Beckler regarding the dredging in the cove – He indicated to Jeff that he will be contacting Kevin Holland to get information obtained and to get approval from Division of Water Resources There will be a monthly meeting by member Travis Nusbaum held at the clubhouse on a rolling schedule. Sand brought back up by LP (Hirt and Williams) out of the water and to the top of the beach, should result in not having to get as much sand and/or any sand come next spring. Total sand moved was close to 1,000 pounds that was relocated to the top of the sand beach area. Camera update – right now the cameras are not very useable. Jeff has reached out to Steve Brewster to see if he has any suggestions, but has not had any luck getting them to work properly. He is hoping to get some improvements to the system prior to next summer. Leaf cleanup - $33/man/hour from Logstaff – will reach out to LP to see if they are interested in doing this or looking at another outside source. Plumber will come to beach tomorrow to complete winterization at the beach. Mark brought up the concept of a member doing dredging on their own and what approvals they should be obtaining prior to any work being done in the lake. Larre feels that this should involve Kevin Holland to insure the integrity of the clay bottom of the lake and that it remains intact during the dredging work that is done by the member. Additional approval should be obtained from the Division of Water Resources prior to bringing it to the board for discussion/approval. Mark made the motion to require any future dredging to the lake that is done by a member that is has to be approved by the Lake Quality Environment committee and then approval by the Board of Directors of the Lake Club prior to any work being done. Annette seconded. Motion carried. Tracy mentioned that there has been some use of Jeff’s personal boat to do maintenance work around the lake and recommended that the lake club should pay for a tune-up, will get an estimate on the tune-up, should be around $500 or less, and then we will approve the payment to get the work done on his boat before next year
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November 2020 Minutes (f) DIRECTORS’ REPORT: Larre: No other update on Dam repairs, FEMA update, etc. Scott: Mike:
Not at meeting, nothing to report in his absence. Website: Nothing to report Nominating Committee: 3 candidates published in the scene; thanks to Joy for getting the bio’s together and Annette getting them to the scene for printing Nothing to report
Social – Nothing to report Cumulative Voting – sent to Stan for approval, they will get the ballot cleaned up and then it will be sent out to membership after approval is granted. There will be townhall meetings on the 9th and 10th for members to attend either in person or through zoom. These will be headed up by Annette Beck and Stan Oyler. Warren Schmidgall and John Wendling will be available as well to answer. Brett made a comment he felt that both sides of the issue should be present or to just have board members present. It was decided that Annette and Stan would head up the zoom meetings and answer any questions the members who attend have on these issues.
Membership – Reminder to get your ballot cast by Wednesday evening. Two zoom town hall meetings were held earlier in the month. 10-15 people were on the 1st zoom meeting – not a lot of conversation; but there were approximately 30 people on the 2nd zoom meeting – a lot of questions about the purpose of B memberships. There was 1 person who did come to the town hall meeting in person. There was some discussion at the meetings to make changes to the by-laws that make them more modern and also to allow for changes to be made to such by-laws in a more efficient, 21st-century, manner. Finally, Annette mentioned that she would like to incorporate a schedule for membership outlining when dues are sent out and what the payment deadlines are for members, so they know what to expect. This will be very beneficial especially since we have more than 60 new members this year that we did not have this time last year. Brett:
Fishery, Water Quality: Walleye will be stocked this month; LQEC – Randy is taking over as chair on that committee; Organizationally – would best function as a standing committee to the board and they would have an update to the board at each board meeting; they would report to the Board President and would have a standing agenda item each month at the board meeting. As an update from the committee, they have reached an agreement with the Sherwood Improvement District to deploy wattles around the lake area in the next few weeks. The SID will purchase the wattles, we just have to deploy them as a lake club and then SID will pick them up in the spring-time when all the sand is collected as well. They are also still needing board approval on a 4th whitepaper that they had prepared for their processes in the coming years. Annette made the motion to approve the 4th whitepaper. Mark Wittenburg seconded. Motion carried. Motion made to change the structure of the LQEC to report to the Board President directly and is a standing agenda item on meetings going forward by Annette Beck. Tracy Lynch seconded. Motion carried. Kurt Mark Tracy
Properties Nothing to report 4th of July
Nothing to report
Docks/Buoys/Boater Safety: Skip Russell dock plans up for discussion. He submitted plans to Tracy and his team for review and approval of the dock that he has purchased from a vendor out of Missouri. He and his team are still working through a good revision to the rules and regulations that are currently in place for members who are wanting to put new docks or dock re-design to their lake front. Nothing has been finalized by his committee yet, but he is wanting to get approval on this design and layout for Russell so he can get it installed and operational before next spring. Mark gave a presentation on Boat Dock Rules/Regulations that he would like to have the board consider
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going forward. Larre made the motion to approve Russell dock design and structure as it has been presented to the board and Tracy’s committee. Mark Wittenburg seconded. Motion carried. 4. OLD BUSINESS: (a) Drain connection to outlet tube under Nottingham – Nothing to report. (b) Finance/Budget & Membership Standing Committee – Nothing to report. (c) Lake Quality and Environment Committee – Nothing to report. (d) Bylaws/Rules Standing Committee – Nothing to report. (e) Membership Directory – Nothing to report. (f) Conflict of Interest Form – Mark made the presentation. Each board member and employee would sign this on an annual basis indicating that they would abstain from any voting on any project that would benefit another affiliated party of member/employee through the operations and business of the Lake Club. Mark Wittenburg made the motion to add it to the appropriate section of the organization’s documents as it deemed necessary after discussion amongst several board members at a future date. Mike Rothfuss seconded. Motion carried.
5. NEW BUSINESS: Nothing to report. 6. ADJOURNMENT: There being no further business, the regular meeting was adjourned. The next regular meeting of the Board of Directors will be Monday, December 28, 2020. ________________________________ Stan Oyler, Corporate Secretary
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Dec. 23, 2020, Cumulative Voting Minutes SHERWOOD LAKE CLUB, INC. MINUTES OF THE SPECIAL BOARD MEETING December 23, 2020 This Special Meeting of the Sherwood Lake Club, Inc. was held on Wednesday, December 23, 2020, at the Sherwood Clubhouse, 6910 SW Fountaindale Road, Topeka, Kansas. I.
Welcome Larre Betsworth welcomed fellow board members and present members to the Special Meeting and brought the meeting to order at 7:00 p.m. with the following Directors present: Larre Betsworth, Tracy Lynch, Stan Oyler, Scott Hunsicker and Annette Beck. Members present were Brad Hermann and Warren Schmidgall. Staff present at the meeting was Joe Anderson.
Tabulation of votes for Dues Increase ballot A committee led by Club Secretary, Joe Anderson, was formed that included Brad Hermann. They were tasked to open, review, and tabulate the results of each ballot that was cast by a member to determine how the membership voted on the matters at hand. After all of the votes were tabulated by the committee, it was determined that 117 members had voted in favor of the removal of cumulative voting from the Articles of Incorporation to 35 not being in favor of any changes. This being greater than 2/3 vote, this change shall pass. On the matter of other proposed administrative changes, it was determined that 141 members had voted in favor of the changes to the Articles of Incorporation to 10 not being in favor of any changes. This being greater than 2/3 vote, this change too shall pass. There was one ballot that only voted for the first matter.
Motion to approve ballot results Annette, Larre seconded. Motion Carried. Annette Beck made the motion to approve the amendment to the Articles of Incorporation and Bylaws to adopt Non-Cumulative Voting for Board of Director positions. Additional amendments to the Articles of Incorporation and Bylaws to adopt other proposed administrative changes are also included in the motion made by Mrs. Beck. Larre Betsworth seconded the motion. Motion carried.
Adjournment There being no further business, the Stockholders were thanked for their attendance and support of the Lake Club, and the meeting adjourned.
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December 2020 Minutes MINUTES OF THE REGULAR MEETING OF THE SHERWOOD LAKE CLUB, INC. BOARD OF DIRECTORS December 28, 2020 The regular meeting of the Sherwood Lake Club, Inc. Board of Directors was held Monday, December 28, 2020 through the online portal www.zoom.com as the rise of Covid-19 cases in and around Shawnee County has made it recommended that gatherings larger than 10 people not be held in person. Larre Betsworth called the meeting to order at 7:00 p.m. BOARD MEMBERS PRESENT: Larre Betsworth, Annette Beck, Mark Wittenburg, Tracy Lynch, Stan Oyler, Kurt Bossert, Scott Hunsicker, Brett Meggison, and Mike Rothfuss. STAFF MEMBERS PRESENT: Joe Anderson, Jeff Handley 1.
MEMBERS/PUBLIC COMMENT: Members present: Randy McAllister
APPROVAL OF MINUTES: The Board approved the minutes as presented of the November 23, 2020 Regular Board Meeting. Motion made by Annette Beck, seconded by Tracy Lynch. Motion carried. The approved the minutes as presented of the December 23, 2020 Special Board Meeting held for vote tabulation on the Articles of Incorporation changes member vote. Motion made by Annette Beck, seconded by Tracy Lynch. Motion carried.
3. REPORTS: (a) PRESIDENT’S REPORT: Larre presented the report. He has sent an e-mail to Jason at B&G re: $$$ for phase 1, no response yet from him; Larre received an e-mail about putting membership on hold from current member who is moving overseas to work for the federal government. It was discussed amongst those present. Due to not having anything in the by-laws regarding putting a membership on hold, it was decided that there would not be any pausing of the membership during the 3 year time span. The member who requested it is a B member and does not have any watercrafts registered with the lake club. He is only responsible for the annual dues of $400 plus any assessments issued to the members. Larre will reach back out to the member and let him know of the decision that has been made. (b) MEMBERSHIP REPORT: Nothing to report. (c) OFFICE MANAGER’S REPORT: • See attached calendar for events scheduled for clubhouse and shelter. An added event (d) SHERWOOD SCENE: Scene was sent out in December with candidate info for the upcoming election of board officers. The next scene is scheduled to go out in February, 2021. (d) TREASURER’S REPORT: Mike reviewed the Financial Statements as of December 27, 2020. Current cash balance is $81,083, with Accounts Receivable of $7,937. CHECKS FOR APPROVAL: None to approve Assessment invoices still past due There are still a handful of members who have not paid their assessment invoice that was issued to them on 9/1/2020. After several mailings and invoices being emailed out, they are still past due. Certified mailings of invoices were sent on 12/5/2020 by Joe Anderson. After much discussion, it was decided that Joe Anderson would take a paper invoice to each of the member houses that has not paid in the next 7 days with a note to the member indicating the invoice needs to be paid ASAP or they can contact Anderson or a SLC board member. The treasurer’s report was accepted as presented. Tracy Lynch made the motion, Annette Beck seconded. Motion approved. (e) MANAGER’S REPORT: Jeff Handley presented the report. Walleye came in on 11/25/20. Beach Gate is still pending repairs in 2021. Some fisherman activity has been happening; Mike indicated that the work should be done in the next couple of weeks on the gate. Lake patrol boat was pulled and stored at Lakeside Marine. Repairs and winterization costs should not exceed $1,000. AT&T update led to stop payment being issued on their withdrawals from our accounts.
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December 2020 Minutes Wattle update – they were deployed on 12/19/20 by over 2 dozen volunteers from our membership base. There were not enough wattles purchased to cover all storm drains throughout our community. SID is reaching out to see about getting more from their supplier, which for the first round was Bettis Asphalt. Once they are obtained, there will be another event held to get the remaining drains covered in a timely manner. There was some discussion about the different drains we have throughout the community and how to educate members about the wattles going forward. An email blast will be sent by Joe Anderson in the next few days to educate them on the different designs and what to do should one get damaged, moved, or otherwise non-functioning. Jeff then gave an update on member Tony Beckler and his dredging project. He is expected to do the dredging at some point in January. Whether or not he needs a permit was discussed and it was determined that due to him working with Kevin Holland on what work is done, who is operating any equipment, and other matters, that a permit is not needed as the work is backed up by Holland’s engineering firm. Jeff mentioned that there has been no response from Jesus Gutierrez in contact reach-outs recently. Jeff will continue to keep the clubhouse clean as it is needed Regarding the need for a dredging permit required for personal dredging on future projects, it was mentioned that both Warren Schmidgall and Kevin Holland are working on a permit to bring to the board for approval. It was decided and concluded that a board member should be engaged in these endeavors. Kurt, head of property, will work with Kevin and Warren, as they have already started working on a permit, and bring something back to the board in the near future for discussion/vote on implementing a permit requirement for all members who are interested in dredging out their areas around the lake on an as-needed basis. (f) DIRECTORS’ REPORT: Larre: No other update on Dam repairs, FEMA update, etc. Scott: Mike:
Not at meeting, nothing to report in his absence. Website: Nothing to report
By-laws: There will be an update to the by-laws after the most recent vote that was held by the lake club. Joe Anderson will work on the drafting of the changes and will get them to Stan for review prior to filing them with the Kansas Secretary of State office. Annette:
Membership: nothing to report
Fishery, Water Quality: Larre asked for a fellow member whether or not there will be anymore fish stocking this year? Brett indicated that there would not be anything further for the year. Kurt Mark Tracy
Properties Nothing to report 4th of July
Nothing to report
Docks/Buoys/Boater Safety: Dredge has been shown to potential buyers on 3 different occasions
Lake Quality Environment Committee Update by Randy McAllister – memo coming out to board members re: zebra mussels infiltration. He has asked that they review it and bring to him any questions they may have at the next board meeting or prior if they are able to. He would like to roll something like this out to membership after the board approves it.
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4. OLD BUSINESS: (a) Drain connection to outlet tube under Nottingham – Nothing to report. (b) Finance/Budget & Membership Standing Committee – Nothing to report. (c) Lake Quality and Environment Committee – Nothing to report. (d) Bylaws/Rules Standing Committee – Nothing to report. (e) Membership Directory – Nothing to report. (f) Boat Dock Rules – Nothing to report. 5. NEW BUSINESS: Nothing to report. 6. ADJOURNMENT: There being no further business, the regular meeting was adjourned. The next regular meeting of the Board of Directors will be Monday, January 25, 2021. ________________________________ Stan Oyler, Corporate Secretary
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