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Vice Presidents:-

Nick Osborne Joy Tyler John Garland Colin Rees Brian Williams Richard Snell Brian Lee

Trustees Ex-officio:-

Andy Davison (District Chairman) Julian Jordan (District Commissioner) Derrick Musk (Deputy District Commissioner) Barry Angus (Deputy District Commissioner) Vacant (District Secretary) Phyl Fanning (District Treasurer) Robert Morse (District Network Leader) Sarah Ballett (District Network Leader)

Trustees Elected:-

Ian Barlow Sally Knight Roger Kingdom Nick Thomas Peter Hill Euan Proctor (Under 25 year old rep) Tomas Havard (Under 25 year old rep)

Charity Number:-

503422

Principal Address:-

P.A.D.S.A.C. Off Bedwas Place Penarth CF64 2UA

Bankers:-

Barclays Bank PLC 2 Windsor Road Penarth CF64 1JH

Accountants:-

Davies Williams 21 St Andrews Crescent Cardiff CF10 3DB


The Annual General Meeting to be held at St Cyres School, Penarth 8.00p.m. on Wednesday the 26th April 2016 Agenda

1.

Welcome, District Chairman, Andy Davison

2.

Apologies

3.

Approval and adoption of the Minutes of the Annual General Meeting held on Sunday the 24th April 2016 at Trinity Church, Penarth

4.

District Commissioners Report

5.

Approval of Annual Report and Statement of Accounts 2016

6.

Approval of the District Commissioners nomination for Chairman

7.

Approval of the nominations of District President and Vice Presidents

8.

Election of District Officers (i). To elect a Secretary (ii). To elect a Treasurer

9.

To Elect Executive Committee Members (2 members must be 18-25)

10.

District Commissioners nominations to Executive Committee

11.

Appointment of Auditor

12.

Nominations to the Area Scout Council (i) (ii) (iii)

One District Nominee Two District Nominees [18-25 years of age] One District Nominee [14-18 years of age]

13.

To Elect District Candidates to Area Executive Committee (1)

14.

Area Commissioners remarks


Minutes of Annual General Meeting Held at Trinity Church Hall, Penarth On Sunday 25th April 2016

1. Andy Davison, District Chairman, welcomed everyone to the meeting 2. 38 members present with 6 apologies for absence were recorded.

3. The minutes of the Annual General Meeting 2015 were approved, proposed by Alan Bollingham and seconded by Nick Philips, all agreed. There were no matters arising. 4. District Commissioner’s report – Julian highlighted certain points from his written report including Cubs100 celebration, the increase in activities, the growth in scouting and the challenge of recruiting adults. 5. Approval of the Annual Report and Statement of Accounts 2015. Julian presented on behalf of Ellen the annual accounts for 2015.The Report was proposed by Alan Bollingham and seconded by Danny Herlihy, all agreed. 6. Approval of the District Commissioner’s nomination of District Chairman - Julian nominated Andy Davison for another year. 7. Approval of District President and Vice Presidents - no President to elect and the present Vice Presidents were approved. 8. Election of District Officers – Karen Wookey as District Secretary and Phyl Fanning as District Treasurer all agreed. Andy expressed thanks to Ellen Edwards for all her work for the last few years. 9. Election of District Executive Committee members: Sally Knight, Ian Barlow, Peter Hill, Euan Proctor (under 25 years old) and Tomas Havard (under 25 years old). Andy expressed thanks to the outgoing Executive members:- Pat Dicks, Roger Morse, Alan Bollingham and Ken Wilson. 10. District Commissioners Nominations to the District Executive – Roger Kingdom and Nick Thomas 11. Appointment of Auditors approved – Davies Williams 12. Nomination to the Area Scout Council – Sarah Ballett, 18-25 to be agreed, 14 to 18 Owen Thomas 13. To elect District candidates to the Area Executive Committee – Andy Davison 14. Area Commissioner, Steve Evans congratulated the District on continued growth, its enthusiasm with District activities and getting more young people involved. There being no other business the meeting was closed. Chairman ______________________________ Date _______________________


District Commissioner Report for May 2016- April 2017

2016 was a massive year for the Cub Scout Section celebrating the 100th Birthday. The District carried out many different activities to celebrate including a District Camp, an adventure day and, to finish the year, a Promise Party at Hollywood Bowl on 17th December where the Cubs renewed their promise with Cubs around the world at 1906; 100 years since Cub Scouting was first registered. We also had a District t-shirt design competition that produced a purple t-shirt with a design by Grace Ingram from 1st Penarth printed on it. We have grown in 2016 by 13.5% taking our membership to just short of 700 with the addition of 1st Wenvoe and the reopening for 1st Sully. We still have the challenge of lots of young people joining and wanting to join but not having enough leaders and adults. It has been another busy year of District events to help support scouting within the District. It seems like in the last 12 months every event has been our biggest event ever. We had badge days for both the Beaver and Cub section with loads of young people earning badges and awards. Last summer we ran camps for Cubs and Scouts. In the autumn we ran our first Explorer Scout event with an adventure weekend in the Beacons. This is just to name a few of them. The sectional events are taking a lot more time to organise so we are currently looking to add to the District team to ensure we continue to deliver high quality events to support scouting locally. During the last 12 months we have been able to add another Explorer Scout Unit, “Polar” to our District. We now run 3 Explorer Scout Units a week; Tuesdays, Wednesdays and Fridays. We also reviewed our Young Leader programme and changed our delivery method. Young Leaders are a key asset in most of our sections, supporting the running of the programme for young members. As described in last year’s report the Districts in the Area have been reorganised and this came in to effect from the 1st January. Today I am pleased to launch our new badge and brand which is a modernisation and update of our current badge. I hope we will have new badges in the next few months. Finally I would like to thank everyone in the District for their work in delivering scouting to the young people of Penarth and District week in week out. Julian Jordan District Commissioner


Chairman’s Report for the May 2016 - April 2017

I have pleasure in providing my annual report as District Chairman. The programme of Scouting activities has been presented by our District Commissioner in his report. The District Executive are grateful to all those leaders, helpers and parents who have played a part in providing the programme of Scouting in the Penarth District over the past year. The District Executive has met regularly and I am grateful to all the officers and members of the Executive for their hard work and commitment to Scouting over the past twelve months. We welcomed Phyl Fanning as new District Treasurer, new executive members Sally Knight, Ian Barlow, Euan Proctor and Tomas Havard. We also welcome back Peter Hill who returned to the executive after a number of years away. We currently have a vacancy for District Secretary after the resignation of Karen Wookey due to family commitments. We are grateful to Karen for her work over the last few years. A review of the boundaries of Cardiff and Vale of Glamorgan Area resulted in Penarth and District remaining largely unchanged except for the 1st Wenvoe group joining us. The group had previously been part of the Barry District. We look forward to supporting the leaders of the beavers, cubs and scouts from 1st Wenvoe and hope that they will feel able to join in the activities organised by Penarth and District. The scout shop at PADSAC continues to provide much needed funds to help with the running of the District. We have been able to add a Tuesday night opening since November. More volunteers are needed to help with the running the shop. Our thanks are due to Barry Angus and his team of helpers for ordering stock and manning the shop throughout the year. I am also pleased to report that thanks to the hard work and enthusiasm of a number of people the 1st Sully has been reformed with the formation of a beaver colony and cub pack. Consideration for further expansion of scouting throughout the District will be a key task for the new executive committee. A further task will be to recruit more volunteers to enable us to deliver a full programme of Scouting in the whole area of the Penarth and District . Andrew Davison District Chairman


P&D Current Account Les Pugh's Own Current Minibus LPO Summer Camp Polar Storm Network Badge Account Shop Account PADSAC Account Van Account Centerary Account Virgin Saving Account TSA Short Term Investement

01/01/2016 Total Income Total Expeniture £2,723.68 £45,815.40 £45,311.41 £1,856.68 £3,278.65 £4,156.68 £417.66 £1,243.10 £947.38 £344.80 £1,760.00 £1,703.23 £0.00 £435.00 £550.14 £412.74 £6,080.89 £6,159.60 £171.38 £2,364.98 £2,320.84 £853.58 £4,296.81 £4,478.06 £4,141.41 £11,527.51 £13,130.43 £1,898.93 £4,616.50 £4,865.59 £0.00 £470.00 £230.00 £4,892.43 £1,826.78 £5,108.19 £2,500.00 £50.00

31/12/2016 £3,227.67 £978.65 £713.38 £401.57 -£115.14 £334.03 £215.52 £672.33 £2,538.49 £1,649.84 £240.00 £1,611.02 £2,500.00 £50.00

£503.99 -£878.03 £295.72 £56.77 -£115.14 -£78.71 £44.14 -£181.25 -£1,602.92 -£249.09 £240.00 -£3,281.41 £0.00 £0.00

Total

£20,263.29

£15,017.36

-£5,245.93

£83,715.62

£88,961.55

Loan from CATVOG

-£4,800.00

Total

£10,217.36

Income Balance BF 200 Club

Expenditure £2,723.68 £181.00

All Wales Cub Fun Day 16 All Wales Scout Camp 16 Beaver Badge Day 16

£641.00 £50.00 £400.50

Beaver Sleepover 16 Beaver Trip 16 Bellboat 15

£862.00 £613.00 £102.50

Carol Service Collection 16 Cub Adventure Day 2016 Cub Badge Day 2016 Cub Camp 2016 Cub Promise Party Donation Explorer Adventure 16 Five - a - Side 16 Coffee Pods Grants

0330 Line Rental 1st Sully Loan Bellboat Training Climbing Training All Wales Cub Fun Day 16 All Wales Scout Camp 16 Beaver Badge Day 16 Beaver Sleepover 15 Beaver Sleepover 16 Beaver Trip 16 Bellboat 16 Carol Service Cost 16

£248.49 £900.00 Cub Adventure Day 2016 £810.00 Cub Badge Day 2016 £1,350.00 Cub Camp 2016 Cub 100 T-Shirts £180.00 Cub Promise Party £40.00 Engraving Equipment £120.00 Explorer Adventure 16 Family Camp 17 £45.00 Five - a - Side 16 £45.00 £400.00 GVS Membership

Cost to P&D

£69.46 £313.52 £90.00 £2,318.74 £1,849.00 £1,827.00 £192.00 £1,974.49 £458.94 £538.00 £133.37 £36.00 £122.00 £541.26 £2,519.69 £780.80 £421.43 £60.25 £1,206.59 £1,073.10 £260.00 £110.40 £30.00

£181.00 -£69.46 -£313.52 -£90.00 -£2,318.74 -£1,208.00 -£1,777.00 £208.50 -£1,974.49 £403.06 £75.00 £102.50 -£133.37 -£36.00 £248.49 £778.00 £268.74 -£1,169.69 -£780.80 -£241.43 £40.00 -£60.25 -£1,206.59 -£953.10 -£260.00 -£65.40 £45.00 £400.00 -£30.00


Insurance PADSAC 2016 £21.82 £251.64 £4,800.00 Van Purchase £4,000.00 £3,465.00 £22,012.00 Membership Fees 2016 £32.00 Misc Programme Support Promotional Activties Rembrance Sunday £7.50 Scout Cooking Comp 16 £450.00 Scout Water Day 16 £46.95 £3,500.00 £240.00 Spring Camp 2016 Leader Training Young Leaders Belts

Interest June Camp 15 Loan CATVOG Loan Centeray Account Membership Fees 2015 Membership Fees 2016 Misc

Scout Cooking Comp 16 Scout Water Day 16 Shop Commission 15 Shop Profits Spring Camp 2016

£48,539.08

£4,769.25 £21,032.00 £65.00 £5.15 £408.00 £20.00 £48.00 £378.00 £101.50 £222.97 £39.00

-£1,296.50 £21.82 £251.64 £30.75 £4,000.00 £3,465.00 £980.00 -£33.00 -£5.15 -£408.00 -£20.00 -£40.50 £72.00 £46.95 £3,500.00 £138.50 -£222.97 -£39.00

£45,311.41 End of Year Balance

Receipts

£1,296.50

£3,227.67

Expenses

Brought Forward Subs Activities Commission Unit Meal Membership Refund From Storm From District Other

£1,856.68 £1,819.00 £686.95 £21.70 £150.00 351 £220.00 £30.00

Income £5,135.33 Expenses £4,156.68 £978.65

Programme Membership Uniform Badges Scout Shop Equipment Various PADSAC Rent Activities Climbing Meal Camp £3,278.65 Mini Bus Fine Tyres To Mini Bus Accnt District Refund Other £5,135.33

Represented By Balance in Bank

£251.00 £238.07 £150.00

£434.59 £885.84 £11.85 £96.00 £128.48 £600.00 £639.07 £105.00 £152.40 £150.00 £893.45 £40.00 £20.00 £4,156.68 £978.65


Receipts

Expenses

Brought Forward

£417.66

Donations District 1st Llandough Storm ESU Bowls Club No1 Accnt 1st Penarth 24th Newport 94th Penarth Polar ESU

£372.10 £17.50 £249.90 £70.00 £150.00 £50.40 £165.90 £133.00 £34.30

Income £1,660.76 Expenses £947.38

Receipts

Camp Payment

Income Expenses

£737.38 £45.00 £165.00

£1,243.10 £1,660.76

£947.38

Represented By Balance in Bank

£713.38

Brought Forward

Insurance MOT Tax

£713.38

Expenses £344.80

Camp Shirts Equipment

£1,760.00

Tarps

Maps Arrows Camp Site & Activities Food Activities Safari Park Railway Fun Fair Swim Various Unit Meal Fuel Car Park

£2,104.80 £2,104.80 £1,703.23

Represented By Bank Balance

£49.10 £72.00 £50.97 £67.44 £168.92 £64.50 £41.20 £24.55 £52.22 £132.20

£301.68

£239.51 £368.90 £237.13

£483.59 £64.42 £8.00 £1,703.23 £401.57

£401.57 Income Start Amount Explorer Adventure Camp Subscription Duke of Edinburgh Books

Expenditure £0.00 £120.00 £295.00 £20.00 £435.00

Badges Explorer Adventure Camp Duke of Edinburgh Books PADSAC Rent Programme Items End of Year Balance

£30.44 £120.00 £95.00 £200.00 £104.70 £550.14 -£115.14


Reciepts Brought Forward 31.12.13

Expences £412.74

Subs Summer Camp Hoodies Scout Shop Comm Activities Camp Refund

£2,260.00 £2,820.00 £80.00 £30.42 £54.00 £836.47

Income Expenses

£6,493.63 £6,493.63 £6,159.60

Activities LPO Mini Bus Membership PADSAC Rent Hoodies Scout Shop Badges Maps Summer Camp LPO Activies Prog

£50.00 £55.30 £1,334.00 £600.00 £206.80 £12.10 £44.22 £21.15 £3,379.24 £351.00 £105.79

Balance at Bank

£6,159.60 £334.03

£334.03

Income Balance BF Bowling 1st and 6th Summer Camp 2016 D of E BRONZE

Expenditure

£171.38 £9.99 £1,770.00 £383.00 PENARTH AND DISTRICT (REPLACEMENT TENT)£195.99 Uncashed Cheque £6.00 £2,536.36

Bowling 1st and 6th Summer Camp 2016 D of E BRONZE REPLACEMENT TENT

£2,320.84 End of Year Balance

Income Balance BF Sales

£9.99 £1,770.00 £344.86 £195.99

£215.52

Expenditure 853.58 £4,296.81 Scout Shops Ltd Welsh Scout Council CATVOG £5,150.39

£3,994.96 £103.10 £380.00 £4,478.06

End of Year Balance

£672.33


Income Balance BF Sales

Expenditure £4,141.41 £11,527.51 Scout Shops £6,120.71 Warrens £2,073.26 Finishes £189.00 Credit Card Machine £256.55 Commission 2015 £931.14 Card Machine Paper £7.08 Payment to Badge Account Wrong Account Paid £22.20 Labels £4.49 Refund £26.00 Penarth and District Profits £3,500.00 £15,668.92

£13,130.43 End of Year Balance

Income Balance BF Adhoc Rents Regular Scout Rents

Expenditure £1,898.93 £2,016.50 Cleaning £2,600.00 Electricity Gas Insurance Materials Phone Water £6,515.43 End of Year Balance

Income Balance BF Adhoc Rents

Balance BF Carol Service 2015 Kandersteg Coach Refund Spring Camp Payments St Georges Day Collection

£780.00 £1,200.00 £584.10 £1,296.51 £10.04 £334.41 £660.53 £4,865.59 £1,649.84

Expenditure £0.00 £470.00 Road Tax £470.00 End of Year Balance

Income

£2,538.49

£230.00 £230.00 £240.00

Expenditure £4,892.43 £232.00 £1,061.32 Kandersteg Replacement Tent Loan P&D £270.00 Spring Camp Accondamtion Van Insurance 263.46 £6,719.21

£195.99 £4,000.00 £255.00 £657.20

End of Year Balance

£1,611.02

£5,108.19


Awards 2016 Good Service Awards

District Awards

Silver Wolf

DC Trophy – Tom Dyer – 1st Dinas Powys

Iris Owen – 6th Penarth

Beaver Award – 12th Penarth

Award of Merit

Cub Award – 1st Dinas Powys

Helen Morgan – 6th Penarth Lucy Salter – 94th Penarth

Scout Award – 1st Dinas Powys

Chief Scout Service

Commendation

for

William Batten – 12th Penarth Thomas Dyer – 1st Dinas Powys Midred Scorrer – 6th Penarth Mark Taylor – 1st Dinas Powys Long Service None issue due to HQ System Updated

Good

Overall – 1st Dinas Powys Queen Scouts Awards None Wood Badge Training Awards Brain Jones – Young Leader Unit Hilary Harris – 1st Wenvoe Stuart Ingram – 1st Penarth Census 2017

Group

District (ESUs, Team) 1st Dinas Powys 1st Llandough & Cogan 1st Penarth 6th Penarth 15th Penarth 94th Penarth 12th Penarth 5th Penarth 1st Lower Penarth 2nd Penarth 14th Penarth 1st Sully 1st Wenvoe Total (Target 2018 = 725)

2017 % 2016 2017 Change 80 91 42 100 92 28 60 70 0 0 0 0 0 46 609

85 95 38 95 91 31 74 74 0 0 0 0 54 54 691

6.3% 4.4% -9.5% -5.0% -1.1% 10.7% 23.3% 5.7% 0.0% 0.0% 0.0% 0.0% 5300.0% 17.4% 13.5%

Penarth and District Annual Report 2016  
Penarth and District Annual Report 2016  
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