Page 1

CITY MANAGER’S REPORT

June 2013 Volume 1, Issue 9


City manager’s report City of Pell City

June, 2013

Volume 1, Issue 9

June 2013 Parks & Recreation—The fireworks show on July 4th was a success. The rain event stopped long enough for the show to go on. A special thank you is in order to the Police Department and the P&R staff for making the exit from the park very efficient and the quickest egress in history. All cars were out in thirty minutes or less Library—The library continues to be very busy and the summer reading program has been successful. We continue to work toward a solution to expanding the library and hope to have information to the council by August 1st. Please accept the following report for the month of June. With ¾ of the fiscal year complete I would like to hi-light some of the information found within the June report.

Public Safety—The fire and police departments are steady in call volume. The fire department continues to maintain a training program that is tied into the state’s fire training academy.

Financial—Please note on page four information year to date for the General Fund. Revenues are tracking ahead of the same point last year. We will continue to monitor this as we complete the last quarter. Expenditures are in line as compared to last year. You will note that the overall increase found under ―Total Expenditures‖ is due to an increase under debt service but operating expenditures are maintained in comparison to last year. On page five note that utility revenue is in line with last year if the Water Capital Recovery is not considered.

Informational Technology—The server will be replaced the weekend beginning Friday, July 19th and we hope to be back to full operation on Monday, July 22nd.

As of the work session tonight you will hear from Greg Bain in a presentation of the annual audit that was just completed. Planning & Zoning—Permits continue to remain steady although low in number. Of special note, the Planning & Zoning Commission will meet next Thursday, July 25th to consider a special zone for hunting.

Utilities—The remaining registers to be replaced that have been reading ―zeros‖ are down to approximately 60. This is down from 400 from less than a year ago. This has in turn helped in increasing utility revenue. Street—Resurfacing will hopefully commence the week of Monday, July 22nd. This will begin by working on ―patching‖ of asphalt which will precede ―mainline‖ resurfacing. The heavy rains experienced so far this year has placed a delay on the overall project. We continue to prepare for the five year presentation on August 1st at 5:30pm. Please do not hesitate to contact me if I can be of assistance or provide further information.

Patrick Draper, City Manager

2

Contents: Financial Report

3

Planning & Zoning

6

Parks & Rec

8

Library Report

9

Police Report

10

Fire Report

12

IT Report

13

Utility Report

14

Court Report

15

Street Dept

16

City of Pell City: Mayor Joe T. Funderburg Council President James McGowan President Pro Tem Dot H. Wood Council Jay Jenkins Sharon Thomas Terry Templin


Financial Report GENERAL FUND FINANCIAL RESULTS BY DEPT Month of June 2013 Actual to Budget & Prior Year Actual MTH 06/ 13 Revenue

(net of BOE appropriations)

$

Budget MTH 06/ 13

1,022,659

$

1,105,797

Actual MTH 06/ 12 $

914,158

Expenditures: Administration

165,224

275,413

27,617

26,541

23,890

Street

112,104

139,305

111,030

Police

234,206

248,035

226,916

Fire

224,073

235,119

241,913

Parks & Recreation

102,626

124,310

191,726

24,167

21,695

21,693

160,254

90,214

142,297

Library

Appropriations

(excluding BOE appropriation)

Capital Expenditures Debt Service Payments

(excluding BOE debt service)

Total Expenditures

Operating Surplus (Deficit)

$

130,924

950,955

504,008

666,909

2,001,226

1,664,638

1,757,299

(978,567)

$

(558,841)

$

(843,141)

Other Financing Sources 60

1,208

Projected Transfers In from Grants & Other Restricted Funds

-

21,867

Actual & Projected Transfers Out to the Utility Fund

-

(95,833)

Donations & Grants

Net Effect of Activities

1

$

(978,507)

$

(631,600)

5,941 (33,333)

$

(870,533)

Actual capital expenditures are mostly related to new street department equipment and new server installation cost at City Hall.

Note: The information above does not reflect invoices related to the month of June that were received by City Hall after July 5th; therefore, the data in the actual column is understated.

UTILITY FUND FINANCIAL RESULTS BY DEPT Month of June 2013 Actual to Budget & Prior Year—CASH BASIS Actual MTH 06/13

Budget MTH 06/13

Actual MTH 06/12

Revenues: General Utility Revenue

$

Garbage Collection Revenue Water Capital Recovery / Sewer Impact Revenue Total Revenues

392,871

$

314,184

$

376,125

59,746

53,645

4,274

10,413

60,543 6,950

456,892

378,242

443,618

Expenditures: Garbage Collection

56,319

41,650

57,250

Water

130,957

94,647

79,514

Wastewater Treatment

128,296

114,350

13,427

Capital Expenditures

54,812

97,833

52,319

Debt Service Payments

42,474

191,674

278,098

412,859

540,154

480,608

Total Expenditures

Operating Surplus (Deficit)

$

-

Transfers In from General Fund (Fund Balance)

1

$

129,812

Transfers In from Grants & Other Restricted Funds

Net Effect of Activities

44,033

$

173,845

$

(161,912)

$

(36,991)

97,833

(47,681)

95,833

33,333

31,755

$

(51,338)

It appears that approximately $400,000 last year (or approximately $33,333 per month) was needed by the Utility Fund in the prior year to cover expenses. This will become more apparent in August when the utility bond payments are made.

Note: The information above does not reflect invoices related to the month of June that were received by City Hall after July 5th; therefore, the data in the actual column is understated.

3

1


Financial Report - continued GENERAL FUND FINANCIAL RESULTS BY DEPT YTD June 2013 Actual to Budget & Prior Year

Actual YTD 06/13 Revenue (net of BOE appropriations)

$

Budget YTD 06/13

10,982,665

1

$

Actual YTD 06/12

9,952,170

$

10,392,718

Expenditures: Administration

1,775,227

1,686,272

1,324,783

227,958

238,867

242,874

Street

1,138,702

1,256,610

1,164,643

Police

2,208,907

2,272,355

2,280,047

Fire

2,236,544

2,147,774

2,420,575

Parks & Recreation

964,881

1,152,282

1,231,371

Appropriations (excluding BOE appropriation)

187,862

182,253

184,633

923,164

572,817

1,861,441

1,603,500

1,215,980

11,155,654

11,463,077

10,637,723

Library

Capital Expenditures

554,131

Debt Service Payments (excluding BOE debt service) Total Expenditures

Operating Surplus (Deficit)

$

(172,989)

2

$ (1,510,907)

3

$

(245,005)

Other Financing Sources Donations & Grants Projected Transfers In from Grants & Other Restricted Funds

10,121

13,483

-

196,800

-

(137,690)

Actual & Projected Transfers Out to the Utility Fund

Net Effect of Activities

460,403

$

149,724

(575,000)

$ (1,878,986)

(300,000)

$

(531,522)

1

Actual revenues are significantly larger than the budgeted revenues because business license renewals are due in January and the City receives sales tax revenue from the largest holiday month (December) in January, but the budgeted revenue is spread evenly over the entire year. Please note that actual revenues for YTD FY 2013 and compare to actual revenues for YTD 2012.

2

Actual capital expenditures are lower than budget due to the Paving Project delay, Amory Renovation delay, and change of City Hall software upgrade to City Hall server repair.

3

There is a budgeted deficit due to a planned spending of fund balance.

Note: The information above does not reflect invoices related to the month of June that were received by City Hall after July 5th; therefore, the data in the actual column is understated.

4


Financial Report - continued UTILITY FUND FINANCIAL RESULTS BY DEPT YTD June 2013 Actual to Budget & Prior Year—CASH BASIS

Actual YTD 06/13

Budget YTD 06/13

Actual YTD 06/12

Revenues: General Utility Revenue

$

Garbage Collection Revenue

3,109,310

$

539,354

2,827,658

$

3,090,791

482,807

540,420

93,713

342,939

3,837,857

3,404,178

3,974,150

Garbage Collection

505,849

374,850

564,746

Water

752,003

852,613

887,294

Wastewater Treatment

934,190

1,035,149

96,400

892,256

1,641,805

1,416,079

1,725,069

1,184,134

4,586,841

4,879,936

4,374,378

Water Capital Recovery / Sewer Impact Revenue

189,194

Total Revenues

1

Expenditures:

Capital Expenditures

978,720

Debt Service Payments Total Expenditures

Operating Surplus (Deficit)

$

(748,984)

$ (1,475,759)

611,294

Transfers In from Grants & Other Restricted Funds

137,690

Transfers In from General Fund (Fund Balance)

Net Effect of Activities

2

$

(0)

3

$

$

(400,228)

892,256

241,805

575,000

300,000

(8,503)

$

4

141,577

1 The large increase in water capital recovery / sewer impact fee revenue is related to a check that was received from Doster Construction in the amount of $166,981 for prior year activity. 2 The following is a breakdown of actual capital expenditures in the amount of $869,559 displayed above: $493,388 Constr Cost - Water & Sewer Infrastructure Improv to 29th & 30th Street (Mill Village) - Paid with Water Capital Recovery/Sewer Impact funds $405,441 Engineering Cost - Various infrastructure improvement projects - Paid with general utility funds $40,346 Construction Cost - Upgrade to Well D - Paid with Water Capital Recovery/Sewer Impact funds $29,097 Construction Cost - Shadydale Improvements -Paid with Water Capital Recovery/Sewer Impact funds $25,966 Construction Cost - Well B Improvements -Paid with Water Capital Recovery/Sewer Impact funds $22,496 Construction Cost - Shadydale (Project C) Sewer infrastructure improvements - Paid with state revolving funds (SRF) $21,368 Various Water Equipment Purchases - Paid with General Utiity Funds ($59,382.613) - Voided Cosper check from last year 3 The Utility Fund has needed $137,690 as of June 30, 2013 YTD transferred in from the General Fund to cover expenses. 4 It appears that approximately $400,000 last year (or approximately $33,333 per month) was needed by the Utility Fund in the prior year to cover expenses. This will become more apparent in August when the utility bond payments are made and when expenses related to capital expenditures were paid.

Note: The information above does not reflect invoices related to the month of June that were received by City Hall after July 5th; therefore, the data in the actual column is understated.

5


Planning & Zoning Report PERMITS BY TYPE Month of October 2012 thru June 2013

BUILDING PERMITS

OCT

NOV

DEC

JAN

FEB

MAR

ARP

MAY

JUN

TOTAL PERMIT

New Residential Building Residential Addition Residentail Repair Residential Remodel Residential Roofing New Commerical Building Commerical Addition Commerical Remodel Commerical Repair Commerical Finish Out Commerical Roofing Residential Electrical Residential HVAC Residential Plumbing Commerical Electrial Commerical HVAC Commerical Plumbing Totals

2 1 2 0 4 0 0 0 0 1 1 3 3 2 1 1 1 22

0 2 3 0 2 1 1 3 0 0 0 0 1 2 4 2 4 25

1 1 2 0 2 0 0 1 1 0 0 4 1 1 0 0 0 14

1 2 4 0 5 0 0 0 1 1 0 7 3 4 2 2 1 33

2 1 1 3 1 0 0 1 0 0 1 5 4 4 2 0 1 26

4 1 6 0 6 0 0 4 2 1 0 7 7 6 4 3 2 53

7 2 5 0 16 0 1 1 1 0 1 11 9 9 4 1 1 69

2 0 2 1 16 0 0 0 0 0 2 3 3 2 0 0 0 31

2 0 2 3 3 1 1 0 2 0 2 4 3 3 2 2 2

21 10 27 7 55 2 3 10 7 3 7 44 34 33 19 11 12 305

32

PERMITS FEES BY TYPE Month of October 2012 thru June 2013 PERMIT FEES New Residential Building Residential Addition Residentail Repair Residential Remodel Residential Roofing New Commerical Building Commerical Addition Commerical Remodel Commerical Repair Commerical Finish Out Commerical Roofing Residential Electrical Residential HVAC Residential Plumbing Commerical Electrial Commerical HVAC Commerical Plumbing Totals

OCT

NOV

DEC

JAN

FEB

MAR

ARP

$900.00 $75.00 $90.00 $0.00 $122.00 $0.00 $0.00 $0.00 $0.00 $480.00 $25.00 $130.00 $20.00 $0.00 $100.00 $15.00 $46.50

$0.00 $124.00 $77.00 $0.00 $80.00 $800.00 $153.72 $682.46 $0.00 $0.00 $0.00 $30.00 $10.00 $0.00 $105.00 $50.00 $213.50

$300.00 $75.00 $150.00 $0.00 $69.00 $0.00 $0.00 $29.00 $50.00 $0.00 $0.00 $90.00 $25.00 $25.00 $0.00 $0.00 $0.00

$1,350.00 $149.00 $933.00 $0.00 $172.00 $0.00 $0.00 $0.00 $250.00 $360.00 $0.00 $290.00 $60.00 $87.50 $130.00 $45.00 $22.50

$1,484.00 $25.00 $87.00 $499.00 $25.00 $0.00 $0.00 $135.00 $0.00 $0.00 $32.00 $249.00 $70.00 $165.50 $194.00 $0.00 $28.50

$2,186.00 $145.00 $622.00 $0.00 $178.00 $0.00 $0.00 $371.00 $255.00 $425.00 $0.00 $235.00 $140.00 $197.50 $290.00 $60.00 $49.50

$6,722.00 $277.00 $305.00 $0.00 $576.00 $0.00 $0.00 $693.00 $25.00 $0.00 $145.00 $445.00 $225.00 $296.00 $119.00 $25.00 $25.00

$1,136.00 $2,710.00 $0.00 $0.00 $50.00 $115.00 $300.00 $190.00 $503.00 $110.00 $0.00 $3,697.99 $0.00 $70.00 $0.00 $0.00 $0.00 $646.00 $0.00 $0.00 $193.00 $26.00 $125.00 $245.00 $75.00 $75.00 $50.00 $158.00 $0.00 $255.00 $0.00 $50.00 $0.00 $80.50

MAY

JUN

$16,788.00 $870.00 $2,429.00 $989.00 $1,835.00 $4,497.99 $223.72 $1,910.46 $1,226.00 $1,265.00 $421.00 $1,839.00 $700.00 $979.50 $1,193.00 $245.00 $466.00

$2,003.50 $2,325.68 $813.00

$3,849.00

$2,994.00

$5,154.00

$9,878.00

$2,432.00 $8,428.49

$37,877.67

Note: The information above may not reflect all fees for Electrical, HVAC and Plumbing within the current month.

6

TOTAL FEE


Planning & Zoning —continued INSPECTIONS BY TYPE Month of October 2012 thru June 2013 INSPECTIONS New Residential Building Residential Addition Residentail Repair Residential Remodel Residential Roofing New Commerical Building Commerical Addition Commerical Remodel Commerical Repair Commerical Finish Out Commerical Roofing Residential Electrical Residential HVAC Residential Plumbing Commerical Electrial Commerical HVAC Commerical Plumbing Totals

OCT

NOV

DEC

JAN

FEB

MAR

ARP

MAY

JUN

TOTAL

54 2 9 7 1 12 2 1 0 16 0 1 0 2 0 0 0 107

45 6 31 7 8 13 0 3 0 8 2 6 0 0 1 0 0 130

15 12 10 2 1 3 1 3 0 1 0 8 6 6 5 1 4 78

52 10 8 1 0 9 2 6 6 0 0 2 2 0 1 2 1 102

61 12 19 8 1 11 9 16 11 31 1 2 1 1 4 0 0 188

55 10 18 6 2 6 9 14 2 12 0 3 3 1 3 0 0 144

20 2 3 4 17 0 0 3 0 4 0 15 2 6 10 3 3 92

25 2 3 1 20 3 1 1 0 0 1 7 9 16 1 0 1 91

20 0 0 0 9 8 2 0 0 0 3 9 12 11 6 0 4

347 56 101 36 59 65 26 47 19 72 7 53 35 43 31 6 13 1016

84

PERMITS Month of June 2012 vs. June 2013 12

10

PERMITS

8

6 Jun-12 4

Jun-13

2

0

New New Residential Residential Residential Residential Commerical Commerical Commerical Commerical Commerical Residential Residential Residential Commerical Commerical Commerical Residential Commerical Additions Repair Remodel Roofing Additions Remodel Repair F/O Roofing Electrical HVAC Plumbing Electrical HVAC Plumbing Building Building

Jun-12

5

3

1

4

2

0

0

2

1

0

0

11

9

10

2

1

1

Jun-13

2

0

2

3

3

1

1

0

2

0

2

4

3

3

2

2

2

PL CASES BY TYPE Month of October 2012 thru June 2013 P & Z CASES Annexation Appeal Process De-Annexation Conditional Use Lot-Split Rezone Variance Totals

OCT 0 0 0 0 1 1 0 2

NOV 0 0 0 0 0 1 0 1

DEC 0 0 0 0 0 0 0 0

JAN 0 0 0 1 1 0 0 2

FEB 0 0 0 0 0 0 0 0

MAR 0 0 1 0 0 0 0 1 7

ARP 0 0 0 0 0 0 0 0

MAY 0 0 0 0 0 1 0 1

JUN Tot P&Z Cases 0 0 0 0 0 1 0 1 0 2 0 3 0 0 0 7


Parks & Recreation Report Parks & Recreation Activity—Month of June 2013 The Civic Center & Lakeside Park Facility Rentals: During the month of June the Civic Center had 101 bookings. 37 of the bookings were regular rentals. The remaining 64 bookings were for nonprofit meetings. The Lakeside Park pavilions were rented 26 times. Highlighted Events: Alabama School for the Deaf Cook Out, American Bass Masters Fishing Tournament, Veterans Fair, Food Preservation Workshop, & GCW Wrestling. Memberships & Guests: 58 new members were signed up, and there were 347 paying guests. The Senior Center Weekly Programming: `Each week there was special music, exercise classes, line dancing, bingo, pool, nail painting, and various games. Off Campus Activities: Dinner at Top O’ the River Additional Events: Music was performed by the Lindsay Gospel Duet, Denton & Richard, and Lee Lowery. The center also had a Father’s Day recognition, Flag Day celebration, cupcakes with Kilgroe, and made homemade cobbler for the seniors. Monthly Meal Totals: There were 1009 meals served in the month of June. Maintenance Department Projects: Set up for the farmers market each Wednesday, fixed 3 toilets on the sports complex, put tin on a softball dugout and set up for the block party by moving bleachers, trash cans and barricades. Regular Duties: Setting up and breaking down for events, Landscaping, blowing leaves from parking lots and walking tracks, cleaning Lakeside Park bathrooms, emptying trash in Lakeside Park, picking up litter on all our properties, and maintaining equipment. Pell City Tennis Center Events: 5 Ladies Social Days were held with 90 ladies participating. A local junior play day was offered each Tuesday in June with 80 kids participating. Teams from Gardendale, Pelham, Trussville, Brook Highland, Vestavia, and Mountain Brook participated in a USTA Jr competition that was held every Monday and Thursday night with 80 kids participating. Tournaments: Two USTA sanctioned tournaments were hosted in June. 50 kids from around the state participated in the tournament on June 8th. On the weekend of June 28th-30th 100 kids participated from Alabama, Georgia, Tennessee, and Mississippi. Matches: There were 15 USTA league matches with 180 participants. Clinics & Lessons: There were 44 clinics taught and 73 private lessons. Memberships: During the month of June 7 new members were added and 12 memberships were renewed. Athletic Department Baseball League Information: The Pell City All Star teams participated in the Metro baseball All Star Tournament. The 6 year old team won first place! These teams also practiced an average of two times each week while participating in the tournament. Tournaments: Pell City hosted a Metro Baseball Pre All Star Tournament during the first week of the month. 24 teams participated in this event. Softball League Information: The Pell City Youth Softball teams participated in the USSSA All Star Tournament. These teams also practiced an average of two nights each week while participating in the tournament. Tournaments: Pell City Hosted 3 tournaments during the month of June. The 8th and 29th were NSA travel tournaments, and the 15th was an all star league tournament. Soccer League Information: Challenger Soccer Camp was held June 24th- 28th. Planning for the Fall Preparations for Fall sports has kicked into high gear as Spring sports have come to a close. Coordinating for this requires daily attention. Daily Responsibilities Civic Center Duties: Assisting with event setups and breakdowns, cleaning the gym, and providing customer service. Sports Complex Duties: Opening and closing each facility, preparing the playing surfaces for practices and games, weed eating, grass cutting, working on infields, painting soccer fields, moving soccer goals, cleaning restrooms, picking up trash. 8


Library Report Library Activity Month of June 2013 Members Members at 5/312013

Programs 14,659

New Adult Members

41

New Juvenile

48

Members Withdrawn

Story Time  

- 39

 

Occurrences Attendance

1 25

Library Tours

2,640 hours

 

Circulation

420

Large Print

798

Occurrences Attendance

0 0

Meeting Room Use

1,565

Adult Non-Fiction

Juvenile Fiction

8 3200

Young Adult

Public Computer Usage

Adult Fiction

Occurrences Attendance

 

Occurrences Attendance

24 175

Special Library Programs 

3,889

Occurrences Attendance

2 25

Genealogy

Juvenile Non-Fiction

426

Audios/CDs

276

Sessions Minutes logged on

Videos/DVDs

940

Average Minutes

107

E-Books

389

Pages Viewed

1,610

Total

8,703

Prior year

9,862

Current Holdings

SUMMER READING PROGRAM

35,614

JUNE 05, 2013

9

10 1,075


Police Department Report Police Department Activity Month of June 2013 Patrol Division Calls for Service: 2,533 Arrests: 60 Warnings: 59

Warrants Issued: 52 Citations Issued: 128 Warrants Recalled:19

Warrants Served: 47 Accidents: 27 Reports/Supplements made: 172

Detective Division Felony Cases: 46 Burglary: Theft of Property: Assault: Fraudulent use of CC: Murder:

10 10 1 5 1

Forgery: 1 U.B.E.V.: 13 Domestic Violence: 1 Identity Theft: 3 Sodomy: 1

Misdemeanor Cases: 79 Theft of Property: Domestic Violence: Assault: Criminal Mischief: Criminal Trespassing:

22 20 3 11 4

Harassment: Leaving Scene of Accident: Reckless Endangerment: Menacing:

7 10 1 1

Special Operations Unit Felony Warrants: 2 Felony Arrest: 5 Citations: 12 New Narcotic Cases: 5 Phone Calls Ref. Narcotics: 47

Interviews: 11 Vehicle Searches: 5 Misd. Arrest: 10 Traffic Stops: 26 Warnings: 8 Officer Assists: 28 Misd. Warrants: 1 Off Duty Call Outs: 2 (2) Attended Municipal Court

Of Note:

Went to Enterprise and picked up boats Worked and set up for block party Attended Grand Jury Recertified on Drager During the month of May, the following was taken off the streets: Seizures: (2) Meth Syringes (68) Pseudo Pills (1) ½ Ounce of Marijuana (1) Recovered Stolen Handgun (1) Meth Lab – Gallon of Coleman Camp Fuel, 1 Bottle of Heat, Tubing Vehicle’s worked on during the month on May: Worked on Camera in Unit 352 Worked on Strobes in Unit 116 Worked on Camera in Unit 350 Worked on Printer in Car 356 Worked on Printer in Unit 116 Worked on Headlights in Unit 116 Worked on GPS Antenna in Unit 634 Worked on Lights in Unit 357

Worked on Light Bar in Unit 842 Detailed Unit 53 Worked on Camera in Unit 274

MARINE PATROL

Marine Patrol operated a total of 37.5 engine hours during the month of June and reports the following productivity: Warnings Issued: 13 Vessels Stopped: 28 Vessel Inspections: 11 Special Events: 2 Boater Assists: 6 Call–Outs: 10 Citations: 0 Arrests: 2 Hazards Removed: 4 General Patrols: 54 Animal Control Pell City Services: Total Miles : 1,903 Animals Picked Up: 9 Dogs, 34 Cats, 2 Wildlife

Riverside Services: Total Miles : 82 Total Time: 365 minutes Animals Picked Up: 3 Dogs, 6 Cat, 0 Wildlife 10


Police Department Report– continued VIPS SERVICES Volunteers reported 48 hours during the month of June. Activity included 38 patrol hours and 10 administrative hours. Chaplains recorded 0 hours for the month of June. Additional Activity:

(17) Specific Patrol Requests (5) Business Checks (1) Transport (1) Phone Contact (1) Suspicious Person Report (3) Citizen Assists

(4) (2) (1) (2) (1) (2)

Officer Assists Traffic Accidents Ambulance Support Wrecker Support Cleared Roadway Traffic Direction Events

(4) (1) (1) (1) (5)

Escorts Person Contact Report Alarm Response Other Public Service Incidents

Volunteers participated in the Annual Block Party. School Resource Division Activity: Calls for Service: 4 Parent/Teacher Meetings: 0 Informal Counseling: 0 I/O Reports: 1 Arrest Reports: 0 Citations Issued: 1 Warnings Issued: 1 Classes Taught: 0 Schools Attended: 0 Special Programs: 0 Student Contact: 0 Drug Searches: 0 No classes taught due to school not being in session. Officers attended DARE DOT Training and Advanced SRO Training. Special Programs Summary 1. From June 1, 2013 through June 21, 2013 the SRO Division went out of town for training. 2.

On June 24, 2013 the SRO Division worked Patrol.

Quality of Life Miscellaneous Details 36 Yard Sales were checked for Permits 30 had permits 6 warnings were issued 2 yards were found to be in violation of the City Ordinance 5 cars were tagged 16 signs were pulled 1 warning issued to person selling puppies at Wal-Mart Parking Lot Of Note: Officers participated in Interview and Interrogation Parts 1 and 2 training. Officers participated in Emergency Vehicles Operation Training. Officers participated in Group Discussion on Vehicle Pursuits. Officers participated in FATS training. Officer Woodard conducted 3 days of Firearms Training at Northeast Alabama Law Enforcement Academy. Officer Woodard Conduct the FATS training. Sergeant Newton performed bike patrol at the block party. Officer Perry performed bike patrol in the Lakeside Park area June 29 th and 30th. Sergeant Newton was media point of contact for recent Homicide with 2 on camera interviews and one phone interview as well as approximately 12 other media contacts by telephone. Sergeant Newton generated 4 Press Releases and 4 other media contacts on other topics. Officer Woodard recovered a methamphetamine lab from a vehicle in the Wal-Mart parking lot. Officer Woodard made three arrests in several B&E Auto cases. Corporal Bobo, Officer Martin and Officer Burton attended Drager Recertification. The Marine Unit participated in the national Operation Dry Water Program.

11


Fire Department Report Fire Department Activity Month of June 2013

During the month of June, the Fire Department has been working on station maintenance and truck repair. Station 4's interior has had cosmetic repairs and a fresh coat of paint. Also, general routine maintenance has been performed on several apparatus in order to keep them response ready. In addition, a Fire Fighter 160 course has been started. This course, upon completion, will provide Volunteer Fire Fighters with the education pertinent to performing safely on a fire scene. Also, the course can be continued in the Fire Fighter Bridge Program offered at Pell City Fire. This would enable the Volunteer Fire Fighters a chance at obtaining a Fire Fighter I Certification. 12


IT Report IT Activity Month of June 2013

1. Mobile App  App test successful confirmed - Complete  App approved for Android OS build  App projected to be available for free download the last week in July. 2. Police Department  Reviewing Camera System Upgrade  Awaiting approval 3. Cable Channel  Converter Box Replacement - Complete.  Replaced RF Modulator - Complete.  Cable Channel is up and broadcasting – Complete. 4. Utilities System upgrade Project:  Planning and evaluation for current Utility system possible pre- conversion upgrade.  Utility Group and Administration attended on-site demo for version upgrade of Utility Server Software System. 5. Content and Document Management System Project:  On hold for possible relocation and reassignment of processes. 6. E-mail Exchange Migration  E-mail Trial Tests Successful – Complete.  Hosted Exchange proposal to council and awaiting approval.  Setup testing of PDD notice from Tyler System - Test Successful. 7. Website  Content Migrated and updated on new website.  New Website departmental editors training - Successful  Plan to Go-Live with new Pell-City.com website Mid July. 8. Core Server Equipment and System  Server Systems Upgrade equipment ordered. - Complete  System Organizational Restructure Planning. - Complete 

Plan to Pre-build and Cut-Over weekend July 19 – 22

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Utility Department Report Utility Department Activity Month of June 2013 NEW UTILITY CUSTOMER:

23

NEW BUSINESS LICENSES: 35

WORK ACTIVITY SCHEDULE FOR WASTEWATER AND WATER JUNE 4 56 12 0 0 22 15 20 72 73 80 56 63 3 5012 85/103 43/260 5096 128 22 6 7

WATER QUALITY CHECKS BACTERIOLOGICAL SAMPLING WW LAB FORCE MAIN LEAK SSO'S LOCATES INSPECTIONS LEAKS REPAIRED FINALS TURN ON CUT OFF RE-CONNECTS REGISTER CHANGE OUTS SERVICES INSTALLED METERS READ SKIPPED METER READS STOPPED METER TOTAL METERS BALANCE OF REGISTERS 5/8" 2" INTERCEPTOR FLUSHING PROGRAM FOR MONDAY AND THURSDAY: 25THST.N. 9TH AVE, 26TH ST./11TH AVE.,26TH ST. N. BETWEEN 4TH& 5TH AVE.,7TH AVE. B.O.V., 31ST ST. N./COMER , BUNT DRIVE, 28TH ST. B.O.V., HARDEE'S, 36TH ST B.O.V. WELLS A,C,D CVW. WW LAB

117

RANDOM FLUSHING ON WEDNESDAY

8

FLUSHING PROGRAM FOR TUESDAY / FRIDAY: SCOTT DRIVE, BURGER KING, 28TH ST. N. BETWEEN 7TH/9TH AVE., 27TH ST. N. 6TH AVE., 31ST ST. N./9TH AVE. , 33RD ST. N. /7TH AVE.,6TH AVE.B.O.V., 26TH ST.N. B.O.V.,25TH ST.N. /11TH AVE., 27TH ST. N. B.O.V. . 14


Court Department Report Court Department Activity Month of June 2013

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Street Department Report Street Department Activity Month of May 2013

Activity month of June 2013  Help with Block Party / Set up / Clean up / Spread mulch at Eden School play ground 

Cut all road right of ways in City

Repaired wash out roadways / pipe Old Wolf Rd. S. /7 Ave S. / 17th S /Hannah Dr./ Wolf Creek N./

Clean out ditches on Tyler St./ Shadydale /34th St. N /30th St. Alley /Thomas St. /Hannah Dr. /Industrial Park/18th &1st. Ave S.

Cut right of way on Comer Ave/ Dr John Haynes Dr./Jeff State/Highway 231 N./ 231 S./Cogswell Ave /231 Cir./A J Blake Bridge/ 19th Street S./ Bruce Etheredge Parkway/ Eden City Hall/ Animal Shelter/ City Hall/ Library / Hwy 34/ 231S .( Zero turn mowers)

Cut right of way on Golf Course Rd./Mays Bend Rd. /Hamilton Rd./ Blooming Light Rd./ Church Rd. (Brush Axe)

Repaired pot hole in Eden/Whitesville Rd. / Forest Hill/17th St N./23rd Street N./ 7 Ave N./Church/King Circle /Dry Creek Rd./Back alley 19th St N. & 20th St. N /Skyline Trail / Skyline Dr. /

Picked up liter on all City right of way (weekly) Litter for blue barrels (weekly)

Perform maintenance on all red lights / Cogswell Ave/ Hwy 231North/ South/ Street Lights Cogswell Ave.

Shop/ Maintenance on Street Dept ./ Police Dept. / Water Dept. /Fire Dept./ Waste Water/ Park & Rec. – Trucks/Eq.

Maintenance on City Hall/Library/Chamber/ Social Services/Animal Shelter/ Generators that are owned by City Of Pell City

Repaired / Replace signage throughout City

Grubbing / Removing of trees /under growth at Cogswell Ave Industrial Park ( Fuel 401 gallons)

Monthly Fuel Report Street Dept. Industrial Park (552 off road fuel) ( Gas 671.40 )( On Road Fuel 315.20) (Off Road 1772.90 ) Street Light Updates Contractor is still waiting on parts for the light at exit 156.

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City Manager Report June 2013  
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