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Accessing Budget Information in Banner 7 INB Logon to Banner Open the form [FGIBDST] - Organization Budget Status Enter the following information in the Key Block (use the Tab key to move from field to field): • • • • • •

Chart – A Fiscal Year – 07 Deselect “Include Revenue Accounts” Orgn – A five digit number from your Chart of Accounts Fund – A four digit number from your Chart of Accounts Program – A four digit number from your Chart of Accounts

Select Next Block

The information block will be populated with budget information. Use the Option Menu to access associated forms. •

Place the cursor in any field of the record to be reviewed

Select Options – Transaction Detail Information [FGITRND] (or use the F3 key)


Notice the scroll bar at the bottom of the screen. Drag the bar to see more of the information in that part of the information block. Exit form [FGITRND] Open the form [FOIDOCH] - Document History Enter in the Key Block information: • •

Doc Type – PO (double-click the field box to see the different doc types) Doc Code – The PO number ( the letter P, followed by seven numbers)

Select Next Block

The Purchase Order, Invoice, and Receiver records will be populated

Drill down to view the Purchase Order details •

Place cursor in the Purchase Order record

From the Options menu, select “Purchase Order Information [FPIPURR]

Select Next Block


Continue to select Next Block to view all of the information for the PO

The information blocks will repeat when you reach the last block

Exit the form [FPIPURR] to return to [FOIDOCH]

Use the Options menu to access information about the other records (Invoice, Check, and Receiver) of the information block


Open the form [FOIVEND] – Vendor List Execute Query to view the vendor list •

Place cursor in Vendor Name field

Select Query – Enter (F7)

Enter search criteria, using wild card (%), if necessary. Or, leave blank to view all records

Select Query – Execute (F8)

The results will be displayed

Exit form [FOIVEND]

Log out of Banner


Printing a Report in Banner [FGRBDSC] The Budget Status Report [FGRBDSC] displays a summary of all accounts within a fund and organization. This report is sorted by account number within each organization code. The contents of this report are the same as [FGIBDST]. This report should be printed by the appropriate person at the close of the month. An e-mail will be sent when the month has been closed. The following instructions will walk you through the report creation process. • • • • • • • •

In the Direct Access box, enter [FGRBDSC] Press <Enter> The form Process Submission Controls form opens [GJAPCTL]. FGRBDSC should already be entered in the Process field. Click the Next Block button (CTRL-Page Down) Enter DATABASE in the Printer field. This will print the report to the browser window, which can then be saved as a text file or printed from the browser. Click the Next Block button The Parameter Fields will be populated. Enter in the following Parameter Values for the report:

Parameters

Values

Tips

01 Fiscal Year 02 Chart of Accounts 03 From Fund Code

07 A 4 digit Fund code

04 To Fund Code

4 digit Fund code

05 From Organization Code 06 To Organization Code

5 digit Orgn code 5 digit Orgn code

07 From Account Code

Leave Blank

08 To Account Code

Leave Blank

Stays the same Stays the same Can be left blank if you have only one fund code Can be left blank if you have only one fund code Use your chart of accounts book Use the same as 03 value Can define for a more restrictive report Can define for a more restrictive report Can use format MMDDYY

09 As Of Date (DD-MON- Enter date of when YYYY) month was closed 10,11, 12, 13 Use default values

**Use the vertical scroll bar to view the rest of the Parameter Values**


Once the Parameters have been set, click Next Block (CTRL-Page Down).

Check the Save Parameters box to retain the settings for future use.

Click the Save button

Notice at the bottom of the form that both a Log file and a List file have been created. The List file will be the one that is printed.

Go to the Options menu, and select “Review Output [GJIREVO]”

Double-click in the File Name: field or choose the List command from the Help menu


In the Available Files window, select the fgrbdsc_#####.lis file from the Output File Name list Click <OK> The report will be displayed in the form window pane

• •

From the Options menu select “Show Document (Save and Print File)

Click Yes to show the file in a browser

The report will be displayed in a new browser window


NOTE: If you have a pop-up blocker installed (could be from your Google, Yahoo, or AOL toolbar), the report may not display. If this happens, you should disable your blocker, or allow pop-ups on the Banner website. •

From the View menu of the browser, select “Text Size – Smallest”

Select Landscape

• • S a m p l e R e p o r t

From the File menu of the browser, select “Page Setup”, and change the Orientation to Landscape From the File menu of the browser, select “Print”

A 1234 300 54321

Angelo State University Fund 4 digit code Some other information Organization 5 digit code


Printing a Report in Banner [FGRODTA] The Organization Detail Activity Report [FGRODTA] displays individual expenses, budgets and encumbrance transactions for a specified period. This report is sorted by account number within each organization code. The contents of this report are the same as what can be found in [FGITRND]. This report should be printed by the appropriate person at the close of the month. The following instructions will walk you through the report creation process. • • • • • • • •

In the Direct Access box, enter [FGRODTA] Press <Enter> The form Process Submission Controls form opens [GJAPCTL]. FGRODTA should already be entered in the Process field. Click the Next Block button Enter DATABASE in the Printer field. This will print the report to the browser window, which can then be saved as a text file or printed from the browser. Click the Next Block button The Parameter Fields will be populated. Enter in the Parameter Values for the report:

Parameters

Values

Tips

01 Fiscal Year 02 Chart of Accounts 03 From Organization Code 04 To Organization Code

07 A 5 digit Orgn code 5 digit Orgn code

05 From Fund Code

4 digit Fund code

06 To Fund Code

4 digit Fund code

07 From Account Code

Leave Blank

08 To Account Code

Leave Blank

09 From Date (DD-MONYYYY) 10 To Date (DD-MONYYYY) 11, 12, 13

Enter date for beginning of report Enter date for end of report Use default values

Stays the same Stays the same Use your chart of accounts book Use the same as 03 value Can be left blank if you have only one fund code Can be left blank if you have only one fund code Can define for a more restrictive report Can define for a more restrictive report Can use format MMDDYY Can use format MMDDYY

**Use the vertical scroll bar to view all of the Parameters**


Once the Parameters have been set, click the Next Block button.

Check the Save Parameters box to retain the settings for future use.

Click the Save button

Notice at the bottom of the form that a Log file and a List file has been created. The List file will be the one that is printed.

Go to the Options menu, and select “Review Output [GJIREVO]”


Double-click in the File Name: field or choose the List command from the Help menu

• • •

In the Available Files window, select the fgrodta_#####.lis file from the Output File Name list Click <OK> The report will be displayed in the form window pane

From the Options menu select “Show Document (Save and Print File)”

Click Yes to show the file in a browser


The report will be displayed in a new browser window

NOTE: If you have a pop-up blocker installed (could be from your Google, Yahoo, or AOL toolbar), the report may not display. If this happens, you should disable your blocker, or allow pop-ups on the Banner website. •

From the View menu select “Text Size – Smallest”

Select Landscape

• • S a m p l e R e p o r t

From the File menu, select “Page Setup”, and change the Page Orientation to Landscape From the File menu, select “Print”

A 54321

Angelo State University Organization 5 digit code


Banner Budget Users Guide