NJWRC Annual Board Meeting Minutes
23
NJWRC Annual Board Meeting Minutes October 27, 2018
NJWRC Annual Board Meeting Minutes Called to order 5:08 PM, Saturday 10/27/18. Members Present: Angel LeSage, Katrina Przybylowski, Daniel Kuyoth, Tracey Freeman, Lori Robasciotti, Haley Birkholz. Brenda Reilly, and Jessica Usakowski arrived after meeting started, at that time quorum was met. District Directors Elect (non-voting for this meeting): D2 Amber Henderson, and D8 Julie Aversa District reports: Daniel Kuyoth D7: reports not having a lot of members, he has started a FB chat group with his members. Tracey Freeman D6: provided a National update for 2019, possible judges are Allen Mesick & Scott Rodrigues. Lori Robasciotti D2: reports being surprised at how small the district has become. Haley Birkholz D3: looking forward to shows starting up again. Katrina Przybylowski D9: reports nothing new--discussed 2020 Nationals being held in Syracuse, New York. Secretary's report: Doug not present and no report was available. The membership database was worked on about 1 ½ to 2 years ago by Nicole Schmitt, enabling Doug to maintain and weed out expired members. The actual club membership is around 300 to 325 which is lower than we realized. Board discussed ideas on how to increase membership and possibly consider going back to a contest format to get more members. The breeders list on the website was also discussed. It was decided to list members on the website breeders list, as part of their membership, and to include each member’s name, state, and email address only. T h e
F l u f f
Treasurer’s Report: Brenda presented the Treasurer’s Report from FY 2017/2018. She brought up the high expenses for the Fluff (approximately $3,000 per quarter). We are spending more money than we are taking in annually. With the new editor starting, we will look for ways to reduce the cost of production. Tracey moved to approve the fiscal expense report for 2017/2018 and Daniel seconded, vote taken – motion approved. Newsletter: Discussed the cost to produce the Fluff and what changes we could make. It was suggested that we go to an electronic newsletter. Many clubs are going to electronic newsletters because of the expense involved with a printed version. With the new editor, we could make the transition with her help. Haley moved that after Jan 1, 2019 we start using an electronic newsletter. Second by Brenda, vote taken – motion approved.
discussed, with the suggestion to use funds from the Golden Fleece Auction proceeds toward the scholarships. Lori moved to use $2000 annually from the GFA auction proceeds to fund Youth scholarships. Seconded by Brenda, vote taken – motion approved. Miscellaneous: Angel discussed the new Google email accounts (3 in total). The board Google account will be a way for the board members only to view and look up information from the past related to board activities, past record of votes, general documents, planning documents, standing rules, and Constitution & Bylaws. The Second google account is for the Webmaster and the 3rd is for the Fluff editor. The plan is for these accounts to be used over time and not to change the email address every time there is a change in people. Currently, Cheryl Loesch oversees these accounts. Meeting adjourned at 6:30 PM.
It was suggested that the monies saved by moving to an electronic newsletter could be used to increase the number of Sweepstakes awards given out to more placements (currently the top 3 places receive awards). Scholarship: Discussed limiting the scholarships to 2 recipients per year in the amount of $1,000 each. The funding for scholarships was also 23
W i n t e r
2 0 1 8 -
1 9