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LINKS TO OBJECTIVES

CHAPTER 1

D. S.

CREATING, PRINTING, AND EDITING WORD DOCUMENTS

UNIT 1: EDITING AND FORMATTING DOCUMENTS

Microsoft Word 2003 - Specialist


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CHAPTER 1

D. S.

• Open Microsoft Word • Create, save, name, print, open, and close a Word document • Exit Word and Windows • Edit a document • Move the insertion point within a document • Scroll within a document • Select text in a document • Use the Undo and Redo buttons

Performance Objectives


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CHAPTER 1

D. S.

point to All Programs click Start

click Microsoft Office Word 2003

point to Microsoft Office

Opening Microsoft Word


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CHAPTER 1

D. S.

Taskbar

Status Bar

Formatting Toolbar

Standard Toolbar

Title Bar Menu Bar

Ruler

Horizontal Scroll Bar

Vertical Scroll Bar

I-beam Pointer

End-of-document Marker

Insertion Point

Word Document Screen

Task Pane


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CHAPTER 1

D. S.

– – – – – – –

Word Wrap AutoCorrect Automatic Spell Checker Automatic Grammar Checker Spacing after Punctuation Smart Tags Option Buttons

• When keying in text, consider:

Word Concepts


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CHAPTER 1

D. S.

File, Save

Save button

File, Save As

type document name click

OR

Ctrl + S

Saving a Document


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CHAPTER 1

D. S.

forward slash (/) backslash (\) greater than sign (>) less than sign (<) asterisk (*)

question mark (?) quotation mark (“) colon (:) semicolon (;) pipe symbol (|)

• Excluded special characters include

– drive letter – folder names – spaces

• Up to 255 characters including

Naming a Document


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CHAPTER 1

D. S.

press Esc key or Cancel or Close

to close a dialog box…

click in the document screen or press Alt key or press Esc key twice

to close a menu…

Canceling a Command


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CHAPTER 1

D. S.

click View, Task Pane to open the task pane

click to create a new document - closes task pane

OR

click Close button

Working with the Task Pane


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CHAPTER 1

D. S.

Other Task Panes button

OR

use buttons to maneuver within task panes

Working with the Task Pane…/2


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CHAPTER 1

D. S.

File, Close

OR

Close Window button

Closing a Document


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CHAPTER 1

D. S.

OR Ctrl + P

File, Print opens Print dialog box

(sends immediately to the printer)

Print button

Printing a Document


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CHAPTER 1

D. S.

click Close button

Exit OR

File

Exiting Word


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CHAPTER 1

D. S.

click Start

click Shut Down

Exiting Windows


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CHAPTER 1

D. S.

1. File, Open or Open button 2. Click down-pointing arrow at right side of Look in option box 3. Click 3½ Floppy (A:) 4. Click Cancel button

Changing the Default Folder


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CHAPTER 1

D. S.

1. Tools, Options 2. File Locations tab 3. Ensure Documents selected in File types list box and then click Modify button 4. Change to desired folder 5. Click OK

Changing the Default Folder Permanently


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CHAPTER 1

D. S.

double-click the document name

OR

Ctrl + O

You can also open a document from the Getting Started task pane.

File, Open

Open button

Opening a Document


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CHAPTER 1

D. S.

OR click

Ctrl + N

task pane opens

New

File

New button

Creating a New Document


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CHAPTER 1

D. S.

select desired options

Tools Customize

Customizing Toolbars and Menus


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CHAPTER 1

D. S.

• • •

Created documents may need changes Adding text is called inserting Deleting text is called deleting Need to move insertion point without erasing text Move insertion point with mouse, keyboard, or a combination of both

Editing a Document


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CHAPTER 1

D. S.

Scroll Box

Horizontal Scroll Bar

scrolling changes text display but does not move insertion point – click to move insertion point

Down Scroll Arrow Previous Select Browse Object Next

Vertical Scroll Bar

Up Scroll Arrow Scroll Box

Scrolling with the Mouse


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CHAPTER 1

D. S.

OR

opens Select Browse Object Palette Previous Select Browse Object Next

Edit, Go To

Moving the Insertion Point within a Document


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CHAPTER 1

Ctrl + Left Arrow Ctrl + Right Arrow End Home Ctrl + Up Arrow Ctrl + Up Arrow twice Ctrl + Down Arrow Page Up Page Down Ctrl + Page Up

One word to the left

One word to the right

To end of a line

To beginning of a line

To beginning of current paragraph

To beginning of previous paragraph

To beginning of next paragraph

Up one screen

Down one screen

To top of previous page

D. S.

To end of document

Ctrl + End

Ctrl + Home

Down Arrow

One line down

To beginning of document

Up Arrow

One line up

Ctrl + Page Down

Right Arrow

One character right

To top of next page

Left Arrow

Press

One character left

To move insertion point

Moving with the Keyboard


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CHAPTER 1

D. S.

press Insert key or double-click OVR mode button to switch to Overtype mode

existing characters move to the right as you type additional text

Inserting Text


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CHAPTER 1

D. S.

Delete key Backspace key Ctrl + Backspace Ctrl + Delete

Character left of insertion point

Text from insertion point to beginning of word

Text from insertion point to end of word

Press

Character right of insertion point

To delete

Deleting Text


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CHAPTER 1

Drag in the selection bar to the left of the lines.

Multiple lines of text

Triple-click in the selection bar.

An entire document

D. S.

Drag in the selection bar.

Multiple paragraphs

A paragraph

Hold down the Ctrl key, then click anywhere in the sentence. Double-click in the selection bar next to the paragraph or triple-click anywhere in the paragraph.

Click in the selection bar to the left of the line.

A line of text

A sentence

Double-click the word.

Complete these steps

A word

To select

Selecting Text with the Mouse


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CHAPTER 1

Shift + Left Arrow Ctrl + Shift + Right Arrow Ctrl + Shift + Left Arrow Shift + End Shift + Home Shift + Up Arrow Shift + Down Arrow Ctrl + Shift + Up Arrow Ctrl + Shift + Down Arrow Shift + Page Up Shift + Page Down Ctrl + Shift + End Ctrl + Shift + Home Ctrl + A or click Edit, Select All

One character left

To end of word

To beginning of word

To end of line

To beginning of line

One line up

One line down

To beginning of paragraph

To end of paragraph

One screen up

One screen down

To end of document

To beginning of document

Entire document

D. S.

Shift + Right Arrow

Press

One character right

To select

Selecting Text with the Keyboard


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CHAPTER 1

D. S.

OR

Ctrl + Z

click the down-pointing arrow to undo previous actions

Undo drop-down list

Edit, Undo

Undo button

Using Undo


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CHAPTER 1

D. S.

Edit, Redo

Redo button

OR

Ctrl + Y

Using Undo and Redo


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CHAPTER 1

D. S.

point to All Programs click Start

click Microsoft Office Word 2003

point to Microsoft Office

How do you open Word?

Features Summary


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CHAPTER 1

D. S.

File, Save

Save button

OR

File, Save As

Ctrl + S

How do you display the Save As dialog box?

Features Summary


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CHAPTER 1

D. S.

File, Close

OR

Close Window button

How do you close a document?

Features Summary


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CHAPTER 1

D. S.

(sends immediately to the printer)

Print button

How do you print a document?

Features Summary


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CHAPTER 1

D. S.

Ctrl + P

OR

File, Print

How do you display the Print dialog box?

Features Summary


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CHAPTER 1

D. S.

click Close button

Exit OR

File

How do you exit Word?

Features Summary


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CHAPTER 1

D. S.

Tools, Options

How do you display the Options dialog box?

Features Summary


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CHAPTER 1

D. S.

Format, Font

How do you display the Font dialog box?

Features Summary


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CHAPTER 1

D. S.

File, Open

Open button

OR

Ctrl + O

How do you display the Open dialog box?

Features Summary


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CHAPTER 1

D. S.

OR click

Ctrl + N

task pane opens

New

File

New button

How do you create a new blank document?

Features Summary


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CHAPTER 1

D. S.

Tools Customize

How do you display the Customize dialog box?

Features Summary


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CHAPTER 1

D. S.

Edit, Go To

How do you display the Find and Replace dialog box with the Go To tab selected?

Features Summary


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CHAPTER 1

D. S.

Edit, Undo

Undo button

How do you undo?

OR

Ctrl + Z

Features Summary


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CHAPTER 1

D. S.

Edit, Redo

Redo button

How do you redo? OR

Ctrl + Y

Features Summary


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LINKS TO OBJECTIVES

CHAPTER 1

D. S.

FORMATTING CHARACTERS AND USING HELP

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