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FBe FBe

Employment Law & HR Services Employment Law & HR Services

“Clear, Concise, Practical. “Clear, Concise, Practical. Excellent value for money” Excellent value for money”


“Panasonic Europe has engaged Flint Bishop as a legal partner. In my role as HRD, we refer challenging employee relations cases for advice and guidance from Flint Bishop. I have found the service and quality of advice to be promptly and expertly delivered. As legal advisers, Flint Bishop are thorough and pragmatic in offering advice and processes the in depth knowledge and expertise to support a complex organisation such as ourselves.”

Richard Mills Director, UK and European Talent Management Panasonic Europe Ltd

“Consistent advice that always protects us and from lawyers who are committed, intelligent and personable.” John Vicars Chief Operating Officer Derby County Football Club

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Contents FBe Introduction

Page 5

Support & Service

Pages 7

About Us & Accreditations

Page 6

How much does our support cost?

Page 8

What’s on the document bank?

Fixed cost Employment Tribunal

Page 9

Employment law protection Insurance Training

The Employment Team

Page 10

Page 11 Page 12

Page 13 & 14

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“It’s a measure of our confidence in Flint Bishop LLP that we recently re-awarded them the contract for the provision of certain external legal services, following ten years successful partnership. The occasion was used as an opportunity for a thorough review of the services Flint Bishop LLP supplied, and to test them against other suppliers. Flint Bishop LLP scored and continue to score highly, both against those other suppliers, particularly in value for money, and with our own internal users and I had no hesitation in recommending to the board that we continue to use and develop our partnership with Flint Bishop LLP” Mike Westcott-Rudd Head of Corporate Legal Services HM Land Registry

“I will always recommend Flint Bishop if anyone says they are looking for Employment advice. FBsupport has really helped me build my confidence in dealing with all sorts of employment issues. At first, I felt there was a lot I didn’t know about the law, but now when I call the service I am confident that I know the answer at least 70% of the time – it’s nice to be able to call a professional employment lawyer to confirm it! One of the best aspects of the service us they don’t just quote the law at me. They give me practical, realistic advice that works for our business, setting out the options I have and the risk involved. We can then make the best choice for the business.

I also like the fact I get one main point of contact to speak to – Rob Tice, Head of Employment at Flint Bishop. And, if Rob is not available, there are other main contacts at the firm who I can also speak to that are familiar with our business and how we work. Their support is allowing me to focus on more transformational HR work within the business rather than just transactional matters.” Clair Channer-Eyley HR Manager Owen Taylor

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FBe Introduction Before you make a decision, below are some reasons why we think we’re unique from standard HR/Employment law providers: 1.

2. 3. 4. 5. 6. 7.

You will get a dedicated solicitor. This is important for two reasons. The first is that you are able to build a relationship with your solicitor. The second is so that you can get consistent advice. The style of advice. We won’t give you vague advice. We will understand the facts, then risk assess the options for you. We will then give commercial solutions for you to consider. You will get a response within 24 hours (and usually the same day). We are experienced in dealing with HR and Employment Law and have a dedicated team who advise companies of all types and sizes. You will get regular updates on employment law by e-mail. Onsite training (at extra cost) can be arranged for either half days or full days. We offer fixed costs. Hence you will know what you are going to pay over a year and can budget for it. Our prices are competitive.

We work with a large number of companies from small independent firms to large multinational companies which are household names. If you have any questions about our services, feel free to call me either by email or telephone. Paul.whittingham@flintbishop.co.uk 01332 226 178

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About us and our Accreditations Over the years our work, passion for client care and innovative approach to providing legal services has been recognised by both the legal community and wider business fraternity. Based in Derby, we are one of the largest law firms in the East Midlands with 23 partners and over 200 staff.

As a full service law firm, we provide legal advice in all commercial disciplines. The quality of advice we give to clients and the innovative ways in which we deliver it has won us many awards and accreditations.

Below details some of our recent success:        

The Law Society’s Practice Management Standard Lexcel - attained 1999 Quality management systems BS EN ISO 9001: 2008 attained 2011 Environmental Management BS EN ISO 14001 : 2004 - attained 2011 Investors in People Award - attained 1997 Information Security ISO/IEC 27001 : 2005 - attained September 2013 2012 Runners up in the MPF European Leadership Awards Twice topped the ‘Black Solicitors Network’s Diversity’ league table, an annual analysis of ethnicity and gender diversity in law firms Winners of ‘Innovative Firm of the Year’ at the Halsbury Legal Awards 2013, including the Employment + HR ‘fixed cost packages’

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Support & Service Why should you and your company let us support you with HR?

We now support many companies of various types and sizes in a wide variety of sectors who have all chosen FBe as their support 'partner' - and here's why:

We're legally qualified employment experts: the team are highly regarded as experts in their field. This means that whatever the problem or issue you may have, we will have more than likely already have dealt with something similar and will be able to offer you a considered approach and solution.

get hold of someone to ask for help when you need it. This is particularly the case in HR as matters move so quickly. We guarantee that you'll be able to speak to a member of the team the same day - a quick response time is at the core of what we do.

When you need help, we're available: it doesn't matter how good they are, if you can't

We give correct and consistent advice: your company will be allocated a solicitor who'll be your main point of contact. This ensures consistency and quality of advice.

We work with all sizes and types of companies: The team will get to understand your company and how you want to work. Our experience of working with a myriad of company’s means we understand issues and how best to resolve them and support you through the process. We could save you money:

regardless of the package you choose, it's like "having a solicitor in your office". Price wise, we're highly competitive when compared with the majority of solicitors and HR consultants.

We reduce the risks of getting an employment claim: by working with you, ensuring that processes are followed correctly and all parties, such as trade unions, are communicated with appropriately and effectively, we help you substantially reduce the risk of a claim.

We have a long-serving team: most of our employment law solicitors trained with the firm and qualified into the employment department. This has created a loyal and dedicated team of employment specialists. We are passionate about building strong relationships with our clients and the stability of our team enables us to achieve that. A close knit team that communicates well makes it easier for us to cover each other’s clients when the need arises. We provide a personal and consistent service. We get excellent results: where other advisors tell you what you can't do, we listen to you,

get to understand the problem and what it is you'd like to achieve and then give you choices and options that will get you there in the most effective and legally compliant way.

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How much does support cost? We offer a number of different fixed price packages. After listening to your company’s individual needs, we can tailor a package that suits you.

The Basic Costs

Option One: Fixed Hours The first option is for you to buy a block of hours from us over a 12 month period. You can choose between 12, 24 and 36 hours over 12 months. Any unused hours will carry over into the next month but will expire at the end of the 12 month period. Costs for Option One

Price per Month

Up to 12 hours

£130 + VAT

Up to 36 hours

£390 + VAT

Up to 24 hours

£260 + VAT

If you exceed the allocated hours in the 12 month period, additional advice and support is available at a fixed hourly rate. If you purchase either a 24 or 36 hour package, you will also be quoted for unlimited support and will have the option to ‘upgrade’ to the unlimited hours package if required. This means that if during the contract period you have an issue that will take you over your allocated hours, you already know what the total cost will be. Option Two: Unlimited Hours Alternatively, you can purchase our ‘Unlimited Support’ from the start. This means that you’ll have unlimited access to your own dedicated solicitor and you’ll know from the outset exactly what you’re paying over a 12 month period. Prices for Unlimited Support are available upon request. Both options include:   

Access to a web based document bank Telephone access to your own dedicated solicitor Regular legal updates

  

Series of employment guides Customer satisfaction survey Invitations to quarterly training events

Document Bank Included in all options, you will have access to our bespoke employment website FBsupport. The website has been developed to assist clients with their day to day needs, help reduce the cost in seeking advice and up-skill those using the site.

This site will equip your team with the processes to follow in each situation and reduce the reliance on telephone support. Importantly, the guides can provide a consistent approach to managing issues within the business. A complete list of the documents on the site can be found on the next page.

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What’s on the Document Bank? At a Glance Guides  Overview of issues to consider  At a glance guide to the rules on working time (rest breaks, holidays and opt-outs)  At a glance guide to the right to time off to care for others  At a glance guide to TUPE  At a glance guide - Agency Workers Regulations  At a glance guide - Employment Status  At a glance guide - Employee rights and industrial action  Checklist for parental leave versus dependent care leave  At a glance guide to Agency Workers Regulations Start of Employment Documents  Application Form  Reference request  Offer letter  Junior contract  Zero hours workers contract  Standard handbook Policies  Adoption leave policy  Adverse weather policy  Capability procedure  Data protection policy  Disciplinary policies  Electronic communications policy  Equal opportunities policy  Flexible working policy  Grievance procedure  Harassment policy  Maternity policy  No smoking policy  Parental leave policy  Paternity policy  Retirement policy  Sickness and absence policy  Social Media policy  Stress policy  Whistle blowing policy

During Employment Documents  Working time opt out  Holiday Request Form  Self-certification absence form  Suspension letter pending disciplinary process  Letter inviting employee to an investigation meeting  Letter inviting employee to a disciplinary hearing  Letter giving a verbal warning  Letter giving a first written warning  Letter giving a final written warning  Letter confirming action short of dismissal  Letter confirming dismissal with notice  Letter confirming dismissal without notice (gross misconduct)  Letter inviting an employee to attend an appeal hearing  Letter giving the outcome of an appeal  Letter inviting employee to a grievance meeting  Letter giving the outcome of a grievance hearing and offering the right of appeal  Maternity Letters How to Guides  General guidance for managers conducting meetings  Conducting grievances  Dismissing an employee with less than 12 months service  Managing misconduct  Managing poor performance/capability issues  Managing a redundancy situation  Managing retirement  Managing sickness absence  Guidance on obtaining medical reports  Managing a flexible working request  Managing a request for training End of Employment Documents  Standard compromise agreement  Compromise agreement letter  Standard reference

Document Guides  References  Guidance on references  Guidance on the offer letter  Guidance on the junior contract  Guidance on the zero hour’s casual workers contract  Guidance on the staff handbook

Document Guides  Compromise agreement guidance  References How to Guides  Recruitment Checklist

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Fixed Cost Employment Tribunal Matrix Claim type

Cost of preparing ET3

Cost of preparing disclosure and bundle of documents

Cost of preparing witness statements

Cost per hearing day

Wages

£600

£650

£1250

£800*

Discrimination (cases involving 1-4 witnesses)

£1000

£3500

£4000

£1750*

Unfair dismissal (excl. constructive dismissal)

Discrimination (cases involving 5 witnesses or more)

Other claims not covered above

£750

£2200

£160 per hour. Fee estimate to be provided at the start of each matter. £160 per hour. Fee estimate to be provided at the start of each matter.

Other standard preparation stages

Preparation for / Attendance of telephone Case Management Discussion (CMD)

£400 per CMD

Supplemental ET3’s

£500 per ET3

CMD attendance in person

Responding to any further and better particulars

£1750*

£160 per hour

Wages

£1000 per PHR

Discrimination

£1750 per PHR

Unfair dismissal (excl. constructive)

Cost of instructing experts for litigation (e.g. medical experts)

Cost of preparing response to a discrimination questionnaires Settlement negotiations and drafting the settlement agreement

£1250 per PHR

£160 per hour – quote in advance As per the cost per hearing day of the full hearing in the table above Other

Cost per hearing day of a PHR

£1250*

£1750*

£500 per response

Preparation for any pre-hearing review (PHR)

Any preparation not covered above

£2500

£500 per report (the cost of any report is additional and will be met by you) £1000 per questionnaire £500

£160 per hour

* Unless otherwise agreed (for example, should you have a specific barrister you would prefer to use, or if Flint Bishop suggest that a particularly complex/high value case warrants a more experienced barrister). All prices quoted exclude VAT which will be charged at the prevailing rate.

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Employment Insurance Our HR and employment law service achieves two things. It reduces the risks of claims but, as importantly, we find it improves the way clients deals with HR achieving long term benefits. In the unfortunate event you receive an employment tribunal claim, we can defend those proceedings for you either at an hourly rate of for an agreed fixed cost.

Many clients want the security of Tribunal Insurance, so via Bell and Co Insurance brokers we put you in touch with someone to arrange this for you.

Simply follow our straightforward advice and any legal costs or awards of compensation will be covered by insurance (subject to policy terms and conditions).

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Training In-house training days As they saying goes “time is money” and whether your team is large or small it can often be more cost effective to have training delivered at your premises at a time which suits you.

As a result we are pleased to offer our in-house training programme. We can deliver training to any size of group at any level of management. We are always happy to deliver training in evenings and weekends as well as during normal business hours. Simply let us know what your requirements are.

Why choose us? It goes without saying that we are experts in our field. Our speakers have numerous years of experience in employment law and in delivering employment law training. However, you would expect that from us – what makes us different is that we don’t just want to stand in front of the room and talk to you for hours on end (we don’t love the sound of our own voices that much!).

Whilst us sharing our knowledge with you is part of the day, we also want to have a dialogue with attendees where they can share their experiences and problems they have encountered, listen to the thoughts and views of others and leave at the end of the day feeling like they have taken on board some new knowledge, or have a different way to look at a problem.

Our in-house training is delivered in two ways:  Standard training delivered in-house; and  Bespoke training. Standard training We are able to deliver any of our intensive training days to you at your premises.

Bespoke training We can tailor training packages to suit your needs and the type of staff you want to deliver training to. To give you some ideas, the types of packages we have offered in the past include:        

Employment law basics for line managers General employment law update Recruitment When is a reasonable adjustment no longer reasonable? How to deal with grievances Introduction to the Equality Act 2010 Managing an aging workforce Managing redundancies

 Changing terms and conditions  TUPE  Training of shop floor staff on expected behaviour standards (as part of a zero tolerance initiative on aggressive behaviour)  Managing ill health  Managing poor performance  Managing misconduct

However, we are happy to work with you to cover topics which are relevant to your business.

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The Employment Team

Robert Tice

Partner & Head of Department DDI: 01332 226 144 robert.tice@flintbishop.co.uk

Sian Williams

Associate Solicitor Direct DI: 01332 226 146 sian.williams@flintbishop.co.uk

Ciara Miller

Associate Solicitor Direct Dial: 01332 227 590 ciara.miller@flintbishop.co.uk

Laura Evans

Solicitor Direct Dial: 01332 226 118 laura.evans@flintbishop.co.uk

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The Employment Team

Emma Cooper

Solicitor Direct Dial: 01332 227 595 emma.cooper@flintbishop.co.uk

Natalie Peacock

Solicitor Direct Dial: 01332 265 952 natalie.peacock@flintbishop.co.uk

Beth Bearder

Solicitor Direct Dial: 01332 265 956 beth.bearder@flintbishop.co.uk

Jessica Hannan

Senior HR Advisor Direct Dial: 01332 226 149 jessica.hannan@flintbishop.co.uk

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Notes

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FBe

nt Law & HR Employment services FBe

LLP s Court s Lane

Law & HR Services

Employment Law & HR services Flint Bishop LLP St. Michael’s Court St. Michael’s Lane Derby DE1 3HQ

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Fb e employment law and hr brochure