The purpose of the ICPA Family Wellness Student Club is to offer members outstanding opportunities and support to prepare for successful family practices. This packet introduces the services and rewards of initiating an ICPA Club with materials and suggestions for continued growth and benefits.
Table of Contents 1. 2. 3. 4. 5. 6. 7. 8.
About the ICPA Wellness Club Expectations of ICPA Student Club Advisor Expectations of ICPA Student Club Officers Tips for Starting Your Own Successful ICPA Family Wellness Club About Pathways Connect (PC) Student Gathering Group Getting Started Appendix A: Student Club Agreement Appendix B: Sample Club By-Laws and Constitution
2 3 4-5 6 7 8 9-10 11-15
About the ICPA Family Wellness Club: Discounted ICPA membership to all Club Members:
ICPA Membership includes three primary benefits: 1. discounts on seminars 2. a complimentary Pathways magazine subscription 3. access to ICPA on-line clinical forums
Materials to Market Club: initiation and ongoing participation:
We provide your group with a print ready, full color, editable flier to post on campus and generate interest for club meetings and club guest speakers. We provide a print ready club logo specific to your school We provide printed photos and club info for your school bulletin board. We host an initial "pizza night" so that interest can be generated. We maintain an international ICPA/ Student Club FB group page where students from around the world can meet and share ideas.
Ongoing Club Support:
We will provide you with all materials necessary to start a Pathways Connect Gathering Group on campus, including free copies of Pathways magazine for your meetings. When the ICPA’s certification program is on campus, we will encourage our instructors to come on campus and meet with the club. We offer a camera ready flier to announce these guest speakers. Dr. Ohm will offer scheduled club meetings where all school participants can come with questions relevant to the club function and success.
Expectations of ICPA Student Club Advisor
Plays a vital role in guiding and helping the club reach their objectives Understand the club’s constitution, be aware of the club’s purpose, and assist in formulating goals and planning for the club Is aware of the rules and regulations set by the college, which pertain to the club and its members Assists the club in planning and effecting its programs and events, as well as, to refer officers to appropriate college and ICPA resources which may aid in the planning process Is reasonably available to all officers and other members to advise and assist in club related problems or issues Serves as a sounding board Understands expectations of ICPA Club Officers Makes sure that plans for any activity in question conforms to general college policy and/or the mission of the ICPA Is aware of and assists the club in the management of its financial operations Serves as a liaison between the college and the club, which includes interpreting college and state policies and procedures Consults periodically with the Director of the Office of Student Services at the college and the ICPA Student Club Liaison concerning the student organization’s direction, programs, and function. This includes notifying the ICPA Student Club Liaison in the event that the club has ceased to function as a student organization by e-mailing firstname.lastname@example.org or calling 610-565-2360
Expectations of ICPA Student Club Officers President
Prepares club meeting agenda with other officers and advisor Presides at all club meetings Facilitates talking points (provided by ICPA quarterly) for Pathways discussion topics Completes ICPA Student Club Quarterly Reports Understands responsibilities of other club officers Appoints committees as needed Oversees the management of the club’s Facebook, Twitter, etc. pages Shows a real interest in the club and helps carry out club decisions Keeps club faculty advisor informed as to all club activities, meeting times, locations, and agendas Works with other officers and advisor to establish a system for notifying club members of club meetings and events (e.g. e-mail, phone trees, written notices) Calls the Vice-President to reside at the meeting if unable to attend Notifies the ICPA Student Club Coordinator of any club changes (e.g. new officers) by emailing email@example.com or calling 610-565-2360
Presides at meetings if the President is absent Introduces guest speakers at club meetings Facilitates talking points for Pathways discussion topics Assists committees as needed Keeps club advisor informed as to all club activities, meeting times, locations, and agendas Assists President in completing ICPA Student Club Quarterly Reports as needed Understands responsibilities of other club officers
Records club attendance at each meeting Keeps accurate written minutes of each club meeting E-mails the club advisor, officers, and members the meeting’s minutes within 1 week after each meeting Manages the club’s Facebook, Twitter, etc. pages
Writes thank you letters to speakers, sponsors, etc. Writes all club correspondence as directed by the President or club advisor Understands responsibilities of other club officers
Keeps an accurate account of all the club’s money received and spent by the club Prepares a club budget with the other officers, club advisor, and/or Student Council/Government Keeps the club’s advisor and officers informed on the club’s financial transactions Gives an annual financial report at the final club meeting for the academic year Understands responsibilities of other club officers
Tips for Starting Your Own Successful ICPA Family Wellness Club: The success of the club depends on the creativity and vibrancy of club officers and meetings. Here are some added tips to take your club out of the box and offer members valuable and diverse experiences.
Clubs should meet at least twice monthly to keep contact and communication open. A set of by-laws allows for organized club governance and may be required by some schools. The club officers should have co-officers of a lower quarter, so that when they step down, the next officer can continue the flow smoothly. Holding Pathways Connect Gathering Groups on a monthly basis offers club members the most current pertinent information sought out by parents in the chiropractic, salutogenic paradigm. It also gives students advanced skills in communication and critical analysis. Invite spouses/ partners to the Pathways discussion groups...it will take the groups to another whole level. When ICPA is holding its certification classes on/ near your campus, you will be exposed to an array of hands on skills including techniques, patient education and community outreach. The meeting following each class should be dedicated to further expanding your seminar knowledge with each other. This will add absolute practicality to your meetings. When ICPA guest lecturers are scheduled to come to town, invite the club members relevant to that instructor’s expertise. For example: o Philosophy clubs, Pediatric Clubs, : Drs. Ohm, Rossi and Kevorkian. o Thompson club: Dr. Thompson o Research Club: Dr. Alcantara o SOT Club: Drs. Rosen
About Pathways Connect (PC) Student Gathering Group: PC Gathering Groups let you get a head start on the family wellness lifestyle by opening up an ICPA club on your campus! Once your club is initiated, you have the advantage of running a PC Gathering Group on campus. Practitioner members pay to participate in these Gathering Groups and sponsor these education circles in their practices. The results have been outstanding! As part of the Pathways Connect program, they are kept current with resources and information most relevant to the salutogenic perspective for family wellness. For all of the Family Wellness clubs started on college campuses, we send out 25 copies of Pathways and give the group the materials to initiate successful, monthly Gathering Groups. We also equip the groups with discussion questions and resources for each article in the current Pathways, fliers for promo, logos for a FB page, etc. The purpose of these Pathways Gathering Groups on campus is to: 1. Get these important topics in your hands as students to build your own on-campus community and enhance your own personal conscious choice making. 2. Prepare you as students with the knowledge of these topics and offer you a successful way to communicate these important topics to parents for when you are in practice. 3. Empower you as you go into higher quarters to run these groups in the clinic for clinic practice building and community education awareness of the family wellness lifestyle. (If you do bring these Gathering Groups into the out-patient clinic, the groups would be advertised on our on-line directory: http://pathwaystofamilywellness.org/directory) Important Contacts for your PC Gathering Groups:
Once your ICPA club is initiated, your faculty advisor and one key student will be your PC Group organizer/ contact with the ICPA. This will be the person who receives all PC materials from the ICPA. Here at the ICPA, our Student Club Coordinator will be your contact point for all necessary materials to run a successful Pathways Connect Group: firstname.lastname@example.org Read more about these groups on our practitioner page http://pathwaystofamilywellness.org/item/pathways-connect-practitioners.html
Getting Started! 1. Read and sign the Student Club Agreement (see appendix A) and send it back to the ICPA Student Club Coordinator via mail, e-mail, or fax. Mail: 327 N. Middletown Road; Media, PA 19603 E-mail: email@example.com
2. Find a faculty advisor and co-chairperson. 3. If your school requires a constitution and by-laws for your club, create your own or use one of our templates (see appendix B). Send a copy of your constitution and by-laws to firstname.lastname@example.org 4. Once approved, look out for an e- mailed package with the following materials: a) b) c) d) e)
ICPA Family Wellness Student Club Flier –editable for print ICPA Discount Student Membership Flier –editable for print ICPA/ Club logo – used for print or on-line promo, café press items, etc. Guest Speaker Flier –editable for print Materials for your school club board – these will be pre-printed at the ICPA and shipped to you.
f) Also look out in your e-mail for your logo, fliers, and links to set up your Pathways Connect Gathering Group(s). You can read more about Pathways Connect Gathering Groups.
Thank you, ICPA Student Club Coordinator email@example.com 610-565-2360
Appendix A: Student Club Agreement
The purpose of the ICPA Family Wellness Student Club is to offer members outstanding opportunities and support to prepare for successful family practices As the student club chair, co/chair, (or other leadership title) of the ICPA Family Wellness Club at ___________________________, I agree to adhere to the following:
I agree to follow the student and club policies of my institution. I will create by-laws for my club and get approval from my institution and the ICPA. A chair (president) and co-chair (or vice-president) will be elected or named according to these ICPA Family Wellness Club’s by-laws. I will provide ICPA with faculty adviser name and contact info I will provide ICPA with club officers names and contact info As the chair/co-chair, I will ensure that all student ICPA members who have secured membership discount are active in the club, and will provide a list of active members to the ICPA annually I agree to allow the ICPA to create a Facebook page for our school Family Wellness Club with administrative access. The chair/co-chair will also have administrative access. I agree to maintain a professional bulletin board that reflects the club’s purposes (the ICPA will provide materials quarterly). I will secure approval for our Student Club and PC logo outside of on-campus activities. I will represent the club, or ensure representation by another member of the club, on any student club days on campus I will adhere to the ICPA student club mission
_______________________________ Student club chair/co-chair (print name)
_______________________________ Signature Date
Anticipated Graduation Date: _____________________ Student club chair/co-chair address: ______________________________________________________________________ Faculty advisor: ______________________________________________________________________
List Other Officers:
Anticipated Graduation Date:
Appendix B: Sample Club By-Laws and Constitution
ICPA Family Wellness Club Statement of Purpose
The mission of the ICPA/ Family Wellness Club is to engage and prepare chiropractic students for success in practice. This will be accomplished by providing members with educational, clinical, and practical resources to strengthen their knowledge and applicability of the chiropractic family wellness lifestyle from conception, throughout pregnancy and childhood.
To maintain and promote the Chiropractic profession as leaders in holistic family wellness. To be dedicated to advancing public awareness and attainment of the chiropractic family wellness lifestyle. To provide a holistic approach to family wellness and provide quality chiropractic care with specific emphasis on children, (including infants) and pregnant women. To provide educational meetings for students with family practice resources and methods and to influence students about the responsibility and importance of family â€“ centered clinical matters so that they may be positioned to offer outstanding services to the public.
To empower parents with practical solutions, extensive resources and specific services so they can make conscious, informed health care choices.
CONSTITUTION Article I-Name The name of this organization shall be the ICPA Family Wellness Club and is a Professional Organization
Article II-Purpose Members of the ICPA Family Wellness Club shall support and promote the interests, rights, and beliefs of the organization in accordance with the institutional values, practice profile and mission of XXXXXXXX.
The purpose(s) of the ICPA Family Wellness Club is:
Getting these important topics in the hands of students to build their own oncampus community and enhance their own personal conscious choice making. Preparing students with the knowledge of topics (pediatric and family wellness) and offering students a successful way to communicate these important topics to parents for when they are in practice Empowering students as they go into higher quarters to run these groups in the clinic for in-clinic practice building and community education awareness of the family wellness lifestyle.
To be dedicated to advancing public awareness and attainment of the chiropractic family wellness lifestyle. To provide educational meetings for student in the field of Family Practice methods and to influence students on the responsibility and importance of clinical matters so that they may be positioned to make informed decisions that define their profession.
Membership of this organization shall be available to all students at XX College In administering to its affairs, the club shall not discriminate against any person on the basis of race, creed, color, national or ethnic origin, sex, sexual orientation, political beliefs, disability or age.
Duties: A member shall at all times abide by the provisions of this constitution, the bylaws, and other expressions of the majority and shall strive to work cooperatively with other members of the organization to accomplish the purposes set forth in the constitution. Meetings shall be held monthly Discounted ICPA membership to all club members which includes: o Discounts on seminars o A complementary Pathways magazine subscription o Access to ICPA on-line clinical forums ICPA will provide: o All the materials necessary to start a Pathways Connect Gathering Group on campus o Provide group with a camera ready, full color, editable flier to post on campus and generate interest for club meetings and club guest speakers. o Provide a camera ready club logo. o Open a Facebook page on our behalf. o Provide a logo and club banner for on-campus club interest day and community events. o Provide printed photos for school bulletin board. o Host an initial “pizza night” so that interest can be generated. o Maintain an international ICPA/Student Club Facebook group page where students from around the world can meet and share ideas.
BYLAWS Article 1-Officers and Their Duties The officers of the ICPA Family Wellness Club shall be a President, Vice President, Secretary and Treasurer. •
Tenure of Office: The term of the above officers shall be three consecutive trimesters unless the officer withdraws from XX College, resigns from office, or is removed from Executive Committee. Students in good academic standing, as defined by XX College policy, with a current enrollment status are eligible to run for office. Duties of the President: The president shall be the chief executive officer of the organization, shall preside over general membership meetings, act as liaison between club and other student organizations, faculty and administration and the ICPA. The president shall maintain order and conduct business in accordance with the Rules of Order. Duties of the Vice President: The Vice president shall assist the President and in absence of the President, temporarily assume Presidential duties on the President’s behalf. The Vice President shall assume the duties of the President, for the remainder of the term of office, in the event the President withdraws from XX College, resigns or is removed from office. Duties of the Secretary: The Secretary shall be the recording officer of the general meetings, providing minutes to the members.
Duties of the Treasurer: The Treasurer shall have charge over and account for all monies, keep an accurate record of all transactions and shall perform all other duties as may be required by the president and present a written budget by the second meeting of each trimester. Conducting Business: A quorum for purposes of conducting business shall minimally consist of the President, the Secretary and at least a simple majority of the general membership.
Article II-Faculty/Staff Advisor A member of XX College’s faculty or staff shall serve as the advisor of the ICPA Family Wellness Club. The advisor shall fulfill the responsibilities of the guidelines of the faculty/staff Advisor to Student Organizations Policy.
Article III-Executive Committee The Executive committee shall consist of the officers of the club and the faculty/staff advisor.
Article-IV- Duties and Other Funds
There is no membership fee to join the ICPA Family Wellness Club The membership club fee to join the ICPA is $109/year (set by the ICPA). Fund Raising: The organization will plan and vote on fund raising activates as it deems necessary and conduct them in accordance with policies set forth by XX College (e.g., Solicitation On Campus, Bulletin Board Posting, etc., found in the school’s Student Handbook or Policy Manual). All expenditures of the organization should be brought before the general members for approval prior to disbursement.
Article V-Nominations and Elections •
Nominations of Officers: Nominations for officers shall be made from the floor at the meeting two weeks prior to the last meeting of the year. Nominations shall be closed prior to voting. A member must be present at the meeting at which he/she is nominated. Election of Officers: Election of officers shall be by majority vote on a secret ballot. Elections will be held every year. Should a vacancy of officers other than the president occur, such a vacancy shall be filled by the consent of a majority of the Executive Committee. The term of office to end at the completion of the unfilled of the unfilled officers’ term.
Article VI-Committees The President may appoint any and all committees as such need arises.
Article VII-Amendments •
The Constitution and Bylaws may be amended provided the membership is notified in writing of proposed changes thirty days prior to the meeting when such changes will appear on the agenda of business to be conducted. A two-thirds vote is required to amend the Constitution or the Bylaws, except that the thirty day notice may be waived by a majority vote of the Executive Committee in writing.
Article VIII-Removal of Officers • •
Complaints for removal of an officer(s) must be submitted to the faculty/staff advisor with the signature of at least two-thirds of the general members. The faculty/staff advisor shall investigate the allegations and submit a brief report of findings to the general membership that includes a recommendation to remove or retain the officer(s) in question. At a general membership meeting (a special meeting may be called by the President), the issue will be discussed and the recommendation of the advisor voted upon. A 2/3 majority of the general membership shall be required to remove an elected officer from office.
Article IX-Dissolution of the Organization •
No part of the income or property of the organization shall be distributed to its members, except that an individual may be compensated for supplies or labor required, including members and officers. Upon dissolution of the organization, all assets and property remaining after al liabilities and obligations have been paid, satisfied and discharged, shall be distributed to the school’s Student Council.
The purpose of the ICPA Family Wellness Student Club is to offer members outstanding opportunities to prepare for successful and exciting fa...
Published on Jan 29, 2014
The purpose of the ICPA Family Wellness Student Club is to offer members outstanding opportunities to prepare for successful and exciting fa...