Guide to International PartnersCampus “VideoForo” Summary:
Beginning in January 2014, each PartnersCampus will host bi-annual
international video conferences in collaboration with at least one other PartnersCampus. This guide provides a background on “VideoForos,” specific requirements, and instructions. What is an International PartnersCampus “VideoForo”? A virtual forum that brings together presenters and participant attendees across borders, representing at least two PartnersCampuses, to discuss a mutually relevant topic and create an positive impact.
Objectives: • • •
Engage PartnersCampuses from all corners of the hemisphere in a common activity Share knowledge and perspectives across physical, social, or thematic borders Create a space for dialogue around issues that have widespread impact in our hemisphere
On October 18, 2012, PartnersCampus UPAEP and PartnersCampus UniNorte collaborated to host the 1st PartnersCampus International Videoforo, titled Narcotráfico, opiniones México y Colombia. The two groups identified that Colombia and Mexico have a serious problem in common, drug trafficking; that affects the health, economy, security, and more in each country. The students from PartnersCampus UPAEP and UniNorte worked together to create a space for exchange of ideas and opinions within their university communities about drug trafficking. Their aim was to propose solutions to this serious issue and to connect, serve, and change lives. The videoforo took place in the respective schools in Barranquilla, Colombia and Puebla, Mexico and was also followed simultaneously by individuals in Brazil and the United States. At UPAEP, 38 students, 4 professors, and 2 student presenters participated. At UniNorte, 29 students, 2 professors, and 6 student presenters participated.
Basic Requirements: • • • •
Collaborate with at least 1 other PartnersCampus Host the conference online Coordinate at least 2 per year Identify a topic that is relevant to the mission of Partners of the Americas and each coordinating PartnersCampus
Support from the International Office: • • • •
Provide a webinar platform if your school does not already provide one Advising to: help identify a topic, potential speakers, and participants; develop an engaging agenda; and evaluate the event Templates for proposals, letters to presenters, and reports A growing best-practice library stocked with reports, templates, and recorded presentations
Steps to planning an International VideoForo: 1. 2. 3. 4. 5. 6.
Decide on the topic and scope, identify a partner Complete and submit a proposal (electronic form here) Start planning Market your event Host the event Write a report (template provided though not required to use it)
1. Decide on the topic and scope, identify a partner Analyze the concerns among PartnersCampus members. These concerns may relate to social, political, economic, environmental themes etc., issues you have experienced, heard in the media or in informal talks. If you believe it would be helpful, you may survey classmates and teachers to identify some interesting issues. Once you have identified topics that interest your group, find out what other PartnersCampus may share your concerns or situation, approach them, and propose a videoforo to exchange views, ideas, solutions, views, etc. More than one PartnersCampus may contribute to the videoforo. Communicate with your PartnersCampus director or the International Office PartnersCampus Coordinator.
2. Complete and submit a proposal (electronic form here) Among the groups, choose a representative from each PartnersCampus to communicate with the international office and submit a proposal (form here) that includes the following: • • • • • • • • •
Proposed topic Specific objectives of Videoforos Target Audience Draft agenda Language (s) of the event Technology available 3 proposed dates Duration proposal Resource requirements or other special requests
More information in the proposal form (here) The International Office will review the proposal, give advice, and together with the PartnersCampus establish a date and time for the event.
3. Start planning With peers: Plan specific topics/ activities, designate leaders for group activities, organize how participants will register, create the event itinerary, determine what kind of electronic platform to use, advertise the event, and address any other issues deemed relevant. Content- Pay special attention to: • Itinerary: Activities, speakers, discussion topics, pre-or post-forum readings, etc.. (be creative in order to capture the interest of the participants, encourage meaningful debate and inspire action) • Speakers (preferably students knowledgeable about the planned topics) and moderators for discussion • Teachers or advisors who will support in the preparation and attend the Q & A session • Special Guests A sample itinerary PartnersCampus International Videoforo, Drug Trafficking, México - Colombia Date: October 18th Time: 3- 6 pm (same time zone) Location in México: Room F-02 Location in Colombia: Auditorium Event Itinerary Time Activity Presenter 2:00 Prepare venue and online platform Marco – Karina 2:30 Registration Roberto – Daniel 3:00 Opening Marco – Karina 3:20 Welcome Ukiah 3:40 Columbian Presentation Student Presenters 4:10 Mexican Presentation Student Presenters 4:40 Q & A Session Gustavo – Stephanie 5:10 Final Remarks Alicia – Andrea 5:30 Closing Alma –Alejandra
Logistics: • • • • •
Book a venue and virtual classroom Timetable for technical tests Registration and event access Possibility of granting certificates of participation Joint advertising for the two or more institutions of the groups
Technological Requirements - Each campus should secure the following minimum technology to support the videoforo: •
Computer that can support necessary software and technology o GotoWebinar software or another platform identified by you, your school, or the collaborating PartnersCampus o Internet connection Visual: o Projector o Webcam Audio: o Speakers o Microphone
Be sure to test the technology in the event venue well before the day of the event to ensure that the Internet connection can support the audio and video streaming and that the audience will be able to hear, contribute to discussion, and see each other clearly. What about the language barrier? The language barrier between organizations may present a challenge but the creativity and innovation in our network will surely be able to overcome it! It is important to remain in contact with each other, we suggest meeting at least once a week via a video call. It is also important to remain in contact with the International Office, we suggest sending an email after each meeting.
4. Market your event Depending on the audience you want to include, design a flashy advertisement highlighting the host universities- take advantage of all the platforms at your disposal, websites, newspaper ads, murals at your university, social networks, ads in classes, etcâ€Ś Include student groups interested in the subject; a minimum advertising time suggested is three weeks before the event. Seek out any teachers that will let you make announcements during class so that students may come to your event. Sample Advertisement
5. Host the event Be sure to follow the planned route; check the time, room availability and the virtual platform; invite friends, teachers, and Partners in other countries; Â take pictures and videos for your final report.
6. Write a report (template provided though not required) Make one last video call with all the organizers, including their academic advisors; offer feedback, congratulate yourselves, and ask what things can improve. It is suggested that event participants conduct a survey to get their opinion, either during the event or after with electronic feedback. Perform an activity report for your records. A template will be provided but it is not required to use it. Please send your report to the International Office within 3 weeks after the event. You can publish this activity report in the university newspaper and share photos on your website or social networking page; we want to know about your experience.
The Benefits: • Gives you the opportunity to promote your PartnersCampus at institutional, local and international levels. • You can develop your teamwork, leadership, communication, and organization skills. • You can develop a higher level of cultural sensitivity and clearer understanding of relevant issues, as well as propose solutions with a global focus.
Testimonials "Performing a Videoforo with PartnersCampus UNINORTE and UPAEP has been a very enriching experience for both us and our Partners network. Having the support of members of the international committee, like Tasso Lugon, Rodolfo Carvajal, Matt Clausen, and Ukiah Busch, in addition to teachers and administrators of our colleges, has greatly helped with our logistics and promotion of the project. The issue we addressed was "Drug Trafficking" a problem that afflicts both countries, in this space students from both universities could exchange views and generated ideas for solutions that will undoubtedly positively impact the lives of all participants. In addition, we have increased the number of stakeholders in the project PartnersCampus. "Marco Oliver Rodríguez, President of Partners Campus UPAEP. “Leading the 1st International PartnersCampus Videoforo with our collaborators from UPAEP was a wonderful opportunity to exchange our knowledge and perceptions about an issue that affects both countries, Drug Trafficking. Events like these, that have a low cost and come with the support of the colleges under consideration, make the physical distance between students throughout the Americas seem like less of a roadbloack. The support of our Partners Campus Coordinator, Ukiah Busch, special guests and accompanying teachers, made the event an experience worthy of sharing and helped promote Partners Campus. " Karina J. Casado Contreras, Presidente of PartnersCampus Uninorte. For support: Contact local PartnersCampus members through Facebook, Skype or email.
Christie Donahue Program Coordinator PartnersCampus & Ambassadors for Prosperity 1424 K Street NW, Suite 700 Washington, DC 20005 (202) 637-6212 email@example.com Skype: cricketd33
Published on Feb 3, 2014