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Invitation to Tender: Regional Coordinators

Invitation to Tender – Regional Coordinators, March 2011

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Please could you just run this major project, support that fantastic young person, broker this perfect partnership and, erm, change the world... by end of play...? Is making a difference something you’d like to make part of your to-do list?  

somewhereto_ is inviting experienced organisations to submit expressions of interest to manage regional activity for somewhereto_. Consideration will be given to applications with extensive regional knowledge, a proven track record of quality delivery with young people aged 16-25 and clear capacity for sustainability and adding value. Expressions of interest, along with a 1200 word proposal and brief organisational outline should be submitted no later than 5.30pm, 25.03.11. Multimedia presentations in support of your application would be welcomed but are not compulsory. Expressions of interest should be submitted by e-mail to iwanttowork@livity.co.uk. Should you have any queries regarding this tender document please contact Caroline Roake on 020 7326 5979. Types of Regional Coordinators: Regional Coordinators will be organisations who have experience of working with young people aged 1625. They will need to be natural inspirers and mobilisers. They may be established within the youth work sector, but are just as likely to have come from a media, arts or sports background. Most importantly they will have the initiative to get things done. The Regional Coordinators are also likely to have good knowledge of our active areas, and be able to build strong links with both local business and local government.

Invitation to Tender – Regional Coordinators, March 2011

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They may also have proven credentials and/or an established networks of architectural contacts with confidence in the areas of urban development and opening new space. Skills and experience required Essential: Proven track record of working with young people aged between 16-25 Extensive local knowledge of the region Personable and approachable staff Good contacts list and established networkers Excellent communicators within team Working knowledge of social media and content creation Able to work flexible hours to accommodate both the needs of young people and space-holders alike Capacity and scope to deliver project with one main ‘face of somewhereto_’, with relevant contact available 5 days a week Knowledge of youth/ statutory/ business sector Good access to transport An ethos of reliability, patience, empathy and enthusiasm Confidence approaching contacts within the private sectors, and those with access to potential space.

Desirable: Knowledge and experience of working with architecture and built environment sectors Experience of fundraising and development

Invitation to Tender – Regional Coordinators, March 2011

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Key roles and job description The success of opening new spaces for young people on their terms relies upon local knowledge making the individual projects possible. Experience and networks on a local level are crucial to somewhereto_. For this reason we’re looking to appoint a number of Regional Coordinators across the UK. Regional Coordinators will work to recruit young people and in certain areas there will be a particular focus on accessing young people who lack opportunity in other areas. There will also be the need for on the ground facilitation for young people who have identified a potential space but need support to access it in a way that works for them. Regional Coordinators are also responsible for the sourcing of local spaces to meet the demands of young people e.g. access to facilities at local schools, cultural venues, local authority provisions, private sector environments and rural spaces. Regional Coordinators will build and maintain regional partnerships with local business and authorities to ensure somewhereto_ is working towards a sustainable model for these spaces. Regional Coordinators will need to take a flexible and accessible approach to make sure young people can access their support at the times they need to throughout the working week. Regional Coordinators will take enquiries via the website and manage and respond as required. Key responsibilities will include: Regional Application Understanding best application of somewhereto_ on a local level Guaranteeing coverage of one of our specified 12 regions Ensuring wide geographical catchment across the specified area

Invitation to Tender – Regional Coordinators, March 2011

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Working with Young People Developing a case load of young people seeking somewhereto_ spaces Ensuring diversity and equality of opportunities across participants Encouraging and inspiring Managing peer ambassadors Taking direct enquiries and logging young people’s requests Working towards matching young people with spaces Meeting with young people for one-to-one support Brainstorming/ shaping ideas with young people Working with space-holders Identifying, contacting and negotiating use of spaces Developing list of preferred supplier spaces that can be used repeatedly for certain types of passions Approaching developers and chartered surveyors for networks of spaces General understanding of health & safety requirements Encouraging space-holders to think creatively about their space and to see the benefit of opening it for use by young people through somewhereto_ Working with somewhereto_ Ensuring feedback (in the form of written, filmed or photographed content) is produced by young people and space-holders and uploaded to website (with the aid of the somewhereto_ Web Editor) Regular reporting to project management team Upholding brand vision and ethos of somewhereto_ Liaising with Central Support for to troubleshoot any areas of difficulty Developing and Maintaining Local Networks Attending events, e.g Freshersʼ Fairs, Cultural, Commercial and Public Sector events Forging partnerships with local authorities and Regional Development Agencies, and making sure somewhereto_ is embedded within their local activity Meeting and presenting somewhereto_ to local authorities, business networks, RDAs etc Knowledge of local funding opportunities available to support somewhereto_ peer ambassadors

Invitation to Tender – Regional Coordinators, March 2011

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Key performance indicators: Numbers of young people engaged Numbers of space-holders engaged Number of spaces available for somewhereto_ Reporting at end of contact Number of peer ambassadors Scope of project Regional Coordinators are currently in place in 4 of the 12 regions with a view to a further 10 independent organisations to be commissioned to deliver regional coordination by May 2011, and a final 8 in October 2011. Timings 5.30pm 25.03.11 - submission of Expressions of Interest to undertake the work Early-mid April - meet with short listed organisations to discuss submitted proposals End of April-early May - successful organisations notified and contracts issued and work commences Budget somewhereto_ will not meet any costs which you may incur during the tender process, whether or not your bid is successful. The cost allocated for the completion of this work over a 12 month period is to be no more than £27,000 including V.A.T. in total. Submission If this sounds like you, then please tell us why we should consider you with a proposal of no more than 1200 words and a brief outline of your organisation to iwanttowork@livity.co.uk by 5.30pm 25.03.11. Multimedia presentations in support of your application would be welcomed but are not compulsory. Should you have any queries regarding this tender document please contact Caroline Roake on 020 7326 5979.

Invitation to Tender – Regional Coordinators, March 2011

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Invitation to Tender: Regional Coordinators