Outdoor Writers Association of America 83rd Annual Conference
Supporting Group Opportunities
Rochester, Minnesota June 10-13, 2010
Outdoor Writers Association of America 83rd Annual Conference Rochester, Minnesota June 10-13, 2010 Supporting Group Opportunities Table of Contents Supporting Group Invitation from Mark Taylor. . . . . . . . . . . . . . . . . . . . . . . . . . 2 Opportunities at Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Tips for Success . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Advertising Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Sponsorship Opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 OWAA Benefit Auction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Dates & Times to Remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Conference Deadlines Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 Supporting Groups Conference Registration Form. . . . . . . . . . . . . . . . . . . . . .12 Opening Day & 4-Day Display Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Shooting & Breakout Day Display Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 Lodging Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Travel Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
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Supporting Groups – You’re Invited to Rochester!
Greetings OWAA Supporting Groups: For many of us winter is the time when we plan activities that will keep us busy for the rest of the year. I hope while you’re standing knee-deep in snow, or enjoying a hike on a crisp winter day you take a few minutes to think ahead to another great outdoors opportunity coming up this summer. OWAA’s annual conference will be held in beautiful Rochester, Minn., June 10-13. Many of you have been attending the conferences for years and know how enjoyable they can be. In fact, our conferences can be so much fun that sometimes we forget that we’re working. But if you must work, what better way to do it than among several hundred others who share your passion for the outdoors? For supporting groups, OWAA’s conference offers an excellent way to build relationships with outdoors communicators. Shooting and Breakout day events – to be held at a picturesque Boy Scouts camp near Rochester – provide for hands-on testing of products. Just as importantly, the rest of the conference allows the kind of personal interaction that you just can’t get through e-mail or even phone calls. As your Supporting Group Liaison, I welcome the chance to work with you throughout the year. Please don’t hesitate to contact me at any time with questions, or with suggestions how we can make the conference even more attractive for you. Mark your calendars now and I look forward to seeing you in Rochester this June. Sincerely, Mark Taylor OWAA Supporting Group Liaison 3rd Vice President
OWAA ANNUAL CONFERENCE ROCHESTER, MINNESOTA - JUNE 10-13, 2010 OPPORTUNITIES FOR SUPPORTING GROUPS, AGENCIES & BUSINESSES 1. Literature Room This is the place for conference-long distribution of press kits and product information. Throughout the conference, media members visit this area to browse and take what they need. We would like to encourage the use of thumb drives with your press/media materials already embedded. This helps reduce the monumental amount of paper thrown away each year. Generally, 100-150 press kits are sufficient. Please ship your materials after June 1 to arrive no later than June 8. Shipping Address: OWAA CONFERENCE LITERATURE ROOM Attn: Robin Giner, OWAA c/o The Kahler Grand Hotel 20 SW Second Avenue Rochester, MN 55902 2. Supporter Breakfast & Business Meeting OWAA will sponsor a buffet breakfast for supporting groups on Thursday, June 10, from 8:00 to 9:30 a.m. The buffet breakfast is in conjunction with set-up for the Opening Day displays. There is no charge, but please mark on your personnel registration sheet if you expect to attend breakfast. Meetings held in conjunction with the Supporter Breakfast on Thursday morning include: Business Meeting Supporters traditionally meet during conference to discuss a variety of issues. This year, the business meeting will be held in conjunction with the breakfast on Thursday, June 10. The meeting will begin at 8:30. Current industry liaison, Mark Taylor, will conduct the meeting and the new liaison for 2010-11 will be introduced. An open forum for general discussion is welcome. Green Ribbon Orientation Program Chair Mike Walker, President John Beath and Industry Liaison Mark Taylor will prepare green ribbon (first-timer) conference-goers for opportunities and events. 3. Opening Day Displays On the first day of conference, many supporters traditionally welcome arriving outdoor media members by exhibiting the latest products or highlighting recent issues. This is a great chance to introduce yourself and your company, agency or organization to conference attendees. Displays are permitted from 10 a.m. to 4 p.m. on Thursday, June 10. If you wish to participate, return the enclosed form along with a certificate of insurance. Deadline for registration is May 10. The cost is $95, which covers your 8’ x 10’ booth with one skirted table, two chairs, pipe and drapery. Electricity is available for an additional charge. After your registration and payment have been received, you'll receive a confirmation with a map of the display area including your assigned table location. Product handouts are discouraged, but samples may be given to media members (yellow badges) who express interest in your products. Supporting groups may offer gifts such as pens, pads and key chains, but solicitation of gifts by spouses and guests (blue badges) is prohibited. 4. Shooting Program & Breakout Day, Friday, June 11, 9 a.m. – 3:30 p.m. (Firing lines open from 9 a.m. to Noon) For most industry folks, Breakout Day and the Shooting Program are the “do-not-miss events” of an OWAA conference. A full-day event held away from the conference center in an outdoor setting, Breakout & Shooting Day is designed to showcase your latest hard goods and products while having fun with your colleagues. Members of the media expect hands-on experiences as they try out new equipment, as opposed to a trade show-style event with products resting on tables. To engage individual members we encourage you to create a competition or activity for our Outdoor Skills Contest using your products, which adds to the excitement and popularity of your display. Participants in the Outdoor Skills Contest go from booth to booth, trying products by way of a
“competition,” then score points based on how well they’ve done. Winners receive a plaque and a gift certificate for the OWAA store. Set-up will begin very early Friday morning, and the range will be available for sighting-in on Thursday afternoon. The Shooting portion of the program is an opportunity for firearms, ammunition, archery and hunting products manufacturers to showcase their goods. The attending media expect to try out and evaluate a variety of equipment including shotguns, rifles, handguns, air rifles, black powder, bows, targets and related products. Firing lines will be open from 9 a.m. until Noon. The display fee is $65, which includes one table, two chairs and space on the firing line (as applicable for the shooting portion of the event). Please review the enclosed layout and indicate your display needs and if you’re planning to demonstrate firearms, then the type of firearms you plan to demonstrate on the Breakout Day registration form. Return the form, along with the $65 fee and certificate of insurance. Deadline is May 10. For more information, contact Robin Giner at (406) 728-7434, firstname.lastname@example.org. Shipping Address for Firearms only: Contact Coyote Creek Gun Shop Clint Philbrick 3600 Hwy 63 South Rochester, MN 55904 507-289-8308 5. Hospitality Suites A number of suites are available at the Kahler Grand Hotel, where OWAA Supporting Groups can host and entertain members of the media on Thursday and/or Friday evenings. It is a great, relaxing atmosphere to engage OWAA members! To reserve a suite, please indicate the day(s) you wish to host your hospitality on your registration form. Hospitality suites will be available Thursday and/or Friday evenings; traditional hours are 9:30 to 11:30 p.m. Light snacks are generally served, while wine, beer and liquor are optional. OWAA asks supporting groups to limit their liabilities by encouraging responsible alcohol consumption. You do not have to purchase food and beverage from the Kahler Grand. Costs for hospitality suites are as follows, and must be arranged through OWAA.: Two BR Suite w/Large Parlor - $420.00/night Two BR Suite w/Small Parlor - $300.00/night Two connecting guest rooms - $250.00/night Jr. Suite w/Small Living Room - $200.00/night Suites are limited, and are subject to first-come, first-served reservations. Please contact OWAA headquarters to secure your desired suite size. Supporting groups may offer gifts, but solicitation of gifts by spouses and guests (blue badges) is prohibited. Once hospitality suite arrangements have been made, your suite will be added to conference schedules promotional materials. Deadline is May 10. Materials may be shipped directly to your attention at the hotel. Ship after June 1 to arrive no later than June 8. Shipping Address: OWAA CONFERENCE HOSPITALITY SUITE Attn: Your Name, Your Company Name c/o The Kahler Grand Hotel 20 SW Second Avenue Rochester, MN 55902 Be sure your company and name appears on the shipping label. Shipping labels must appear on all sides of each parcel. Proper labeling is essential to ensure that your shipment gets to where you need it!
6. Contest Sponsorship The spirit of competition fosters improved communication skills. Each year, many supporting companies and organizations do their part to bolster the OWAA Excellence in Craft Contests. This year, some of the contests remain unsponsored. Contest sponsors and winners will be recognized in OWAA's monthly newsletter, on the Web site, and during conference at the Awards Banquet on Sunday, June 13. For more information, contact Kevin Rhoades at (406) 728-7434, email@example.com. 7. Meal Sponsorship Each year, supporting groups use scheduled meal events as an opportunity to present information to the outdoor media. A great way to hold the attention of hundreds of media personnel is to sponsor a meal. Meal sponsorship opportunities may still be available. Contact Robin Giner at (406) 728-7434, firstname.lastname@example.org, for a list of unsponsored meals for the 2010 conference. 8. Program Sponsorship In an effort to provide the most up-to-date, relevant topics and speakers, we are seeking sponsorship to help develop dynamic presentations with important and timely messages for our conference attendees. Through your generous support, we can provide the very best speakers to attract a larger audience to Rochester, and in turn, reach a broad audience through our member's media efforts. In return for your support we will prominently place your organization’s logo and any materials you would like distributed at your sponsored session. Please see the enclosed list of benefits, on Page 8, for the various levels of sponsorship. If you would like to sponsor a specific session, please contact Robin Giner at (406) 728-7434, email@example.com. 9. Mailing Lists If you wish to contact members of the outdoor media who are pre-registered for the OWAA conference – for extending invitations, passing along pre-conference information, etc. – mailing lists will be available after June 2, 2010 at the cost of $60. Check the box on your registration form or contact Robin Giner at (406) 728-7434, firstname.lastname@example.org.
IMPORTANT SHIPPING INFORMATION: PLEASE NOTE! Shipping labels are extremely important! Be sure your company and name appears on all shipping labels. Shipping labels must appear on all sides of each parcel. Proper labeling is essential to ensure that your shipment gets to where you need it! Also, bring all package tracking numbers with you to conference in the event your package doesn’t show up. Ship after June 1 to arrive no later than June 8. If you prefer, instead of return-shipping your display products, you are invited to donate them for an OWAA fund-raiser auction and raffle. Proceeds will benefit OWAA outreach and member education programs. To make a donation, use the enclosed auction donor form or contact Robin Giner at (406) 728-7434; email@example.com. All unclaimed materials will be discarded or recycled on Monday, June 14.
Additional information for over-sized shipments of your display materials will accompany your conference registration confirmation packet.
OWAA ANNUAL CONFERENCE ROCHESTER, MINNESOTA - JUNE 10-13, 2010 TIPS FOR SUCCESS Please complete and return all appropriate forms. This is OWAA's only record of your intended conference activities. Due to the high volume of materials shipped for conference use, parcel labeling is extremely important to ensure that your materials arrive where they need to be. Label each side of each parcel, and bring package tracking information with you to the conference. To avoid excessive charges and problems with return shipping of your conference display materials, bring a supply of pre-addressed and pre-authorized (with your company's account number) return labels from the shipper of your choice. Better yet, avoid all return shipment problems by donating valuable materials to the OWAA fund-raising auction. See the donor form on Page 9. Supporting groups may, at their discretion, offer gifts to individual members (yellow badges) and spouses or guests (blue badges). However, an OWAA board of directors' policy prohibits solicitation of gifts by spouses and guests. Please help enforce this policy. An OWAA board of directors' policy prohibits supporting groups from initiating outside-the-program activities that conflict with the official conference agenda. Generally, the conference program consumes June 10-13, from 7:30 a.m. to 9:30 p.m. New supporting groups may wish to attend their first conference as an observer. Becoming familiar with OWAA activities and traditions should facilitate higher productivity the following year. Supporting groups are encouraged to attend conference meals, workshops, hospitalities, etc. Spouses are welcome to register and participate as well. For updates on the conference program, contact Robin Giner at firstname.lastname@example.org or (406) 728-7434, or visit www.owaa.org, click on “Annual Conference.” Registration fees for Opening Day displays, Breakout Day and Shooting Day programs, and personnel registration are fully refundable if cancellation is received prior to May 24. After May 24, a refund less $20 per event will be made. No-shows will not receive refunds. You can identify OWAA conference attendees by badge color. Yellow – individual members; Blue – spouses and guests; Orange – supporting groups.
OWAA is pleased to offer advertising opportunities to all Supporting Groups, Agencies and Businesses. Reach hundreds of OWAA media members by featuring your products, programs, promotions and messages in the 2010 Annual Conference program. This is a great, low-cost way to let the nation’s best-known outdoor communicators know about your company or agency.
Advertising Prices Quarter-page, one-color ad (3-1/2” x 2-1/2”) Half-page, one-color ad (3-3/4” x 4-1/2”) Full-page, one-color ad (4-1/2” x 7-1/2”) Two-page, one-color inside spread* (7-1/2” x 10”)
$125 $245 $475 $700
* only one space available
Prime Exposure! OWAA has space for one, full-page, four-color ad on the back cover of the conference program. Basic rate, 4-color ad
► 750 - 8.5” x 5.5” conference programs will be printed. Estimated conference attendance is 400-500.
OWAA 2010 Conference Sponsorship Opportunities & Benefits In an effort to provide the most up-to-date, relevant topics and speakers, we are seeking sponsorship to help develop dynamic presentations with important and timely messages for our conference attendees. Through your generous support, we can provide the very best speakers to attract a larger audience to Rochester, and in turn, reach a broad audience through our members’ media efforts. In return for your support we will prominently place your organization’s logo and any materials you would like distributed at your sponsored session and in our give-away bags. If you would like to sponsor a specific session or portion of
conference, please contact Robin Giner or Kevin Rhoades at (406) 728-7434, email@example.com, firstname.lastname@example.org. Benefit
Comp Registrations (Value: $190 each) Logo and Link on OWAA Web site (Value: $195) Mail List Usage (Value: $125 each) Recognition in OU and Conference Program as a sponsor Banner Placement During Session Promo Item/Literature in Conference Give-Away Bag Logo on Conference Give-Away Bag Logo on Back Page of Conference Program One Comp Display Space (Opening Day Displays, Shooting Program OR Break-Out Day) (Value: $65-95) Quarter-Page Ad in Conference Program (Value: $125) Half-Page Ad in Conference Program (Value: $245) Full-Page Ad in Conference Program (Value: $475) Third-Page Ad in Outdoors Unlimited (Value: $325 each) One-Year Supporting Group Fees Comped (Value: $375)
$1,000 – Friend
$5,000 – Supporter
$10,000 – Contributor
$15,000 – Partner
One-year unlimited use
$20,000+ – Major Sponsor 6
One-year One-year unlimited use unlimited use
2010 OWAA ANNUAL CONFERENCE AUCTION ROCHESTER, MINNESOTA WORLD OF OUTDOORS BENEFIT AUCTION AND RAFFLE DONATION FORM Contact:____________________________________ Title: ___________________________ Company: ___________________________________________________________________ Phone: ________________________________ Fax: ________________________________ E-Mail: __________________________ ___ I need a receipt for tax purposes
___ I do not require a receipt for tax purposes
Description of Item(s) Donated: ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________
Estimated Retail Value: $___________________ $___________________ $___________________ $___________________
Note: If your item or package has a value of $500.00 or more, we ask that you provide a brief statement about your company and a short “sales pitch” for the item. The auctioneer will use this information during the bidding process.
SHIP ITEMS TO: Robin Giner OWAA Benefit Auction Your Company Name, Your Name 121 Hickory Street, Suite 1 Missoula, MT 59801
Ship after March 15 to arrive no later than June 1. Donations may also be brought to the Conference Registration Desk at the Kahler Grand Note: “OWAA Benefit Auction” MUST be on address label to insure proper delivery!
IF YOU PLAN TO BRING YOUR AUCTION DONATIONS TO THE CONFERENCE, PLEASE RETURN THIS COMPLETED FORM TO: Robin Giner, Director of Membership & Conference Services OWAA Conference Services 121 Hickory Street, Suite 1 Missoula, MT 59801 FAX: 406-728-7445 ALL DONATIONS MUST BE RECEIVED AT THE KAHLER GRAND NO LATER THAN JUNE 9.
2010 OWAA ANNUAL CONFERENCE ROCHESTER, MINNESOTA â€“ JUNE 10-13, 2010 DATES AND TIMES TO REMEMBER Date
Deadline for Early Bird registration Deadline for booking Hospitality Suites Deadline for Registration Day Deadline for Shooting & Breakout Day Registration Deadline for renting canopies, tents, etc.
Last day to book lodging before room blocks are Released
Cancellation deadline for full refund. Cancellations after this date are subject to a $20 cancellation fee.
Dates for shipping conference materials
Attendee list available for distribution
Hospitalities open until 11:30 p.m.
Supporter breakfast buffet until 8:45 a.m. Set-up begins for Registration Day displays Supporter Business Meeting OWAA conference officially opens Registration Day displays open until 3:30 p.m.
8:00 a.m. 9:30 a.m. June 11
6 a.m. 9 a.m. 6 p.m.
Set-up begins for Shooting Program at Game Haven Boyscout Camp Breakout Day & Shooting displays open until 4 p.m. Welcoming Festivities OWAA Excellence in Craft and Honorary Awards Banquet
2010 OWAA ANNUAL CONFERENCE ROCHESTER, MINNESOTA – JUNE 10-13, 2010 CONFERENCE DEADLINES CHECKLIST __________
Press materials for the Literature Room must be shipped after June 1 to arrive no later than June 8. See Opportunities insert for information and shipping instructions.
Opening Day Display Form must be received by May 10. See Opportunities insert for information and shipping instructions.
Breakout Day Registration Form must be received by May 10. See Opportunities insert for information and shipping instructions.
Shooting Day Registration Form must be received by May 10. See Opportunities insert for information and shipping instructions.
Canopy/Tent Rental Form must be received by May 10.
Personnel Registration Form must be received by May 10. See form for information on personnel registration.
Hospitality Suites must be arranged through OWAA. Mark appropriate area on your registration form, or contact Robin Giner by May 10 so your company can be included on the schedule for registrants.
Pre-conference attendee lists are available June 2. Contact headquarters with your request.
Sponsorships for contests, programming and meals are available. Contact Robin Giner at (406) 728-7434, email@example.com for more information.
Lodging – Call the Kahler Grand directly to make your reservations – see enclosed information sheet. Be sure to let them know you’re part of the OWAA conference.
Please refer to the appropriate section and be sure all shipped boxes are marked properly.
OWAA Literature Room for “Company Name”
OWAA Hospitality Suite for “Company Name”
OWAA Registration Day Display for “Company Name”
OWAA Breakout Day for “Company Name”
OWAA Shooting Program for “Company Name”
2010 OWAA CONFERENCE REGISTRATION FORM ROCHESTER, MINNESOTA – JUNE 10-13, 2010 FOR SUPPORTING GROUP, AGENCY AND BUSINESS ATTENDEES Please Check One:
____ Current Supporter ____ PR Agency
____ Non Supporter ____ First Time Attendee
Criteria to register and attend: Spouses must register as a company representative at the appropriate rate. PR Agencies representing more than one Supporter pay the full registration price for the first client, and 50% discount for each additional client. Company/Agency Name: ______________________________________________________________ Address: ____________________________ City, State Zip: ______________________________ Phone: _____________________________ Contact Person: ______________________________ Name(s) of company representatives and/or spouses (as they should appear on badges) Name: ______________________Title:_____________________ Email: ____________________ Name: ______________________Title:_____________________ Email: ____________________ Early Bird! Categories & Fees per Person May 11 – May 24 May 25 – June 10 Until May 10 Supporting Group (Full 4 Days) $190 $225 $250 Supporting Group (Single Day) $75/day $85/day $95/day Non Supporter (Full 4 Days) $390* $425* $450* Non Supporter (Single Day) $125/day $135/day $145/day * Non Supporter “Full 4 Day” registration includes price of supporting group fee for 2010
Meals (for planning purposes, please indicate which meals you wish to participate in, and how many will attend) ____ Thursday Dinner ____ Friday Breakfast
____ Friday Lunch
____ Friday Dinner
____ Saturday Breakfast
____ Saturday Lunch
____ Sunday Breakfast
____ Sunday Lunch
____ Sunday EIC & Awards Banquet
Please indicate any dietary restrictions. We will make every effort to accommodate your needs. ____ Vegetarian ____ Kosher ____ Other: Hospitality Suites (please mark all days you wish to host a hospitality): ____ Wednesday ____ Thursday ____ Friday What else would you like to participate in? (no charge for these activities – for planning purposes only) ____ Press Conference ____ Supporting Group Meeting & Breakfast ____ Sponsorship ____ Literature Room ____ Orientation for First-Timers
Please calculate your fees and return completed forms to OWAA Type
See Chart: $190 / $225 / $250
Registration – Supporter (Full 4 Days) Registration – Supporter (Single Day) ** Registration – Non-Supporter (Full 4 Days) Registration – Non-Supporter (Single Day)** Conference Attendee Mailing List (available after June 2, 2010) Hospitality Suite (complete section on reverse side) Thursday Display (complete & return enclosed form) Four-Day Hallway Display (complete & return enclosed form) Shooting & Breakout Day Program Display (complete & return enclosed form) Conference Program Advertising Indicate size: ¼ page ½ page Full page
See Chart: $75 / $85 / $95 See Chart: $390 / $425 / $450 See Chart: $125 / $135 / $145
See Page 4 or Call for Pricing
$95/booth ($45 additional for electric) $295/booth Bring Your Own Booth $65/booth Tent/Canopy Additional See insert, Page 7, for pricing information
$ $ $ $ $
TOTAL ENCLOSED: ** Please Indicate days attending:
$ $ $ $
___ Thurs, June 10
Make checks payable to OWAA, and send to: OWAA Conference Services 121 Hickory Street, Suite 1 Missoula, MT 59801 Fax: 406-728-7445 (Tax ID #43-0794723)
____ Fri, June 11
____ Sat, June 12
Or charge to: ___ Visa ___ Master Card
____ Sun, June 13
___ American Express ___ Discover
Please Note: A $2 convenience fee charged for all credit card transactions Name on Card: _________________________________________ Card Number: __________________________________________ Exp Date: ________ Security Code: ________ Billing Zip Code: ________ Authorized Signature: ______________________________________
Refund Policy: Registration fees are fully refundable if cancelled prior to May 24, 2010 Cancellations after May 24 are subject to a $20 surcharge Single day registrations are non-refundable after May 10
Refunds will not be issued for no-shows Send cancellations by email to: firstname.lastname@example.org, or fax to 406-728-7445
2010 OWAA ANNUAL CONFERENCE ROCHESTER, MINNESOTA â€“ JUNE 10-13, 2010 OPENING DAY AND 4-DAY HALLWAY DISPLAYS Company/Organization/Agency Name: __________________________________________________ Contact Name: _______________________________ Title: _________________________________ Address: ___________________________________________________________________________ City: _____________________________ State: _________ Zip: _____________________________ Telephone: __________________ Fax: ___________________ Email: ________________________
DEADLINE to Return Display Form and Fee is May 10, 2010. Opening Day Display Location Choices (see map on reverse side): _____ First _____ Second _____ Third Booth locations are assigned on a first come-first serve basis and are subject to change. We will do everything in our power to assign you to one of your choices. Display Type: _____ Four-day hallway display - $295 _____ Opening Day display Thursday - $95 _____ Check here if you require electricity, and include an additional $45 fee. Opening Day Displays: include an 8-foot table, two chairs, piping and drapery. Additional booths, tables and chairs may be rented for a nominal fee. 4-Day Hallway Displays: Bring your own booth (an 8-foot table and two chairs will be provided.) Will be situated near the OWAA Conference Registration Desk in the Sovereign Lounge. Space is limited and assigned on a first-come, first served basis. PAYMENT INFORMATION:
Please include payment information on Supporting Group, Agency and Business Registration Form.
Registrations must be made by mail or fax. No emails or calls will be accepted. Refund Policy: Registration fees are fully refundable if cancelled prior to May 24, 2010 Cancellations after May 24 are subject to a $20 surcharge Single day registrations are non-refundable after May 24
Refunds will not be issued for no-shows Send cancellations by email to: email@example.com, or fax to 406-728-7445
Opening Day Displays
2010 OWAA ANNUAL CONFERENCE GAMEHAVEN SCOUT CAMP ROCHESTER, MINNESOTA – FRIDAY, JUNE 11, 2010– 9:30 AM – 3:30 PM SHOOTING & BREAKOUT DAY PROGRAM REGISTRATION FORM Company/Organization/Agency Name: __________________________________________________ Contact Name: _______________________________ Title: _________________________________ Address: ___________________________________________________________________________ City: _____________________________ State: _________ Zip: _____________________________ Telephone: __________________ Fax: ___________________ Email: ________________________ Outdoor Skills Contest Activity: _______________________________________________________
Additional Needs _____ Check here if tables/chairs are not needed. _____ Check here if you plan to display boats or other watercraft. How many people will assist at your demonstration? ___________________________________________ What products do you plan to demonstrate?__________________________________________________ For Shooting Demonstrations Only: What portion(s) of the range do you anticipate using? ____ Shotgun ____ Handgun ____ Other
____ No. of Stations ____ No. of Stations ____ No. of Stations
____ Rifle ____ Archery
____ No. of Stations ____ No. of Stations
We would like to have the following materials or types of targets for our demonstration. (This must be provided by Wednesday, May 27 can make sure to have materials available.)_____________________________________ _________________________________________________________________________________________ I have enclosed the $65 display fee (all displays include a table and two chairs). Tent or Canopy Rental (Call OWAA for pricing) Please reserve additional tables and chairs: _____ Extra tables at $15 each _____ Extra chairs at $2 each TOTAL SHOOTING/BREAKOUT DAY PROGRAM CHARGES: PAYMENT INFORMATION:
$ 65.00 $_________ $_________ $_________ $_________
Please include payment information on Supporting Group, Agency and Business Registration Form.
You must provide a Certificate of Insurance prior to the conference A confirmation detailing your needs will be sent upon receipt. If you wish to rent a canopy or tent for your display space, please call OWAA headquarters for rental information. Registration fees are fully refundable if cancelled prior to May 24, 2010. Cancellations after May 24 are subject to a $20 surcharge Registrations must be made by mail or fax. No emails or calls will be accepted.
Shooting & Breakout Day Program Gamehaven Scout Camp Booth locations will be assigned based on what your company will be displaying/demonstrating.
Additional Breakout Day Displays
2010 OWAA ANNUAL CONFERENCE ROCHESTER, MINNESOTA – JUNE 10-13, 2010 Lodging Information
OWAA’s headquarters hotel is the Kahler Grand Hotel, located in downtown Rochester at 20 SW Second Avenue. Room rates are $90/night, single or double occupancy. Rates are subject to 11% tax. To make your reservations, call 800-533-1655. Make sure to mention you’re part of the Outdoor Writers Association of America block to take advantage of our conference pricing. Room block pricing expires on June 26, 2010. Treat yourself to an 80-year legacy of first-class service at our Rochester accommodations - which create a remarkable and comfortable environment for your stay. Here, you will find guest rooms and suites to suit every style, purpose, and budget. Everything you need is right here at our hotel … from onsite fitness facilities and fine dining to soothing spa treatments. The wonderful features of our Rochester Minnesota suites and guest rooms include:
Complimentary Wired and Wireless Internet Access in Sleeping Rooms Remote-control TV with cable and in-room movies Spacious work desk Coffeemaker Private voicemail and dataport AM / FM clock radio, with alarm Hairdryer Iron / ironing board 15% discount at hotel restaurants Campgrounds are available in the area, check the OWAA Web site for more information. www.owaa.org; click on “Annual Conference”
2010 OWAA ANNUAL CONFERENCE Rochester, Minnesota – June 10-13, 2010 Travel Information
Planes – Rochester is served by two international airports: The Rochester International Airport www.rochesterintlairport.com 6 miles from the Kahler Grand Served by the following airlines: American Airlines www.aa.com Northwest Airlines www.nwa.com Allegiant Air www.allegiantair.com Rochester Airport shuttle service, provided by Rochester Transportation - 507-289-1988 The Minneapolis-St. Paul International Airport www.mspairport.com) 80 miles from the Kahler Grand Served by the following airlines: Air Canada www.aircanada.com Alaska Air www.alaskaair.com American Airlines www.aa.com Continental Airlines www.continental.com Delta Airlines www.delta.com Frontier Airlines www.frontierairlines.com Midwest Airlines www.midwestairlines.com Northwest Airlines www.nwa.com United Airlines www.united.com US Airways www.usairways.com Minneapolis Airport shuttle service provided by GO Rochester Direct – 507-280-9270 www.rochesterdirect.com Trains – The nearest Amtrak depot to Rochester is in Winona, 45 miles to the east. Amtrak 1-800-872-7245 www.amtrak.com Automobiles – Car Rental Agencies (located in the terminal building at the Rochester International Airport) Avis 507-288-5655 800-331-1212 Budget 507-252-5055 800-527-0700 Enterprise 507-289-3366 800-736-8222 Hertz 507-288-2244 800-654-3131 Thrifty 507-252-5045 800-847-4389
Car Rental Agencies (located in both terminals at the Minneapolis-St. Paul International Airport) Alamo 800-327-9633 Avis 800-831-2847 Budget 800-527-0700 Dollar 800-800-4000 Enterprise 800-325-8007 Hertz 800-654-3131 National 800-227-7368 ** Links to the different car rental companies that offer discounts are available on the “Member Discounts” area of the OWAA Web site, www.owaa.org.
Driving Directions – From Highway 52: Exit at Civic Center Drive and go east. Continue about one mile to 4th Ave NW and turn right. Continue to West Center Street and turn left. Travel for two blocks and turn right on 2nd Avenue. The Kahler Grand Hotel is located on your left side. Westbound on Interstate 90: Exit to 63 north and continue into Rochester until you reach West Center Street, approximately 12 miles. Turn left on to West Center Street and travel two blocks. Turn left on 2nd Avenue and the Kahler Grand Hotel located on the left side of the street. Eastbound on Interstate 90: Exit to Highway 63 North and continue into Rochester until you reach West Center Street, approximately 12 miles. Turn left on to West Center Street and travel two blocks. Turn left on 2nd Avenue and the Kahler Grand Hotel located on the left side of the street. Minneapolis Airport shuttle service provided by GO Rochester Direct (507.280.9270) Rochester Airport shuttle service, provided by Rochester Transportation System (507.289.1988) The Kahler Grand Hotel will provide attendees with complimentary parking in the adjacent Kahler Grand parking ramp and Center Street City Parking Ramp. One vehicle per room.