Page 1

central florida times

WWW.CAICF.ORG | FIRST QUARTER 2018


First Quarter 2018

contact information P.O. Box 941125 Maitland, FL 32794 www.caicf.org exdir@caicf.org 407-850-0106

2018 board of directors Lou Biron, President Ken Zook, President-Elect Erik Whynot, Esq., Vice President Michael Kulich, Treasurer Kent Taylor, PCAM, Secretary Suzan Kearns, CMCA, AMS, PCAM, Past-President Chris Martinez Frank Ruggieri, Esq. Chuck Strode, CAM Robert L. Taylor, Esq. Matt Vice

a message from the president Greetings to our CAI Central Florida Chapter Members! First I wish to thank each of you who attended this year’s CA Day Trade Show at the Dolphin Hotel. It was a great success and we hope everyone came away feeling that they gained from the experience. I know I did! Our agenda is information, education and networking for our community members, our business partner members and their guests. We strive each month to bring you opportunities to gather and share common interests while having your questions answered as you relay your community living experiences. We certainly hope we are accomplishing this goal. As you peruse this first quarter 2018 newsletter, you will see our calendar of upcoming events. We urge each of you choose any that are of interest to you, place them on your calendar and plan to attend to gain better knowledge or for your networking fun. This edition of our newsletter includes some valuable tips for spring cleaning, waterway solutions, project management and project funding. You will always find our newsletter to be a presentation in recognition of those who serve CAI, a showing of our vendor relationship opportunities and helpful information that you can take home and use. We hope you enjoy the read. Within the pages of the newsletter you will find ads from our medallion members. You are encouraged to consider using their services within the scope of your needs. We appreciate each of our members and support their businesses throughout the year. And if you have a need not mentioned by those posting an ad, feel free to contact us for a referral to other members for the service you require. It is this trade of business relationships that assures a viable and strong partnership among our membership. If you are not a member, please consider joining. If you are a member, please consider volunteering. Our growth and our viability rest with the strength of our membership and the many volunteers who help us towards our goals. A warm thanks to each of you who assisted with CA Day and those helping with our events upcoming. We wish each of you a successful next quarter and we look forward to seeing you at the next event. All the best,

Lou Biron Louis R. Biron, AAI 2018 President, CAI Central Florida Chapter

2


1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

3


central florida chapter update 2018 calendar of events More details regarding upcoming events will be posted to caicf.org under the “Events” tab. Check back regularly for the most up-to-date information. CAICF Board Meetings will be held before or after each of the Monthly Meetings. Please be sure to register for all events in advance, as we need an accurate head count for space and food purposes prior to the event. Thank you for your help! • April 5th: Monthly Meeting: Luncheon - Legal Update CEU. Registration begins at 11:30am and the program begins at 12pm.

this form and send it to the Chapter Executive Director, Reini Marsh (exdir@caicf.org) for reimbursement!

• April 26th: Spring Social

• July 12th: Meet the Managers at Dubsdread Country Club from 4pm-7pm.

• May 3rd: Monthly Meeting: Luncheon - Disaster Preparedness Panel. Registration at 11:30am and program begins at 12pm. • May 9th-12th: CAI Annual Conference & Exposition - We the Community in Washington, D.C. Register by April 4th for early bird savings! Visit caionline.org for more information.

• September 5th: Monthly Meeting: Luncheon. Registration begins at 11:30am and the program begins at 12pm.

• June 7th: Monthly Meeting: Luncheon - Reserves & Budgeting. Registration begins at 11:30am and the program begins at 12pm. • June 21st-22nd: M-201 Course - Facilities Management at the DoubleTree by Hilton Orlando at SeaWorld. Learn how to preserve and enhance your association’s property and prepare for emergencies. See page 22 for more information. Complete

• August 2nd: Monthly Meeting: Luncheon. Registration begins at 11:30am and the program begins at 12pm.

• October (TBD): Annual Golf Tournament • November 1st: Monthly Meeting: Luncheon - Legal Panel. Registration begins at 11:30am and the program begins at 12pm. Be sure to RSVP! • December (TBD): Annual Meeting & Winter Gala

UF/IFAS Extension Workshop Join UF/IFAS Extension Ornage County for a Workshop on March 22nd at 9:30am. Registration is $40 (for lunch, materials, and logistics) and CAMs can receive 4 CEUs. Click here to register.

WORKSHOP SYNOPSIS Ecosystem services, landscape sustainability, water quantity, water quality, invasive species, habitat and community development will be covered in this course. Attendees will learn to identify and assess landscape problems, discuss with their clientele and stakeholders key principles and practices required to conserve biodiversity and natural resources during design, construction, and postconstruction phases of development, and provide recommendations that will reduce nonpoint source pollution, conserve water, provide for wildlife, prevent invasive species and, in general, improve the health of ecosystems. Attendees will also be introduced to a design tool to evaluate different landscape design scenarios and impacts on bird habitat during the migration and breeding seasons. 4

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

WORKSHOP OBJECTIVES 1. To provide information and resources on key principles and practices required to conserve biodiversity and natural resources during design, construction, and postconstruction phases of development. 2. To provide information about how to use an online tool to evaluate different landscape design scenarios and impacts on bird habitat during the breeding and migration season. 3. To provide information and resources about the major concepts surrounding water quality and quantity problems in Florida, and how plant selection, landscape design, installation and maintenance contribute to the problems and solutions. 4. To provide information on how to identify major landscape maintenance issues and recognize opportunities to improve.


1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

5


spruce up for spring

Winter is just about over so its time for homeowners to prepare their homes for spring. The steps taken now can help avoid costly maintenance and repairs later.

WHAT TO DO INSIDE & OUTSIDE THE HOME • Inspect the roof and gutters. Check the roof for damage, then •

• •

• • • • •

6

clear gutters of debris; a clog can lead to water damage. Check the HVAC system. Hire a professional to clean and service the system. You also should clean or replace filters; it’ll help ensure your system is running efficiently, keep energy costs in check and remove extra allergens from the home. Clean and repair driveways, fences, decks and patios. Spray away salt, sand and deicers. Then fill any cracks, holes or gaps. Examine windows, doors and seals. Look for damage. Sealants can crack in the cold, leading to water damage and drafts. Clean the window panes, drapes and blinds too. Replace smoke detector batteries. A great way to remember to do this each year is when daylight saving time begins; this year, it falls on Sunday, March 11th. Steam-clean floors and carpets. Remove salt, sand and deicing chemicals. Vacuum underneath and behind your refrigerator. A dusty, dirty fridge also increases electric bills. Clean out the refrigerator, freezer and pantry. Toss expired foods, clean surfaces and reorganize. Declutter closets. Donate, repurpose, recycle or set aside clothes for a garage sale. Prepare lawn equipment. Make sure the lawn mower and weed whacker are clean, gassed up and ready for the first spring cut.

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

YOUR CURB APPEAL CHECKLIST The curb appeal of any community depends on each resident maintaining his or her property as completely as possible. For those who keep their homes and yards well maintained, the association is sure to be thankful. Pay particular attention to the following maintenance items. Exterior Paint. Paint is a quick and easy way to keep your property looking fresh, new and clean. It will also protect against corrosion, weathering and insects. Landscaping. Landscaping is extremely important to a community’s curb appeal. Remove dead plants and branches. Keep shrubs properly pruned and flowers well-tended. Keep yards free of leaves and remove grass clippings. Roofs. Ensure your roofs are properly maintained and cleaned. Driveways & Sidewalks. Repair cracks, pitted or flaking surfaces and other concrete problems. Remove weeds from sidewalk joints and debris from driveways and sidewalks. Do not use driveways for storage or auto repairs. Gutters & Downspouts. Keep them cleaned out to prevent overflowing and flooding. Window Boxes, Awnings & Decks. Replace worn or damaged fixtures, check fittings for stability and paint all items at least biannually.


The Premier Lake Management Company in Florida Just Got Even Better... Lake Masters is now SOLitude Lake Management.

Lake Masters’ partnership with SOLitude allows us to expand our service offerings, broaden our expertise, increase our training, enhance our technology, and offer additional educational resources to stakeholders in Florida—all while continuing to provide the high level of customer service our clients have come to know.

Experience Our Unmatched Expertise: solitudelakemanagement.com/LMjourney Restoring Balance. Enhancing Beauty

855.534.3545 • solitudelakemanagement.com

2016 Bright House Networks Greater Orlando Regional Business Award for Small Business 3rd Place Winner

A Proven History of Management Excellence Our mission is to provide “Premier” services and solutions to enhance the property values and promote a sense of harmony in the communities we are privileged to manage. • Commercial • Homeowners • Condominiums • Committed to integrity, transparency and ethical business practices • Great communication with board and residents

407-333-7787

| PremierMGMTcfl.com

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

7


lake & pond management BY SHANNON JUNIOR, ECOLOGIST WITH SOLITUDE LAKE MANAGEMENT

Sustainable Solutions for the Management of Lakes & Ponds in Your Community

8

As lakes and ponds age, they are continually impacted by sedimentation and nutrient enrichment. Eventually, sediment and nutrient overload can lead to poor water quality and increased algae and nuisance aquatic vegetation blooms. It is extremely important to establish maintenance programs for community lakes and ponds which also function as stormwater management facilities. A key feature of these programs is the ongoing management of invasive vegetation and algal blooms.

INTEGRATED PEST MANAGEMENT PLAN

The repetitive application of pesticides as the primary strategy for vegetation control is not environmentally sustainable, and the management focus is shifting toward non-chemical methods. In addition, due to tightened regulations and general public wariness regarding the use of algaecides and herbicides, it is becoming increasingly important to find alternatives for our nuisance aquatic vegetation treatment programs.

There are many different potential components to an IPM Plan, including prevention, mechanical and physical practices, cultural controls, and biological solutions. However, not all of the strategies are practical or cost-effective for every waterbody. A critical phase in the development of a comprehensive IPM Plan is to evaluate which strategies will be appropriate for a specific site. However, many IPM practices are simple and inexpensive,

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

Integrated Pest Management (IPM) is a comprehensive approach to pest management that includes many non-chemical strategies before or along with the use of pesticides. The implementation of a long-term, proactive IPM Plan for algae and aquatic weed management helps to reduce the quantity of chemical products used, while still providing for a healthy and aesthetically pleasing waterbody.


Serving Central Florida’s Communities for More than Three Decades     

K. Joy Mattingly, Esq.

Robert L. Taylor, Esq.

kmattingly@bplegal.com 954.985.4102 Miramar

rtaylor@bplegal.com 407.875.0955 Orlando

Customized Collection Strategies for Your Community 36 Attorneys Devoted to Florida Community Associations Award-Winning Team of Construction Defect Litigators Free Guidebooks, Blogs, Newsletters & Classes to Assist You CARE—Our Dedicated Customer Service Department

Harry W. Carls, Esq. Elizabeth A. Lanham-Patrie, Esq. hcarls@bplegal.com 407.875.0955 Orlando

hcarls@bplegal.com 407.875.0955

Orlando

Yeline Goin, Esq. ygoin@bplegal.com 407.875.0955 Orlando

www.bplegal.com • care@bplegal.com Ft. Lauderdale • Ft. Myers • Ft. Walton Beach • Miami • Miramar • Naples • Orlando • Sarasota • St. Augustine • Stuart • Tampa Bay • Tallahassee • West Palm Beach

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

9


lake & pond management cont. managed throughout the growing season, removing any woody vegetation or non-native, invasive plants.

RESTORATION STRATEGIES Other IPM strategies are geared towards remedying the impacts that have already occurred, and focus on the root causes of the problems rather than just the symptoms. For a lake or pond with severe algae issues, strategies that improve water quality can make a big difference in the overall health and appearance of the waterbody. Nutrient mitigation is a widely used practice that directly targets and inactivates the phosphorus in the water and bottom sediments of a waterbody. This technique can literally reverse the aging process and associated effects of nutrient loading. Phoslock and alum are the two most commonly used products for this purpose. Product selection and program development would be based on site specific conditions and the general budget for the project.

and can be broadly applied for almost every waterbody.

PREVENTION STRATEGIES Preventing the introduction of sediment and nutrients into the water, in the first place, can provide long-term benefits for water quality. Many times, it can be achieved by very simple and inexpensive cultural practices. Establishing healthy communities of shoreline aquatic vegetation or allowing natural grasses to grow around the edges of a lake or pond will provide a filter for runoff, thus minimizing the sediment and nutrients entering into the pond. In addition, the vegetation will serve to stabilize the shoreline and prevent erosion and the introduction of more sediment into the water. A buffer of grasses surrounding a lake or pond also makes a waterbody less attractive to Canada geese because they will not walk through vegetation over their heads. Since their bodily waste is an additional source of nutrients to a waterbody, preventing the presence of geese around the pond has its own benefits. Buffers should be trimmed at least once per year and should be selectively 10

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

Another commonly recommended IPM strategy for water quality restoration is the installation of an aeration or circulation system. Aeration improves the health of a waterbody by adding oxygen to the system. The circulating action converts phosphorus to forms that are not usable by algae as food. It also creates conditions that favor the growth of healthy green phytoplankton rather than the potentially toxic cyanobacteria species. The end result is a healthier pond with fewer harmful algae blooms, and a reduction in the need for chemical treatments. While there are numerous Integrated Pest Management strategies that can be applied as part of a long-term plan, it is important to consider all of the site-specific characteristics of your lake or pond in order to develop a successful and environmentally sustainable program. By implementing a comprehensive maintenance approach that employs a variety of water quality improvement strategies, the long-term result will be a more balanced waterbody that requires fewer applications of herbicides and algaecides to maintain it in a healthy and aesthetically pleasing state.

Shannon Junior is an experienced Aquatic Ecologist with SOLitude Lake Management, an environmental firm providing a full array of superior lake, pond, wetland and fisheries management services and solutions. She can be reached through the website: www.solitudelakemanagement.com.


PAINTS • COATINGS • ADHESIVES • SEALANTS

Banking solutions to help your communities thrive At Union Bank®, we offer customized banking and lending solutions to meet the unique needs of the community association industry. Learn how we simplify banking and the financing of your projects at HOAbankservices.com. Amanda Orlando, CMCA® Regional Account Executive 386-424-0830 amanda.orlando@unionbank.com

Since 1978, Lanco has produced paints, coatings, adhesives and sealants that simplify your projects and give the absolute best value in the Market. Corporate Office & Manufacturing Plant 600 Mid Florida Drive Orlando, FL 32824

Toll Free: 1-866-447-2400 • 407-240-4000 • Fax: 407-240-4046

lancopaints.com ®

Financing subject to credit and collateral approval. Other restrictions may apply. Terms and conditions subject to change. ©2018 MUFG Union Bank, N.A. All rights reserved. Member FDIC. Union Bank is a registered trademark and brand name of MUFG Union Bank, N.A.

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

11


tips for successful repair projects BY ALAN TANNENBAUM, ESQ., TANNENBAUM SCRO, P.L

D

ue to space limitations, this article will not cover key provisions appropriate in a repair contract (lien waivers, prevailing party attorney’s fees, venue for disputes, delay damages, insurance requirements, etc.).

GET THE RIGHT EXPERTS For every building problem, there is an associated expert appropriate to investigate the issue and specify the appropriate repairs. Some engineering firms have experts on staff who cover most issues regularly confronted. However, there are specialty experts who can be called in to supplement review by a generalist.

KNOW FULLY THE PROBLEMS REQUIRING CORRECTION Before you have most surgeries, doctors have run you through extensive tests, x-rays, sonograms, etc. to pinpoint the precise nature of your malady. The same is true for repair projects. Before a cure is implemented, it is best to know as much about the building’s problems as possible. This can include destructive testing to determine the true underlying cause of the issues, or testing based upon a mock-up, such as window or sliding glass door water testing.

12

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

HAVE THE ENGINEERING PROPOSALS REVIEWED BY A CONSTRUCTION LAWYER Some engineering firms insert unreasonable self-protection clauses (such as limitations of liability) into their proposals with community associations. These can be negotiated out by a construction lawyer familiar with such clauses and their implications. In any case, in choosing between engineering firms, consider the terms of the proposals presented as one of the differentiating factors.

HAVE DETAILED AND ON TARGET PLANS AND SPECIFICATIONS PREPARED Plans and specifications tend to be generic. Urge your engineering firm to prepare plans and specifications customized for your job. It’s smart to have the plans and specifications reviewed by an independent construction consultant to point out potential inconsistencies, lack of clarity or omissions. The contractor chosen for the job should also be urged to comment on the plans and specifications.

HAVE A CONSTRUCTION LAWYER PREPARE THE REPAIR CONTRACT Some engineering firms insert a form contract in their bid packages. These form contracts are often not tailored for repair jobs and are


A

HIGHER LEVEL of

ATTENTION

to Your Association

“My job is to help your board balance keeping down operating costs while maintaining property values and improving quality of life for homeowners. We have a strong community presence, independent advising and full transparency. ” – Katie, Sentry Community Manager

Four Central Florida Locations 407-788-6700 www.sentrymgt.com

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

13


tips for successful repair projects cont. more protective of engineers than community associations. In addition, they omit provisions required by Florida law and contain provisions unenforceable under Florida law. Have an owner-oriented repair contract tailored for repairs prepared by a construction lawyer familiar with Florida law.

CAREFULLY SELECT THE OWNER’S REPRESENTATIVE Someone on behalf of the community association needs to monitor the progress of the work and be available to make decisions and answer questions. The community association manager may be too busy on regular management duties to take on this role. Some associations assign board members, but what happens when the board member who fills the role goes back up north for the summer? It may make sense to retain the services of a project manager to act as owner’s representative. This, however, should be in addition to contract administration by your engineer, not in place of it.

CAREFULLY VET BIDDERS AND QUALIFY THE REPAIR TEAM Choose a contractor appropriate for the job. Ask for references relevant to the work proposed and interview them. Be sure that the bidders specify the superintendent and subcontractors they are committed to bring to your job. Certain contractors when they get busy hire journeymen superintendents and second-tier subcontractors. Make sure that the bidders are committed to assigning their best team to your job.

NEGOTIATE A BALANCED DRAW SCHEDULE Negotiate a draw schedule which has the contractor at any point in the job having provided more value than they have been paid. Avoid initial deposits and require retainage. These protections provide the best assurance that the contractor will remain motivated to complete the job on time.

DOCUMENT CONDITIONS IN DETAIL BEFORE THE WORK BEGINS Prepare a notebook with photographs and inspection reports to detail the conditions before work begins. This will help minimize change orders, provide necessary proof of preexisting conditions in the event damage is done to the property and minimize owner claims.

14

contractors do not want their surety to be brought in on a job so having a bond in place is incentive for the contractor to do competent work and pay their subs and suppliers.

KEEP REGULAR JOB MEETING MINUTES AND CONFIRM UNDERSTANDINGS IN WRITING IN A TIMELY FASHION Some contractors are forgetful. A commitment made on the job today to include an activity within the original scope of the contract can six months later turn up in a change order request. Job meeting minutes should be kept and timely circulated, and timely e-mail confirmations should be sent to document communications exchanged between job meetings.

NIP ISSUES IN THE BUD The first draw request upon work being completed in the field is crucial. That is when the message is conveyed to the contractor as to whether the association is going to demand strict compliance with quality requirements and properly vet the pay requests throughout the job. Most contractors are capable of doing good work and keeping proper accounting but it helps when the association is holding the contractor accountable. Obviously, the careful scrutiny of the work and job accounting should continue to job completion.

BE DILIGENT AT FINAL PAYMENT & JOB CLOSEOUT The final payment request is the opportunity to properly tie up remaining obligations surrounding defective work, damages to property, product and equipment warranty certification and delivery, and job accounting. Warranties are no substitute for getting things corrected while the association continues to have financial leverage over the contractor. It is no time to let down your guard. Even the best planned and documented repair effort can have issues. However, diligent planning, the selection of the right team, a strong owner-oriented contract and accountability throughout the job can lessen considerably the likelihood of unforeseen issues negatively impacting the association.

SECURE A PERFORMANCE AND PAYMENT BOND

Alan Tannenbaum, Esq. with Tannenbaum Scro is Board

This pertains to a major repair project. Bonds are not usually available for smaller projects. Some bidders may not be bondable. This is a way to ferret out contractors without sufficient financial wherewithal or whom have a negative claims’ history. Besides providing important security for project completion and payment of subs and suppliers,

Certified in Construction Law by the Florida Bar. He is AV-

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

Rated® by Martindale-Hubbell® peer-review ratings, the highest recognition an attorney can receive for excellence in legal ethics and practice skills. For more information, visit www.tannenbaumlawgroup.com or call 866-615-4543.


Committed to our communities For 30 years, BB&T Association Services has provided solutions specifically designed to meet the needs of property management companies and community associations. You can count on us to be your trusted partner. BBT.com/AssociationServices

Association Services Marianne Brown, CAM VP, Relationship Manager 727-260-5004 Marianne.Brown@BBandT.com

Branch Banking and Trust Company is a Member FDIC and an Equal Housing Lender. Loans are subject to credit approval. Only deposit products are FDIC insured. Š 2016, Branch Banking and Trust Company. All rights reserved.

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

15


welcome new members! MANAGER MEMBERS

Down To Earth Landscape, LLC

I & E Construction, Inc.

Mr. Shane Mosler

Mr. Keller Baum

GRID Systems, LLC

Juniper Landscaping

Mr. Matthew Fernandez

Mr. John C. Juniper

Helpro Cleaning Services

Kings III Emergency Communications

Mrs. Martha Franco

Mr. Gerry Heskett

Ms. Donna Trimue, CMCA Heritage Hills of Clermont Homeowners Association

Roof Army

KWA Engineers, LLC

Ms. Mercedes Albarrcin Leland Management

Nicole Kinsworthy

Mr. Edward Joseph Cooke Mrs. Antonia Lisa-Maria Kanfer Ms. Sabrina Stephan Aegis Community Management Solutions, Inc.

Mr. Donny Donald Dominique, CMCA The Ritz-Carlton Club Ms. Jeanny Tejada Towers Property Management, Inc.

Mr. Bradford White Universal Contracting Services

Mr. Miguel Botto The Toro Company

Communications Consulting Group

WANT TO JOIN CAI?

Ms. Jean Simmons

BUSINESS PARTNERS

Ms. Anjela Harris

Coastal Painting Company Mr. Richard Incandela

Heritage Insurance

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

Landscape Maintenance Professionals

MULTI-CHAPTER BUSINESS PARTNERS

Condominium Legal Liability

16

Mr. Tamer Mercho

Mr. Randy Jones

Mrs. Cheryl Croft Polack

If you provide products or services to community associations, CAI can give you direct access to thousands of potential customers. Visit caicf.org/ resources/membership for more information.


Some say first impressions are everything. We say it’s the lasting ones that count. Be confident about the message your landscape sends. Partner with our team of landscape experts whose tailor-made solutions, dependable service and consistent results ensure your resident’s first experience is never their last. Susan Chapman 407 702 4929 Susan.Chapman@brightview.com

www.BrightView.com

With community association lending expertise like ours, you’ll get the job done right.

take that to the bank. Mark Evans Regional Account Executive 321-745-8444 Toll Free 866-800-4656, ext. 7488 mark.evans@mutualofomahabank.com

mutualofomahabank.com AFN45863_0813

Member FDIC Equal Housing Lender

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

17


when to borrow money for your association project BY HEATHER J.KARAMITSOS, DIRECTOR OF ASSOCIATION BANKING AMERICAN MOMENTUM BANK

T

hankfully, most homeowners and condo associations no longer face many of the financial challenges common during the Great Recession. Today, delinquencies are all but extinct, budgets are healthier and communities are reinvesting in themselves. But, sometimes even the best planning doesn’t account for unforeseen expenditures.

• Will I be able to get a special assessment passed? • Will the assessment present unreasonable financial burden to my ownership?

• Does my project cost exceed my cash reserves? • Are the reserve funds an open pool for capital expenditures or are they already designated to future projects and repairs?

• If you borrow from reserves, can the funds be replenished by Your community may experience unanticipated problems with a pool pump or fire sprinkler system. Maybe your insurance company can offer significant savings on premiums if you upgrade to hurricane windows. These are good examples of reasons to spend money that hasn’t been budgeted. But when is the right time to borrow from a bank versus placing assessments on your ownership or borrowing from reserves?

budgeting general assessment increases in an adequate time frame to cover the future projects for which the funds were originally ear-marked? Depending on your answers, you may want to consider using a bank loan to fund your project.

WHAT TO EXPECT WHAT TO CONSIDER When considering how to fund your unexpected association project, ask yourself the following questions:

• Will the cost of my project interfere with the cash flow of the association?

18

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

When deciding to borrow money, consider the “5 P’s”: Proper Planning Prevents Poor Performance. Evaluate the need for the project, project costs, individual unit cost under special assessment and the ability to collect funds. Compare that against the budget increase to the general assessment that will be needed to repay the loan. Note that using a bank loan rather than borrowing from


The Royal Service ® Leader Unparalleled Property Services

844.815.5321 I info@castlegroup.com 150 E. Robinson Street Orlando, FL 32801 www.castlegroup.com

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

19


when to borrow money for your association project cont. adequate reserves, which will instill confidence in your association’s ability to fund general repairs in the near future.

FINDING THE RIGHT BANK If you’ve made the decision to borrow, it’s important to find the right bank. Some banks, such as American Momentum Bank, specialize in Association Banking. These banks are familiar with the unique technology needs for processing large volumes of receivables/ payables on behalf of the association. They also better understand an association’s budgeting process and financial position.

reserves can give you a more flexible repayment term, resulting in a more manageable budget increase. If a bank loan makes the best sense for your community, your banker, who may be working on your behalf through your property management company, will need to collect financial information on the association. This may include the past three years’ tax returns, audited financial statements, current debt schedule if applicable, year-to-date budget, proposed budget reflecting increase for loan repayment and current delinquency report. After this is collected, your banker will construct a credit memo detailing the loan requirements and recommendation for his underwriting department. The bank’s credit officer then has all the information needed to review and approve your loan. Repayment capacity is very important to your bank. Key factors for having your loan approved include consistent general assessment payment history and the community’s ability to collect on past general budget increases and special assessments. Banks typically like to see delinquency rates below 5%. The bank will also want to see

20

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

Many banks require the association’s depository relationship as a condition of the loan. Be sure the bank you’re considering has the tools your management company or accounting firm will need, such as lockbox processing, ACH and remote deposit. Also, find out what charges apply for these systems. A slightly lower rate quote from one bank may not be a financial benefit if you consider the depository charges you may incur. Consider your loan structure, as well. Is the bank willing to allow for an interest-only draw period while your project is under construction? Will the bank re-amortize the loan if you make a large principle reduction? Does your loan have a prepayment penalty? These are all cost-saving factors to consider in addition to a quoted rate or term.

Heather J. Karamitsos is Director of Association Banking at American Momentum Bank and is a state-certified continuing education provider for community association managers. She can be reached at hkaramitsos@ americanmomentumbank.com and 239-653-7389.


“Devoted to the Personalized Representation of Community Associations� 390 N. Orange Ave. Ste. 2300 Orlando, FL 32801

6767 N. Wickham Rd. Suite 6767 Melbourne, FL 32940

www.ruggierilawfirm.com

interested in getting more involved? join a caicf committee! If you are interested in getting more involved in the chapter, joining a committee is a great thing to consider. Below are the different committees that we currently have active. Please feel free to contact any of the following committee chairs: CA Day/Trade Show Committee Amanda Whitney Leland Management awhitney@lelandmanagement.com Chuck Strode Associa cstrode@community-mgmt.com Communications Committee Benjamin Isip Towers Property Management, Inc. ben@towerspropertymgmt.com Education Committee Gary van der Laan Leland Management gvanderlaan@lelandmanagement.com Phil Masi Assured Partners pmasi@assuredptr.com

Gala Committee Gina Holbrook Premier Association Management gina.holbrook@premiermgmtcfl.com

Meet the Managers Committee Cathy Bowers True Property Group cbowers@truepropertygroup.com

Golf Committee Scott Pollock Sentry Management spollock@sentrymgt.com

Membership Committee Debbie Young Premier Association Management debbie.young@premiermgmtcfl.com

Rick Shreve True Property Group rshreve@truepropertygroup.com Legislative Committee Lou Biron Sihle Insurance Group lbiron@sihle.com

Social Committee Tara Munoz Your Private Adjustor tara@yourprivateadjuster.com Sunshine Foundation Committee Jennifer Agravat Asphalt Restoration Technology Systems jennifer.agravat@asphaltnews.com

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

21


m-201 Facilities Management COURSE MATERIALS

Participant guide and flash drive with bonus readings and materials. CAI Guides for Association Practitioners: Bids and Contracts, Natural Disasters and Reserve Funds.

COURSE LENGTH

1.5 days | 8:30 a.m.–5:30 p.m. 8:30 a.m.–noon

TUITION

CAI manager member: $459 Nonmember: $559

DESIGNATION CREDIT M-201 is required for the PCAM designation.

CONTINUING EDUCATION CREDIT

M-201 is approved for 12 hours of continuing education for CMCA recertification. Visit www.camicb.org for details. For information on continuing education for state licenses, visit www.caionline.org/pmdp.

LEARN HOW TO PRESERVE AND ENHANCE YOUR ASSOCIATION’S PROPERTY AND PREPARE FOR EMERGENCIES. This course provides a hands-on approach to help you analyze, evaluate, communicate, and plan for property maintenance. Your community will benefit from your increased understanding of the various types of maintenance—routine, previous, emergency, corrective, and scheduled. Topics include: z Evaluating existing maintenance programs and management controls z Analyzing maintenance contracts z Overseeing maintenance of common areas, using checklists and reports z Making maintenance requests and recommendations to the board z Identifying the basic elements of a disaster plan z Preparing a request for proposal, including bid specifications z Monitoring fulfillment of a contract z Interpreting and invoking contract warranties z Understanding the concept of sustainable lifestyles z Using a reserve study for repair and replacement

» Visit www.caionline.org/m201.

JUNE 21, 2018 8:30am-5:30pm JUNE 22, 2018 8:30am-12pm

coming

soon

OFFICIAL 2018 SPONSORS

COIT Cleaning & Restoration Sperlonga Data & Analytics 22

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

ARE YOU READY TO GO THE EXTRA MILE FOR YOUR CAREER?


RESERVE STUDIES

Easy Does It To use.

Pretty much everything. Our advanced reserve studies help you achieve a deeper engagement with your properties and a more effective way to manage them. Both today and tomorrow. And with total confidence.

Our remarkably simple reserve study system.

For your reserve study proposal, contact Nick Brenneman at (800) 980-9881 or visit reserveadvisors.com.

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

23


24

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8


2018 CA Day at the Dolphin Resort BY REINI MARSH, CHAPTER EXECUTIVE DIRECTOR FOR CAICF This year the CA Day Trade Show and classes were a huge success! All of the classes were full and offered a variety of information for home owners as well as community association managers. Over 1,000 attendees were registered before the show and we had many that came the day of and registered. In addition, there were 130 booths on the trade show floor that offered board members and managers the chance to meet with professionals from all kinds of service industries, including management companies, landscaping companies, attorneys and paint experts, to name a few. The spacious isles allowed for plenty of room to visit, talk with the exhibitors, and make connections! Check out all the groovy pictures from the day! One of the best parts of this year’s event was our awesome After Party, sponsored by J Meyers Insurance. The atmosphere out by the pool at the Cabana Restaurant was the perfect end to the day. The band was fantastic and we all had fun eating, dancing, and socializing the night away.

thank the volunteers the day of the event who gave their time freely to help with registration and directing our guests. It was a big help and helped the day run smoothly!

TRADE SHOW COMMITTEE • Mark Michalek of Leland Management, Co-Chair • Chuck Strode, CAI Board Member, Co-Chair • Gina Holbrook, Owner of Premier Association Management, • • • • • • •

CAI Past President Susette Underwood of Becker & Poliakoff, After Party Chair Lori Williams of J Meyers Insurance, Décor Chair Jean Horning, Owner of Image Graphics, Printing Chair Amanda Orlando of Union Bank Bonne Marshall of Davey Tree Jonathan Levy of Gerstle, Rosen and Goldberg CPAs Dain Charbonneau of Cepra Landscape

SAVE THE DATE Special thanks to the Trade Show committee who worked hard for the past year to bring this special event together. We’d also like to

Mark your calendars now for next year’s big event! Friday, March 22nd is the date for CA Day 2019 at Gaylord Palms Resort!

BIG THANK YOU TO OUR AFTER PARTY SPONSOR!

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

25


CAI CENTRAL FLORIDA CHAPTER MEMBERSHIP BENEFITS In addition to the many perks associated with a National CAI Membership, your local Central Florida Chapter offers even more value and engagement to its members:

HOMEOWNER VOLUNTEERS

COMMUNITY MANAGERS

If three members from the same board join the chapter, your first year of membership dues are FREE

CAICF will pay for HALF of your manager tuition fees for required education credits

MANAGEMENT COMPANIES

BUSINESS PARTNERS

Company recognition & networking Maximize business brand opportunities with current & recognition & enjoy exclusive potential clients, as well as face-to-face networking industry-specific business partners opportunities with potential clients

LOCAL CHAPTER EDUCATION AND NETWORKING EVENTS Quarterly Board Certification classes CEU credit hours at specified luncheon events Participation opportunity at the Annual Golf Outing Invitation to the Summer Social & Annual Gala Admission and exclusive perks at one of the best community association tradeshows in Central Florida

Opportunity to attend and speak at panels, Q&A sessions, education classes, and Business Roundtable events Participation & sponsorship opportunities at the Annual Golf Outing Invitation to the Summer Social & Annual Gala Admission, exclusive booth vendor pricing, and sponsorship opportunities at one of the best community association tradeshows in Central Florida

Professional Designations & Certifications Local Professional Management Development Program Classes Quarterly Board Certification classes CEU credit hours at specified luncheon events

ACCESS TO SPECIALIZED COMMUNITY ASSOCIATION SERVICE PROVIDERS Online service directory Personal interaction at monthly events Panels and Q&A sessions

SPONSORSHIP & MARKETING OPPORTUNITIES In addition to brand recognition, sponsors enjoy benefits like a free booth at the trade show, advertising opportunities, first consideration at speaking events, discounted pricing for future sponsorships and events & advertising on the chapter website Inclusion in the Service Directory

INCLUSION IN ONE OF THE LARGEST CHAPTERS IN THE US ENCOMPASSING OVER 7,500 HOA & CONDOMINIUM ASSOCIATIONS IN MARION, VOLUSIA, SEMINOLE, ORANGE, BREVARD, OSCEOLA, POLK, LAKE & SUMTER COUNTIES!

Interested in joining the CAI Central Florida Chapter? For assistance or more information, reach out to the Executive Director by calling 407-850-0106 or e-mailing at exdir@caicf.org. To join now, visit www.caionline.org for membership categories and dues. Prior to joining online you will be prompted to log in or create an account. Membership dues are non-refundable. 26

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8


• • • • • • • • • • • •

Licensed General Contractor Exterior/Interior Painting Stucco/Wood Replacement Siding/Soffits Scope of Work Creations Construction Defect Deck Coatings/Waterproofing Online Project Tracking Direct: 407-839-9705 poverton-fl@empireworks.com Office: 888-278-8200 Paul Overton VP/Orlando

Discover how Our Commercial Customers ● Municipalities ● Condominiums ● Home Owner Associations ● YMCAs ● Universities ● and Others... Heat (and Cool!) their Pools the Cost-Effective GeoThermal Way! Call Today for a FREE Detailed Estimate We will come and visit your site to determine your needs

ymbiont

ervice

orp

Pool Heating ● Air Conditioning GeoThermal Comfort Solutions

“One Company, One Call, Complete Comfort!”

800.881.4328 GeoThermalFlorida.com

Serving the Entire State of Florida, with Offices in Englewood and Sunrise

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

27


Come one, come all.

Share the community! Join up to 15 board members for only $250!

We now make it easier for your entire board to join CAI at the lowest cost. The best community associations have the best boards—they’re educated, knowledgeable, and prepared to lead their communities successfully. CAI membership provides your board members the best resources and education to stay informed.

Renew your entire board and they’ll enjoy all of the benefits of CAI membership. For more details, visit www.caionline.org/ ShareTheCommunity

28

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8


COMMUNITY ASSOCIATION LOANS Valley National Bank understands maintaining property values is important to your Association. That is why we created a flexible and competitive priced package of loan products to assist you with renovations, repairs and insurance premium financing. UNIQUE ADVANTAGES: • Competitive Fixed and Variable Interest Rates • Project Specific Loan Structure • Flexible Payment Terms to Meet Your Goals • Up to 100% Annual Insurance Premium Financing

At Valley National Bank, we can customize a solution to meet your needs. Please contact us for more information. Charissa Eller Vice President Property Management Specialist Phone: 407-581-5426 Cell: 321-315-6275 Email: celler@valleynationalbank.com

® © 2016 Valley National Bank®. Member FDIC. Equal Opportunity Lender. All Rights Reserved.

VNB CAI Newsletter Ad 2016.indd 1

9/14/16 5:02 PM

1ST QUART ER 2018 | CENT RAL F LO R I D A TI M E S

29


TO OUR MEDALLION MEMBERS!

platinum

Alliance Association Bank Angius & Terry, LLP AriasBosinger Asphalt 365 Asphalt Restoration Technology Systems AssuredPartners Atlantic Southern Paving BB&T Association Services Ball Janik Becker & Poliakoff, P.A. BrightView Landscapes Castle Group Cepra Landscape Driveway Maintenance EmpireWorks Reconstruction and Painting Enviro Tree Services Gerstle, Rosen & Goldberg, PA Glickstein, Laval, Carris, P.A.

Lanco Paints Larsen & Associates Melrose Corporation Mutual of Omaha PPG Paints Parmley Environmental Services Premier Association Management Reserve Advisors The Ruggieri Law Firm Seminole Access Technologies Sentry Management, Inc. The Sherwin-Williams Company SOLitude Lake Management Spies Pools Tannenbaum Scro, P.L. Union Bank Vice Painting

gold CBIZ Insurance Services, Inc. CertaPro Painters Insurance Appraisers of Central Fla Leland Management Sihle Insurance Group

Symbiont Service Corporation Tankel Law Group Towers Property Management Valley National Bank

silver

Centennial Bank Garfinkel Whynot Association Law PROscape, Inc. 30

CE N TRAL F L O R I D A T I M ES | 1 S T Q UARTER 2 0 1 8

Profile for Overflow

CAICF | 1st Quarter 2018 Newsletter  

CAICF | 1st Quarter 2018 Newsletter