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RHODES UNIVERSITY STUDENTS’ REPRESENTATIVE COUNCIL MINUTES OF A MEETING HELD ON WEDNESDAY, 2nd February 2011 AT 18:00 IN THE R.A ROOM

2011. M8.1

ATTENDANCE The Chair welcomed councillors to their eighth meeting of Council. President gave a special welcome to Projects and Academic Councillor and to Mr. Pillay (O-week Co-ordinator).

2011. M8.2

PRESENT

President Chair

Vice President: Internal

Vice President: External

Treasurer

Benefits & Sponsorship

Media

Societies

Community Engagement

International Affairs

Residence

Oppidan

Environmental

SRC Liaison


2011. M8.3

APOLOGIES

2011. M8.4

OTHER MATTERS FOR THE AGENDA

2011. M8.5

CONFIRMATION OF MINUTES Council confirmed the minutes of the meeting held on the: 5.1 26 th of January 2011, subject to the following amendments: •

Item 2011.M7.7: International students should not be sent to the International Relations Councillor but rather to the International Office. SRC Liaison should be on the list of attendees.

2011. M8.6

MATTERS ARISING •

Liaison suggested that all office issues should be taken to Ross Marriner. If it is office space that we need, then we ought to let Mr. Marriner know that we feel that we don’t have enough offices.

2011. M8.7 OFFICE SPACE •

The President stated that councillors should not doubt that the presidency would act in good faith for all councillors when making decisions. He mentioned that in order to keep a council a democracy we need to consider all aspects of what a democracy is.

President suggested that all council attend the ground zero and union building meeting as a unified body instead of disagreeing with each other.

The Societies Councillor has suggested that more offices be allocated for societies. This point would be raised at the ground zero meeting.

Environmental Councillor stated that the Oppidan common room should be improved and revamped so that Oppidans can enjoy themselves just as much as students in residences do.


2011. M8.8

President has been in dialogue with the Treasurer to improve our boardroom so that it is more appealing and thus a pleasure to work in.

The R.A room debate is finally over as the President mentioned that it belongs to the SRC once again.

The Treasurer pointed out that council ought to be careful when revamping offices, because some changes might not be justifiable to the student body.

Council decided to split up into two groups that would attend the ground zero meeting or the Amazing Other Show at the Drama Department.

Council decided on a stand on the matter of office space. Council has agreed that ground zero is to be given to post graduate students provided that the Union is revamped and is open to undergraduates.

O-WEEK

Friday the 4th of February Council has a meeting with the O-week helpers and refreshments will be available.

Saturday the 5th of February Councillors and O-Week Helpers are expected to be at either Eden Grove or Drostdy Lawns at 06:00 a.m to be able to carry out their duties.

O-Week helpers will be split into group A and B. Councillors will also be split up into group A and B.

An SRC desk will be set up at Eden Grove so as to sign first years for Library Tours. A strong presence of the SRC is needed stated the President.

Treasurer has organised 3 Buses to help move first years from Eden Grove to their various residences. Treasurer also mentioned that each councillor will be given airtime as communication is key during O-Week. Councillors are advised to use the airtime sparingly.

Sunday the same programme applies, except Group A and B will swop responsibilities.

Treasurer suggested that all posters for events during O-Week be stuck on each and every residence doors in order to keep the students in the loop.

Environmental Councillor suggested that Hall Reps be used to communicate the correct O-week Programme to students.


2011. M8.9

UPCOMING EVENTS O-week

2011. M8.10 SRC EXECUTIVE 2011. M8.11 MATTERS ARISING FROM THE EXECUTIVE 2011. M8.12 SRC HALL REPS 2011. M8.13 SOCIETIES

2011. M8.14

REPORTS FROM MEETINGS •

The President reported on an extraordinary meeting that he had with the Vice Chancellor about the protocol to be followed should a prominent member of society pass on.

2011. M8.15 DATE AND TIME OF NEXT MEETING The next council meeting will be held on Monday the 21st of February 2011, in R.A room.


Minutes 2nd February 2011