Page 1

Information for  External  Caterers       To  supply  catering  at  OPEN,  management  requires  the  following  conditions  to  be  met  with   evidence  supplied  thereof:       1.  The  caterer  must  have  rating  of  ‘4’  or  higher  on  the  Food  Standards  Agency  website   (www.ratings.food.gov.uk).  If  the  caterer’s  name  appears  differently  on  this  listing  (i.e.  a  trading   name  instead  of  company  name)  then  evidence  also  needs  to  be  supplied  on  how  the  different   names  are  linked.       2.  Public  Liability  Insurance  of  £5,000,000.  Again,  if  the  name  as  it  appears  on  the  policy   documents  is  different  from  that  on  the  Food  Standard  Agency  listing,  then  evidence  needs  to  be   supplied  of  how  the  different  names  are  linked.       3.  To  leave  the  facilities  in  the  state  they  are  found,  by  signing  a  handover  sheet  at  the   commencement  of  occupation  of  the  Kitchen,  and  signing  back  the  Kitchen  to  a  Duty  Manager  at   the  end  of  the  hire  (copy  of  the  handover/handback  form  included  in  this  pack).     4.  To  comply  with  current  regulations  and  guidance  procedures.  Maybe  subject  to  inspections   during  an  event  by  EHO  or  OPEN  management  to  check  for  compliance.     Failure  to  leave  the  facilities  in  the  state  they  were  found  will  incur  a  fee  of  £600  +  VAT  for  a   professional  clean,  payable  by  the  caterer.  If  this  fee  is  incurred,  and  not  paid,  OPEN  reserves  the   right  to  refuse  any  further  event  catering  by  that  company  at  the  venue.       Additional  information     Caterers  may  hire  resident  tableware  and  light  equipment  extremely  competitively  priced,  to   save  on  time  and  deliveries  to  the  venue.  The  service  also  has  the  option  to  include  cleaning  and   kitchen  porterage  for  additional  charges.  Full  details  of  this  service  can  be  obtained  from  Ann   Tattam  on  ann.tattam@opennorwich.org.uk.   HIRE  AGREEMENT  for  OPEN   1.  Acceptance  of  Conditions   The  client’s  acceptance  of  equipment  on  hire  implies  acceptance  of  our  Conditions  of  Hire  as   given  below.    2.  Retention  of  Title   All  goods  remain  the  absolute  property  of  OPEN  and  the  customer  undertakes  not  to  sell,  lend   or  otherwise  deal  with  the  equipment.     OPEN 20 Bank Plain, Norwich, NR2 4SF T 01603 763 111 E info@opennorwich.org.uk W www.opennorwich.org.uk Follow us on

twitter.com/OPENNorwich

facebook.com/OPENNorwich

Making a positive difference to the lives of young people living in Norfolk OPEN Youth Trust

Reg Charity No: 1108712 Company Reg No: 5320333


3. Insurance  to  Cover  Loss  or  Damage   The  Customer  assumes  complete  responsibility  for  loss  of  or  damage  to  the  hire  equipment   from  the  time  the  equipment  leaves  OPEN's  premises  or  transport,  until  it  is  returned  to   same.       4.  Hire  Charges  -­‐  Late  or  Incomplete  Returns   In  the  event  of  the  equipment  not  being  returned  to  OPEN  on  time  at  the  end  of  the  hire   period,  unless  by  prior  arrangement,  then  the  hire  charge  will  continue  to  be  levied  at  the   DAILY  RATE  until  such  time  as  the  equipment  is  returned  complete  to  the  Company’s   premises.  Items  not  returned  will  be  charged  at  replacement  value    5.  Hire  Charges  –  Equipment  Loss,  theft  or  damaged.   In  the  event  of  loss  or  theft  of  the  hire  equipment  the  Company  will  invoice  the  Customer  in   full  for  replacement  of  the  equipment.  In  the  event  of  damage  to  the  equipment,  the   company  will,  at  its  option,  invoice  the  Customer  in  full  for  the  repairs  to,  or  the  replacement   of  the  equipment.     6.  Equipment  Identification   On  no  account  may  any  serial  number  plates,  manufacturer  nameplates,  or  any  other   identification  marks,  be  removed,  covered,  or  defaced.  

7.  Payment     All  Clients  will  be  required  to  pay  the  hire  charges  in  full  before  the  hiring  commences  (i.e.   collection  of  the  goods).  

Signed                  …………………………………………   Date                            ………………………………………….    

OPEN 20 Bank Plain, Norwich, NR2 4SF T 01603 763 111 E info@opennorwich.org.uk W www.opennorwich.org.uk Follow us on

twitter.com/OPENNorwich

facebook.com/OPENNorwich

Making a positive difference to the lives of young people living in Norfolk OPEN Youth Trust

Reg Charity No: 1108712 Company Reg No: 5320333

Information for external caterers  

Terms and conditions for external caterers using our kitchens

Read more
Read more
Similar to
Popular now
Just for you