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SCHOOL ADMISSIONS POLICY, CRITERIA AND ARRANGEMENTS FOR 2012/2013 (Applicants should take careful note of the “Admissions Policy Definitions” to be found at the end of this policy) Our Lady of Ransom Catholic Primary School is situated in the Diocese of Brentwood and is maintained by Essex Local Authority (LA). The School primarily serves the parishes of Our Lady of Ransom, Rayleigh and Our Lady of Good Counsel, Wickford, as well as the districts of Hockley and Hawkwell falling within the parish of St Teresa‟s and St Pius X, Rochford. Please note that Our Lady of Ransom School is considered by the Local Authority and the Brentwood Diocese to be the „designated school‟ for the parish of Our Lady of Good Counsel, Wickford, and the districts of Hockley and Hawkwell (Rochford Parish); Catholic pupils attending from these areas may be entitled to free school transport arranged by the Local Authority. Maps identifying parish boundaries are available at the school office. The fundamental purpose of the School is that of offering a Catholic education which first and foremost supports the family practice of the Faith. The Governing Body also welcomes applications from parents who, although not members of the Catholic faith themselves, nonetheless wish for their children an education such as the School aims to provide. Catholic parents seeking the admission of their children to the school are expected to accept the responsibility of helping them to grow in the Catholic Faith. Parents of all applicants are expected to be supportive and appreciative of the intrinsic Catholic nature and ethos of Our Lady of Ransom School. The Governing Body is responsible for the admission of pupils to the School. It is guided in this responsibility by the requirements of the law, by the advice of the Diocesan Education Commission and the LA, as well as by its duty to the School and local Catholic community. The Governing Body delegates responsibility for determining pupil admissions to its Admissions Committee. Having consulted the LA and others in accord with the requirements of the law, the Governing Body has set as its planned admission number 60 pupils for the school year 2012/2013. As Statute requires, the Governing Body will admit no more than 30 pupils to any Reception or Keystage One class. The Governing Body considers each year group in the school to be “full” when it numbers 60 pupils. Parents seeking a place for their child in the Reception Intake Year 2012/2013 must:1. Complete the LA‟s Common Application Form – returnable directly to the Local Authority. 2. Complete the school‟s Supplementary Information Form (SIF) – returnable directly to the school. In order for their application not to be considered in a lower category, parents are strongly encouraged to gain a reference from their Priest/Minister/Religious Leader. Local applicants should use the Brentwood Diocesan Priest‟s Form. Should any of these forms not be received or be received after the due date, then the Admissions Committee will consider the application using only the limited information made available to it from the LA application form. This is likely to result in the application being placed in a category lower than it might otherwise merit.


The Admissions Committee will consider all applications for the Reception Intake 2012/2013 at the same time. Should there be more applicants than places available, the Admissions Committee will give preference to applicants using the following admission criteria and in this order:1.

„Looked-after children‟ from Catholic families.

2.

Baptised Catholic children from practising Catholic families who are resident in the parishes of Our Lady of Ransom, Rayleigh, and Our Lady of Good Counsel, Wickford, or the districts of Hockley and Hawkwell falling within the parish of St Teresa‟s and St Pius X, Rochford whose application is confirmed by their Priest. Evidence of baptism to have been verified.

3.

Baptised Catholic children from practising Catholic families who are resident in other parishes and whose application is confirmed by their Priest. Evidence of baptism to have been verified.

4.

Baptised Catholic children from Catholic families who are resident in the parishes of Our Lady of Ransom, Rayleigh, and Our Lady of Good Counsel, Wickford, or the districts of Hockley and Hawkwell falling within the parish of St Teresa‟s and St Pius X, Rochford whose application is confirmed by their Priest. Evidence of baptism to have been verified.

5.

Baptised Catholic children from Catholic families who are resident in other parishes and whose application is confirmed by their Priest. Evidence of baptism to have been verified.

6.

Children of Catechumens.

7.

Other „Looked-after children‟.

8.

Children whose parents are members of an Eastern Christian Church and whose application is confirmed by their Priest. Evidence of baptism to have been verified.

9.

Baptised or dedicated children from Christian families of other denominations whose application is confirmed by their Priest/Minister. Evidence of baptism/dedication to have been verified.

10.

Children from families of other faiths whose application is supported by their Minister/Religious Leader.

11.

Any other applicant whose parents wish a Catholic education for their child.

The deciding factors in the event of the School being oversubscribed in any of the above categories, are as follows and in this order:a)

Applicants with children already in the School at the time of likely admission shall have priority within the category in which they fall.

b)

Applicants who live nearer the School shall have priority within the category in which they fall. 2


RECEPTION CLASS ADMISSION (EARLY YEARS FOUNDATION STAGE) Children are admitted to the school in the September of the school-year (1st September through to 31st August) in which they become five. To enable these young children to enjoy a happy and successful transition into school life, the first two weeks of the Autumn term are considered „Induction Weeks‟, providing a staggered entry. Children become familiar with their new environment; teachers have time to get to know their new pupils. Should parents feel that their young child would benefit from continuing to attend school on a part-time basis up to the October half-term break, then this can be agreed with the School; otherwise, children will attend on a full-time basis from the third week of term. The maximum number intended to admit overall to the two Reception classes in the whole year is 60. Neither class may be of more than thirty pupils. Once the Governing Body offers a place in the Reception intake to a child, the parents retain the option of deferring their child‟s school start until later in the school year. This means that the place will be held for that child and will not be available to be offered to another child. The parents would not, however, be able to defer their child‟s school start beyond the academic year for which admission is sought. The LA (on behalf of the Governing Body) has the responsibility of informing parents as to the outcome of their application. PUPILS WITH A STATEMENT OF SPECIAL EDUCATIONAL NEEDS The admission of pupils with Statements of Special Educational Need is dealt with by a completely separate procedure. This procedure is integral to the making and maintaining of Statements by the pupil‟s home Local Authority. Details of this separate procedure are set out in the Special Educational Needs Code of Practice. Children with Statements of Special Educational Need that specifically name a school in the Statement are required by statute to be admitted to that school. ADMISSIONS CYCLE 1.

Prior to the admissions cycle, parents are invited to make enquiries or visits to the School in order to inform the decision as to which school they would prefer their child to attend.

2.

Application Forms for the Reception Intake are sent directly to parents by the LA.

3.

Completed Application Forms must be returned to the LA by the due date. Forms received after this date by the LA will be dealt with as „late applications‟.

4.

A completed Supplementary Information Form (SIF), obtainable from the school, must be returned to the school by the due date.

5.

Parents are invited to support their child‟s application with a Priest‟s/Minister‟s/ Religious Leader‟s reference. Catholic applicants should use the Brentwood Diocesan Priest‟s Reference Form, a copy of which will be sent to parents along with the SIF at the request of the Diocese. 3


6.

The Governors‟ Admissions Committee will meet to consider all applications in accordance with the School‟s Admissions Policy and will inform the LA of its decisions.

7.

The LA will then, in due course, inform parents as to the outcome of their application.

LATE APPLICATIONS Parents moving into the area who, in the view of the LA, could not have made an application by the closing date, will have their application incorporated into the admissions system. However, depending on the time when the application is received, it may not be possible to consider these applications until after the initial allocation of places. Applications submitted after the closing date which, in the view of the LA, could have been completed on time, will be accepted but treated as late applications. Late applications will only be considered after all “on time” applications have been considered and the initial allocation of places has been made. MID-YEAR APPLICATIONS Parents wishing to make application to the school (aside from the initial Reception Class admissions round for four-year olds) are encouraged to contact the school with a view to making a visit, should this be practical. Applications for a place at the school must, however, be made via the „home‟ Local Authority (LA) in which the parents live (or intend to live if they are moving to this area). The LA has the responsibility to coordinate admission to the school. Nonetheless, the Governing Body remains the „admissions authority‟ and has the responsibility of determining the outcome of applications made to the school and the admission of children. Should a place be available, parents will be given 21 days from the date of their „offer letter‟ in which to confirm their acceptance. Thereafter, parents are required to inform the School of a “pupil start date”. Should this date not be met, re-application may be required. Offers of places cannot be kept “open” for the long-term in circumstances where other applicants, also meeting the School‟s admissions criteria, require a place. Should a place not be available, parents will be informed of this as well as of their right to appeal against the Governors‟ decision and how to go about making an appeal. The LA, on behalf of the school, maintains a „waiting list‟ for each year‟s Reception Class cohort until the end of the first week in the Autumn term. Following this, the „waiting list‟ is held by the school on an ongoing basis. The school maintains waiting lists for each year group should places be unavailable and parents wish for their child‟s name to be retained. Waiting lists are maintained on an ongoing basis. However, parents should note that waiting lists are maintained in the order of the admissions policy criteria (as set out above) and not in the order in which applications are received. ADMISSIONS APPEALS Should the Governing Body not admit a child to the School, parents have a right to appeal against the Governing Body‟s decision. Details of how to appeal can be obtained from the School Office or the LA.

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ADMISSIONS POLICY DEFINITIONS (adopted by the Governing Body for use in the admissions criteria) (i) Parent : all natural parents; and any person who, although not a natural parent, has parental responsibility for a child or young person; and any person who, although not a natural parent, has care of a child or young person (Section 576 of the Education Act 1996). ii) Looked After Child: has the same meaning as in section 22 of the Children Act 1989, and means any child in the care of a local authority or provided with accommodation by them (e.g. children with foster parents). iii) Catholic means a member of a church in communion with the See of Rome. This includes the Eastern Catholic Churches. This will normally be evidenced by a certificate of baptism in a Catholic Church or a certificate of reception into the full communion of the Catholic Church. Practice can only be determined by the priest. iv) Catechumen means a member of the catechumenate of a Catholic Church. This will normally be evidenced by a certificate of reception into the order of catechumens. v) Eastern Christian Church includes Orthodox churches, and is normally evidenced by a certificate of baptism or reception from the authorities of that Church. vi) Distance from School: measured by a straight line from the Schoolâ€&#x;s main entrance door to the applicantâ€&#x;s home address front door.

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OLOR Admission Policy