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Meeting of The Library Board of Trustees 6:30 pm, September 19, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: Consent Agenda 1. Approval of Financial Reports & Payment Voucher for July, 2013 2. Approval of Minutes from meeting of August 8, 2013 3. Approval of Financial Reports & Payment Voucher for August, 2013 Old Business 1. KDLA Legal Defense Fund 2. New Policies Review 10 New Business 1. Reconsideration of request for reimbursement for survey conducted on North Oldham Lions Property ($4770) 2. Quote for new servers. ($7982.10) 3. New security system for Mahan Branch Library. Director’s Report Report from KDLA: Communications: Adjourn Next meeting: October 10, 2013

OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES September 19, 201, 6:30pm. Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The September, 2013 meeting of the Oldham County Public Library Board of Trustees was called to order at 6:35, September 19th by Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Lonnie Hardin, and Fred Tolsdorf. Also present was Library Director Susan Eubank. Assistant Library Director Mary Mielczarek acted as recorder. Public comment / Guests There were no public attendees at the meeting. Consent Agenda 1. A motion to approve the minutes of the August 8, 2013, meeting was made by Sallie Haynes and seconded by Fred Tolsdorf. The minutes were approved. 2. A motion to approve the Financial Reports & Payment Voucher for July, 2013, was made by Fred Tolsdorf and seconded by Lonnie Hardin. The Financial Reports & Payment Voucher for July 2013 was approved. 3. A motion to approve the Financial Reports & Payment Voucher for August, 2013, was made by Lonnie Hardin and seconded by Fred Tolsdorf. The Financial Reports & Payment Voucher for August 2013 was approved. Old Business 1. Contributing funds to the KDLA Legal Defense Fund was discussed 2. New Policies Review: The following new policies and procedures with revisions were approved with a motion by Sallie Haynes and seconded by Lonnie Hardin. a. Bed Bugs / Insect Procedures ; Board Reimbursement of Expense; Children in the Workplace; Childrens’ Library Purchasing Procedures; Emergency Procedures (Code Adam); Guidelines for Processing Public Complaints (Complaint Form); Library Vehicle Policy (Vehicle Usage Log); Nora Duerson Local History Collection Procedures; Petitions, Solicitations and Political Literature; Video Surveillance Policy . New Business 1. Director Eubank will draft a letter to the North Oldham Lions’ Club asking for a reimbursement of public funds spent to survey the property in Goshen formerly donated and subsequently withdrawn by the Club. Ms. Eubank will seek approval of the letter from the Board. 2. A motion to accept the quote from Blutera Tech for a new data server and exchange server was made by Fred Tolsdorf and seconded by Lonnie Hardin. The estimate of $5679.30 for hardware; $502.80 for software and $1800.00 for consulting fees was accepted. Both the exchange server and the data server are running out of memory and are coming to the end of life within this year. 3. A motion to accept a quote from Tyco Integrated/ADT for a new burglar alarm system was made by Sallie Haynes and seconded by Lonnie Hardin. The quote of $299.00 for installation and $579 for annual costs was accepted. Director’s Report 1. Judge Voegele and the Fiscal Court voted to reappoint Sallie Haynes at the September 3, Fiscal Court Meeting. Ms. Haynes will begin her second term of 4 years at the October, 2013, meeting. 2

2. South Oldham Library experienced what we at first believed was vandalism on September 12. Sometime during the evening after the Library was closed the back door was cracked. 3. Ms. Eubank has hired Paul Stafford as “Facilities/Maintenance Manager” for the District. 4. Ms. Eubank reported that the payroll clerk was beginning to learn about the City of LaGrange 1% Compensation tax that will go into effect October 1, 2013. All staff at the Main Library will be taxed. Any “substitutes” that are employed by the Library at other branches but temporarily work in LaGrange will be taxed 1% for the hours worked in LaGrange but will not be required to pay the compensation for hours worked at their home Library. 5. Ms. Eubank is going to be working with the Oldham County Chamber of Commerce to participate in the Kentucky Work Ready Communities program. 6. The Library’s new “mobile website” has just gone live enabling the Library website and catalog to be easier to read on smartphones and tablets. 7. Due to Legislative re-districting Oldham County now has three State Representatives and a fourth to be elected. Besides Senator Harris (26th District); there are also Representatives: David Osborne (District 59/Prospect/ Republican); Ron Crimm (District 33/ Anchorage/Jeffersontown/ Republican), and Bob DeWeese (District 48/Prospect, Louisville Republican). District 36 is to be determined. Communications The Board received the following communications: 1. A letter stating Sallie Haynes’ reappointment to the Board 2. A check for $25 for Susan’s speaking to the South Oldham Lions Club 3. A check for $50 from a patron for Tammy Franklin’s genealogy work. . Adjourn A motion to adjourn the meeting was made by Sallie Haynes and seconded by Fred Tolsdorf. The meeting was adjourned at 7:15 pm.

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2013 9 board mtg agenda and minutes