Meeting of The Library Board of Trustees 6:30 pm, July 11, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031
AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: For Signature: Consent Agenda 1. Approval of Minutes from meeting of June 13, 2013 2. Approval of Financial Reports & Payment Voucher for June, 2013 Old Business 1. Ford Transit 2. Infintech for Credit Card 3. Reappointment for Sallie Haynes / Swearing In 4. Site and financial plan for Goshen Library. New Business 1. Tax Certification
Directorâ€™s report Report from KDLA: Communications: Adjourn Next meeting: August 8, 2013
OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES 6:30pm, July 11, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The July, 2013, meeting of the Oldham County Public Library Board of Trustees was called to order at 6:30 pm, July 11, 2013, by Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Anne Murner and Virginia Snell. Also present was Library Director Susan Eubank. Assistant Library Director Mary Mielczarek acted as recorder. Public comment / Guests No guests were present for public comment. Consent Agenda 1. The approval of the minutes of the June 13, 2013 meeting was tabled. 2. The approval of the Financial Reports & Payment Voucher for June 2013 was tabled. Old Business 5. A motion to approve the purchase of a white Ford Transit van (silver if white not available) for $23,578.00 was made by Virginia Snell and seconded by Anne Murner. The purchase was approved. The van will be used to route materials between the three Library branches. 6. A motion to approve a contract with Infintech to provide credit card payment terminals in all of the libraries and on-line access so that patrons can pay fines was made by Anne Murner and seconded by Virginia Snell. The contract with the provision that the Library could opt out at any time if the process was found to be not useful, was approved.
7. Site and financial plan for Goshen Branch Library. No action taken however the Director will contact CD Bowling & Associates, Independent Municipal Finance Advisors and have them look at the Library’s current finances. New Business 1. Tax Certification. No action taken due to the fact that the tax rate notifications have not yet been mailed from the State. Director’s Report 1. The Director reported that The Universal Services Commission has approved the district’s Erate funding for 2012. Oldham County is approved for $18,000.20 for FY 2012 services from July 1, 2012 through June 30, 2013. 2. Ms. Eubank reported on several regional and national issues concerning public libraries: a. Sen. Jack Reed (D-RI) is offering a Library amendment to the immigration bill that was passed recently by the Senate. The amendment, #1223, would make public libraries eligible for funding to provide English language instruction and civics education. b. The nation’s librarians will be recruited to help people get signed up for insurance under the Affordable Health Care Act which begins in October. Up to 17,000 U.S. libraries will be part of the effort to get information and crucial computer time to the millions of uninsured Americans who need to get coverage under the law. c. KPLA is establishing a fund to assist with the legal defense of the 79 library districts whose right to set tax rates will be challenged before the Kentucky Supreme Court. 3. Ms. Eubank reported that The Oldham County Public Library has been asked to participate in the Kentucky Sister Library Project as the mentoring Library in a project with Gallatin County (Warsaw). 2
4. Ms. Eubank also reported on several locally published articles and pictures that featured the Library in the spirit of providing more promotion and marketing of library materials and services in the community. 5. In other Library news Ms. Eubank reported: a. Kenny Baker, the maintenance/custodian for the Main Library has resigned as of July 15. b. Bessie Gray will be the new KDLA Region 4 Library Administrator. She will begin attending board meetings in September. c. The peeling fascia of the entry to the Main Library has been replaced. A $5000 check from the architect was received and the Library expects to receive the former contractorâ€™s $5000 next week. The Library is paying around $900. d. KPC has installed two new staff work cubicles in the work room. They match the present ones and will provide much needed space for our Systems Coordinator and our new Programming Assistant. Regional Report from Chris Bischoff Chris Bischoff did not attend. Communications The Library received a thank you note from North Oldham High School graduate, Angelo Stekardis, in acknowledgement of his scholarship through the Dollars for Scholars program. The Library provides $600 in scholarship money as an Outreach program for participating Oldham schools. Adjourn A motion to adjourn the meeting was made by Anne Murner and seconded by Sallie Haynes. The meeting was adjourned at 7:20pm.