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Meeting of The Library Board of Trustees 6:30 pm, May 9, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: For Signature: Consent Agenda 1. Approval of Minutes from meeting of March 14, 2013 2. Approval of Minutes from meeting of April 11, 2013 3. Approval of Financial Reports & Payment Voucher for April, 2013 Old Business 1. 2014 OCPL Budget 2. Review new contract from Creasey Mahan Nature Preserve 3. Three new required operational Board policies for approval. a. Dangerous Weapons on Library Property policy b. Mandatory Reporting of Child Abuse and Neglect c. Library Sponsorship Policy and Procedures New Business 1. Judge Executive’s Appointment to fill Board position 2. DePrie & Adkisson, PSC submitted proposal for auditing services. $4300.00 3. Signatures for Institutional Contracts for Librarians at KSR and KCIW for $139,758.00.

Director’s Report Report from KDLA: Communications: Adjourn Next meeting: June 14, 2013


OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES 6:30 pm, May 9, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031

Call to Order The May, 2013, meeting of the Oldham County Public Library Board of Trustees was called to order at 6:45 pm, May 9, 2013 by Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Lonnie Hardin and Fred Tolsdorf. Also present were Library Director Susan Eubank, and Chris Bischoff, KDLA Construction Consultant acting as the KDLA Regional Librarian. Assistant Library Director Mary Mielczarek acted as recorder. Public comment / Guests No guests were in attendance Consent Agenda 1. A motion to approve the minutes of the March 14, 2013 meeting was made by Sallie Haynes and seconded by Fred Tolsdorf. The minutes were approved. 2. The approval of the minutes of the April 11, 2013 meeting was tabled. 3. A motion to approve the Financial Reports & Payment Voucher for April 2013, was made by Lonnie Hardin and seconded by Sallie Haynes. The Financial Reports & Payment Voucher for April 2013 was approved. Old Business 1. 2014 OCPL Budget. A motion to accept the budget with amendments was made by Sallie Haynes and seconded by Lonnie Hardin. The acceptance passed. 2. Review of new lease contract from Creasey Mahan Nature Preserve. A motion to accept the contract with clarification of property usage and possible reduction in rent was made by Sallie Haynes and seconded by Lonnie Hardin. The acceptance passed. 3. Three new required operational Board policies were tabled pending amendments. New Business 1. DePrie & Adkisson, PSC submitted a proposal for auditing services for the current fiscal year at $4300.00 A motion to accept the proposal was made by Sallie Haynes and seconded by Fred Tolsdorf. The acceptance passed and the proposal was signed. 2. Judge Executive’s appointment to fill Board position. No action taken. Director’s Report 1. Recent lawsuits in northern Kentucky have left most library systems vulnerable to similar lawsuits. KLA is holding a “Plans for the Media/Crisis Management Training” in Frankfort on May 21st. The Library Director and the Board President will attend. 2. State Librarian Wayne Onkst is encouraging library staff and trustees to set aside budget monies to allow them to attend the National PLA conference in Indianapolis in March, 2014. Regional Report from Chris Bischoff 1. Mr. Bischoff discussed new procedures for the Library as a “Special Purpose Government entity” that will go into effect beginning January 1, 2014, as a result of recently passed House Bill 1. Changes will entail different financial reporting measures and methods of setting tax rates. The Bill was precipitated by the State Attorney General’s examination of Special Taxing Districts and how they should promote better transparency for taxpayers. 2. Mr. Bischoff also discussed the potential hiring of a Regional Consultant for Region 4, of which the Library is a member. Region #4 has been without a consultant for 14 years. Communications 2


The Board received a letter of thanks from staff member Jeanne Combs concerning the kindnesses and monetary help she received from Library staff during her recent family tragedy. Adjourn A motion to adjourn the meeting was made by Lonnie Hardin and seconded by Fred Tolsdorf. The meeting was adjourned at 7:45 pm.

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2013 5 board mtg agenda and minutes