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Meeting of The Library Board of Trustees 6:30 pm, November 14, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: Consent Agenda 1. Approval of Minutes from meeting of September 19, 2013 2. Approval of Minutes from meeting of October 10, 2013 3. Approval of Financial Reports & Payment Voucher for September, 2013 4. Approval of Financial Reports & Payment Voucher for October, 2013 New Business 1. Adoption of Oldham County Government’s Ethics Code. 1. Speed Bump discussion 2. Quote for initial process to re-install the rainwater system at Main. 3. Quote for signage on new van 4. Policies for Review: a. Absenteeism Policy revision b. Request for Salary Advance Policy c. Fiscal Responsibility Policy

Director’s Report October and November, 2013 Report from KDLA: Communications: Adjourn Next meeting: December 12, 2013


OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES 6:30 pm, November 14, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The November meeting of the Oldham County Public Library Board of Trustees was called to order at 6:30 pm, November 14, 2013, by President Sallie Haynes at the Main Library of the Oldham County Public Library District. Trustees present were Anne Murner, Fred Tolsdorf, and Virginia S. Brown. Lonnie Hardin was absent. Also present were Library Director Susan Eubank, and Chris Bischoff, KDLA Consultant. Assistant Library Director Mary Mielczarek acted as recorder. Invitation for Public Comment: No guests were in attendance. Consent Agenda 1. A motion to approve the minutes of the September 19, 2013 meeting was made by Fred Tolsdorf and seconded by Sallie Haynes. The minutes of the September 19, 2013 meeting were approved. 2. A motion to approve the minutes of the October 10, 2013 meeting was made by Fred Tolsdorf and seconded by Virginia Snell. The minutes of the October 10, 2013 meeting were approved. 3. A motion to approve the Financial Reports & Payment Voucher for September, 2013 was made by Fred Tolsdorf and seconded by Sallie Haynes. The Financial Reports & Payment Voucher for September, 2013 was approved. 4. A motion to approve the Financial Reports & Payment Voucher for October, 2013 was made by Anne Murner and seconded by Fred Tolsdorf. The Financial Reports & Payment Voucher for October, 2013 was approved. New Business 1. Adoption of Oldham County Government’s Ethics Policy was tabled so that the Board could review copies of the document for the December meeting. 2. There was a discussion of whether speed bumps would suffice to slow traffic at Main where the Library entrance and exit are being used as a cut through for regular traffic. Susan will further investigate costs and installation procedures. 3. Director Eubank presented a quote from GBMC, Inc. for repairing the Rainwater Catchment system at the Main Library. The vote on the amount will be delayed until CMTA can respond regarding their responsibility on the initial design. 4. Director Eubank presented a quote for wrapping the Library Transit Van in order to provide Library promotion while the van is in use. A quote from Digital EFX for $1896 was proposed. A motion to approve the amount was made by Sallie Haynes and seconded by Anne Murner. The quote was accepted. 5. Policies for December review: copies of the following policies were given to the Board for the December meeting. d. Absenteeism Policy revision e. Request for Salary Advance Policy f. Fiscal Responsibility Policy Director’s Report Director Eubank reported the following amounts received by the Library: 1. $11,402.50 received in E-Rate funding for the 2012-13 cycle. 2. $23,298.00 was received from KDLA as the first State Aid Grant check. 3. The Library received the first property tax check in the amount of 1,596,855.02. 2


Report from KDLA: Chris Bischoff reported that the Power Point presentation of the Good Government Summit presented by the State Auditor of Public Accounts is available on the Auditor’s website at: http://auditor.ky.gov/Pages/GoodGovernmentSummit.aspx Communications 1. The Library received a notice from the Department or Public Advocacy office noting that library patrons were mistakenly parking in their lot. 2. There have been several complimentary emails and tweets recently. Adjourn A motion to adjourn the meeting was made by Sallie Haynes and seconded by Fred Tolsdorf. The meeting was adjourned at 7:30 pm.

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2013 11 board mtg agenda and minutes