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Meeting of The Library Board of Trustees 6:30 pm, April 11, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: Consent Agenda 1. Approval of Minutes from meeting of March 14, 2013 2. Approval of Financial Reports & Payment Voucher for March, 2013 Old Business 1. Final New and Amended Policies for Signature 2. Evaluation of Library Director 3. RFP for 12 Passenger Van 4. Three new required operational Board policies for approval. a. Dangerous Weapons on Library Property Policy b. Mandatory Reporting of Child Abuse and Neglect c. Library Sponsorship Policy and Procedures New Business 1. Presentation of 2014 OCPL Budget 2. New Contract from Creasey Mahan Nature Preserve 3. Fresh Healthy Vending Proposed 4. Acquiring an Attorney on Retainer Director’s Report Report from KDLA: Communications: Adjourn Next meeting: May 9, 2013


OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES 6:30 pm, April 11, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The April, 2013, meeting of the Oldham County Public Library Board of Trustees was called to order at 6:35 pm, April 11, 2013, by President Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Lonnie Hardin, and Anne Murner. Also present was Library Director Susan Eubank. Assistant Library Director Mary Mielczarek acted as recorder. Public comment / Guests No guests attended. Consent Agenda Approval of the minutes of the March 14, 2013 meeting was tabled until the May meeting. A motion to approve the Financial Reports & Payment Voucher for March 2013 was made by Sallie Haynes and seconded by Lonnie Hardin. The Financial Reports & Payment Voucher for March 2013 was approved. Old Business The new and amended Personnel Policies that were accepted on March 14, were signed by President Haynes. All evaluations of the Library Director were completed and will be put into the personnel file. The Board approved a RFP for a 12-passenger van which they intend to purchase for the Library District. The van will be used for the routing of materials, traveling of staff to conferences and also for promoting the Library’s name within the County. The ad will be published for one week in the Oldham Era and Louisville Business First. Three new required operational Board policies were handed out for perusal prior to May’s meeting. The policies are: 5. Dangerous Weapons on Library Property Policy 6. Mandatory Reporting of Child Abuse and Neglect 7. Library Sponsorship Policy and Procedures New Business The Board received the tentative 2013-2014 Budget prepared by Director Eubank. Board members will have time to study the budget for discussion at the May Board meeting. A new lease contract from the Creasey Mahan Nature Preserve was received that will raise the rent on the Goshen Library by $544 per month. No action was taken as President Haynes intends to clarify some items with the Nature Preserve’s Board President. Director Eubank presented a proposal from Fresh Healthy Vending to install a food and snack product vending machine in the Main Library. The one-year contract did not include any charges to the Library and the Library will receive 15% of any profits received by having the equipment. The Board voted to accept the trial contract. Director’s Report The Director reported that she had completed the grant request to the Department of Corrections for administering the Libraries of the Kentucky Correctional Institute for Women and the Kentucky State Reformatory. The grant pays the salaries for professional librarians to work at the institutions. The grant request is for $139,760.00 to be paid in quarterly payments of $34,940.00. The Library has administered this grant to pay the salaries of two professional Librarians in the institutions since 1977. Regional Report from Chris Bischoff No report. Communications Director Eubank presented several letters from patrons extolling the staff and service at the libraries. Also shown were Patron Comment Cards that praised the staff. 2


Adjourn A motion to adjourn the meeting was made by Lonnie Hardin and seconded by Sallie Haynes. The meeting was adjourned at 7:25pm.

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2013 4 board mtg agenda and minutes