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Meeting of The Library Board of Trustees 6:30 pm, January 10, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: Consent Agenda Approval of Minutes from meeting of December 13, 2012 Approval of Financial Reports & Payment Voucher for December, 2012 Old Business 1. Windstream proposal for installing VoIP telephones for system revisited. 2. Final New and Amended Policies for Signature. New Business 1. Suggestions for new Board Member 2. Board of Trustees Ethics Policy Acknowledgement 3. RFP for 12 Passenger Van Director’s Report Report from KDLA: Communications: Adjourn Next meeting: February 14, 2013

OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES January 10, 2013 Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The January, 2013, meeting of the Oldham County Public Library Board of Trustees was called to order at 6:30 pm, January 10, 2013, by President Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Lonnie Hardin, Anne Murner, and Fred Tolsdorf. Also present were Library Director Susan Eubank, and Chris Bischoff, KDLA Regional Representative. Assistant Library Director Mary Mielczarek acted as recorder. Public comment / Guests No guests attended. Consent Agenda 1. A motion to approve the minutes of the December 13, 2012, meeting with corrections was made by Anne Murner and seconded by Fred Tolsdorf. The minutes with corrections were approved. 2. A motion to approve the payments figures in the Financial Reports & Payment Voucher for December, 2012, and to table the approval of the income figures in that same report pending corrections was made by Sallie Haynes and seconded by Fred Tolsdorf. The payments figures in the Financial Reports & Payment Voucher for December, 2012, were approved and the income figures were tabled pending corrections. Old Business 1. Windstream VoIP proposal. A motion to accept the proposal from Windstream to provide VoIP service for $2467.50 per month was made by Sallie Haynes and seconded by Lonnie Hardin. The proposal was accepted. 2. Final and new amended polices for signature. A motion to approve the policies for signature was made by Sallie Haynes and seconded by Lonnie Hardin. The policies were approved for signature. 3. Digital media device purchase. A motion to approve the purchase of 3 iPad tablets at $499.99 each was made by Sallie Haynes and seconded by Fred Tolsdorf. The purchase was approved. The acquisition is necessary for training staff and managers on the use of these technologies in order to provide better service to the public. New Business 1. Suggestions for new Board Member. The Library will advertise for new Board members on its website and Facebook page. 2. Board of Trustees Ethics Policy Acknowledgement. Board members will sign their Acknowledgements and return them to the Library. 3. RFP for 12-passenger van. KDLA Regional Librarian Chris Bischoff will get information as to whether or not the RFP needs to be advertised. Director’s Report 1. 2.

The Library received its first State Aid check from KDLA for $21,911. FYI: In fiscal year 200809 the Library was getting $41,610 in State Aid. The Director distributed an article regarding new accounting standards that may impact bonding efforts of public libraries and other governmental entities. 2

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The Louisville Veterans Center will be hosting an outreach program at the Main Library twice a month beginning Tuesday, January 15. The program is focused on combat veterans and discussions of issues that impact veterans and their families. One of the newest benchmarks for public libraries to achieve concerns knowledge about digital media. Personal device ownership and usage is growing rapidly and we are facing the challenge of how to fully provision, manage and secure mobile devices in our work environment. Libraries must have sufficient staff with technology expertise to help patrons achieve their goals. The director distributed The KDLA Trustee Tip of the month and The Monthly Activity Statistics Report.

Regional Report from Chris Bischoff Communications There were no communications. . Adjourn A motion to adjourn the meeting was made by Anne Murner and seconded by Lonnie Hardin. The meeting was adjourned at 7:05 pm.

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2013 -1 Board Mtg. Agenda and Minutes