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Meeting of The Library Board of Trustees 6:30 pm, July 12, 2012 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Call to Order: Attendance: Review Agenda: Invitation for Public Comment: Consent Agenda Approval of Minutes from meeting of June 14, 2012 Approval of Financial Reports & Payment Voucher for June, 2012 Final Budget Figures for 2011-2012 Old Business 1. Contract for Maloney Marketing LLC 2. Civil Engineering Expenses for the The North Oldham Lions Club property. New Business 1. Budget Amendment for 2012-2013 2. Board Certification and Temporary Certification awards 3. 2012 Tax Rate Certification 4. Board Renewals for Julie Wilson and Fred Tolsdorf Director’s Report Report from KDLA: Communications Adjourn Next meeting: August 9, 2012


OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES July 12, 2012, Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The July, 2012 meeting of the Oldham County Public Library Board of Trustees was called to order at 6:30 pm, July 12, 2012, by President Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Lonnie Hardin, Fred Tolsdorf; absent were Julie Wilson and Anne Murner. Also present was Library Director Susan Eubank. Assistant Library Director Mary Mielczarek acted as recorder. Consent Agenda 1. A motion to approve the minutes of the June 14, 2012, meeting was made by Fred Tolsdorf and seconded by Sallie Haynes. The minutes were approved. 2. A motion to approve the Financial Reports & Payment Voucher for June, 2012, was made by Fred Tolsdorf and seconded by Lonnie Hardin. The Financial Reports & Payment Voucher for June, 2012, was approved. Business 1. Contract for Maloney Marketing: A motion to send the contract with changes to Cissy Maloney for her signature was made by Sallie Haynes and seconded by Fred Tolsdorf. The motion passed. 2. Civil Engineering expenses for the North Oldham Lions Club property: The library will not pursue reimbursement for the engineering expenses. 3. Budget Amendment for 2012-2013: payment to Maloney Marketing will be added to the budget and the amended budget will be prepared for signature at the August Board meeting. 4. Board Certification and Temporary Certification awards: Certification papers were distributed to the board for their signatures 5. 2012 Tax Rate Certification: A motion to accept the compensating rate of 3.2 cents per $100 assessed valuation of Real Property and 8.47cents per $100 assessed valuation of Personal Property to be levied by the Library District for the year 2012 in accordance with the provisions of KRS 132.023 as amended by the 1979 Extraordinary Session and the 1990 Regular Session of the General Assembly was made by Sallie Haynes and seconded by Lonnie Hardin. The motion passed. 6. Director Susan Eubank will send recommendations to the State Commissioner for Libraries for Fred Tolsdorf and Julie Wilson to be approved as Trustees for their second term beginning October 1, 2012. Alternates also named are Annice Johnston and Virginia Snell. Director’s Report 1. The Director will attend the State Auditor Meeting July 17 in Louisville. 2. Maintenance issues : several maintenance issues at the Main Library are being addressed a. Replacement of cracking and peeling fypon at entrance b. Examination of leak in geothermal line within building at seal. c. Cleaning and sanitation of rainwater system prior to reactivation d. Clearing the walking trail of debris and overgrown invasive species Regional Report: No representative from KDLA was present Communications: There were no communications. Adjourn A motion to adjourn the meeting was made by Lonnie Hardin and seconded by Fred Tolsdorf. The meeting was adjourned at 7:45 pm 2


July 2012 Board Minutes OCPL