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Meeting of The Library Board of Trustees 6:30 pm, October 11, 2012 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening 1. Call to Order: 2. Attendance: 3. Review Agenda: Invitation for Public Comment: Consent Agenda Approval of Minutes from meeting of September 13, 2012 Approval of Financial Reports & Payment Voucher for September, 2012 Old Business 1. Fundraising Reporting 2. Final Approval and signature for policies from September. a. Recruitment and Hiring; Work Schedule Policy; Compensation Policy; Employment of Relatives Policy; Conflict of Interest Policy for Board Members and Employees; Orientation Policy; Unassigned Staff Time Policy; Classification and Salaries Policy; Classification Criteria for Job Positions; b. Customer Service Policy ( Moved into Operational Policies) 3. Review new set of policies. a. Compensatory Time Policy; Time Sheets and Payroll; Emergency Closing Policy; Conditions of Employment; Job Description Policy; Employee Benefit Policy; Holiday Policy; Insurance Policies; Travel and Expense Reimbursement Policy; Credit Card Policy; Employee Vacation Leave Policy New Business 1. Assign New Policies for Review a. Employee Education Policy; Sick Leave Policy; Medical Insurance Policy; Bereavement Leave Policy; Break Time for Nursing Mothers Policy; General Leave Policy; Jury Duty and Subpoenaed Leave Policy; Voting Leave Policy; Military Leave Policy; Employee Conflict of Interest Policy 2. Maintenance Expenses Director’s Report Report from KDLA: Communications: Adjourn Next meeting: November 8, 2012


OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of the October 18, 2012, Meeting Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The October 2012, meeting of the Oldham County Public Library Board of Trustees was called to order at 5:00 pm, October 18, 2012, by Ann Murner at the Main Library of the Oldham County Public Library system. Trustees present were Julie Wilson, Lonnie Hardin and Sallie Haynes. Also present were Library Director Susan Eubank and Chris Bischoff, KDLA Construction Consultant acting as the KDLA Regional Librarian. Assistant Library Director Mary Mielczarek acted as recorder. Public comment / Guests No public comment was offered. Consent Agenda 1. A motion to approve the minutes of the September 13, 2012, meeting was made by Julie Wilson and seconded by Lonnie Hardin. The minutes were approved. 2. A motion to approve the Financial Reports & Payment Voucher for September, 2012, was made by Lonnie Hardin and seconded by Julie Wilson. The Financial Reports & Payment Voucher for September, 2012, was approved. Old Business Trustee Julie Wilson distributed an example of the type of fundraising report given to a board by a marketing and fundraising professional. The trustees agreed to provide this report as an example of what would be required for Maloney Marketing. Ms. Wilson and Ms. Haynes will meet in the coming week with Cissie Maloney and report back to the Board at the next meeting. The Board gave final approval to the following policies: Recruitment and Hiring; Work Schedule Policy; Compensation Policy; Employment of Relatives Policy; Conflict of Interest Policy for Board Members and Employees; Orientation Policy; Unassigned Staff Time Policy; Classification and Salaries Policy; Classification Criteria for Job Positions and the Customer Service Policy ( Moved into Operational Policies. A motion to finalize and attach a signature to the policies after all the policies are completed was made by Julie Wilson and seconded by Anne Murner. The motion carried and the policies will be signed after all of the personnel policies are reviewed. New Business The Director gave the Board a new list of policies to review at the next meeting. A quote for carpet cleaning the Children’s Library at Main by Serv-Pro was presented. A motion to obtain an additional quote from Coit and authorize the Director to select a carpet cleaning vendor was made by Sallie Haynes and seconded by Anne Murner. The motion passed. The Director also presented a report on current maintenance issues at the Main Library and at South Oldham Library. Director’s Report The Director reported on Gold Star staff member, Tammy Franklin, who has been providing genealogical information to patrons for several months. Ms. Franklin was commended for her work in learning how to find the information that patrons request. The Director also showed the Board the winning designs for new Children’s Library cards that were submitted by children and voted upon on line. A calendar of coming events also showed that the Library has many programs for the upcoming holiday season.

Regional Report from Chris Bischoff KDLA representative reported that an additional 4.2% is being taken from the KDLA budget to offset the Commonwealth’s budget shortfall. Most state agencies also suffered decreases in the budget for the third year running. Bischoff explained that 75% of the reduced state aid would be distributed prior to the end of the year and the remaining would be held until after January 1st in case further cuts occur. 2


Communications There were no communications. Adjourn A motion to adjourn the meeting was made by Lonnie Hardin and seconded by Julie Wilson. The meeting was adjourned at 6:25pm.

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2012 -10 Board Mtg Agenda and Minutes