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Meeting of The Library Board of Trustees 6:30 pm, March 8, 2012 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment:. Annice Johnston has requested to address the Board Consent Agenda Approval of Minutes from meeting of February 9, 2012 Approval of Financial Reports & Payment Voucher for February, 2012 New Business Changing Board Meeting in April because of conflict with KPLA Old Business Board Policies Signatures Belknap Property Discussion

Director’s Report Report from KDLA: Communications Adjourn Next meeting: April 19, 2012


OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES 6:30 pm, March 8, 2012 Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The March meeting of the Oldham County Public Library Board of Trustees was called to order at 6:30 pm, March 8, 2012, by President Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Julie Wilson, Lonnie Hardin, Anne Murner and Fred Tolsdorf. Also present were Library Director Susan Eubank, and Chris Bischoff, acting KDLA Regional Librarian. Assistant Library Director Mary Mielczarek acted as recorder. Public comment / Guests Annice Johnston addressed the Board concerning fundraising for the new library building in Goshen. Consent Agenda 1. A motion to approve the minutes of the February 9, 2012, meeting was made by Fred Tolsdorf and seconded by Julie Wilson. The minutes were approved. 2. A motion to approve the Financial Reports & Payment Voucher for February, 2012 was made by Sallie Haynes and seconded by Lonnie Hardin. The Financial Reports & Payment Voucher for February 2012 was approved. Business 1. A motion to change the date of the April Board meeting from the 12 th to the 19th was made by Sallie Haynes and seconded by Fred Tolsdorf. The change passed. 2. A motion to approve the purchase of a new server and the attendant software and support was made by Sallie Haynes and seconded by Julie Wilson. The approval passed. 3. A motion to respond to the invoice from Maloney Marketing, LLC was made by Julie Wilson and seconded by Anne Murner. The response was passed by a vote of three for and two against and is as follows: a. The invoice will be paid as submitted and considered to be payment in full through February 29, 2012. b. Maloney Marketing will suspend fundraising operations until the land acquisition is finalized. c. New conditions under which the Board will move forward with fundraising will be determined. Director’s Report 1. Quotes are being requested for contractors to clean out the underground rainwater tank and the holding tank in the mezzanine in order that the system can become operational again. KACO is subrogating the costs of the flood with Melco, who did the automation system that regulated the flow of water. 2. The Kentucky Public Library Association and the Kentucky Library Trustees Roundtable annual spring conference is in Bowling Green on April 11-13. On Thursday, April 12, programs are being especially planned for Trustees certification. 3. All lamps that were out in the Main Library were replaced on February 20. A lift was brought in to reach the highest fixtures. Bill Mudd Electric will be installing additional lighting to highlight the “Nora Duerson Local History Collection” prior to the dedication on March 23. 4. Legislative Day in Frankfort was a very positive experience.

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Regional Report from Chris Bischoff: There was no further information besides the written report handed out in the Board packet. Communications There were no communications. Adjourn A motion to adjourn the meeting was made by Lonnie Hardin and seconded by Fred Tolsdorf. The meeting was adjourned at 7:30 pm.

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2012 - 3 Board Mtg Agenda Minutes