Meeting of The Library Board of Trustees 6:30 pm, October 19, 2010 Main Library 308 Yager Avenue LaGrange, KY 40031
AGENDA Opening Call to Order Review Agenda Public Comment / Guests: Consent Agenda Approval of Minutes from meeting of September 9, 2010. Approval of Financial Reports & Payment Voucher for September, 2010. Business 1 Approval and signature of new Construction Grant Contract 2 Creasey-Mahan Contract Decision 3 Appraisal and plans for the Buckner property 4 Maintenance Contract for Main Library
Directorâ€™s Report Report from KDLA / Chris Bischoff Communications Adjourn Next meeting: November 11, 2010
OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES October 19, 2010, Minutes Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The October called meeting of the Oldham County Public Library Board of Trustees was called to order at 6:35 pm, October 19, by Board Vice President Fred Tolsdorf at the Main Library of the Oldham County Public Library District. Other trustees present were Julie Wilson and Lonnie Hardin. Also present was Library Director Susan Eubank who acted as recorder. Consent Agenda 1. A motion to approve the minutes of the September 9, 2010, meeting was made by Lonnie Hardin and seconded by Julie Wilson. The minutes were approved. 2. A motion to approve the Financial Reports & Payment Voucher for September, 2010, was made by Julie Wilson and seconded by Fred Tolsdorf. The Financial Reports & Payment Voucher for September, 2010, was approved. Business 1. Creasey-Mahan Contract Decision: Julie Wilson made a motion to approve payment of rent for the CreaseyMahan building at $2100 plus an additional monthly maintenance fee of $350 and utility fees, including water, sewer, and trash pick-up of $160. The motion also stipulated that the actual contract would not be officially signed until absent board members could give their approval, but authorized the Library Director to send three months lease payments as a good faith payment. This motion was seconded by Lonnie Hardin and passed. 2. The Board discussed the submittals of maintenance contract proposals from three mechanical contractors regarding regular upkeep and maintenance of the Main Library HVAC systems, Geothermal Loop system and automated heating and cooling schedules. Julie Wilson made a motion to accept the proposal of Ohio Valley Maintenance of $3890 pending agreement for a quarterly schedule rather than a three-times-yearly one. The motion was seconded by Lonnie Hardin and passed. Library Director Susan Eubank will attempt to obtain the boardâ€™s wishes regarding a quarterly schedule. Directorâ€™s Report 1. Ms. Eubank reported the state will not be taking any funding from the Public Library Construction grants as previously decided. The Library will be funded at its regular $120,000 per year for debt retirement. 2. Ms. Eubank reported that there have been three occurrences of missing money from a petty cash bag and from two registers at the circulation desk at the Main Library in the past month. $120 dollars was unaccounted for when cash registers were checked. 3. Ms. Eubank reported that vandals have damaged one of the bridges along the walking trail by pushing one side into the gully. The original builder will repair for $375. 4. Ms. Eubank reported that work at the Main Library to repair water damaged offices should be completed by the end of the month.
Adjourn A motion to adjourn the meeting was made by Lonnie Hardin and seconded by Julie Wilson. The meeting was adjourned at 7:30 pm.