Issuu on Google+

office christmas

CHRISTMAS PAR TI ES shared and exclusive party listings Office Christmas, 60 West Street, Brighton, BN1 2RA info@officechristmas.co.uk 0845 676 9755


TSTATISTICS HE W E B SITE FROM JAN - DEC 2012 We are the market leader with over 10 years in business. What sets us apart is our award-winning personal group websites so guests can manage their booking easily. Last year the website had: - 447,324 Visits - 1,488,599 Pageviews - Average Visit Duration of over 3 minutes - 73.21% New Visits From this we received: - 10,500 Enquiries - 2,385 Successful Bookings

2385

BOOK

INGS

0845 676 9755

MEDIA PACK http://www.officechristmas.co.uk 2013


THE N EWS L ET T ER

GET MAXIMUM EXPOSURE FOR YOUR PARTY There is no better way to increase exposure to your party than being within the newsletter. Targeted at our database of current clients, previous bookers and enquirers the click through rate will ensure your party page gets a huge amount of engaged visitors. Our database currently has 33,000 subscribers, split geographically so we can target customers on either a national or regional basis. Featuring a maximum of five parties per newsletter we have a number of options available. Go for a newsletter takeover and you’ll get a feature on your venue or theme plus up to five different party options at your venue, complete with company branding.

FR EQ UE NCI ES January - June: Monthly July - September: Fortnightly October - December: Weekly

0845 676 9755

MEDIA PACK http://www.officechristmas.co.uk 2013


P R I C IN G 2 013 CHOOSE AN OPTION TO SUIT YOUR SPECIFIC REQUIREMENTS WEB LISTING O PTIO N S

Sign up before the end of April to secure the best value for money option. Rates vary depending on the time of year (see below) and are valid from the date of sign up until the end of January 2014.

JAN - MAR 2013

APR - JUN 2013

JUL - SEP 2013

OCT - DEC 2013

OPTION 1 10% Comission Deducted + Listing Fee £200 (+vat)

OPTION 1 10% Comission Deducted + Listing Fee £250 (+vat)

OPTION 1 10% Comission Deducted + Listing Fee £300 (+vat)

OPTION 1 10% Comission Deducted + Listing Fee £350 (+vat)

OPTION2 15% Comission Deducted + Listing Fee £50 (+vat)

OPTION2 15% Comission Deducted + Listing Fee £100 (+vat)

OPTION2 15% Comission Deducted + Listing Fee £150 (+vat)

OPTION2 15% Comission Deducted + Listing Fee £200 (+vat)

B O N US O FFER

If you book your listing at the same time as booking a newsletter promotion and social media takeover, we will be able to offer you a discounted package price. Enquire today for further information.

MEDIA PACK http://www.officechristmas.co.uk 2013


P R I C IN G 2 013 CHOOSE AN OPTION TO SUIT YOUR SPECIFIC REQUIREMENTS NEWSLE TT E R O PTIO N S

The newsletter will give your party a great push to our engaged audience of current clients, previous bookers and enquirers. Choose an option at the time of booking for a discount (see below).

OPTION A

OPTION B

OPTION C

NEWSLETTER TAKEOVER - Up to five parties at your venue - A feature on your venue or theme - Full company branding - Can be national or regional

NEWSLETTER TOP HIGHLIGHT This highlight benefits from the ‘we love’ branding, a larger image and a larger description. Only 1 available per newsletter.

NEWSLETTER SUB HIGHLIGHT This highlight benefits from an eyecatching image, the main details of your party and a clear call to click. Only 4 available per newsletter.

NATIONAL £395 (+vat)

NATIONAL £135 (+vat)

NATIONAL £95 (+vat)

REGIONAL £295 (+vat)

N EW S L ET T ER S I GNU P DI S COU NT

If you book your newsletter option at the same time as your web listing, we can offer some great discounts! OPTION A (national) - £315 (+vat) OPTION A (regional) - £245 (+vat) OPTION B - £90 (+vat) OPTION C - £50 (+vat)

MEDIA PACK http://www.officechristmas.co.uk 2013


S O CIA L MED IA

PROMOTE YOUR PARTY TO OUR SOCIAL COMMUNITY SOCIA L TA KE O V E R

Our social channels are really developing this year. We already have nearly 2,000 Twitter followers and increased Facebook integration with the newsletter database is our next mission! Take a look what you can do to benifit from our social community.

OPTION A

OPTION B

FACEBOOK TAKEOVER - Unique cover photo - One post everyday for your parties - Album of images of your venue - One further post about your venue

TWITTER TAKEOVER Currently our Twitter has the most engaged community with 2,000 followers. Have our cover image, background and two tweets a day.

£95 (+vat)

£95 (+vat)

OPTION C

OPTION D

BLOG TAKEOVER Our blog is fully search optimised You’ll benefit from one blog post, a header image and blog background designed by our in house creatives.

FULL TAKEOVER Combining option A, option B and use of our optimised Christmas blog. One blog post and all content designed by our in house creatives.

£95 (+vat)

£225 (+vat)

MEDIA PACK http://www.officechristmas.co.uk 2013


T ERMS & CON D ITIO N S PLEASE CAREFULLY READ THE AGREEMENT

Every effort has been taken to ensure these terms and conditions are written in concise and clear English. Should you have any questions relating to any part of these terms and conditions then please call Office Events on 01273 224 777. “Office Christmas” is a trading name of Office Events Ltd (Company No. 07563831). Fax number: 01273 727 334. 1. Definitions and related matters 1.1 In Writing In writing means by Facsimile, Letter or Email. We accept no liability if We do not receive a communication. 1.2 E-mail Any communication whatsoever made by email will only be deemed to have been received and accepted by Us once you have received a return e-mail from Office Events Ltd confirming your actions. 1.3 The event The event means and includes all bookings made on behalf of a client by Us, including but not exclusively hotels, transport, activities, clubs, restaurants, performers (and references to events can mean Exclusive Events or Ticketed Events). 1.4 You and Your In each case this refers to you as the representative of The Venue and specifically the decision-maker in authorisation of commission agreements. 1.5 We and Us and Our In each case this refers to Office Events Ltd. 1.6 The Venue The Venue refers to the location of any party booking made on behalf of the client by Us. 1.7 The Client Any group, organisation or individual whom places a booking with Us. 1.8 Extras Extras include anything which is not included in the event as detailed by Us at the time of booking. These include (but not exclusively) additional food courses, additional pre-ordered and pre-paid drink, accommodation and conference facilities. 1.9 Exclusive Events Exclusive Events are events which We design and organise specifically for You (which will include third party supplier(s) of items including (but not exclusively) entertainment(s) which We will make on the client’s behalf). 1.10 Shared Events Shared Events are pre-designed events where We make bookings on the client’s behalf. 1.11 Listings A Listing is an individual web page on the Office Christmas website ( www.officechristmas.co.uk ), containing details of a particular party or package. 1.12 Paragraph headings are included for convenience only and do not affect the interpretation of these terms and conditions. 2. Commission 2.1 Commission is earned by Us on Our bookings as set out at the bottom of this document. 2.2 The commission amount is deducted from the final balance payment We make to You. 2.3 In the event that We agree in writing to invoice You for commission instead of deducting from the final balance payment We make to You, commission will be invoiced in January following the Christmas party period and payment must be received within 14 days. Payment not received within 14 days will be subject to Statutory Interest in accordance with the Late Payment of Commercial Debts (Interest) Act 1998 and European Directive 2000/35/EC. 3. Listings 3.1 Content for listings is generated by members of Office Christmas staff in conjunction with promotional materials provided by You (eg: Christmas party brochure, emails). Communication between Office Christmas staff and a designated member of Venue staff is required to confirm details of each party package listed on the Office Christmas website, including (but not exclusively) dates, prices, food and/or beverage included, entertainment, itinerary and dress code. 3.2 Descriptive content published within the listing is written at Office Christmas’ discretion and aims to maintain impartiality to describe all parties with balance.

0845 676 9755

3.3 Each listing requires confirmation from a designated member of Venue staff that information contained within is correct and accurate. Confirmation from the Venue assumes liability to deliver the party package as sold on Our website. 3.4 We will not promote a party until confirmation that the listing is accurate has been established. Confirmation must be made in writing at the conclusion of the listing stage. 3.5 Content such as text and/or images contained within Your brochure may be used within Our listing. We will seek permission to use these images on Our website from the designated contact at the Venue. Once permission is sought, We will not accept liability for infringements of licensing or royalties on publishing the image to Our website. Images supplied must have the appropriate licence for use in the event We are challenged for proof of permission from agencies eg: stock photography banks. 4. Listings Fees 4.1 In the event that a listing fee has been quoted to You in writing, the fee will be payable immediately. Listings will not be published to the Office Christmas website until payment has been received by Us. 4.2 In the event that We agree in writing to invoice You for a listing fee after a listing has been published to the website, the fee will be invoiced immediately once the listing has been published to the website and payment must be received within 14 days. Payment not received within 14 days will be subject to Statutory Interest in accordance with the Late Payment of Commercial Debts (Interest) Act 1998 and European Directive 2000/35/EC. 4.3 All fees quoted will be subject to VAT at the current rate. 4.4 Unpaid listing fees will be deducted from payment of the first booking placed. 5. Changes 5.1 If You request changes to all or part of the listing, We will endeavour to arrange the changes if it is reasonable and if time arrangements with current work schedules allows this. 5.2 In the event that an element of a party package should change after confirmation of the listing has been established (including but not exclusively entertainment and/or dining options), We will seek a replacement of equal value or reduction in price to account for reduced package delivery. For existing bookings, a partial refund or assurance of delivery of original package to these Clients will be expected. 5.3 We will not be liable to You or to the Client for any changes to events which are beyond our reasonable control. 5.4 Once a group booking is confirmed and the booking deposit is received, we accept a legally binding obligation to the client to honour the proposed booking (provided that the balance of payment is received in due course). This obligation will stand even in the event that Office Christmas ceases trading. 6. Complaints 6.1 In the event We receive a complaint regarding a Christmas party, our customer service manager will investigate on behalf of the client and contact the Venue directly by email. 6.2 A written response to the complaint will be due within 14 days of issuing Our initial correspondence. 6.3 We will undertake Client and Venue liaison and ask the venue to keep Us informed of any direct contact made with the Client. 7. Agreement 7.1 This contract shall be governed by English Law and shall be subject to the sole jurisdiction of the English courts. 7.2 If you agree to website listings on the Office Christmas website it is understood you have read, understood and accepted these terms and conditions. 7.3 Any representative of the Venue who communicates details of an event and/or listing with Us on behalf of the Venue does so on the basis that they undertake responsibility for the accuracy of the information they supply to Us. 7.4 No variation of these terms and conditions shall be valid unless agreed in writing by us. No condition which you may seek to apply shall have any effect unless we expressly agree to it in writing.

MEDIA PACK http://www.officechristmas.co.uk 2013


S IG N -U P FOR M

FILL IN YOUR DETAILS BELOW TO SIGN UP VENUE NAME:

YOUR NAME:

CONTACT NUMBER:

CONTACT EMAIL:

ADDRESS: NEWSLETTER:

OPTION A national

OPTION A regional

OPTION B

OPTION C

NO OPTION

CHOOSE MONTH(S) TO BE IN THE NEWSLETTER (choose more than one month for greater exposure)

SOCIAL:

OPTION A

OPTION B

OPTION C

OPTION D

NO OPTION

REME BOOK MBER TO IN TH YOUR PLA CE EN NOW EWSLETTE TO R THE D RECEIVE ISCOU NT

CHOOSE MONTH(S) FOR YOUR SOCIAL TAKEOVER (choose more than one month for greater exposure)

I hereby agree to commission deducted on the gross amount of the following pre-paid items and the one-off listing fee to be paid within 14 days of invoice.

OPTION:

OPTION 1 (10% COMISSION DEDUCTED) + LISTING FEE OF

OPTION 2 (15% COMISSION DEDUCTED) + LISTING FEE OF

£150 + VAT (Jan - Mar)

£250 + VAT (Apr - Jun)

£50 + VAT (Jan - Mar)

£100 + VAT (Apr - Jun)

£300 + VAT (Jul - Sep)

£350 + VAT (Oct - Dec)

£150 + VAT (Jul - Sep)

£200 + VAT (Oct - Dec)

Included as standard:

CONFIRMED PARTY COVERS & DRINKS PRE-ORDERS

EXTRAS:

ACCOMMODATION

CONFERENCE FACILITIES

I have read, understood and accepted the terms and conditions outlined in this document.

SIGNED:

(electronic signature)

0845 676 9755

DATE AGREED ON:

MEDIA PACK http://www.officechristmas.co.uk 2013


WH AT HA PP E N S N E X T? IT’S REALLY EASY TO GET YOUR LISTING ONLINE

ST A N D IN G O U T

There are a number of way you can make your party package more attractive: - Provide a special offer. This will move your party listing to the top of a customers location search which is proven to increase sales. - Themed party concept - Live / Interactive entertainment - Booking incentives for larger groups - Good quality photography of the venue - Original images for your listing - Bespoke email design - Social media interaction - Competition prizes

0845 676 9755

W H A T W E’ L L N EED

Office Christmas has in-house writers to create your party listings. Please fill in the form on the previous pages as this is the basic information we need to make your listing live. Attach a brochure if you feel it provides further info.

MA K I N G C H A N GES

Considering adding or removing dates? Changing the package rates or inclusions? Any changes must be communicated in writing via email to your Office Christmas content writer and approved once complete.

MANAGI NG BOOKI NGS

The Office Christmas team consists of booking co-ordinators who handle all incoming enquiries and call to check your availability. Once a booking is provisionally confirmed, we will invoice the client and confirm the booking with you formally with deposit payment. The booking organisers will chase up the final balance, take menu pre-orders, promote drinks pre-orders (where available) and obtain bedroom rooming lists where necessary. All communication is made via Office Christmas, so you only need liaise with us to receive an update on any one of our bookings with you.

MEDIA PACK http://www.officechristmas.co.uk 2013


LI S T I NG IN FO R M A TIO N

USE THIS FORM TO DETAIL ALL THE INFORMATION FOR YOUR PARTY LISTING NAME OF THE PARTY:

BRIEF PARTY DESCRIPTION:

SHARED OR EXCLUSIVE?:

SHARED: EXCLUSIVE:

PARTY CAPACITIES:

MINIMUM CAPACITY: MAXIMUM CAPACITY:

WHAT’S INCLUDED?:

0845 676 9755

MEDIA PACK http://www.officechristmas.co.uk 2013


LI S T I NG IN FO R M A TIO N

USE THIS FORM TO DETAIL ALL THE INFORMATION FOR YOUR PARTY LISTING MENU (SAMPLE WOULD SUFFICE):

ITINERARY WITH TIMES:

DRESS CODE:

AVAILABLE DATES WITH PRICES: ARE PRICES INC OR EX VAT?: INC VAT EX VAT

0845 676 9755

MEDIA PACK http://www.officechristmas.co.uk 2013


LI S T I NG IN FO R M A TIO N

USE THIS FORM TO DETAIL ALL THE INFORMATION FOR YOUR PARTY LISTING DEPOSIT AMOUNT REQUIRED:

BALANCE DUE:

MAKE CHEQUES PAYABLE TO:

INVOICE ADDRESS:

PARTY NUMBER ADD/DROP POLICY:

0845 676 9755

MEDIA PACK http://www.officechristmas.co.uk 2013


Office christmas media pack 2013