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Odiham District Scout Council

Trustees Annual Report for the year ended

31"December 2012

MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR

2012

It is the remit of the District Executive Committee to support the District Commissioner, along with the nine Groups (a new group was opened in September 2012j and the Explorer Scout Units for which she is responsible. 2012 was an exceptional year for Odiham District Scouts and the DEC paid

a full supporting

role.

At the beginning

of 2012 the District was accepted by Hampshire Scouts for a development project to address the issues of new housing developments and a resulting increase in the number of youngsters wanting to join Scouting. The project was launched, with the full backing of the Executive Committee, at a public meeting in June 2012.The result was that we attracted sufficient volunteers, mainly but not exclusively parents, to launch the new group with Beaver, Cub and Scout sections in the September. We received significant support from our County Development Officer who drew up the implementation programme. Our District Exec agreed to underwrite the group in its early days and provide Treasurer support pending the appointment of a treasurer by the Group. The District team and other leaders assisted with one-off events to attract new leaders and in running the programme during the first term. The group is now self-sufficient and continues to attract new members. Overall

Odiham District Scouts increased in numbers by more than 13 per cent, and we saw a big Increase in the number of youngsters staying on at 1 4resulting in a growth in the number of Explorer Scouts and in the number of Young Leaders.

As well as supporting

the growth

in

scouting described above the District Executive Committee

continued to support Scouting through the provision of badges, uniforms and many other items in the Scout Shop, through its electronic newsletter and website, through the Appointments Advisory

Committee and leader training courses. It liaises with the Scout Association and Hampshire Scouting and the District Commissioner and District Chair attend Hampshire Scouts twice yearly NE Cluster meeting which includes colleagues from three neighbouring districts. The Executive Committee works within the framework of the Charity Commission and does its best

to ensure that the Trustees of the nine Groups are aware of their responsibilities and act accordingly. The officers regularly provide formal and informal advice to their equivalents at Group level.

The Executive Committee continued to apply the new governance measures described in last year' s report and encouraged our member groups to adopt similar measures. A

new Secretary, Rachel Banfield, took up office in July 2012 and was co-opted as a member of the

Committee and as a Trustee on 18 September 2012.


Examiner's Report to the Trustees of the

Independent ODIHAM DISTRICT SCOUT COUNCIL

I

report on the accounts of the District for the year ended

31"December 2012

which comprise the Statement of Financial Activities, the Balance

Sheet and related notes set out on pages. ..I. .: co 3

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work.

of Trustees and Examiner

Respective responsibilities

The Group's/District's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

to:

It is my responsibility

Examine the accounts (under Section 145 of the Charities Act);

To follow the procedures laid down in the General Directions given by the Charity Commissioners Section 145(5)(b) of the Charities Act); and

(under

To state whether particular matters have come to my attention. Examiner's report

Basis of Independent

was carried out in accordance with the General Directions given by the Charity Commissioners. An includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. My examination

examination

Independent In

1.

Examiner's statement

connection with my examination, which gives me reasonable

~

no matter has come to my attention:

cause to believe that

in any material

respect the requirements

to keep accounting records in accordance with Section 130 of the Charities Act;and

to prepare accounts which accord requirements of the Charities Act have not been met; or

with

~

2. to which,

in my

the

accounting

records

Qualification:

George

8 Edwards

Institute of Bankers Examinations

(Retired Bank Manager)

Address: 4 Moore Road, Church Crookham, Fleet GU52 6JB

7 '

Date

LT900006

comply

with

opinion, attention should be drawn in order to enable a proper understanding

be reached.

Name:

and

s

f74-/-

f

/

3

the accounting

of the accounts to


ODIHAM DISTRICT SCOUT COUNCIL

Receipts

ih

Payments Account summary for the year ended 31/1 2/2012 The YS8f GNNNI FAAd

Tom recebm for Ihe year Stage C4)

05)

Tolsl paymenls for Ihe year (page Net rscesss (psyrmnts) mr maya

/

42, 702

32,370

/-

44, 887

4, sm

/-

z, ms

/

28, 825

cash, bank and mailer funds bioudn tawerd

~

27,701

~24, 216

/

28, 826

statement of assets snrf liaba5ss were approved by Ihe Truslam

The above account and

on 13I03I201 end mgnsd on their beheg by

3

ODIHAM DNTRICT SCOUT COUNCIL

Receipts for the year ended 31/12/2012 PA!vmus

Y88f

2012

2

Budget 2

/

30,0N

MEMBERSHIP SUBSCRIPTIONS

2S,309

26,302

less Paid

20,630/

27,110 24, mo

2,769

/

3,$N

/

Sz

r

4

/

ge

/

500

/

INVESTMENT INCOME RECEIVED

0

Bank Inlsnmt

Buagng society Interest

Scan Assec'n

0

TIN

0

Diirends

Short Term investment Service

4

/

Wwkmnm-.

Propeny Rents

4/ 0

DONATIONS

I GRANTS

2011 from 100th pskf out agan

m Psymenls

ACTMTIES (gnm)

5,000

Cubleeaver Scouts

0,4i8

/

i,900.J' 0

Budget = esgmale 8NNugh net is correct 2012 aaivity due lo Game

i,mg /

Burlgsl

= ssgAurte

8Numgh Aet Is crmcci

/

Budgel

= esgANI8

akhough INI N

15.es5

DislnclCanplmsldctcent

axrsct

2011 msIA'ct CSIII888r)f CefAP 8,406

/

16,104

FUND RAISING (gfoss)

5,000

Felkmship Pantomime

3231 /

3,231

Copy of DDSC 2012 Accounts

to December 31st 03 with CCxi ex

25/02/2013

/

No receipts for Jsn

0,454

2013 panto

in

201 2

/ CC return


OTHER INCOME

0

Income Tnx recoveredon subsuipsons and dona tens on Oridonds end interest

SUNDRY RECEIPTS

12,500 4, 000

ScoutshupRecsipls

8,444

/

12.092

88dgo receipts

4, 022

/

4,861

41/ 32.198

TOTAL RECEIPTS FOR THE YEAR

2T, 761

Slow start to 2012 due lo dosure tate 2011

/

391/

~42,

792

/

OOIHAM DMTRICT SCOUT COUNCIL

Payments for the year ended 31l1 2l2012 TNs Ysru

Pnlvbus Year

6

6

2011 Budget

6 PREMISES

800

532

/

1, 16S

/

I,532

/

i, roo

/

1270

/

CSAleAefy Fund In

iSarir

/

2011 IXSlfkl CSAI8ASfy 08rltp. 201 2 JrrM8e 18tat8d

I.ogs /

10,817

/

3,807 /

2, 671

I

Rent

5 Ousrtmty paymenls In 20'l I and 3 Irl 2012 Bus Ol'I 9 for 2 ebon h 201 2

Rates Ughl snd Heal

Inswerlcs Repairs

1,000

0

s,gto

6 Renewals

430

CONATIONSI GRANTS DislrhlCamplDICMN

i,goa

Centenmy

ACTIVITIES r Explorer Scoulslscouls

6,815

5,700

/

/

403

i0,622

/

3,164

3,678

/

3,51 7

3,678

/

3,517

tss /

159

132

159

2012

Budget = es5msle although net Is mftect

/ /

Budget = as5IAAIe 8Nxufgh Ast Is cwmcl

2012 acdvily due lo Gtweo

FUND RAISING EXPENSES

3,678

Feeowsmp Pwllombne

3,678 600

ADMINIESTABUSHMENT

550

TRUSTEES EXPENSES

750

OTHER EXPENSES

EXPENSES

lnaufanm

750

/

osi

/

Ettphref P SMp Agreemwtts

2, 191

650

PURCHASE OF CAPITAL EQUIPMENT

500

INTERNATIONAL SCOUTIHG

/

1,734

/

212

/

212 PURCHASE OF BADGES

3,907/ 7,465

2,400

fHO

Hooend Trip 6th Heel

1, 150

3 750

/

/

eddi 10,442

823

Other

/ / 2011 shoP 8cbvbr exP8ndsd

/

gngml 0 Copy of OD3C 2012 Accounts

to December 31st 33 with Coxisx

25/02/2013

CC return


35,276

32,

TOTAL PAYMENTS FOR THE YEAR

ODI HAM

Statement of Assets

fh

O

370;~44,567 /

STRICT SCOUT COUNCIL

Liabitities for the year ended 31/12)2012

llsl YMI

Prmrims

Year

2 MONETARY ASSETS

/

/

Bank Cumml Account(s)

11.0S2

Bank Deposit Account(s)

1.735

1,735

lo, ers

10,916

/

25.774

/

46

/

15.671

Sank Twm Deposit(s) Buhlmg sanely Account(s)

Ths Scout Assaoanm Shon Tenn Invsslrnsnt Semhe

~302

Cash h hand

24, 165 OTHER MONETARY ASSETS

Tsx Chfm fm Yenf Gable dua lo Group

ofunng

........ ....

I tkslrict

INVESTMENT ASSETS

45/

GovslnfeMI Slocks at fMfksi veen

(Hmr quoted securihm at mntm1 value Other hveslmenls Properly hekl for Invesbrnnt

purposes

NON. MONETARY ASSETS Assets for Charit's ovm use

Badge Seaelary's stadt GmupfDlstrict

shop slack

land and Bfndings Motor

vendee

Scoune equhmwn

fumkure,

elc

UABIU TIES 7hose due vrilhh one yem' Accounts nol yet paid

Exponms kmunsdmnyethvohM

Sub cf5alons nol pit pah

LIABIU TIES Tinea due sasr one Loan (nfh demh)

leaf

Mre Purchase mmg I

easing payfesnls oalsismang

other kmg teml Tobrfses

CONTINGEN

7 UABILI TIES AND

Copy of ODTC 2012 Acmunts

FUTURE OBLIGATIONS

...

to December 31st 63 with CCxlsx

25/02/2013

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