2014 Exhibitor & Sponsorship Prospectus
new york state
Veterinary Conference Hosted by the New York State Veterinary Medical Society & Cornell University College of Veterinary Medicine www.vet.cornell.edu/nysvc
NYS-VC Spring May 16-18, 2014 | Westchester Hilton | Rye Brook, NY NYS-VC Fall October 11-12, 2014 | Cornell University College of Veterinary Medicine | Ithaca, NY
sponsorship OPPORTUNITIES SPRING NYS—VC 5/16/14 – 5/18/14 Deadline For Inclusion For All Spring Conference Advertising: February 3, 2014 On-Line Registration at www.vet.cornell.edu/nysvc
FALL NYS—VC 10/11/14 – 10/12/14
Deadline For Inclusion For All Fall Conference Advertising: March 31, 2014 On-Line Registration at www.vet.cornell.edu/nysvc
Sponsorship Opportunities: In 2014 the New York State Veterinary Conference will be hosting two conferences! Our Fall conference will remain in upstate New York at Cornell University and will continue to feature companion animal and large animal tracks. We have now expanded to include a Spring conference to be held in downstate New York at the Hilton Westchester in Rye Brook, NY with a focus on companion animal medicine. With the second conference, there are additional sponsorship opportunities available and potential perks for dual conference participation. Sponsors at the Silver, Gold, or Platinum levels at both conferences will receive an additional discount when purchasing exhibit booth space. Please select your sponsorship(s) from the opportunities below.
All sponsorship opportunities are non-exclusive unless specifically identified as exclusive
SPRING 2014 SPONSORSHIP OPPORTUNITIES • CONFERENCE RECEPTION – $3,000 • PURPLE PARTY – $7,000 • HOSPITALITY SUITES (2 hours, not during conference hours or events – company provides all refreshments) – $2,500 • SPEAKER TRACK SPONSORSHIP (NYS-VC reserves the right to select the speakers for all tracks) – $2,500 • ROOM KEYS WESTCHESTER HILTON – $8,000 – exclusive • COFFEE/REFRESHMENT BREAKS – $3,000 • CONTINENTAL BREAKFAST – $4,000 • FRIDAY LUNCH – $5,000 – exclusive • SATURDAY LUNCH – $5,000 – exclusive • SUNDAY LUNCH – $5,000 – exclusive • WATER STATION - $2,500 – exclusive • WIFI (in meeting rooms and exhibit hall) – $500 each location • FOOD BOOTH – $2,500 – popcorn, cotton candy, etc. – each exclusive
FALL 2014 SPONSORSHIP OPPORTUNITIES • CONFERENCE DINNER – $5,000 • HANDS-ON LABORATORY EQUIPMENT AND SUPPLIES – $2,000 • SPEAKER TRACK SPONSORSHIP – (NYS-VC reserves the right to select the speakers for all tracks) – $2,500 • COFFEE/REFRESHMENT BREAKS – $3,000 • CONTINENTAL BREAKFAST – $4,000 • SATURDAY LUNCH – $5,000 – exclusive • SUNDAY LUNCH – $5,000 – exclusive • WATER BOTTLES – (company supplies product with approval by NYS-VC) – $2,500 – exclusive
sponsorship OPPORTUNITIES If You’ve Chosen Sponsorships Totaling $2,500 (Silver Level) You Will Also Receive: • Company name and logo featured on all promotions during the sponsored conference if sponsorship is paid in full and logo received by 2/3/14 for Spring and 3/31/14 for Fall. • Company logo and website link placed on conference survey following the sponsored conference.
• Spring conference – Company logo placed on display boards throughout the conference areas. Fall conference – Company logo and looping video played throughout the College on mounted TV screens.
• Company logo listed in the on-site conference program of sponsored conference.
If You’ve Chosen Sponsorships Totaling $5,000 (Gold Level), In Addition To The Silver Benefits, You Will Also Receive: • One full registration for one company representative to attend sessions during the sponsored conference. • Company logo on a looping video inside each speaker room during the sponsored conference. • One quarter-page (5.5”h x 4.25”w) color ad in NYSVMS Connections magazine. • Fall conference – two complimentary dinner tickets to conference dinner celebration.
If You’ve Chosen Sponsorships Totaling $10,000 (Platinum Level), In Addition To The Silver & Gold Benefits, You Will Also Receive: • Hospitality Suite during non-lecture time for two hours. (Company provides refreshments/amenities for suite) at the sponsored conference. • Logo with link to company advertisement placed on the front page of the electronic registration form if sponsorship is paid in full and logo information received by 2/3/14 for Spring conference and 5/31/14 for Fall conference. • Your choice of one half-page (5.5”h x 8.5”w) color ad or two quarter-page (5.5”h x 4.25”w) color ads in NYSVMS Connections magazine. • Spring sponsorship - One showcase location, determined by NYS-VC, for additional company signage. • One full-page color ad and sponsorship recognition in the on-site conference program of the sponsored conference.
If You’ve Chosen Silver, Gold Or Platinum Sponsorships of Equal Value at Both The Spring 2014 and the Fall 2014 Conferences You Will Receive: Silver – 15% Off Exhibit Booth Space for Each Conference Gold – 20% Off Exhibit Booth Space for Each Conference Platinum – 25% Off Exhibit Booth Space for Each Conference
EXHIBITOR OPPORTUNITIES Why Exhibit? • Two shows, one great organization! Reach veterinarians from across New York and surrounding states. • The NYS-VC is the only veterinary medical conference in New York State, representing the entire spectrum of the profession. • Establish a presence in the New York veterinary medicine marketplace.
Let NYS-VC widen your network!
• The NYS-VC offers a combined five days of education for veterinarians and their staff. • Reach companion animal veterinarians at the Spring Conference and both companion animal and large animal veterinarians in the Fall. • Connect with conference attendees, the majority practice owners, opening the door to profitable new opportunities. • Maximize your visibility before more than 1,000 hospital decision-makers. • Be a front-runner in your industry with this audience.
Marketing Strategy • NYS-VC team will guide you in making the best decisions for your marketing budget. • In addition to your Exhibit Booth, sponsorship packages are available for both locations that include the right combination of advertising, promotion, signage and brand recognition.
Register today! Use NYS-VC as your platform for 2014! – Re-connect with past clients and network with new prospects. Each year our event is a sell-out with a waiting list for exhibit booths. Secure your premier booth space, ads and sponsorship now! You never get a second chance to make a first impression! On-Line Registration at www.vet.cornell.edu/nysvc
Networking highlights NYS-VC Spring 2014
NYS-VC Fall 2014
Conference Reception in Exhibit Hall Friday, May 16
Continental breakfast in exhibit areas Saturday, October 11 – Sunday, October 12
Continental breakfast in Exhibit Hall Friday, May 16 – Sunday, May 18 Longer lunches in Exhibit Hall Friday, May 16 – Sunday, May 18 Purple Party & Silent Auction Saturday, May 17
Lunches in exhibit areas Saturday, October 11 – Sunday, October 12 Conference Celebration Dinner Saturday, October 11
Exhibit Booth Fees NYS-VC Spring 2014 By 1/30/14
On or After 1/31/14
Premium Aisle/Corner Booths $1,700 $1,900 In-line booths, standard 8x10
Additional 8x10 booth $1,600 $1,800
NYS-VC Fall 2014 By 8/1/14
On or After 8/2/14
First Floor Atrium $1,200 $1,300 2nd Floor Atrium $1,100 $1,200 Key Exhibit Gallery $800 $900
Discount package pricing for booths at both the NYS-VC 2014 Spring and Fall events By 1/30/14
On or After 1/31/14
Premium Aisle/Corner Booths and First Floor Atrium $2,600 $2,900 In-line booths, standard 8x10 and First Floor Atrium $2,500 $2,800 Premium Aisle/Corner Booths and 2nd Floor Atrium $2,500 $2,800 In-line booths, standard 8x10 and 2nd Floor Atrium $2,450 $2,700 Premium Aisle/Corner Booths and Key Exhibit Gallery $2,250 $2,500 In-line booths, standard 8x10 and Key Exhibit Gallery $2,200 $2,450
Exhibit Information For NYS-VC Spring, each 8’ x 10’ booth includes the following: • 8’ x 10’ carpeted booth with 8’ high draped backdrop and 3’ high side rails, including 6’ x 24” draped table with two folding chairs
• Company listing on website and pre-conference marketing promotions
• ID sign on back drop (7’ x 44”) • Wastebasket
• Conference Reception – 2 tickets per booth
• 2 exhibitor staff badges for each 8x10 booth, 3 for premium corner booth
• Purple Party and Silent Auction – 2 tickets per booth
• Admission to breaks and meal functions in the Exhibit Hall
• Company listing in our on-site program and signs Electrical outlets must be purchased separately through Nationwide Expo Services. Ordering information will be sent with the Nationwide Expo Exhibitor Kit approximately 6 weeks in advance. The back of booth must not exceed 8 feet in height and not exceed 4 feet in height on either side. Exhibits 8’ high may not extend more than 3’ from the booth back wall nor should they be more than 4’ high in space from the back wall to the front of the booth. If in doubt, consult NYS-VC staff at the registration desk. Additional representatives will be permitted at a registration cost of $250. Limit of two representatives in booth area at a time.
For NYS-VC Fall, each 7’ x 7’ booth includes the following: • • • • • •
7’ x 7’ tile floor booth with 6’ x 24” draped table with two folding chairs An electrical outlet 2 exhibitor staff badges Company listing in our on-site program and signs Company listing on website and pre-conference marketing promotions Admission to breaks and meal functions in the Exhibit Hall
The back of booth must not exceed 8 feet in height. Exhibits 8’ high may not extend more than 3’ from the booth back wall nor should they be more than 4’ high in space from the back wall to the front of the booth. If in doubt, consult NYS-VC staff. Additional representatives will be permitted at a registration cost of $250. Limit of two representatives in booth area at a time.
Booth Service Kit NYS-VC Spring Nationwide Expo Services is the official NYS-VC Spring Exhibit Services vendor. They will provide exhibitors with a packet that outlines essential information and forms to be submitted.
NYS-VC Fall This Exhibitor and Sponsorship Prospectus provides all the necessary forms and information to reserve your booth space for the NYS-VC Fall 2014 event.
Removal of Exhibits
No exhibit may be taken down during the show hours of the conference. Exhibitors are responsible for re-packing and shipping of their own exhibits.
Internet Services Wi-Fi Internet service is provided by NYS-VC to exhibitors attending the NYS-VC Spring and Fall conferences. If you need a hard-wired Internet line for NYS-VC Spring, please contact Nationwide Expo.
Liability/Indemnification Exhibitors assume responsibility and agree to release and forever discharge the Westchester Hilton, NYSVMS and Cornell University College of Veterinary Medicine (CVM) and each of its subsidiaries and affiliates and each of such entitiesâ€™ respective officers, directors, agents and employees, from any and all liabilities of any type or kind whatsoever in any way arising from, connected with, or related to the performance of the services by the Vendor including, but not limited to, damage to property, loss of property, bodily injury, and loss of life, except to the extent arising from the sole negligence or misconduct of the Hotel. Exhibitor hereby expressly agrees that it will defend indemnify and hold harmless NYSVMS and Cornell University CVM for any and all liability NYSVMS and Cornell University CVM may incur as a result of exhibitorâ€™s negligence or failure to conform to the terms of this contract. Exhibitors are required to provide Nationwide Expo Services for NYS-VC Spring, and Amanda Mott for NYS-VC Fall, with a copy of proof of liability insurance listing the New York State Veterinary Medical Society and Cornell University College of Veterinary Medicine and the New York State Veterinary Conference as additional insureds.
Planned Construction As Cornell University College of Veterinary Medicine undergoes planned renovations to the central teaching facilities it is difficult to anticipate delays or changes to the NYS-VC Fall location. Location is subject to change (will remain on Cornell University campus) as well as the possibility that the exhibit space may be limited. Booth pricing, locations and discounts will be honored.
Acceptance Upon acceptance of the application/contract by NYSVMS and Cornell University CVM, it shall be a legally binding contract between the exhibitor and the NYS-VC.
Security The Exhibit Hall for NYS-VC Spring 2014 will be locked during non-exhibit show times. Neither the NYS-VC, NYSVMS or Cornell University CVM nor any of their officers, directors, employees or agents, including, but not necessarily limited to, Nationwide Expo Services is responsible for any loss or damage to exhibit property. Exhibitors should not leave any electronic equipment, jewelry or other valuable items that can be hand-carried in the booth overnight. The Fall 2014 Exhibit Halls do not have the ability to be locked during non-exhibit show times.
On-site Information NYS-VC Spring | May 16-18, 2014 Parking information will be made available through Nationwide Expo Services. Access to the exhibit hall outside of posted hours will be one hour before opening and one hour after closing. Should access be needed for a non-exhibitor, please contact NYS-VC staff or Nationwide Expo staff. The Exhibit Hall will be securely locked during non-exhibit hours.
NYS-VC Fall | October 11-12, 2014 Parking information will be made available through Cornell University. Access to the Exhibit Hall areas outside of posted hours are one hour before opening and one hour after closing. Should access be needed for a non-exhibitor, please contact NYS-VC staff. The Exhibit Hall areas are not locked during non-exhibit hours.
Competing Events Competing events are prohibited and include: seminars, sessions or receptions occurring during the NYS-VC scheduled activities.
Exhibitor Badges Valid badges are required for admittance to the Exhibit Hall areas. A badge is not transferable and should be worn only by the person to whom it is issued. Additional exhibitor badges can be purchased for $250.
Shipping Information NYS-VC Spring April 14, 2014 â€“ Shipping accepted at Nationwide Expo advance warehouse for NYS-VC Spring Conference. For the NYS-VC Spring show, booth displays and materials will be accepted at the Nationwide Expo warehouse beginning April 14, 2014. Nationwide Expo Services will provide an Exhibitor Kit with all shipping and labeling instructions. Additional fees will apply for any materials received prior to April 14, 2014. Materials may be shipped direct to the hotel no earlier than May 14, 2014.
NYS-VC Fall October 8, 2014 â€“ Shipping accepted at the College of Veterinary Medicine for the NYS-VC Fall Conference.
Shipping Address: College of Veterinary Medicine Cornell University 602 Campus Rd. Ithaca, NY 14853-6401 Attn: NYS-VC Fall
All items shipped must also be marked with the following information: TO: (your name) Exhibiting company: (your company) Name of exhibition: NYS-VC Fall
CONTACTS NYS-VC Spring 2014 Exhibit space & Advertising
NYS-VC Fall 2014 Exhibit space & Advertising
Bryana Wachowicz NYS Veterinary Medical Society email@example.com (800) 876-9867
Office of Continuing Education Cornell University College of Veterinary Medicine firstname.lastname@example.org (607) 253-3200
Exhibit Services NYS-VC Spring 2014
NYS-VC Fall 2014
Nationwide Expo Services/GLE Steve Ewald email@example.com (845) 561-0832
Office of Continuing Education Cornell University College of Veterinary Medicine firstname.lastname@example.org (607) 253-3200
Spring and Fall Sponsorship Opportunities Carol Merkur or Bryana Wachowicz email@example.com or firstname.lastname@example.org (607) 253-3897 or (800) 876-9867
Important Dates Conference Dates: • May 16-18, 2014, NYS-VC Spring, Westchester Hilton, Rye Brook, NY • October 11-12, 2014, NYS-VC Fall, Cornell University College of Veterinary Medicine, Ithaca, NY
Deadlines: • December 1, 2013 (NYS-VC Spring and Fall) – Hotel registration opens • February 3, 2014 (NYS-VC Spring) – Full payment due for NYS-VC Spring or
Dual Conference Sponsorship in order to be included in all promotional materials
• February 4, 2014 – Ad for Gold and Platinum Sponsors due for the March/April Conference Issue of NYSVMS Connections magazine • March 31, 2014 (NYS-VC Spring) – Booth payment must be received in full to guarantee inclusion in on-site program and exhibit location • March 31, 2014 (NYS-VC Spring) – Booth cancellation deadline for 50% fee refund • March 31, 2014 (NYS-VC Fall) – Sponsorship full payment due for NYS-VC Fall to be included in all promotional materials • April 14, 2014 (NYS-VC Spring) – Deadline to reserve hotel rooms at discounted rates for Westchester Hilton, Rye Brook • May 15, 2014 (NYS-VC Spring) – Booth set-up at Westchester Hilton • May 18, 2014 (NYS-VC Spring) – Booth tear down at Westchester Hilton • May 31, 2014 (NYS-VC Fall) – Booth payment must be received in full to guarantee inclusion in on-site program and exhibit location • June 2, 2014 – Ad for Gold and Platinum Sponsors due for the July/August Conference Issue of NYSVMS Connections magazine • August 29, 2014 (NYS-VC Fall) – Deadline to reserve hotel rooms at discounted rates in Ithaca • August 31, 2014 (NYS-VC Fall) – Booth cancellation deadline for 50% fee refund • October 10, 2014 (NYS-VC Fall) – Booth set-up at Cornell University CVM • October 12, 2014 (NYS-VC Fall) – Booth tear down at Cornell University CVM
Conference Hotels NYS-VC Spring 2014 Westchester Hilton 699 Westchester Avenue Rye Brook, NY 10573 (914) 939-6300
$169 plus tax per night www.westchester.hilton.com Reserve room under NYS-VC block
NYS-VC Fall 2014 Best Western University Inn
1020 Ellis Hollow Road, Ithaca, NY 14850 (607) 272-6100 $159 plus tax per night www.bestwesternuniversityinnithaca.com Group Code: NYS Veterinary Conference
Country Inn and Suites
1100 Danby Road, Ithaca, NY 14850 (607) 256-1100 $139 plus tax per night www.countryinns.com/ithaca-hotelny-14850/nyithaca Group Code: NYS Veterinary Conference
Courtyard by Marriott Ithaca
29 Thornwood Drive, Ithaca, NY 14850 (607) 330-1000 $219 plus tax per night www.marriott.com/hotels/travel/ithcy-courtyard-ithaca Group Code: NYS Veterinary Medicine
Fairfield Inn & Suites Marriott
359 Elmira Road, Ithaca, NY 14850 (607) 277-1000 $199 plus tax per night www.marriott.com/hotels/travel/ithfi-fairfieldinn-and-suites-ithaca Group Code: NYS Vet Conference
337 Elmira Road, Ithaca, NY 14850 (607) 277-5500 $169 plus tax per night www.hamptoninn3.hilton.com/en/hotels/newyork/hampton-inn-ithaca-ITHNYHX/index.html Group Code: NYS Vet Conference
Hilton Garden Inn
130 E. Seneca Street, Ithaca, NY 14850 (607) 277-8900 $174 plus tax per night http://hiltongardeninn3.hilton.com/en/ hotels/new-york/hilton-garden-inn-ithacaITHIGGI/index.html Group Code: VETMED
222 South Cayuga Street, Ithaca, NY 14850 (607) 272-1000 $175 plus tax per night http://www.thehotelithaca.com Group Code: VET
Ramada Inn Ithaca
2310 N. Triphammer Road, Ithaca, NY 14850 (607) 257-3100 $140 plus tax per night http://www.ramada.com/hotels/new-york/ ithaca/ramada-ithaca-executive-conferencecenter/hotel-overview Group Code: NYS Vet Conference
Exhibit Hall Rules Eligibility to be an exhibitor at NYS-VC is limited to organizations whose products or services relate directly to the veterinary medicine profession. The NYS-VC reserves the right to close any exhibit that conducts or solicits business in a way that disregards the rights or privileges of other exhibitors, attendees or staff. This policy includes persons, things, conduct, printed materials and/or anything which is determined to be objectionable by the NYS-VC.
Public aisles may not be used by exhibitors. All business must be conducted within the booth, and displays must be arranged so that attendees are not required to stand in the aisles to examine products. No exhibit or advertising materials are allowed to extend beyond the booth. Exhibitors cannot use tables outside of their booths to conduct business. Exhibitors cannot distribute paper flyers or other marketing materials on any lunch tables, break tables or other surfaces throughout the conference area. Soliciting business in the aisles or in another companyâ€™s booth will be deemed inappropriate behavior and the individual/company will be asked to leave immediately. Additional penalties may apply. Please report any violation of this rule to NYS-VC staff at the registration desk. The NYS-VC reserves the right to refuse or cancel registration for any company if we believe it is in the best interest of the attendees and conference. Sponsors and returning exhibitors will receive priority in selecting booth space if paid in full by the posted deadlines. After the deadline, booths are assigned on a first-come, first-served basis regardless of size. To assist in booth selection, exhibit hall floor maps are available online or by request. Exhibitors are responsible for reviewing their location before arriving on-site to ensure the space is sufficient and to confirm they are separated from direct competitors. Should issues arise, please contact the NYS-VC staff at the registration desk. Subletting, sharing or reassignment of space by an exhibitor is strictly prohibited. The exhibitor may not advertise or offer for sale any services other than those manufactured or sold by the exhibiting company.
NYS-VC Spring â€“ Exhibitors must be show-ready by 8 a.m. Friday, May 16, 2014 NYS-VC Fall â€“ Exhibitors must be show-ready by 8 a.m. Saturday, October 11, 2014
Failure to occupy the booth by the designated show-ready time does not excuse payment in full for the contracted booth. Space will be re-assigned at the discretion of NYS-VC staff. A walk-through takes place by NYS-VC staff before registration opens. Any booth not meeting the rules and regulations set forth in this exhibitor prospectus are in violation of show standards. A violation notice, stipulating required action, will be posted in the booth. If an exhibitor receives a violation notice, they can correct the problem by 8 a.m. Friday, May 16 or 8 a.m. Saturday, October 11 or their booth will be dismantled at the expense of the exhibitor. Violations include exceeding booth height and width restrictions as specified in this Exhibitor Prospectus. Any pop-up, pre-fabricated or other custom-designed booth that appears unfinished from the side or back at the Spring Conference will be draped by Nationwide Expo and billed to the contracting exhibitor. No refunds are issued for booths that are dismantled due to a violation of the booth construction guidelines. Exhibitor acknowledges that the show site and surrounding areas are active work zones. Exhibitor, its agents and employees and representatives are present at their own risk. In the interest of safety, only those individuals who are responsible for set-up and/or break-down of booths are permitted in the exhibit areas. Children under the age of 18 are not allowed in the Exhibit Area during installation and dismantling of exhibits. The NYS-VC will not tolerate the business practice of gaining access to an event by obtaining name badges and then soliciting business in the aisles or other public spaces used for the conference. This practice skirts the support of the NYS-VC and the profession.
SPONSOR/EXHIBITOR REGISTRATION www.vet.cornell.edu/nysvc
Sponsors and Exhibitors: Exhibit space is available on a first-come, first-served basis with a priority given to our sponsors. We will continue to accept your requests as long as there is space available.
Company Name:__________________________________________________________________________ Company Website:_________________________________________________________________________ Company Description: _______________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Primary (Logistical) Contact:____________________________________________________________ Mailing Address:______________________________________________________________________ City:_____________________________________State:________________Zip Code:____________ Daytime Phone: ____________________________Cell Phone:_________________________________ Email:______________________________________________________________________________ On-Site Contact Representative 1:____________________________________________________________ Mailing Address:______________________________________________________________________ City:_____________________________________State:________________Zip Code:____________ Daytime Phone: ____________________________Cell Phone:_________________________________ Email:______________________________________________________________________________ I am participating as: □ Sponsor Only □ Exhibitor Only □ A Sponsor and Exhibitor Customize your own sponsorship package: See page 2 for sponsorship opportunities
My company will sponsor: My company will sponsor: My company will sponsor: My company will sponsor: My company will sponsor: Total Sponsorships:
____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________
$ ___________ $ ___________ $ ___________ $ ___________ $ ___________ $ ___________
My total sponsorships have made me eligible for the following sponsorship levels and discounts: □ Platinum ($10,000) 25% off booth price □ Gold ($5,000) 20% off booth price □ Silver ($2,500) 15% off booth price
See page 7 for booth options
NYS-VC Spring booth type: __________________ NYS-VC Fall booth type: ____________________ Discounted package booth price for both conferences: Booth price after sponsorship discount:
$ _________ $ _________ $ _________ $ _________
Total for Sponsorships and/or Exhibit Booth
On-Site Representative 2 (2 complimentary per badgesare are$250 $250 person) Names for Additional Badges (2 complimentary perbooth, booth,additional additional badges perper person) Name:______________________________________________________________________________ Mailing Address:______________________________________________________________________ City:_____________________________________State:________________Zip Code:____________ Daytime Phone:____________________________Cell Phone:_________________________________ Email:______________________________________________________________________________
On-Site Representative 3 (2 complimentary per booth, additional badges are $250 per person) Name:______________________________________________________________________________ Mailing Address:______________________________________________________________________ City:_____________________________________State:________________Zip Code:____________ Daytime Phone:____________________________Cell Phone:_________________________________ Email:______________________________________________________________________________ Total Additional Badges:
(Use additional page if necessary)
Payment □ Enclosed is a check or money order made payable to Cornell University in the amount of: $____________ □ Please charge the total sponsorship/exhibitor fee of $______________ to my: □ Visa □ Mastercard □ Discover □ American Express
Account Number:____________________________________________________________________ CVV Code (Security Code):_______________________Expiration Date: ________________________ Name on Card:_______________________________________________________________________ Billing Zip Code of Card:_______________________________________________________________ Cancellation policy for exhibitors and sponsors: To cancel sponsorship or exhibit space, call NYS-VC staff listed on page 10 of the Prospectus. Refunds subject to $50 cancellation fee if received prior to January 31, 2013 (NYS-VC Spring) or March 31, 2014 (NYS-VC Fall). Cancellations made February 1, 2014 – March 31, 2014 (NYS-VC Spring) or April 1 – August 31, 2014 (NYS-VC Fall) subject to 50% refund. No refunds provided after April 1 (NYS-VC Spring) and August 31 (NYS-VC Fall).
Please return the enclosed application form and payment to: Cornell University, College of Veterinary Medicine, Office of Continuing Education, S2 113 Schurman Hall, Box 52, Ithaca, NY 14853-6401
Brought to you by the New York State Veterinary Medical Society and the Cornell University College of Veterinary Medicine.