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A Seminar on Sustainable Event Management Northwest Regional Development Agency Manchester International Festival Positive Impact

Sheldon Phillips Partnership Marketing Manager An introduction to the Northwest Regional Development Agency and Manchester International Festival

Fiona Pelham Director An introduction to Positive Impact

Workshop Agenda Sheldon Phillips - The Northwest Regional Development Agency Fiona Pelham - Positive Impact Guest keynote speaker David Stubbs - The London Organising Committee of the Olympic Games 10:30-10:50am: Coffee break Fiona Pelham - Organise This Jennifer Cleary - Manchester International Festival Fiona Pelham - Positive Impact: Interactive session 12:00pm: Lunch

Positive Impact

Launched 2004 Not for profit Education on sustainability for the event industry

Definition of Sustainability The British Standards Institute definition of sustainability: ‘An enduring, balanced approach to economic activity, environmental responsibility and social progress’.

International Sustainability

APEX and EPA standard Live Earth Guidelines Switzerland Tourism BS8901 International Trials

National Sustainability

Green Tourism Business Scheme Defra Guidelines

Local Sustainability Manchester City Council Green Your Event Guide Manchester City Council Business Pledge Manchester is My Planet

Group Feedback How sustainable do you think you currently are in your ways of working? 1- Not sustainable at all 2- Planning/Deciding what steps to take 3- Taking the first steps 4- Consider sustainability about 50% of the time 5- Considering sustainability with every decision made

Group Feedback

What resources are you currently using to be sustainable? What resources/support do you feel you need to help you be more sustainable?

David Stubbs: ‘Presentation Title’ Head of Environment and Sustainable Development The London Organising Committee of the Olympic Games (LOCOG)

Towards a One Planet 2012 – implementing sustainability 11 July 2008 David Stubbs Head of Environment and Sustainable Development London Organising Committee of the Olympic Games and Paralympic Games (LOCOG)

Presentation outline • Towards a One Planet 2012 – our vision for sustainable Games • Sustainable event management issues • Challenges to consider

Sustainability is central to London 2012 vision

London 2012 Sustainability Plan Climate Change Waste Biodiversity Inclusion Healthy Living

Three distinctive things about London 2012 1. Sustainability Partners – Additional, premium sponsor designation – Club of leading companies to drive sustainability agenda

2. Independent sustainability assurance – Commission for a sustainable London 2012

3. Focus on legacy – – – –

Sustainability principles embedded in organisation New ways of doing business Roll out of best practices and standards Global knowledge legacy for Olympic / Paralympic Movement and wider event industry – BS8901

Not just the Games • Many activities during the next four years of the Olympiad – Cultural events, special celebrations… – Commercial partner launches – Conferences – Roadshows – Official test events

Sustainable venues • Use what you have; build what you need; the rest is temporary • Critical venue choice checklist: – Compliance with health and safety standards – Evidence of sustainability policy in place and in use – Accessibility by public transport and cycle and walk modes – Provision of secure parking facilities for bicycles – Accessibility for disabled people – Environmental quality of venue

Sustainable Transport and travel • Prioritise public transport, cycle or walk modes • Provide information on options • Accessibility • Maximise use of shared transport • Low emission vehicles for official use • Optimising logistics and route planning

Sustainable Sourcing • Key sourcing principles: – Responsible Sourcing – Use of Secondary Materials – Minimisation of Embodied Impacts – Healthy Materials

Ethical supply chain management is a critical issue for event industry Key challenges Food, timber, clothing, merchandise, labour…

Sustainable Sourcing Code • To be published Autumn 2008 – Detailed research – Already in active deployment

• Contractual obligation applied to all Suppliers and Licensees • Suppliers Ethical Data Exchange (Sedex) • Fundamental product questions – What is it made of? – Where has it come from? – Who made it?

And packaging and disposal… – What’s it wrapped in? – What to do with it afterwards?

Catering and Food Services • The pivotal issue for client experience • Sustainability objectives: – Health and nutrition – Sustainable supply chains – Environmental impact – Diversity and inclusion – Food safety and hygiene

Cleaning, waste and give-aways • Zero Games-time waste to landfill • Accurate scoping of quantities • Specifying materials to fit appropriate waste streams • End of use asset management • Culture of give-aways – Quality souvenir, or tat? – What message is this giving?

Challenge: what would you do to make your event more sustainable and distinctive? 1. Choosing a venue 2. Optimising sustainable transport and travel 3. Sustainable supply chain management 4. Satisfying client experience through catering 5. Managing give-aways and gifts

Thank you

The official Emblem of the London Organising Committee of the Olympic Games and Paralympic Games Ltd is protected by copyright. Š London Organising Committee of the Olympic Games and Paralympic Games Ltd 2007. All rights reserved.

David Stubbs

Questions and Answers

Coffee Break 10:30 – 10:50pm Please help yourself to the refreshments

Fiona Pelham: ‘Introduction to BS 8901’ Managing Director Organise This

What is BS 8901

A sustainable event management system A standard for sustainability (not ISO 14001) Industry specific Created in Britain Suitable for a venue, supplier and event

What BS8901 is not: A checklist Only in the UK Only for events

How BS8901 was created

Olympic as a catalyst Industry and technical panel Trials for events and venues Industry comment Launch November 2007

The Future for BS 8901

Guidelines in a easy to read format ISO journey UKAS guidelines to accredit certifiers

Certification Self certification 3rd party certification Any certification company

Why use BS8901 A new way of working

Why Use BS 8901

A common language (Ph 1 Sustainable Development Policy) Benchmarking (Ph 2 Implementation) Food miles - 95 Use of tap water avoided production and transportation of 60 water bottles Post event report including waste, electricity, gas and water Continuous progress Ph 3 Review Economic sense

Fiona Pelham

Questions and Answers

Jennifer Cleary: ‘Manchester International Festival trial of BS 8901’ Head of Creative Learning Manchester International Festival

Sustainable Event Management

“an enduring and balanced approach to economic activity, environmental responsibility and social progress�

BSI definition of sustainable development

Trial 1 – Unknown Pleasures

Trial 2 – Manchester Dines

Trial 3 – The Future of the Planet

Trial 4 – Cunning Little Vixen

BS 8901 – Management System ORGANISATIONAL •Sustainability policy •Objectives for sustainability •Engaging stakeholders

PLAN •Identify key challenges •Ideas for solutions

DO •Implement changes

CHECK •On-site monitoring •Measure •Identify ways to improve


Engaging local communities..

Trial 2 – Manchester Dines

Environmental impacts‌.

Energy Use – The Pianist

Energy Use – Kanye West

How is MIF different after the trial? • Sustainable development policy • Sustainability now part of our planning process • Working group setting objectives • e.g. improving our offices:•Renewable energy sources •energy saving bulbs and sensors in kitchens / toilets •removing personal bins to increase recycling •printing double-sided •using eco-friendly cleaning products •using Fair-Trade coffees and teas •using save-a-flush and Aqua-aid water filters •installing bike racks for staff and interest free loans •collecting data on MIF travel and trying to estimate CO 2 emissions •offering ethical pension schemes for staff

• Looking ahead to 2009….

“A city matters in the world, if it is doing something that matters to the world� Peter Saville Manchester International Festival 2 - 19 July 2009 Thank you for listening..

Jennifer Cleary

Questions and Answers

Fiona Pelham: ‘Practical steps to becoming more sustainable’ Interactive session Questions and Answers

Useful Resources

Manchester City Council Green Your Event Guide Http://www.bsiglobal/bs8901 Http:// Http://

What to do next Ask questions Any step is a good step Consider your issues Opportunity for Northwest collaboration

Group Work

Overview of where we are…….. Group question what are the challenges and opportunities ahead?


Final questions……….

Thank you for your time. Please stay for a bite to eat!

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