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University Academic Advising Center 2010 American Medical College Application Service (AMCAS)

Resource Information The AMCAS application for the 2010 Entering Class will be available on May 5, 2009. Applicants may submit starting June 2, 2009 (dates subject to change). The following resources are available at: http://www.aamc.org/students/amcas/amcas2010.htm: ·

AMCAS 2010 Application Tips (PDF, 7 pages) Some of the more common issues experienced by applicants completing the 2010 AMCAS application.

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AMCAS 2010 Glossary (PDF, 7 pages) A list of AMCAS and non-AMCAS terms found in the 2010 AMCAS application.

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AMCAS 2010 Applicant Checklist (PDF, 1 page) A checklist is provided to ensure minimal delays in processing your AMCAS application

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AMCAS 2010 Instruction Book (PDF, 102pages) These instructions are designed to assist you in completing your 2010 AMCAS application.

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Letters Participating Medical Schools (PDF, 4 Pages) http://www.aamc.org/students/amcas/faq/letterscriteria.htm A list of medical schools and their URLs regarding the individual medical school's requirements for letters of evaluation/recommendation.

Contact Information for AMCAS and Fee Assistance Program (FAP) AMCAS – (202) 828-0600 amcas@aamc.org http://www.aamc.org/students/amcas/start.htm Any questions about the primary application – but please read the Help section first FAP – (202) 828-0600 fap@aamc.org http://www.aamc.org/students/applying/fap/start.htm When contacting AAMC: § Know your AAMC ID § Be prepared to provide your SSN/SIN and date of birth § Be prepared to provide specific information about your issue Important: Keep a record of all communications with AAMC, including: § the date and time of your e-mail or phone call § the details of your inquiry § the name of the Applicant Relations Specialist or other staff member

1940 Sheridan Road * Evanston, IL 60208 * (847) 467-4281 advising@northwestern.edu * premed-prehealth@northwestern.edu www.northwestern.edu/advising-center


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Requesting Official Transcripts 1.

Obtain and review a copy of your official transcript for your records and also to double-check that it is error-free.

2.

Complete the “Identifying Information” and “Schools Attended” sections of the AMCAS application. This allows AMCAS to know which transcripts to expect.

3.

Submit a Transcript Request Form, available in the AMCAS application, to the registrar and request that this form be included along with the official transcript when it is sent to AMCAS. This form contains important information such as; the AAMC ID, transcript-issuing institution and other information that assists AMCAS in matching your official transcript to application.

4.

OR if you request your NU transcript via CAESAR, you won’t be able to attach the Transcript Request Form but you should put in your NU student ID number as an Alternate ID to help AMCAS match your transcript.

AMCAS requires official transcripts from all U.S./Canadian universities/colleges that an applicant attended.

Northwestern Transcript Information http://www.registrar.northwestern.edu/academic_records/obtaining_a_transcript.html Northwestern University Office of the Registrar Transcript Services Rebecca Crown Center, 1-621 633 Clark Street Evanston, IL 60208 Transcripts can be requested via mail, fax (847) 491-8458, in person or via CAESAR. Refer to registrar’s website for costs, request procedures/requirements and process times.

Letters of Recommendation http://www.northwestern.edu/advising-center/health/recfileservice/index.html If you haven’t already, you should set up your recommendation file with the University Academic Advising Center. Robin Rosenstein is the Recommendation File Coordinator and she asks all students to: 1. review the Recommendation File information on the UAAC website 2. complete the worksheet with the name/contact info of at least one recommender and 3. e-mail the completed worksheet to her at recfile-premed@northwestern.edu

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AMCAS Letters of Evaluation/Recommendation Section 6 http://www.aamc.org/students/amcas/faq/amcaslettersfaq.htm Non-Participating Schools (if you are applying to any of these schools, you don’t have to do anything with the Letters of Evaluation section of AMCAS for the schools on this list) Albany Medical College Duke University School of Medicine LSU School of Medicine in New Orleans Oregon Health and Science University University of Puerto Rico School of Medicine Stanford University School of Medicine University of Utah School of Medicine Washington University School of Medicine

Warren Alpert Medical School of Brown University LSU School of Medicine-Shreveport Uniformed Services University of the Health Sciences University of California – San Francisco Ponce School of Medicine

If you are applying to a school not listed above, you will need to enter the following information in AMCAS section 6 – Letters of Evaluation/Recommendation. To enter our recommendation packet information: 1. 2. 3. 4. 5. 6.

In AMCAS Section 6 – Letters of Evaluation, choose “Letter Packet” option Letter Title: Prehealth Northwestern University Primary Contact/ Author: Robin Rosenstein Primary Contact / Author E-mail: recfile-premed@northwestern.edu Primary Contact / Author Phone: (847) 491- 5023 Institution Address: University Academic Advising Center Northwestern University 1940 Sheridan Road Evanston, Illinois 60208 7. Optional – Enter the authors of the actual letters of recommendation in packet as “Other Authors” 8. Record the letter ID number 9. E-mail only the Letter ID number (not the PDF attachment) to Robin Rosenstein ( recfilepremed@northwestern.edu) ONLY WHEN you have received a secondary application from a medical school AND your NU recommendation file letter packet is complete (i.e. you have checked with Robin that all letters have been received). 10. Robin will submit recommendation packet electronically via Virtual Evals to AMCAS within 7 business days.

Applicants can also enter information for individual letters of recommendation (not already included in the NU recommendation packet).

To enter individual letters information (not included in rec file letter packet): 1. 2. 3. 4. 5. 6.

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In AMCAS Section 6 – Letters of Evaluation, choose “Individual Letters” option Letter Title: Choose whatever name will be most descriptive Primary Author / Contact: Name of Individual Letter Writer Institution Address: Institution Address information Print the AMCAS letter request form or save it as a PDF file and provide it to your individual letter writer. Request that the letter writer submit the letter to AMCAS either by mail or electronically using the Letter Writer Application http://www.aamc.org/students/amcas/faq/amcasletterwriter.htm


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AMCAS Letters of Evaluation / Recommendation – continued To designate where AMCAS should send the letters 1. In AMCAS Section 7 – Medical Schools, enter the medical schools to which you are applying 2. You will be asked to designate which letters you want to send to the school 3. The NU recommendation file letter packet counts as one letter (titled by the applicant as Prehealth Northwestern University) and the letters in that packet cannot be separated into individual letters and targeted to specific medical school. 4. Any additional letters (classified as “Individual Letters”) that you choose to send through AMCAS, however, can be targeted to specific medical schools.

Additional Information for Work/Activities section The following is one medical admissions officer's perspective on how to complete the Work/Activities section. It was written in response to whether or not students should provide detailed descriptions in the Work/Activities section or keep it more concise (like a resume). It may not be representative of all medical admission officers' opinions but we think it is good advice to consider:

"We (the medical admission committee) want both -- brevity and meaningful information. This is the sort of abbreviated "map" I give to the applicants who ask me how to tackle that section": · ·

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Think carefully about which kind of experiences were really meaningful to you -- don't try to fill out space. We are very good at recognizing bs. High school activities are important only to underline continuity during college at increased levels of participation, leadership or responsibility (e.g., you've played a musical instrument, participated in the high school orchestra and are now in the college orchestra, etc.) Don't repeat what's obvious from answers to things like experience type, title description, contact name & title or organization name (e.g, don't repeat in the description that you worked on research with Dr. So and So -- that information is above the description of your experience). If the organization in which you participated is not well known, give a brief description followed by the role you played there, specially if it involved any type of responsibility. If you made Dean's list (or any type of honor like that) for more than one semester, use the description area to list the other semesters. If you received any scholarship, fellowship or other honor that is not nationally recognizable, describe it briefly. Don't waste paper on scholarships that are awarded to half the population at the school. If you were just a member of an organization, let us know how many meetings/week you attended and why you joined. If you list a publication, make sure it's been accepted for publication and cite it properly. If the paper is just being "prepared for submission" or "submitted," include this fact as part of the research description in the part where you listed the research activity. If listing a research experience that extends through the academic year as well as summer, use the description area to let us know the time invested during each of those periods (e.g., full time during the summer, 10 hrs/week in the fall/spring blah blah blah) Remember that each experience you list is "up for grabs" if you are invited to interview -- you might be asked anything about it and it can make you or break you.


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AMCAS 2010 - Study Abroad Information in Course Work section § § §

Include the foreign institution and the sponsoring U.S. or Canadian institution in your list of colleges/schools attended. Request a transcript exception for the foreign institution. Indicate the U.S. or Canadian institution on whose transcript credits will appear. List study abroad course work under the foreign college at which it was attempted but as it appears on the sponsoring U.S. Institutions transcript.

Example 1: Study Abroad at London School of Economics, sponsored through your home institution § In the Schools Attended Section applicant would list the home institution: Northwestern University and § In the Schools Attended Section the applicant would list the study abroad school: London School of Economics § In the transcript request section of Schools Attended Section the applicant would select that the transcript is not required: Foreign College –Study Abroad through a U.S. or Canadian Institution § In the course work section the applicant would list the course work under the Foreign College (London School of Econ.) but as it appears on the home institution’s (Northwestern University) transcript Example 2: Study Abroad through Danish Institute for Study Abroad (DIS), not sponsored through U.S./Canadian institution § In the Schools Attended Section applicant would list the home institution: Northwestern University and § In the Schools Attended Section the applicant would list the study abroad program: Danish Institute for Study Abroad § The applicant would indicate that the transcript is not required – Foreign School, Independent Attendance § In the course work section the applicant would list the course work under the study abroad program (DIS) but as it appears on the home institution’s (Northwestern University) transcript Example 3: Study Abroad through a U.S. or Canadian Institution other than your home institution (Northwestern University) § In the Schools Attended Section applicant would list the home institution: Northwestern University and § In the Schools Attended Section the applicant would list the U.S. or Canadian Institutions sponsoring the study abroad program (example: Arcadia University) and § In the Schools Attended Section the applicant would list the study abroad program: Institute for Study Abroad - Argentina § In the transcript request section of schools attended the applicant would select that the transcript is not required for the Institute for Study Abroad – Argentina. Reason: Foreign College –Study Abroad through a U.S. or Canadian Institution § In the course work section the applicant would list the course work under the Foreign College (Institute for Study Abroad - Argentina) but as it appears on the sponsoring institutions transcript (Arcadia University) § Both U.S. Transcripts Required (Northwestern University and Arcadia University)

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General Application Tips

4/09

1.

Make sure that you enter your grade information exactly as it appears on your NU transcript. Except for a few engineering and music courses, most NU courses are simply 1.0 credit units. DON’T CONVERT THE NU CREDIT UNITS IN THE AMCAS APPLICATION

2.

If secondary applications ask you to convert your NU coursework into semester hours, an NU course unit is equal to 2 2/3 semester hours so just multiple your course units by 2.7. DO THIS ONLY FOR SECONDARY APPLICATIONS, IF REQUESTED.

3.

Don’t cut and paste your personal essay from Microsoft Word into the AMCAS application. The essay will contain formatting errors. Type the essay directly into AMCAS or use a text-only program like Notepad.

4.

If you plan on including your spring quarter grades in your AMCAS application, don’t send AMCAS your transcript until those grades are recorded (usually the third week of June). Make sure your AMCAS coursework information matches your official transcript or processing will be delayed.

5.

Print out and PROOF, PROOF, PROOF your application before hitting “submit”

6.

If you make any of the limited changes to AMCAS after you submit (add medical schools, change contact information, change MCAT date, etc.), remember to re-certify and re-submit your application.

7.

Get an idea of what questions might appear on a school’s secondary application by reviewing the secondary question prompt threads on Studentdoctor.net http://forums.studentdoctor.net/showthread.php?t=530082

8.

Aim to submit your AMCAS application between the first week of June through mid-July

9.

Check your e-mail spam filters to make sure that you can receive AMCAS notifications. Also check the professionalism of your e-mail address and set up a new account if necessary (i.e. sexypants2010@... is not an appropriate address for med schools to see.)

AMCAS 2010  

Worksheet for AMCAS 2010

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