2020 Star Status Help Guide

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The NSCS Star Status Help Guide 2020-21 So you’ve downloaded The Star Status Form…Now what?? The Star Status Form is your "blueprint" for a successful year with NSCS. It outlines requirements, deadlines, officer responsibilities, and opportunities for additional accomplishments. You'll turn in the first half of the form via email to your Chapter Operations Manager in December 2020, and then the completed form in May 2021. The form is point-oriented and each task on the form is associated with a certain number of points. Your goal is 200. If you earn at least 191 points, your chapter will have earned Gold Star Status, which gets you $250 in extra chapter funds. If your chapter achieves at least 191 points, you can also apply for Platinum Star Status. Only about 10 chapters per year receive this recognition. In order to apply, you’ll complete an application, which asks about each part of your NSCS journey this year, including your service, professional development, meetings, etc. If your chapter achieves Platinum Status, you’ll receive a trophy, $500 additional dollars in chapter funds, and national recognition. This guide will help you with any questions you may have about the Star Status Form. However, if you have any more questions, please do not hesitate to ask your Chapter Operations Manager.


Table of Contents: 3. Administrative 4. Communication and Social Media 5. Community Service 6. Induction & Active Minds Partnership 7. Meetings 8. PACE (Planning to Achieve Collegiate Excellence) 9. Professional Development 10. Recruitment


Administrative I think we can all agree: Administrative work is the most boring part about NSCS. However, it is super important! That’s why it’s worth lots of points on the Star Status Form. The following are some descriptions of administrative procedures that need to take place for your chapter this year: 1. Register as an official organization on campus a. Every NSCS chapter needs to re-register (or maybe register for the first time) each year with their student organizations/student engagement department as a Registered Student Organization. Typically, the Chapter President takes the lead on this one. Contact your Chapter Operations Manager if you’re not sure now to do this. 2. Complete Invitation Approval Process (IAP): IAP consists of 3 steps a. Registering as Student Organization b. Your Chapter Operations Manager will ask your Advisor for their preferences about the invitations c. The Chapter President will update the portal with the officer names for the invitation and details about how your chapter got registered. 3. Submit details for Information Session (Feb/March) and Elections (April) a. An information session for eligible members can be a great way to get people to join your chapter! Send the details for a time/place that your chapter will be hosting one and your Chapter Operations Manager will invite eligible students to attend. b. Elections are important, as well, for the future success of your chapter! Get the details together and send it to your Chapter Operations Manager. 4. Enter Activity Reports for ALL meetings and events a. Activity reports need to be completed following every meeting or event related to NSCS. Only 1 officer needs to report each event/activity. b. In order to complete an Activity Report, log into the NSCS Portal, click on My Chapter > New Activity Report > Fill out the form to the best of your ability > Hit “Save” c. You’re done! 5. Submit Eligible Member Information (EMI) a. This is something your advisor is responsible for. Twice a year, your Chapter Operations Manager will request a list of eligible members from your advisor. Your advisor will then send an email to the registrar’s office requesting that information. This is how we invite new members to join. 6. Submit tentative location and date for 2021-2022 New Member Induction Ceremony a. At the end of the spring, it’s important to get some things planned and organized for the next school year so that your amazing legacy is carried on! 7. Elect and Train 2021-22 Officer Board a. Elections and training ensure that the next set of officers will be set up for success! This can occur either virtually or in person. Talk with your chapter operations manager about different options. 3

Communication and Social Media One of the most important parts about being a leader is communicating effectively. Take a look at these tips for optimizing communication and social media presence for your chapter: Be Organized • Make sure all officers have access to the social media pages. • Have a social media/email schedule and communicate it with the other officers. • Schedule posts ahead of time. (If you have a set day that you send out an email or post every week/every other week, it makes it easier to remember to post, and to manage your workload.) • Organize all NSCS social media usernames and passwords in a secure Google Form for all officers to use and update, as needed. Share this with your Chapter Operations Manager. • Include all your social media links and info at the bottom of/within all your regular emails to members (at least 2 times a month). Be Responsive • Keep in touch with your Chapter Operations Manager and Advisor regularly. • Be sure to check your incoming messages regularly and respond to any member who reaches out with a question, suggestion, or idea. • Be sure to refer any questions you can’t answer to your Chapter Operations Manager or the NSCS support staff (nscs@nscs.org) Be Social • Post trivia questions and surveys to engage members and be interactive on platforms like Instagram, Facebook, Google Forms, and Survey Monkey. • Use Google Forms to gage interest in certain types of events, member availability, etc. • Host Zoom meetings, Google Meet (100 users), Facebook Live Events, etc. • Encourage members to post using a hashtag that you create! Be Informative • Let people know about activities as far in advance as possible with all info. in one message. • Create an RSVP through Eventbrite, Facebook (using the ‘Events’ feature), or Google Forms. Ask for their name, email, and phone number so you can remind them. • Notice something is working well to promote engagement? Let your Chapter Operations Manager know so they can share with other chapters. Be Fun • Use fun graphics and post pictures of your members and officers in their NSCS gear whenever possible. • Feature a “Member of the Week” or “Officer of the Month” • Have giveaways to promote engagement. • Tip: Sign up for a free Canva account to create fun graphics to post.


Community Service Your NSCS Chapter should have at least 4 community service events and initiatives this year. In lieu of gathering for a service event, a service initiative could be a good way to go! As an officer board, decide how you want your members to give back to the community and designate a specific window of time for them to help. Here are some different ideas for service initiatives: Clean Up, Clean Up: As a chapter, divide and conquer by cleaning up trash in parks and on streets around where you live. Maybe create a photo album of selfies from all your members out there picking up trash and making a difference in your environment! Help the Helpers: As a chapter, support the people who are supporting you. Ask your members to call, email, or text people they know who may be first responders, people working on the frontline, teachers, etc. and offer to cut their grass, run errands, or offload other tasks that you can help with. Virtual Check-Ins: Do your members know someone who needs to self-isolate because of illness, age or medical conditions that make it unsafe for them to be out and about? Ask them to call, email, text them, or use video tools like FaceTime, Skype, and other video apps that are available. In addition to individuals that your members know personally, you could reach out to local assisted care facilities or hospitals and ask if any individuals would like to sign up to receive phone calls. Also, organizations like Telecare and the Alzheimer’s Association can help you volunteer to call and check in with older adults. Chalk It Up: Ask members to use chalk in an approved area to write notes of encouragement for people walking by. Writing things like “We’re in this together, stay strong, you are amazing, etc.” on the sidewalk in bright, happy colors may brighten someone’s day when they’re on their daily walk. Give and Serve: Asking members to donate time or supplies to a local or national organization in need can be so helpful! Examples: Donate or volunteer at a local food pantry, animal shelter, hospital, school cafeteria (meals for kids), tutoring facility, etc. Be Cool to the Schools: Organize and share resources with local educational institutions. For example, The SciTech Institute has created an educational resource page with a great selection of learning aids and activities. You can access it at here. Spend some time organizing and emailing resources to parents you know, local schools, or preschools that can send the resources home to parents. Also, maybe use some chapter funds to donate resources to schools for families in need. Get Creative: If you can think of an activity that is not on this list, feel free to participate and share what you’re up to! Here’s an example email you could send about this to your members: From August 17th to August 24th, our NSCS chapter is hosting a Week of Service to pick up trash in our local community. To participate, please take a trash bag and gloves either to a local park or down your street and pick up some trash. If you’d like, take a selfie with the trash you collected and send it to the officer board at exampleemail@example.com or publicly post it on Facebook or Instagram with the hashtag #NSCSGivesBack. Please wash your hands and stay safe while participating. Thank you!


Induction The induction ceremony occurs every year at each chapter to honor new members who have joined NSCS. New members may invite their family and friends to be there to witness their recognition. Also, all new members who have attended their induction ceremony are eligible to apply for the NSCS New Member Induction Award. This year, we’re still honoring our new members, but it will look a lot different. We’re asking all chapters to take part in an online induction ceremony this year due to social distancing guidelines. However, we haven’t finalized the details just yet. Keep in touch with your chapter operations manager for updates!

NSCS National Philanthropy-Active Minds NSCS is proud to partner with Active Minds, the leading nonprofit organization that empowers students to speak openly about mental health in order to educate others, encourage help-seeking, and prevent suicide. Please share resources pertaining to mental health awareness: V-A-R Toolkit, an everyday guide for everyday challenges Special Online Hub, live webinars & discussions to support student mental health during COVID-19 Active Minds Blogposts, library of helpful topics ScholarCAST, Mental Health in the Time of COVID-19 Also, please start raising money for Active Minds by sharing your chapter's fundraising link. Each chapter has a $200 fundraising goal this year. If your chapter has an Active Minds chapter on campus, make plans to collaborate on events and fundraising plans! Be sure to share with your fellow NSCS members that they can access a free membership to Sanvello, an app that helps you track and complete mental health goals. Just make sure to use a .edu email to sign up so you'll get it for free!


Meetings If your campus is discouraging in-person group meetings, virtual meetings are the way to go. Check out the following tips and platforms that may help with your virtual meeting plans: Tips: Have A Purpose. What are we meeting about? Do you have some professional development content? Sharing the new plan for community service and asking members to bring ideas? Make sure you have some solid content for the meeting so that you’re not left wondering what to talk about. Make a Good Impression. We recommend dressing professionally as you would if you were meeting the other officers and members in person. In contrast, it may be fun to host an online “spirit wear” meeting where everyone can wear clothing with your school’s logo, or maybe host a pajama meeting or a favorite color shirt meeting. Snooze Those Notifications. Prevent distracting pop-ups either by shutting down extraneous applications or turning on "Do Not Disturb" if you're running MacOS. While you may think you're able to just ignore them, notifications are specifically designed to disrupt your attention. Worse, if you're screen sharing, you probably don't want everyone to see your notifications popping up on the side. Avoid Multitasking. As tempting as it may be to respond to emails or browse through your Instagram feed while on a virtual meeting (no one will notice, right??), avoid doing it. Even if you're a master multitasker, anything you do that isn't related to the meeting itself will prevent you from fully participating and absorbing the content. I understand that being fully present in every single meeting is difficult. However, remember that your members and fellow officers are investing time to be there, so be sure to show them respect and attention. Platforms: Zoom. You can hold a call with up to 100 participants, with the ability to share screens, host chat rooms, etc. all during the 40-minute limits allowed for the FREE plan. Instagram/Facebook Live: Do you have access to your chapter's Facebook? If not, let your Chapter Operations Manager know ASAP. Using these platforms, you can stream a live chat and hold meetings, allowing members to pop in without having to sign in or using links, etc. Skype: This platform enables you to connect with your team for free. You can collaborate with up to 10 people at once (up to 3 people after 60 days), using group HD web conferencing from any device or operating system. Google Meet: This is a video conferencing app that enables users to make video calls with up to 100 users per high-definition video 7

PACE PACE, or Planning to Achieve Collegiate Excellence, is a national initiative by NSCS designed to empower college students at NSCS chapters across the country to create local programs with an elementary, middle, or high school or educational organization. This partnership helps increase the likelihood that those students graduate from high school and are effectively prepared for college. PACE consists of the following three components: Mentoring, Assemblies, and March to College™ Day. Here's a brief breakdown of the traditional PACE programs: 1. The Mentoring Program consists of NSCS chapters partnering with local middle schools and high schools and meet with participants from those schools on a recurring basis to encourage them to graduate high school. 2. The Assembly Program has NSCS chapters host assemblies at partnering schools on various topics covering college preparedness, i.e. expectations, financial aid, helpful high school courses, etc. 3. March to College™ Day is an exciting venture where PACE Program participants are hosted on a NSCS chapter campus for a day of activities to give them an example of what a day in the life of a college student can feel like. Due to social distancing guidelines, you may not be able to visit schools, and students may not be able to visit your campus. Here’s some alternative ways you could participate in PACE: 1. Set up a pen-pal program with a middle school or high school. 2. Make a video to share with students about the college life. They can share the video with students at multiple schools. Post video or link to video on Facebook page.

3. Form PACE groups with classmates who live in your area. Utilize a local NSCS chapter, Boys and

4. 5. 6. 7. 8.

Girls Club, Big Brothers/Big Sisters, Women’s Shelter, Children’s Church group, or other community organizations to host your PACE program. Write a summary of your activity and send it to your chapter officers so they can report it! Host an assembly via online webinar. Either schools can sign into a webinar and students can watch and question remotely or have members go to a school and give a pre-created presentation. Hold a fundraiser to raise money for a student initiative, program, school system or an individual school or child(ren) in need. Participate in online tutoring with online homeschooling programs or other tutoring/mentoring services offered on the Internet. Solicit need for volunteer service through local community, church, etc. or other community forum and then volunteer/do what comes up. Have a guest speaker speak (live or via webinar) on discovering your passion, the college experience or related topics. Invite NSCS chapter members and local students to participate.


Professional Development As an NSCS Officer, you’ll want to make sure that your chapter invites members to at least 1 professional development activity this spring. Since we’re operating online, I would recommend doing one or two of the following during a General Body Meeting. This will create more content for your meeting and promote more engagement. The following is a list of potential Professional Development topics that your chapter could discuss. Think outside the box about how you could host these activities virtually using platforms like Zoom, GoToMeeting, Skype, Google Meet, Facebook Live, Live on Instagram, etc. Look at your university’s website to see what resources are available to you. Maybe someone from the Career Development Center could join you for the meeting. 1. Resume Building Workshop: 2. Essay Writing Workshop 3. Mock Interviews 4. Leadership Seminars 5. Career Networking Event 6. Panel Discussion (Graduate Students, Recent Alumni, Professors, Career Coaches) 7. Professional Dress and Etiquette Class 8. Personal Statement Workshop 9. Build Your LinkedIn Profile Workshop 10. Graduate School Application Workshop 11. How to Study Workshop 12. How to Stay Organized Workshop 13. Financial Literacy Workshop 14. Pathways to Careers Workshop / Panel 15. Mindfulness/ Stress Management Workshop 16. Branding Workshop (for your professional portfolio) 17. Public Speaking Seminar 18. Workshop about studying for the LSTAT, MCAT, GRE, etc. 19. Professional Email Technique Workshop 20. Professional Headshots Event- Come get your photo taken!


Recruitment Recruitment is an important part of your chapter’s success this year. It will ensure that you’ll have chapter funding to support your events, new members to come to meetings, and overall campus visibility and acceptance. Here are 30 ideas that can help you get started with planning recruitment events this year: 1. Obtain testimonials of the value of NSCS from local members on campus / alumni and share these views with potential members on social media and in meetings. Also, invite alumni to meetings to share their experiences (finding internships/ jobs). 2. Tabling in / near a freshman student residence hall and talking to people about NSCS. Have a fun activity at the table for people to participate in. 3. “Chalking” on campus. 4. Announce membership updates at each meeting and remind people to bring friends to the next event. Let your members know that recruiting is a top priority for the group. 5. Host a special “bring a friend” meeting featuring an icebreaker exercise, a brief club orientation, and refreshments. Each member should bring a friend to the meeting. 6. Ask a professor to offer extra credit for participation in one of your professional development or community service events OR ask if you can announce an upcoming event before class and invite all students to attend. 7. Create a bulletin board display in a prominent place showing pictures from chapter activities, membership information, and a calendar of upcoming events. 8. Display business cards of alumni who are now working professionals to demonstrate that chapter members are going on to find jobs in their field. 9. Host an informational meeting about NSCS that eligible members can attend. Contact eligible members after they have attended a meeting. Thank them for visiting the chapter and invite them to your next event. 10. List your upcoming meetings in your department newsletter and campus newspaper OR Write an article for your campus paper on a successful chapter project. 11. Establish a Big / Little program that pairs incoming new members with established members of your chapter. This will personalize your chapter by getting everyone involved and feeling accepted. Talk about this in recruitment meetings. 12. Participating in content creation for freshman orientation or a student activities fair. 13. Ask for donations of items such as notebooks, mugs, or gift certificates from the campus bookstore and other local businesses to give away to new members who join in a specified window of time. 14. Provide students who visit your event/meeting with an information packet about your chapter and NSCS as a whole. Include a calendar of events, a list of chapter officers, and instructions to join. 15. Publicize any awards your chapter or members have won, such as a Merit Award or Star Status Trophy. Ask if you can display the trophies for people to see near the Student Engagement office.


16. Ask academic advisors to mention NSCS to students in their advising sessions as a good way to get involved in their first and second years. 17. Use some chapter funds to offer a chapter scholarship or book award (money towards textbooks) and advertise as “for members only.” 18. Have a social event like a “pizza night” or “trivia night.” 19. Co-sponsor a high visibility event on campus, such as a dance, concert, seminar, or sporting contest to raise awareness of your chapter and its activities. 20. Participate in a charity event with other clubs. Invite members of other groups to visit one of your meetings and learn more about your chapter. 21. Survey current members to determine what benefits are most valuable to them. Emphasize these benefits when creating flyers or speaking to potential new members. 22. Hold a joint meeting or event with a related organization. 23. Think WIIFM: “What’s In It For Me?” That’s what prospective members are asking themselves. Be sure to tell them specifically how membership will benefit them. 24. Plan chapter social events in addition to educational activities. People like to join groups that are friendly and fun. 25. Make each prospective member feel special. Make an effort to remember names and to smile and greet people by name when you see them around campus. 26. Make it easy to participate. Establish and publicize a regular meeting schedule. Provide a contact name, phone number, and e-mail address on all your materials and then respond to inquiries promptly! 27. At the beginning of the fall semester, send a letter to all honors organizations and the student organizations department in an effort to build unity among the organizations and solicit active participation during the school year. 28. Print names of new chapter members in your newsletter and recognize them at chapter meetings. Demonstrate that your chapter is strong and growing. 29. Always speak with excitement and pride when describing your chapter. Enthusiasm is contagious! 30. Ask your Chapter Operations Manager for support when needed with recruitment event planning!

Steve Loflin, the Founder of NSCS, likes to remind our NSCS scholars to “Trust your crazy ideas.” If you have a great idea that’s not listed above, it may be something that works really well for your chapter. Don’t limit yourself! As always, please share your ideas with your Chapter Operations Manager and let them know how everything is going with the Star Status Form. Good luck!