Volume VII, Issue I
What’s Inside? Page 2: Chiefly Speaking Page 3: Lights, Camera, Action
I’m Part of the Section, Now What? The Purpose of the Section
Page 4: Search for the Fire Within By Joey Dworak W-5A Section Chief Around the Region Page 5: What’s our History Again? Pages 6: Keeping a Record Page 7: Assisting Not Judging Page 8: Note from the Editor Region Calendar
Northeast Region PO Box 268 10 Centre Drive Jamesburg, NJ 08831-0268 (609) 655-9600
The forty-seven sections across the nation are recognized as important inter-lodge and inter-council organizational structures of the Order of the Arrow. The role of the section in the OA has expanded over the years to include much more than just hosting an annual conclave. Since the release of the 1997 strategic plan, in addition to planning and carrying out a conclave, sections have also been called upon to provide counsel and assistance to lodges; a role similar to the support unit commissioners provide to units.There are very important guidelines that a section must follow to remain a helpful and encouraging source of leadership. It is the responsibility of the section to act as a crucial communication link between the lodges and the region and national levels of the OA. The section must provide information regarding issues such as National High Adventure Programs, National Leadership Seminars, National events, and other pertinent National and/or Regional information to its lodges on a regular and consistent basis.
Leadership development is an important duty that has befallen on the section and has increased importance recently. The section is now looked at as a powerful source to help ensure the development of current and future OA leaders. This is to be done through improved section conclave training sessions as well as providing valuable Lodge Assistance Program teams. The LAP was designed to have the Section Vice-Chief work in conjunction with the section and lodge Key-3, the COC, and LEC to evaluate the lodge’s quality lodge petition efforts and its program and council support as well as any grievances that the lodge may have. The section conclave is expected to grow and enhance learning opportunities for Arrowmen. The conclave has, and will continue to be an experience that can help develop younger Arrowmen into strong leaders.
“Purpose of the Section” Continued on page 4
Dan O’Rourke Region Chief Chief@northeast.oa-bsa.org
Sean Murray Lead Editor Sectionchief@ne3b.org
Mike George Lead Adviser
Chiefly Speaking... Brothers, Soon, we will embark on a new year, and with this new year comes a new opportunity, an opportunity to leave our mark on the Order of the Arrow. Each one of us has the chance to leave behind something uniquely our own. Over the course of the last year, I have seen many great things accomplished in the Order of the Arrow, and in particular, in the Northeast Region. I would like to take a moment to highlight some of the many accomplishments of 2005: §
The Northeast Region had 44 Quality Lodges out of 76. This is the highest ratio of all the regions.
Three exceptional National Leadership Seminars were held this year, along with two successful National Lodge Adviser Training Seminars. All of these seminars received rave reviews, a testament to the hard work and dedication of all the staff members.
The Northeast Region website, http://northeast.oa-bsa.org continued its tradition of providing top-quality resources and information to Arrowmen across the region. My thanks to the entire web team for their hard work.
Four issues of The Visionary were published this year. Along with a highly acclaimed new look, the Visionary provided nothing but the best articles aimed at assisting the Lodges and Sections of the region. Thanks to those who contributed.
The High Adventure, Cub Scout, and Scoutreach Task Forces have all worked diligently to develop resources and programs to assist Sections, Lodges, and Chapters in implementing and promoting these programs to their fullest extent.
The Northeast Region, Order of the Arrow donated $10,000 to the BSA’s Hurricane Katrina Relief Fund.
Randall K. Cline Region Chairman Chairman@northeast.oa-bsa.org
Douglas Fullman Region Staff Adviser Staffadviser@northeast.oa-bsa.org
Contributors Brian Cutino Joey Dworak Mike Golner Adam Heaps Travis Sheehan Kevin Sylvester
As we embark on a new year, I challenge each of you to consider the impact you can have on the Order of the Arrow. Don’t hesitate to seize the opportunities that come your way and never be afraid to let your voice be heard. Thanks to everyone who helped make this year a success. Yours in Service,
Dan O’Rourke 2005 Northeast Region Chief
Order of the Arrow
Lights, Camera Action!
Using effects to make a memorable conclave show
By Brian Cutino Past NE-2B Section Chief A roaring campfire grows as the audience’s eyes widen while sitting on the edge of their seats, waiting to what’s going to happen next. KABOOM! A flash of colorful lights illuminates the sky with a bang bringing cheer to the members of the audience.
brings in physical effects that the audience can see and feel. It brings them closer into the story. Using sophisticated lighting or computer lighting can yield award winning effects, quickly changing the mood and focusing on the characters.
Lights, videos, pyrotechnics, inspiring music, a competent cast and guest speakers all make for a great show. We all know a good show needs a good story, theme and script, but what can be easily overlooked are the special effects a show can provide.
Aside from technology, don’t forget the other small things. Have a well rehearsed announcer make important messages and introductions. Play music when people walk up or down to the stage. There is nothing worse then having silence during a show unless it’s during the actual act to add an effect.
Music and light serve as essential elements to a show that help set the mood of the audience. As Arrowmen are shuffling into the theater or campfire ring, entrance music makes for a great touch. Aside from the audio perspective, a visual aid is helpful to get everyone ready while entering the show. Having colorful lights illuminate the stage shows that something cool is going to happen in a few moments. With music and lighting properly mixed, anticipation is heightened and the people are becoming excited. An inexpensive and useful element of the show is recapping the day with either photographs or video. This practice brings conclave participants and puts them directly into the show, giving everyone a vested interest to watch attentively for themselves or their friends. This can be as simple as taking a few digital photos and making a slideshow with music or creating a video with a camcorder and showing it using a digital projector on a large screen. Using photographs or video can either be random instances that occurred during the conclave or be based on the conclave theme. Be sure to experiment with what would work best for your audience. Depending on what your budget or connections allow, technology can make for some interesting effects. Having a fog or bubble machine Volume IX, Issue IV
The Order of the Arrow takes great pride in creating memorable shows that reach deep into the hearts of the audience members. The purpose of a show during a conclave, other than entertainment, is to instill the Order’s message in the audience members. To help each audience member grow and get the most out of a show, you have to have a quality production. Having all the lights and whistles makes for a memorable show, but the underlying factor that will bring your show together is a great script and well polished cast. Don’t forget to cover all of your bases and to plan, plan and plan. It will pay off in the end. Break a leg!
Using lights and props can like these really take the show to a new level.
Northeast Region “Purpose of the Section” Continued from page 1 Along with these other roles, the Council of Chiefs Meetings has an added significance in providing an environment where lodge leadership can voice their opinions and concerns about their lodges, section, or the direction of the OA as a whole. This increase in communication allows group discussions and can help lodges improve their program with outside suggestions. In all, the section is now acting as a much stronger link between lodges and the region and national Order of the Arrow. Beginning now and soon into the future the section will be looked to for more help in developing leaders with such programs as section wide leadership training conferences and more aggressive interactions with lodges through more frequent visitations. Section were formed to assist in the overall objectives of the Order of the Arrow and in doing so have contributed the “Legacy of Servant Leadership” which the Order truly is.
“Search for the F ire W ithin” Fire Within” Section NE-2C Conclave By Kevin Sylvester NE-2C Section Chief
Around the Region Ever wondered what’s going on across the Northeast Region? What are the rest of the lodges and sections across the Northeast up to? The Visionary is introducing something to help you answer those questions. ‘Around the Region’ will be printed in every issue of The Visionary. If you would like to submit an event, just send it in an e-mail to email@example.com and check future issues to see your lodge and Section recognized. Section NE-1A - Has been very busy with ordinary section business however is looking forward to its Quality Lodge Summit to be held in February. Section NE-2C- Had its annual Lodge Leadership Development conference on October 8th. Participants were trained in a variety of topics and everyone had a great time.
Section NE-3A-Is planning its CORE leadership seminar which will be held in November. CORE is a weekend long event that integrates Lodge Leadership Development with planning the Section Conclave.
Two Hundred and Fifty Arrowmen “Searched for the Fire Within” this past August at the 2005 NE2C Conclave held at Ten Mile River’s Camp Keowa, Suanhacky. At one of the most successful conclaves in the section’s history, Arrowmen engaged in Section NE-3B - Will be having its Annual dynamic programs, training, and fellowship and had Section LLD in December. The LLD will help an awesome time. lodge leaders develop the skills they need to Friday night welcomed and tested arrowman lead their lodges as well as to help plan the knowledge with a fantastic computerized rendition of conclave. OA Jeopardy. Lodges also competed in the Section’s version of OA Lodge Feud, which is always a huge hit within the section. Later in the evening, under a spectacular array of Christmas lights, Arrowmen had an amazing crackerbarrel where they had the opportunity to win great door prizes and demonstrate their singing and dancing skills to all the classics.
“Search for the Fire Within” Continued on page 6 Page 4
Section NE-4B- Has been working diligently on their Lodge Assistance Program and have reached their goal of visiting 100% of the lodges in their section.
“Seek the Fire at your Center” Continued on page 8 The Visionary
Order of the Arrow
What’s Our History Again? American Indian Affairs & Conclave By Travis Sheehan SR-4S Section Chief ‘American Indian’ Events are crucial at conclave. Whether your Section has three ‘American Indian’ dancers or three hundred, it is the leadership’s responsibility to promote this cultural tie upon which the principles of our Order were founded. Let’s investigate Scouting and the Order’s typical approach to the American Indian Affairs ( AIA) program. The first topic of interest when considering AIA from a logistical standpoint is cultural awareness. Because the Native American culture is as alive today as it was three hundred years ago, Scouts need to respect all things ceremonial or religiously integral to American Indian culture. For example a Venture Crew/ Dance Troop restricted group dances to those that told stories and gave blessings (i.e. Buffalo Dance, Green Corn Ceremony). The use of certain ornaments on the regalia can also be reserved strictly for American Indians, thus the necessity for research. There are two divisions of American Indian Activities which should be taught and are interdependent: historicity and culture. The first is typically a seminar or forum explaining the evolution of a tribe, dance, song or craft. The latter should be hands on instruction on ‘the way’ a cultural aspect is carried out by the Native Americans. Dance training, drum and song training, beading, leatherwork and bustle making are all examples of ‘culture’ training. A few examples of Seminars that can be provided include American Indian cooking, American Indian pottery, or American Indian Drum and Dance. As previously stated, the two divisions are interdependent and most the time are ambiguous in their classification. Pow-Wows happen every weekend all over the country. It is a time for celebration, community and competition. Some are unspoken, exclusively for Native Americans and some can tend to promote the culture to the public to gain outside interest. In Scouting, the Pow-Wow is a vehicle for education and interest gain. It is hosted/guided by an MC and the drum to which the Head Man dancer and Arena Director set the example. Round dances are unique in that the whole crowd is typically encouraged to participate. Intertribal-war dances are standard songs to which dressed dancers can move. Competition songs are specific to the dance style and require the undivided attention of the key players. Pow-Wow’s are the AIA program’s ‘gem’ and are a spectacle in education and celebration. It is the largest opportunity for the AIA committee to spark interest and gain a strong following. Knowledge of American Indian Affairs whether it be through craft or culture is vital to an Arrowmen’s understanding of the principles upon which our order was founded. Offering the ability to gain this knowledge at concalves will not only produces more knowledgeable Arrowmen but also more dedicated Arrowmen. So when planning your conclave don’t forget to include American Indian Affairs!
Volume IX, Issue IV
Northeast Region “Search for the Fire Within” Continued from page 4 No rain could dampen the spirits on Saturday as the best trainers in the Region including the 2005 Northeast Region Chief, Dan O’Rourke, led cells which not only taught Arrowmen, but certainly entertained them as well! At lunch, while others dined on New York City style hogies and all the fixins’, Arrowmen that attended the Very Important Arrowmen’s (VIA) luncheon were presented a commemorative gold border conclave patch. This recognition was a first for a NE-2C Conclave. Saturday afternoon brought Arrowmen together as the Section Officers and guests destroyed the other members of the COC in volleyball while other Arrowmen participated in classic activities such as scully, stickball, COPE, and Indian pump shooting. American Indian Affairs were also available at the NE-2C Conclave. Arrowmen had the opportunity to participate in a pow-wow and the dance competition. Specialists were also brought in to help many of the dancers improve their skills. Saturday dinner was indescribable as Arrowman dinned on steak, chicken, home-made mashed potatoes, and an variety of other goodies. Saturday night, Arrowmen rededicated themselves with the 90th anniversary ceremony and entertained themselves with Casino night. As Sunday morning came, Arrowman reflected on the enjoyment they had in the weekend’s past. The 2005 conclave will surely be a conclave that Arrowman will remember! The COC looks forward and anticipated an even better event in 2006!
Keeping a Record A Quick Guide to Keeping COC Minutes Minutes are vital to both keep an official record of what happened at any meeting, as well as to leave yourself notes of what took place at the meeting so you can accomplish your goals effectively. Official CoC minutes should always be taken by one individual, usually the secretary, but if other duties arise or the secretary is not present someone should always be taking minutes at a meeting. Meeting minutes aren’t limited to CoC’s either, they can be very helpful during key 6 meeting, Conclave Committee meetings, and even information luncheons so that you can effectively recall what took place. Here are some tips to taking effective meeting minutes Before the meeting takes place, be sure to decide on your tool to take minutes. Whether it be a paper and pen, a voice recorder, or a stylish laptop make sure the batteries are charged, the pen is inked, and everything is ready to go when the meeting begins. Prepare an outline from the meeting agenda (you should always have an agenda prepared before a
“CoC Minutes” Continued on page 8
Order of the Arrow
Assisting Not Judging Tips for a Succeessful Lodge Assistance Program By Adam Heaps NE-4A Section Chief Lodge Assistance Program (LAP) visitations are one of the essential parts of a Vice Chief’s role in the Section. This responsibility has many demands so here are some helpful hints to having a successful (and less stressful) visitation. §
Plan Ahead – This is the most important tip. Be aware of which lodges need to be visited and when. Schedule the visitations months in advance if possible. Don’t forget to keep your advisor informed on your actions. Your advisor needs to get official permission from the Council Scout Executive to conduct a visitation. Communicate with the Lodge Chief and set up an agenda. By doing all this you will have the best team that’s ready to conduct a visitation and a lodge that is ready to actively participate in one.
Schedule for the beginning of the year – Lodges have many events throughout the year so you must be sure to schedule visitations at the beginning of the year to ensure they are completed in time. Other than having the visitations done early; if you talk to lodges in the beginning of the year they’ll remember more about their Quality Lodge petition since it was recently completed. Also, if you complete the visitations before Conclave, the next Vice Chief has an opportunity to go to the Section Officer’s Seminar and learn about his position before he has to go and do a visitation.
Schedule visitations during a lodge event – Something you may find helpful is scheduling visitations during an event such as a lodge weekend or LEC meeting. The significance of this is two-fold. First, it’s one less special meeting the lodge leadership has to have (just make sure they have time for you, don’t interrupt their job), and you want to make the meeting as comfortable for them as possible. Second, you get the chance to meet some of the lodge members and work towards having a better relationship with the lodge. It is vital that you ensure that your visitation is not taking away from the event which you are at. If that is not possible plan the visitation at a different time.
Form a competent team – You should contact Section Officers, past Section Officers, Lodge Chiefs, Lodge Officers, or anyone who is knowledgeable about specific trouble areas and get them on your assistance team. You should not conduct the visitation by yourself. However, you must also keep the size of the team reasonable compared to the size of the LEC you will be meeting. A large team can seem overbearing and make the LEC hesitant.
LAP visitations can be very beneficial to the lodge and the section as long as they are done correctly. However, if they are not done correctly they can be very harmful to relations between your section staff and your lodges, so take some time and plan them. If you do, you’ll have a successful Lodge Assistance Program to complement a successful section.
Volume IX, Issue IV
“CoC Minutes” Continued from page 6 meeting, and before taking minutes), and jot the main points out on your minutes so you can make an outline. Once the meeting begins, pass out an attendance sheet to keep record of who is attending. Also take record of which of these persons are voting members if there is to be a vote taking place. Note beginning and ending times, all motions (and who made them), and take special care to note the reasons any decisions are made. For example, a vote to change a conclave fee due to a new program may have to be altered because the program can no longer be offered, however if the secretary did not cite why the price increase was made the vote will be very difficult. Also take note of anything “tabled,” or to be brought up at future meetings so that you can add that to next meeting’s agenda. Soon after the meeting concludes, while it is fresh in your mind, type a final copy of the minutes. Be sure to label the name of the organization meeting and the purpose of the meeting. Once you finish your minutes, they should only be 1-2 pages and include only the important facts as mentioned above. Detail on what every individual that commented on in relation to an item that wasn’t approved is unnecessary. Before you send out the minutes, be sure to proofread them, and be sure to have a final version read over by the group and approved before they become official. By following these steps you will all “Be Prepared” to meet any issue that might come about!
Note from the Editor Brothers, It has been an honor to serve as the Visionary Editor for the past year. I have had a great time working with Arrowmen from across the nation to produce the most superb newsletter possible. I hope that you have found the Visionary useful in your efforts to work with your chapters, lodges, and sections. YIS, Sean Murray Visionary Editor
2005 ORDER OF THE ARROW CALENDAR Date
Section Officers Seminar (SOS)
Alpine Scout Camp, NJ
National Planning Meeting
The Visionary is an Official Publication of the Order of the Arrow and Boy Scouts of America