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COMMUNIQUÉ

Noida Toastmasters Club

Apr’13

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Apr’13


Communiqué

Noida Toastmasters Club

Know Your Club

Est. – 2007, Club # 1059126, District# 41

Meetings – Every

2nd and 4th Saturday

For NTMC membership details contact: VP Membership: Nikhil - 8800440717

Location –

JVCC, (Next to Bal Bharathi School) For club meeting roles and participation: Sector -21, Noida

VP Education: Abhishek - 9873558240 Media, Guest speakers, PR: VP Public Relations : Vijay - 9910180719 Club President: Prashant – 9999975960 Club Secretary: Nityam - 9650274408 2 Noida Toastmasters Club


CommuniquĂŠ

Table of Contents 4 Message from the President

14

Sleep

5

About Toastmasters

16

The Impact of Technology

6

About Noida Toastmasters Club

18 Magic of Mentoring

8

The Executive Committee

21

Wise Words

9

Past Month

22

The Way We Speak

10 Meeting #148

23

Photographs

11 Conquering Fear 13 Procrastination

Noida Toastmasters Club

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Communiqué

Message from the President

Dear Members, Here are the summers and so are the lazy afternoons. Writing this article on a weekend afternoon when my body and mind are craving for rest but it gives me satisfaction of doing something useful. In the coming days we would face more of scorching heat and hot gusty winds. It will take some courage to come to the meetings in such a weather. But as we know that nothing comes for free, the act of giving up the afternoon nap and braving the scorching sun is well worth the effort. Especially when the reward is a toastmaster’s session jammed packed with learning's and fun. I request our members to renew their zeal to learn and develop their skills and to be present in the coming meeting. Last month was full of action with the typical frenzy of the contest season. We successfully hosted an area level contest and sent a participant there. It’s was a matter of pride that our contestant Abhishek Sharma was able to make it to the division level contest as well. Kudos to all the participants who choose to shed their inhibitions to participate in the contest. I’m sure that irrespective of whether they won or lose, they learned a lot. I would like to raise a very important issue here about conduct of our meetings. This issues has been raised umpteenth times by our guests and some of the members as well. The problem is that our meeting get started late by 30-40 minutes. It’s a big waste of time for the people who turn up on time. From this time onwards we strive to start our meetings on time.

An important thing to realize is that if we want the meetings to start on time, it would take certain effort on our parts too. Every members especially those of use taking any roles or delivering speeches must come 15 minutes before the start of the meeting. I would also personally like to request all of us to nominate for the roles and prepare for them using the CL manual. There is no point in taking a role on an ad-hoc basis. It would not actually help you in gaining the skills required to complete a CL project. Many of us also have a habit of coming to the meeting only if we have a speech to deliver. We may think that other actives are waste of time. What is would say here is that if you are a believer in the toastmasters program you must realize that all the actives are designed scientifically and they do have their benefits. The philosophy of toastmasters guarantees a nondiscriminatory mutual learning environment where no members is superior to the other and no role is better than the other. We have to inculcate the habit of giving. We cannot continue to reap the benefit without making any contribution. In my more than five year long association with toastmasters, I’ve witnessed the progress of many members and I can tell you that the people who maintain a healthy balance between speeches and roles and are consistent, progress at a much fasters pace.

Noida Toastmasters Club

I hate to write a slightly chastising opener, but if it helps our club it’s really worth it. I would also like to thanks our Area B2 governor CV Ramachandran for accepting the invitation for an official area visit. Very soon the term of the current executive committee would come to an end and we would need a new committee to run the club: I envision an amalgamation skills of thoughtful experience and young energy and creativity to take this club to new heights. If you are interested in serving as a club officer, start to participate more in club activities and try to learn more. I would like to congratulate our members DK Saini on completing his CC and Rajeev Tyagi on completing his ACB. It’s a great sense of achievement, when you get such an achievement after months of effort and planning. Let’s take a pledge to complete at least two educational milestones this year and make best of our Toastmasters membership. I’ll end here with a word of thanks to the editorial committee who are consistently doing great job.

Prashant Pandey

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About Toastmasters

Communiqué What is Toastmasters?

Mission

Vision

Why join Toastmasters?

Toastmasters International is a nonprofit educational organization that teaches public speaking and leadership skills through a worldwide network of meeting locations. “Dr. Ralph C. Smedley” started ‘Toastmasters’ in the US.

Toastmasters International is the leading movement devoted to making effective oral communication a worldwide reality.

Toastmasters International empowers people to achieve their full potential and realize their dreams. Through our member clubs, people throughout the world can improve their communication and leadership skills, and find the courage to change.

Communication and leadership skills separate the best from the rest. Good communicators tend to be good leaders.

The original intention of this club was to help people to easily and confidently reply to toasts raised during banquets. Thus the name ‘Toastmasters’. But now, its sole focus is on developing communication and leadership skills. Headquartered in Rancho Santa Margarita, California, the organization has more than

250,000 members in more than 12,500 clubs in 106 countries. Since 1924, Toastmasters International has helped people of all backgrounds become more confident in front of an audience. Its proven educational program is selfpaced and affordable. Whether you work in a corporate environment or from home, whether you are a student or retiree, Toastmasters is the most efficient, enjoyable and affordable way of gaining communication and leadership skills.

Through its member clubs, Toastmasters International helps men and women learn the arts of speaking, listening, and thinking – vital skills that promote selfactualization, enhance leadership potential, foster human understanding, and contribute to the betterment of mankind. It is basic to this mission that Toastmasters International continually expand its worldwide network of member clubs, thereby offering ever-greater numbers of people the opportunity to benefit from its programs.

Skills we acquire at Toastmasters spill over into all areas of our life. Toastmasters is the right platform to help you:

Values

Toastmasters International’s core values are integrity, dedication to excellence, service to the member, and respect for the individual. These are values worthy of a great organization, and we believe we should incorporate them as anchor points in every decision we make. Our core values provide us with a means of not only guiding but also evaluating our operations, our planning, and our vision for the future.

Noida Toastmasters Club

• Learn to communicate more effectively • Become a better listener. • Improve your presentation skills • Increase your leadership potential • Become more successful in your career • Build your ability to motivate and persuade • Reach your professional and personal goals • Increase your self-confidence.

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About NOIDA Toastmasters

CommuniquĂŠ

Founded in

1997 it’s one of the best and oldest clubs on Noida, and is the only community club.

Membership Building Programs Beat the Clock - the club added five new, dual or reinstated members during May and June.

2011-2012

Smedley Award - the club added five new, dual or reinstated members during August and September.

2008-2009, 2010-2011

Talk up Toastmasters - the club added five new, dual or reinstated members during February and March.

2007-2008

There are

Distinguished Club Programs President's Distinguished Club - the highest level of recognition available. The club met the membership prerequisite and achieved at least nine of the 10 goals.

Distinguished Club - the club met the membership prerequisite and achieved at least five of the 10 goals.

2011-2012 2009-2010 2008-2009

2010-2011

29 active members in Noida Toastmasters collaborate on every 2nd and 4th

Saturday of the month for the Toastmaster session

Noida Toastmasters Club

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About NOIDA Toastmasters

Communiqué

We are already a Distinguished club and moving towards our goal of achieving the “President's Distinguished Club” This club is the home club of the members who have had a substantial contribution to the Toastmasters organizations. Members like DTM Poonam Jain, Mr. Rajan Sinha, Mr. CV Ram have always been a source of inspiration for not only Noida Toastmasters Club, but also for the other clubs in the area.

DTM Poonam Jain

Mr. Rajan Sinha

Noida Toastmasters Club

Mr. CV Ram

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The Executive Committee

Communiqué President – Prashant Pandey

Vice President Education – Abhishek

Secretary – Nityam

Prashant has been a member of

Abhishek handles the education front of the club. He works with the members on completing the projects, assigning mentors. arranging competitions and motivating people.

Nityam is the club secretary who takes care of the day-to-day working of the club. Nityam takes the notes of the meeting, handles the Facebook page and the editorial of the club

Noida Toastmasters Club since 2008 and has worked hard on making the club reach new heights. He is a wonderful orator and a charming leader .

Vice President Membership – Nikhil

Vice President PR – Vijay

Treasurer – Aman

Nikhil is a seasoned toastmaster . He works with the EC team in increasing the membership base and encouraging guests to attend the meetings of Noida TMC

Vijay pools his efforts on the Public Relations of the club. He has held various posts in the EC of the club in the past. He handles the Facebook page, Twitter handle. He constantly interacts with guests and works on increasing the visibility of the club.

Aman, a charted accountant by profession is the treasurer of the club. He handles the finances of the club, making sure that the club has enough funds to run smoothly

Noida Toastmasters Club

Sear gent At Arms – Vishal

Vishal is the sergeant at arms of the club. He opens all the meeting of the club making sure that meetings at the location can occur smoothly.

Special Member: Varun Wahal

Varun is a special member of the EC. He closely works with all the members of the EC in makings sure that club and its preceding occur smoothly. He interacts with the members of the club to look into any issues or grievances.

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Communiqué

Past Month

Meeting

#148

Best Speaker – Rimzim Anand Best Evaluator – Poonam Jain Best TT Speaker – Alexander Daniel Achievements

Competent Communicator – D.K. Saini Advanced Communicator Bronze – Rajeev Tyagi

Noida Toastmasters Club

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Meeting #148

Toast Master of the day: Abhishek Sharma President of the club Prashant opened the 148th meeting of the Noida Toast Masters Club by welcoming the fellow Toastmasters and guests. He introduced about the club to the Guests, providing a brief history about the organization and how it functions. It was a full house with 18 members including 4 Guest present at the meeting. Prashant handed over the podium to the Toastmaster of the Day “Abhishek Sharma” to start the meeting. Abhishek began the meeting and set the theme of the meeting as Self Control. He then invited the guests to introduce themselves to the members of the club.

Speech 2: Rimzim Anand (P9), Evaluator – Ram Rimzim played a narrative act of communication between Mr. Men and Miss Women. She compared their lifestyles and then concluded that women are not free to live the way they want to because this is the customized world of liberalization. She then made the audience realize that Mr. Men just don’t categorize us and Miss Women – “You are Beautiful” the way you are. This was such a beautiful speech, worth listening and indeed the Best Speech of the day. Speech 3: Jasbir (P2), Evaluator – Abhishek Sharma

Post the introduction General Evaluator “Mr. D.K. Saini” took over the meeting to introduce the speakers and his Jasbir delivered his second speech. He reviewed Supplementary evaluation team. thoughts on Relationships – How to develop and maintain positivity and benefits of having healthy Ah-Counter: Saurabh Gupta relationships. His speech was thought provoking and made each member of the club realize that “It Timer: Ajit matters what you know but it equally matters, to all Grammarian: Mr. Rakesh Sharma you know”. Parliamentarian – D. K. Saini Table Topic Master: Raj Ray Word Master: Abhishek (Word of the Day: Narrative) – Speech 4: Rajeev Tyagi (P20), Evaluator – Rajan Sinha Used 8 times in the meeting Prepared Section : Speech 1: Animesh (P2), Evaluator – Prashant Animesh who is a toastmaster from BIT MESRA, Patna campus Toastmasters club attended our meeting as guest Toastmaster. He delivered his P2 on “Job creation and difference of Awareness level between Indian and American Youth”. He highlighted the point that to make the change happen we first need to be aware about the problems of the country and be passionate to deal with that.

Rajeev speech was very well crafted to catch hold the attention of people. His speech topic was ‘Bringing History to Life’ and this was part of his Storytelling advanced manual. He began his speech with the dialogues between Father and Son, when father ask son to seek work for earning money while son want to seek God to realize the highest truth. He earned a standing ovation from the club members on his well delivered speech and for his achievement on completing a Noida Toastmasters Club20 projects. milestone journey for

Communiqué Speech 5: Nikhil (P7), Evaluator – Poonam Nikhil gave his P7 speech on “Juvenile Crime”. It was a speech loaded with through study and facts. He first reviewed the present scenario and later described the reasons and remedies to eradicate the problem. He highlighted the role of NGOs as part of solution as well. His speech provided us a clear picture as he presented the speech in the problem and solution style. Table Topic Section: Table Topic Master “Raj” came up with Education centric topic for this section. 5 topics were delivered by various members and guests of the club. The topics ranged from “If you were a teacher, what would be the most important lesson you would like to give to students” to “Every Home is University & parents are the teachers”.

Evaluation Sections: The Speech Evaluators and the audience provided feedback to each individual speech. They discreetly commended and recommended each speaker on their strengths and weakness hence providing them with a true picture of the speech delivered by them. The Supplementary evaluation team also gave the feedback of each individual speaker with the Ah Counts, Timing and Grammatical mistakes made by them.

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Conquering Fear

You would agree that we all have fears. Some are afraid of heights, while others could fear sea. Some could be afraid of darkness while others may be of facing difficult situations at work place or their bosses.

I have gone through various articles on the subject but do not find a single unified approach. However, based on my own experience of dealing with my fears, I have the following suggestions to make:

In my view, perhaps Public Speaking is one of the worst fears faced by one & all.

The approach has the following steps:

While some fears may have psychological reasons, the underline fear in others is the fear of failure & rejection. Rejection by our family, friends or people around us if we fail. But let me tell you, it is this fear that holds us back in achieving our goals in life. It is one that stops us from achieving our dreams & our potential. No doubt, it is also the difference between success & failure.

But what is fear? Can we see it? Can we touch it? Or can we hear it? No, we can’t do it because it is something which is nowhere but in our minds. Fear is nothing but a primal instinct. Have you seen any animal when it is attacked? It does one of the two things: It either hits back or runs away. Our response is also similar to a situation which causes fear in us. We fight it or avoid it. The more we avoid it, the more it stays with us. As per one saying: Fear is False Evidence Appearing Real. Fear is false unless we blow it out of proportion to make it un-manageable

But how do we get rid of it?

 Face the fear: The most important thing in overcoming fear is to recognise it. If we keep on denying it, we will not be able to deal with it. We will not be able to move forward. Acknowledge it & also identify the source of such fear so that necessary steps can be taken to overcome it. And one Japanese proverb puts it like this: Fear is as deep as the mind allows.  Start action: Fear will never go away unless we do something about it. One sure way of dispelling fear is to start acting. Action builds confidence & brings in positive energy. The more we sit & brood about it, the more it sets in & leads to inaction.

 Take small steps: We cannot conquer fear with a giant single step. We need to make conscious effort to move step by step to deal with us. Each small victory will reinforce our faith is our ability to deal with it. TM’s 10-stage module of CC is a classic example of getting rid of your nervousness & anxiety of public speaking. As per one saying, you must do the things that you fear until the fear of that thing becomes no more.  Have a time bound program: If we do not have a time bound program to deal with our fear we will not be able to overcome it. It is said anything which is not measured never gets done. Small slippages here & there will not make much difference as long as we are committed to our plan.

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Conquering Fear

 Do not be afraid of failure: The images of our past failures always haunt us & hold us back whenever we try something new. But don’t be afraid of failure. Remember everyone fails at some time or the other. Even Sachin Tendulkar is not able to score century in every match in spite of his genius.

The regret for having tried and failed is usually short-term and soon forgotten. The regret for never having tried will stay with you forever.

 Be positive: It is very important to be positive to overcome the sense of fear in us. Positivity brings positive thoughts. They in turn fill us with courage, strength, confidence & the ability to move forward. Here, I remember the words of Mahatma Gandhi

It goes like this:

“DAR KE AGEY JEET HAY”

Think positively, conquer fear & change your destiny. D.K. Saini

KEEP YOUR THOUGHTS POSITIVE BECAUSE THEY BECOME YOUR WORDS; KEEP YOUR WORDS POSITIVE BECAUES THEY BECOME BEHAVIOR; KEEP YOUR BEHAVIOR POSITIVE, IT BECOMES YOUR HABIT; KEEP YOUR HABITS POSITIVE, THEY BECOME YOUR VALUES; KEEP YOUR VALUES POSITIVE THEY BECOME YOUR DESTINY

YOUR

So always have positive thoughts as they will lead you to success. Finally, I am reminded of the tag line of an advertising campaign which captures the essence of conquering fear beautifully.

Noida Toastmasters Club

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‘Try, try till you succeed’ is something we’ve all been taught

Procrastination

in school. Success is 99% perspiration and 1% inspiration, we’re told to highlight the importance of hard work. The Bhagavad Gita by Krishna guides Work is a form of Worship and Swami Vivekananda persuaded his followers to work ceaselessly till the goal is reached. In our lives, we all want to be successful and since work is going to fill large part of our life - to get what we want, we need to ask ourselves whether we are looking for the right thing in right way. Results can be altered by taking care of the means and this makes the point – How well are we doing the assigned task, a prime factor.

Sometime we ‘feel’ that we should do this or ‘really want to do few things’ but could not do that or think of doing this at later point of time, being occupied in today’s life. We all have had this weakness to wait for an appropriate time to do something which might make us happy.

It is said that “Alasyam Amrutham Visham” (If delayed even Ambrosia turns into Poison). All time is the right time to do any work if done with sincerity and determination to finish it. Pain is temporary and pride is eternal. You have to take the pain in order to gain. Choice is yours – Do you still want to procrastinate or are you planning your work and ready to preserve. Remember, the task never started with or left in between due to obstructions will drain your energy, when you think about that at some later point of time while the work you finish, revitalize you. “At the blacksmiths shed the sledge hammer has to be stuck when the iron is white hot. If the time is delayed it has to be put in the fire pot again.”

Saurabh Gupta

Life is a small affair; a 70 year affair in which one-third will be gone in sleep, another one-third will be gone in earning bread, another one-third in other stupidities... Nothing much is left! While we delay the work close to our heart, we loose the time which could be important and critical for other work’s consolidation. But Procrastination is Opportunity’s ASSASSIN. Devoting time to your priorities in day to day life and taking out time to your “Favorite” work will strike a balance will make you and your surroundings cheerful and happy. Noida Toastmasters Club

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‘The modern day city dweller has to follow a life full of hustle

and bustle. With ever increasing connectivity options, we are always connected and always working. Add to that pressure of family, of enjoying with friends. We somehow squeeze in time for full filling our body’s needs for nutrition. But one thing where we always cut time when we are short of it is sleep.

Lack of enough sleep may result in

 Decreased productivity  Risk of stroke , Hypertension and Type 2 diabetes  Weight gain

Sleep

 Mental, physical and emotional fatigue Consider tomorrow is your exam and there is pressure to get good marks every second of time before the exam is important, you eat your food quickly and stay awake till night, then wakeup early for last one more round of revision. Similar thing happen for an impending project deadline.

 Inability to concentrate  Impaired learning and retention  Weak immune system

We forsake our sleep so easily without realizing the importance of good sleep. For a healthy human being a good amount of sleep is necessary. There is a concept of sleep deficit which make you can partially make up for the lost sleep by oversleeping in weekends. But all of it cannot be restored.

A healthy adult requires 6-8 hours of good sleep. Our sleep requirement decreases as we age. A baby may sleep 18 hours a day, while an old person may sleep just 4 hours. Researchers at the University of Warwick and University College London have found that lack of sleep can more than double the risk of death from cardiovascular disease, but that too much sleep can also be associated with a doubling of the risk of death, though not primarily from cardiovascular disease.

 High probability of accident if driving or operating sensitive machinery

Many of us have trouble sleeping. There may be reasons like depression, mental tension, anxiety, irregular sleep time, substance abuse or simply too much noise or bright light in the room Following points should be taken care to have a full sound sleep. 1. Do not skip sleep regularly. Beware that in long run you would be more productive by taking full sleep than by skipping it.

Noida Toastmasters Club

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2. Do not oversleep in the weekends. Not only this will make you groggy, but you would have trouble going to sleep in the night 3. Do enough exercise. It will keep you healthy and also help with your sleep. 4. Drink enough fluids to keep you hydrated. Limit fluid intake before sleeping to avoid disturbed sleep.

Ensure that your room is dark and quite when sleeping. If there is too much noise use ear-plugs (available from www.healthvistas.com in India). In case of light just cover your face. Power naps are very helpful. It’s believed that a 10 minute siesta during daytime can reduce the risk of stroke by as much as 32%. A 10 minute short nap is much more effective than a cup of strong cappuccino. I hope that after reading this information, the readers would take their sleep more seriously and will be able to lead more healthier and productive lives.

5. Avoid alcohol or caffeine before sleeping.

Sleep

6. Avoid heavy / oily meals at least 2 hours before sleeping. 7. Maintain regular sleep cycle. The body clock is governed by a natural rhythm called the circadian cycle. This clock governs when you go to sleep and when you wake up. If you try to go against the clock you would have troubles going to sleep, feel groggy when you wake up and feel sleepy during the day.

Happy Sleeping ….

Prashant Pandey

8. Understanding one’s circadian rhythm and following it is central to most effective restorative sleep. 9. Get out and look at the natural sunlight after waking up. This helps reset the circadian cycle to the solar cycle.

It’s believed that the brain organizes its thoughts and prunes unwanted memories during a crucial phase of sleep called the REM or the rapid eye movement sleep. Sound sleep during this phase of sleep is essential for good mental health.

Noida Toastmasters Club

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IMPACT OF TECHNOLOGY

As we look back in time, the most important development of the past few decades has been the impact of technology specially information technology on our lives. The way we now interact and connect has transformed the society as a whole.

However the speed at which the transformation has taken place had left an entire generation clueless. Although changes do happen and we adapt to the changes but the pace at which technology hit us left many people groping in the dark. Before one could understand, adapt and to an extent admire the technology ,the same became obsolete. The shelf life of any new technology was not more than a year and in some cases a few months.

There seemed to be an angst against the technology which had invaded the mundane style of life of a large section of society. There was this reluctance and to an extent resistance to accept and adopt to the changes thrust upon them due to the technological changes. Superstition which is so deeply rooted in our society also played a substantial role in the resistance to the changes, one could instantly remember the movie “GOD MUST BE CRAZY” .

Well don’t know about god but a lot of people did become crazy. One such true incidence I would like to share is of my rustic helper who had for the first time came to Delhi and was taken to the mother dairy booth, when he saw the milk being dispensed on the insertion of coin, he got the shock of his life after watching such a greedy cow who took money ,he had to be treated by a doctor and sent back.

It was not a long time back that the entire system such as banking was managed without computers. The introduction of computers revolutionised the way banks function today, but the poor staff had to suffer in learning to handle the computers which to them seem to be no less than a monster. They were made to take classes like a school boy , the only difference was the teacher who was much younger than the students. This was kind of a “vriddh shikcha abhiyan”. However adapting to the changes have not only made our system convenient but more efficient.

After television , mobile phone and computers came internet and more importantly social networking. It is altogether a different matter as to whether it made us more social or we lost our personal touch in relationship. One good thing that I personally felt it had was on the older generation. Our father .mother, grandpa’s and grandma’s who till now had resigned to their fate of being technically handicapped , took to social networking like a fish in to the water. It was a wonderful tool for them to connect and be in touch with their kids and grandchildren. It is a fact that most of the parents of the new generation are settled in smaller towns where as their kids have moved to larger cities and other countries as well where there was an employment opportunity. Twitter and face book has to an extent bridged this distance.

The other side of social networking also needs to be discussed. My sister in law and one of my closest friend did not talk to me for months ,the reason being I forgot to click on the like button when she changed her profile picture on face book.

Noida Toastmasters Club

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IMPACT OF TECHNOLOGY

Face book and twitter created a new breed of people who till now were in hibernation. There were people who were in real life loners ,created thousands of friends within no time after registering on these sites. There was a new rat race as to who has more friends. I received friend request from people I had never heard of , they were friends of a friend who was a friend of my friend. It kind of puzzled me as to what to do with such request till the time I stopped even bothering about who is who.

In my humble opinion these social networking sites are a wonderful medium to connect , but I am forced to think that are we not losing our privacy at the expense of trying to project every minute details of our lives which we used to share only with the close ones.

We have become so dependent on technology that we hardly remember and body’s phone number. God forbid if during an emergency we lose our mobile. Well may be with time we shall realise that we need to balance everything as narrated by Amish Thripathy in his shiva Triology that the good and the best things as perceived by us are also the biggest evil, so it is pertinent to strike a balance and not be over dependent on technology, let us use the same and not become a slave of it.

Megha Sharma Noida Toastmasters Club

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A Chinese proverb says “Give a man a fish and you feed him for a

Magic of Mentoring

day. Teach a man to fish and you feed him for a lifetime.” It’s true. If we seek help from knowledgeable and experienced people, we can avoid making unnecessary mistakes that waste valuable time and ultimately achieve our goals faster. This is the concept behind the Toastmasters mentoring program. I joined Toastmasters in July of 2006. I’ll never forget it. It was during a time in my life when I was stuck. I had low self-esteem and no ambition. Then one day I met a woman who told me how Toastmasters had changed her life. I’d heard about the organization, but public speaking always made me feel extremely nervous. She invited me to attend a meeting that night. When I arrived, I was warmly greeted by the club president, who immediately introduced me to other members. It felt as if they were inviting me to become a part of their family. I joined that evening. Soon I was asked to serve as the Sergeant at Arms. I realized that by taking on an officer role I would not only learn leadership skills, but I would be forced to build my confidence. Shortly after that, I asked Barry, the club president, to become my mentor. He not only worked with me in developing my speeches, he taught me about meeting roles, club protocol, speech standards and more. He also encouraged me to take risks. Because of his encouragement, I learned to become the best I could be. Soon I was attending Toastmasters conferences. I became club president and then area governor. I even began to teach Speech craft classes to business executives. Thanks to Barry, I went from being quiet and introverted to a confident go-getter in fierce pursuit of my greatest dreams.

New Members Need Guidance Take a moment to think about your first Toastmasters meeting. How did you feel? Once you joined, did you have a mentor who showed you the way and helped you get the most from the Toastmasters program? All new members could use someone to teach them club protocol and customs and show them how to prepare and participate in various meeting roles as well as help them prepare and rehearse their first few speeches. Mentors provide this valuable service. Last year my mother decided to join my club. As we drove home after her first meeting, she said, “Wow, it’s a bit overwhelming; there’s so much to learn. There are so many great speakers. Will I ever get to that point?” She reminded me that most new members join because they want to improve their communication skills. Remember: They’re not familiar with your club’s agenda and meeting roles such as Ah-Counter, timer or grammarian. Everything that happens in your club is new to them. It’s important to quickly assign each new member a mentor so they won’t get discouraged. Toastmasters International defines a “mentor” this way: “A mentor

helps an inexperienced person, sometimes called a ‘mentee.’ A mentor serves as a role model, coach and confidante by offering knowledge, insight, perspective and wisdom that will allow a mentee to learn and advance more quickly.” Mentors aren’t just for new members; experienced members can benefit, too. For example, say you want to add humor to a speech and there’s a club member who excels at “the funny.” Why not ask them to mentor you on your speech? I’ve learned the rewards of being a mentor both inside and outside Toastmasters. You can, too. Perhaps a colleague comes to you for advice on a project because you have experience. You can provide your own insights on the subject, refer them to books or other material that you found helpful, introduce them to other people who can help and provide feedback on their work.

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Magic of Mentoring

Qualities of a Mentor To become a mentor, you must be: • Available. Spend at least 15 minutes a week helping with speech assignments, answering questions and reviewing meeting roles. During the first few weeks most new members may require more time. • Patient. People learn at different speeds and some need more guidance than others.

FIRST MEETING

• Sensitive. Tact and diplomacy are vital. Some people join Toastmasters to overcome shyness or fear of speaking. As a mentor, always keep comments motivating and encouraging. • Respectful. Each person is unique. Respect your mentee’s wishes and don’t push too hard. • Flexible. Life happens. Always remember that not everything goes according to plan and you may have to allow for last-minute changes. • Supportive. Show pride in your club and what it has done for you. Be an advocate for the Toastmasters program. • Knowledgeable. Before becoming a mentor you must have completed at least five speeches in the basic manual, served in most meeting roles, developed enough speaking skills to help another member and be familiar with your club’s routines as well as the Toastmasters education program. • Confident. A mentor should come across as self-assured and friendly, eager to help. • Listening. By being a good listener, you enable the mentee to articulate any problem and sort things out. • Concerned. You must truly want to help others.

Mentoring Steps Explaining the entire Toastmasters program right off the bat to a new member can be overwhelming and confusing for both of you. Take it one step at a time. In addition, be patient with your mentee, your schedule and yourself. If you can’t fit all the following action items into a single meeting, plan additional time with your mentee, going at a pace that works for both of you. With that in mind, here are guidelines for planning what to do before, during and after each meeting:

1. Get acquainted and establish your mentoring relationship. Help your mentee become comfortable and feel welcome in the club. Share how you’ve benefited from Toastmasters in your personal and professional life.Explain the basic parts of the club meeting. Answer any questions about what is taking place.Introduce the mentee to other club members.Use the new-member information survey as a tool to determine your mentee’s short- and long-term goals.

2. Orient the new member to club customs and procedures. Describe in detail the various elements involved in the meeting (i.e., prepared speeches, Table Topics, evaluations and voting). Review how to use the CC and CL manuals in the New Member Kit, if they’ve received it, or show them what to expect, using your own manuals as an example.Invite your mentee to attend any upcoming special events.

3. Help your mentee connect with resources. Review the Toastmasters Promise together and explain its value. Make your mentee aware of all resources, such as the Toastmasters Web site, the Toastmaster magazine, conferences, training workshops and manuals. Remember, new members tend to be shy. Take the initiative to contact them between meetings and follow up on a regular basis. Keep in mind that new members can offer fresh perspectives and ideas.

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Magic of Mentoring

SECOND MEETING 1. Help your mentee leap into action. Show this person how to sign up for meeting roles, such as the AhCounter, timer or grammarian. Make sure they’re on the rotating agenda schedule. Provide a club contact list. Point out who to contact if your mentee is signed up for a role but cannot attend.

3. Introduce your mentee to opportunities in the Toastmasters organization. Explain speech contests and how they work at the club, area, division, district and international levels. Describe the TI organization and opportunities for leadership beyond club level.

Karen Elyssa Novek, DTM, is a member of the Boca Raton Toastmasters in Boca Raton, Florida. Reach her at Karenovek@aol.com.

2. Encourage your mentee’s skill development. Schedule your mentee’s Ice Breaker speech as soon as possible. Be available to help with speech ideas and organization. Use the “Sandwich” approach when critiquing a mentee’s progress. Provide positive feedback (acknowledge progress), offer a suggestion or two and then end with positive comments.

THIRD MEETING 1. Maintain support for your mentee’s skill development. Continue to help with your mentee’s speech assignments and preparation for meeting roles. Praise your mentee on activities done well and offer encouraging comments about their progress.

2. Help your mentee discover a path toward leadership. Explain club officer duties and help them to understand why being an officer develops leadership skills and requires a commitment to helping the club and its members be successful. Invite your mentee to workshops, lectures or other programs that may enhance their growth as a public speaker or leader. Noida Toastmasters Club

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Communiqué

“If you tell the truth, you don't have to remember anything.”

Wise words

Mark Twain

“To be yourself in a world that is constantly trying to make you something else is the greatest accomplishment.” Ralph Waldo Emerson

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Communiqué

The Way We Speak

Librocubicularist ‘Librocubicularist’ is a relatively new word and not official in most of the dictionaries.

“It means someone who reads in bed”

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Photographs'

CommuniquĂŠ

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Communique (April Issue)  

Noida Toastmasters Club magazine

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