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Report & accounts 2010/11

Clean Water Sanitation Education Collaboration Cost efficiency Sustainability 100 villages by 2016


what makes village by village different ?

message from the CEO & founder One of our in-country staff asked me one day. “How do you convince people in the wealthy areas of the world to care about children living thousands of miles away in poverty?” My face lit up as I answered because I am so proud of the global network of volunteers and funders we have built in these 5 years. I can spend hours telling our local teams about families who decide to honour loved ones by dedicating a project or library to them, and of companies that make us part of their Corporate Social Responsibility campaigns. This is all part of the magic of Village by Village: the connections we make between those who have resources and are committed to building a better world, and those teams on the ground equally dedicated to realising that vision. I honestly (but humbly) believe that we have created one of the best teams on the planet, positioning us to make an even bigger impact in the years to come.

Neil Kerfoot CEO & founder

message from the Chair In July 2011, and with great sadness we were told there was an outbreak of Cholera at our base in the village of Gboloo Kofi. The out break spread across 5 regions of Ghana and claim lives daily. In our village 6 people were reported dead and many were sick. The charity, Trustees and volunteers all rallied to the event. The decision to delay the August 2011 gapmonth trip until November was taken and emergency aid and a nurse were despatched to the village. Our longer term plan is to raise funds to build a clinic in the village and have it staffed by full time nurses.

our team

Dr Nick Swift Chair Dr Nick Swift Chair

Andrew Hadfield Trustee

Paul Broom Trustee

Anna Kotsonouris Head of Communications

Neil Kerfoot CEO & founder


“We need to first define the problem. If I had an hour to save the world I would spend 59 minutes defining the problem and one minute finding the solution.�

Albert Einstien


16 completed scholarship schemes in 16 separate villages Children are provided with the opportunity to educate their way out of poverty through the provision of scholarships;.... We completed 16 scholarship schemes in 16 separate villages aimed at brilliant but needy pupils unable to go to school due to reasons of poverty . We accomplished this through capacity building with our in country staff so they could do more than ever before positioning us to make an even bigger impact in the years to come. This year also saw the charity explore the world of bid writing and we were delighted to receive a grant from The Allan and Nesta Ferguson Charitable Trust of ÂŁ15,000 towards our scholarship scheme. It is also very important to mention our success to date would not have been possible without the help and support of the 19 volunteers who came out to Ghana and worked tirelessly for the charity and for those living in poverty.


13 completed " " " " " sanitation " " "" " " "

projects

13 separate villages We completed 16 scholarship schemes in 16 separate villages aimed at brilliant but needy pupils unable to go to school due to reasons of poverty and completed 13 sanitation projects. In February 2011 Village by Village visited Dominase, home of Village to Village which is near Dunkwa-on-Offin in central Ghana to build 12 sanitation projects. In addition to the building we also trained 15 local builders in the process so they could continue our work after we left. To emphasise the importance of hygiene education we filmed, edited, and produced seven mini documentaries outlining the building processes and importance this project played in the community. Using local community opinion leaders we reinforced this message and the films were shown at night in the open air venues to very receptive communities and the project was hailed a great success by the communities both UK charities and all the volunteers involved. This successful joint venture gave Village by Village the validation it needed to become a force to be reckoned with amongst sanitation charities in Ghana and reinforced the fact Village by Village has created a highly effective sanitation/building team at our base in Gboloo Kofi, Eastern Region.


How you gave your help in 2010/11

43

%

Donations raised from “Gapmonth” Volunteers

£24,865 This is income volunteers raise before they come out to Ghana. They get to see and live in the communities their fund raised money helps. They see their money buying uniforms and paying for building materials to construct sanitation projects in villages in poverty.

Donations made for scholarship (Restricted funding)

£15,000

26

This was a donation generously given by The Allan and Nesta Ferguson Charitable Trust for the purpose of bringing education to “brilliant but needy” children living in villages in poverty.

Donations, (Unrestricted funding)

%

£13,094 These are voluntary donations made by our supporters on a regular or one-off basis. They are given to be spent on reaching the aims of the charity.

23

8%

%

Donations raised for sanitation projects

£4,513 This is money given to ensure people in poverty have a healthier life because they have access to basic sanitation N.B. This is a summary of Village by Village’s financial activities to the nearest 1%. Copies of the full annual report and accounts are available from our head office.


How we spent your money on people living in poverty in 2010/11

Cost of Fundraising Information Centre @ Gboloo Kofi

Charitable Spending 2010/11

1% 11% 1%

£55,920 This is spending that takes place so Village by Village can carrying out it’s charitable activities. This will be the money used to pay for cement, bricklayers in the villages, to build our sanitation project and buy the school uniforms for children in poverty.

10%

These figures also include the “Governance Costs” which were extremely low 0.04% of income in

34%

Sanitation

Scholarships Cost of Fundraising

Sanitation Goverance Costs

Information Centre Gboloo Kofi Professional Fees

43%

Scholarships


Our spending and income year on year

Charitable Income 2010/11

ÂŁ57,503 2006/07

This is income that the Village by Village receives to carrying out its charitable activities. Examples would include the income from a grant and trust bodies, Gap month volunteers, events like the Irish Society of Ghana. In 2007/8 we saw a rise in donations. This was due to the founder Anna & Neil got married and asked for gifts to be given as donations to the charity. That same year Paul Broom became a supporter and ultimately a Trustee of the charity hence the increase in income for that year.

2007/08

2008/09

2009/10

Charitable Spending 2010/11

ÂŁ55,920 2010/11 0

15000

Spending

30000

45000

Income

60000

This is spending that takes place year on year so we can carrying out our charitable activities. This will be the money used to pay for cement, bricklayers in the villages, to build our sanitation project and buy the school uniforms for children in poverty.


Financial information - Trustees annual report for the year ended 31/10/11

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ended 31 October 2011. Village by Village Limited Registered charity number" " Registered company number"

Directors /Trustees" Nick Swift" " Chairman Paul Broom " " Trustee Andrew Hadfield" Trustee

1116952 5957544

Principal address Village by Village 8 Lyndhurst Avenue Sale, Cheshire M33 5BF

Bankers National Westminster Bank Plc 1 The Cross Worcester WR1 3PR

Independent examiner Robinson Udale Limited Chartered Accountants& Registered Auditors The Old Bank, 41 King Street Penrith, Cumbria CA11 7AY

The directors and trustees for the purposes of the Companies Act have pleasure in presenting their report and the financial statements of the charity for the year ended 31st October 2011. The accounts have been prepared in accordance with relevant accounting standards, the requirements of the Charities Act 1993 (as amended by the Charities Act 2005) and the Statement of Recommended Practice (SORP 2005) on accounting for charities. GOVERNING DOCUMENT Village By Village is a charitable company limited by guarantee, incorporated on 5th October 2006 and registered as a charity on 23rd November 2006. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. OBJECTIVES Village by Village fights poverty by empowering communities in rural villages in Ghana, Africa. Village by Village is a highly cost effective kitchen table charity. We get the greatest impact by working in partnership with people living in poverty in rural villages. Village by Village builds wells, improves sanitation and provides educational scholarships for children. We exist because over 4,000 children die everyday in Africa from a lack of sanitation and drinking unclean water. TRUSTEES Village by Village has a ten step New Trustees: recruitment, selection, vetting, appointment & induction process. That can be downloaded via our website. http://www.villagebyvillage.org.uk/policies/Vetting_Policy_for_Trustee_Staff_Recruitment.pdf


Financial information - Trustees annual report for the year ended 31/10/11 REVIEW OF DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS This year we are delighted to report Village by Village provided sanitation projects or educational scholarships to 29 remote rural villages living in poverty. We accomplished this through capacity building with our in country staff so they could do more than ever before and by working in partnership with another small UK charity working in Ghana called Village to Village. We completed 16 scholarship schemes in 16 separate villages aimed at brilliant but needy pupils unable to go to school due to reasons of poverty and completed 13 sanitation projects. In February 2011 Village by Village visited Dominase, home of Village to Village which is near Dunkwa-onOffin in central Ghana to build 12 sanitation projects. In addition to the building we also trained 15 local builders in the process so they could continue our work after we left. To emphasise the importance of hygiene education we filmed, edited, and produced several mini documentaries outlining the building processes and importance this project played in the community. Using local community opinion leaders we reinforced this message and the films were shown at night in the open air venues to very receptive communities and the project was hailed a great success by both UK charities, the communities and all the volunteers involved. The highlight of our social calendar was again the Irish Society of Ghana Fundraising Event.. St Patrick's Day Hooley, The party was attended by over 200 people, including the American Ambassador, Honorary Consul of Ireland in Ghana and the British High Commissioner's wife. The event rose over ÂŁ4,500 through tickets sales, bar sales, raffle and private donations. In July 2011, and with great sadness we were told there was an outbreak of Cholera at our base in the village of Gboloo Kofi. The out break spread across 5 regions of Ghana and claim lives daily. In our village 6 people were reported dead and many were sick. The charity, Trustees and volunteers all rallied to the event. The decision to delay the August 2011 gapmonth trip until November was taken and emergency aid and a nurse were despatched to the village. Our longer term plan is to raise funds to build a clinic in the village and have it staffed by full time nurses. This year also saw the charity explore the world of bid writing and we were delighted to receive a grant from The Allan and Nesta Ferguson Charitable Trust of ÂŁ15,000 towards our scholarship scheme. It is also very important to mention our success to date would not have been possible without the help and support of the 19 volunteers who came out to Ghana and worked tirelessly for the charity and for those living in poverty.


Financial information - Trustees annual report for the year ended 31/10/11

Below are the 29 villages we provided sanitation or educational scholarships schemes to in 2010/11 in Ghana, West Africa: Metemano" " Dedewa Afrensu" " Park Row Junction" Anomansa" " Santraor No1" " Obose Wawase" " Dominase" " Brofyedur" " Anwiawia" " Wassa Dompoase" Nkroful" " " Kakyereyansa" " Tinkong" " " Ogboolu"" " Kofi Pare No2

" " " " " " " " " " " " " "

" " " " " " " " " " " " " "

Behenase Miawani Koransang Akorabo Santramor Zorh Apau Wawase Breman Abora Penkyna Trespo Adaboe Ananerkrom Kwaboanta Junction Kofi Pare

For more information please view our website www.villagebyvillage.org.uk

RISK One of the charity's largest risks is the involvement of volunteers in our work in Africa. The board of trustees mitigates against this risk by using health and safety techniques and procedures to accomplish specific activity or task. The trustees also create a risk register which is updated regularly.

RESERVES POLICY We hold ÂŁ1,000 in a reserve account which covers the charities committed to out goings for one year and enough money to close the charity down/wind up if needed.


Financial information - Trustees annual report for the year ended 31/10/11

TRUSTEES' RESPONSIBILITIES The Trustees (who are also the directors of Village by Village Limited for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company at the end of the year and of the incoming resources and application of resources for the year then ended. In preparing those financial statements, the trustees are required to:• select suitable accounting policies and then apply them consistently • make judgements and estimates that are reasonable and prudent • Observe the methods and principals in the Charities SORP • state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed in the financial statements • prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities. The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Small comPany PROVISions: This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Statutory Instrument 2008/409 under the Companies Act 2006 relating to small companies.

Signed on behalf of the charity’s trustees:

…………………………………. Dr N P Swift - Chairman Approved by the trustees on 22th July 2012


Financial information - Independent examiners report I report on the accounts of the company for the year ended 31st October 2011, which are set out below.

Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the 2011 Act;

to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

to state whether particular matters have come to my attention.

Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 386 of the Companies Act 2006; and

to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

……………………………… Anna Meeks -ACA For and on behalf of Robinson Udale Ltd, Chartered Accountants and Registered Auditors The Old Bank, 41 King Street Penrith, Cumbria CA11 7AY

20th July 2012


Statement of financial activities for the year ended 31/10/11

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2011. Copies of the full annual report and accounts are available from our head office (see back cover for contact details).


Financial information - Balance sheet at 31/10/11

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2011. Copies of the full annual report and accounts are available from our head office (see back cover for contact details).


Financial information - Balance sheet at 31/10/11

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2011. Copies of the full annual report and accounts are available from our head office (see back cover for contact details).


Financial information - Balance sheet at 31/10/11

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2011. Copies of the full annual report and accounts are available from our head office (see back cover for contact details).


Financial information - as of 31/10/11

Exemption from audit For the year ending 31/10/2010 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities: •" •"

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller Entities (effective April 2008). The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees:

Signed

Dr. N P Swift, Chairman

Date 22/10/11


Village by Village Correspondence address: 2 Fir Tree Cottage, Back Lane, Dunham Town, Altrincham, Cheshire WA14 4SG Britain: 00 44 (0) 788 7870 090 Britain : 00 44 (0) 161 900 6304 Ghana: 00 233 (0) 24 962 6400 Website: www.villagebyvillage.org.uk Email: neil@villagebyvillage.org.uk

Village by Village is a registered charity, number 1116952 Version 1 - 5/10/11

Village by Village's Annual Report 2010/11  

Village by Village's Annual Report 2010/11

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