NJCU Academic Portfolio Review and Efficiency
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Analysis: Highlights November 2021
Goals of Academic Analysis Projects
1. Understand the strengths and opportunities for improvement across NJCU’s academic programs and departments.
2. Support data-informed decision making within schools and departments.
3. Improve data systems, processes, and sources in order to duplicate analysis in future years.
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Project Timeline for Academic Analysis
3 rpk GROUP. All rights reserved. • April 2021: Project Launch • April – August: Data Collection • September – October: Data Analysis • November: Communication • Steering Team – November 17, 2021 • NJCU Deans and Chairs – November 19, 2021 • NJCU Town Hall – November 29, 2021 • Board of Trustees – November 30, 2021 The administrative services review began in late May, and will be complete in December. The roll-out of recommendations and communication efforts will follow the same sequence as the academic analysis.
Key Analyses
4 rpk GROUP. All rights reserved. • Programs: • Admits and yield • Headcount size and growth • Student success – retention, graduation, degree completion • Departments: • Courses – average class size, student to faculty ratios, and fill rates • Faculty – type of faculty, teaching percentages, and student credit hours delivered • Net Revenue – direct and indirect revenues and expenditures
Program Analysis
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Key Takeaways: Academic Portfolio Review
6 rpk GROUP. All rights reserved. • Criminal Justice and Biology are programs with highest demand among firsttime undergraduate applicants • 71% of undergraduate students enrolled in 15 programs • Many business programs demonstrate strong growth trends • Criminal Justice enrollment declines should be monitored • Highest graduate enrollment in education programs
Median
Median
Median Number of Admits
Science
Health
and Median Yield
Programs
Programs
Undergraduate First-Time Demand/Yield
Criminal Justice
Education
Global Business
History Fire Science
Performance
Security
Management
Science
Analytics/Data Science
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is 64
is 24%
Yield: 24%
AVG Admits: 64 Axes set at medians
in Green are new programs
with red dots have yield based off admits <10 Excluded programs: Accelerated Nursing, Driver Education, Dance, RN to BSN
Art Accounting Music Early Childhood Education Teaching English Elementary Education Teaching Physics Finance Media Arts Mathematics Secondary Education Teaching Biology Psychology Computer
Public
Management Sociology Marketing Biology Diagnostic and Treatment Political Science
National
Studies Teaching, All Grades/Multiple Levels Music
Geoscience Sports
Exercise
Hospitality Management Business
ChemistrySpecial
Teaching EconomicsHealth Information Management Spanish Women's and Gender Studies Philosophy Supply Chain Entrepreneurship -100 0 100 200 300 400 500 600 700 -20% 0% 20% 40% 60% 80% 100% 120% 3 Yr AVG Admits 3 Yr AVG Yield (Enrolls/Admits)
Geoscience
50% of Programs in School of Business Above Size and Growth Median
Undergraduate Size + Growth
Political Science
Music Performance Physics
Biology Diagnostic and Treatment
0%
Women's and Gender Studies
Accelerated Nursing
ChemistryEconomics History Philosophy
Spanish
Special Education Teaching
Median AVG Headcount:
Median Headcount
Axes set at medians
Excluded Programs:
Chain,
Global Business Marketing
Finance
Music Psychology
Art BiologyComputer Science
RN-to-BSN Sociology
EnglishFire Science Management Mathematics
Media Arts National Security Studies
Elementary Education Teaching
Public Health
Criminal Justice
Accounting
Early Childhood Education Teaching
Analytics/Data Science,
Port Management
Science,
Education, Teaching,
Management,
Grades/Multiple Levels, Secondary Education Teaching
Management, Health Information Management,
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41
Growth: 5%
Business
Dance, Entrepreneurship, Exercise
Hospitality
Sports
Supply
Logistics, Maritime
(SCPM), Driver
All
-60% -40% -20%
20% 40% 60% 0 50 100 150 200 250Headcount Growth 3 Yr AVG Headcount
9 rpk GROUP. All rights reserved. Low Graduation Rates Across UG Programs for First-Time Students Programs with 0% 4 and 6-Yr Grad %: Biology Diagnostic and Treatment, Economics, Philosophy, RN-to-BSN, and Special Education Teaching # above bars = graduation cohort Excluded programs: Accelerated Nursing, Business Analytics/Data Science, Dance, Driver Education, Entrepreneurship, Exercise Science, Global Business, Health Information Management, Hospitality Management, Physics, Sports Management, Supply Chain, Logistics, Maritime Port Management (SCPM), RNto-BSN 2 37 21 12 29 38 86 70 90 129 21 217 33 66 17 20 21 22 45 51 110 86 23 11 59 7 48 5 15 3 5 1 5% 15% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Undergraduate First-Time 3-Yr AVG Grad % 4-Yr Grad % Additional Grad % After 6 Years UG FT 4-Yr Grad % Median UG FT 6-Yr Grad % Median
14 Programs Award 78% of Total Undergraduate Degrees
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Psychology, 11% RN-to-BSN, 8% Criminal Justice, 8% Accounting, 7% Accelerated Nursing, 6% Undergraduate 3-Yr AVG Degree Production 22% total headcount in 23 programs 38% total headcount in 9 programs 40% degrees in 5 programs Excluded programs: Sports Management, Physics, Hospitality Management, Dance, Business Analytics/Data Science, Driver Education, Exercise Science, Entrepreneurship Program % in pyramid is rounded and may not add to total in callout
Median
Median
Four Graduate Education Programs Above Median Size and Growth
Graduate Size + Growth
Business Analytics/Data Science
Elementary Education Teaching
Secondary Education Teaching
Mathematics Teacher Education MBA Marketing
Music Performance
Media Production
Studio Art
Art
Nursing
Music Teacher Education
Axes set at medians
Programs with red dots have
Excluded
Finance
Reading Specialist School Psychology
Civil Security Leadership, Mgmt, Policy (CSLMP)
Criminal Justice Educational Psychology Health Sciences
Bilingual/Bicultural Education
MBA - Management
Special Education Teaching
Headcount
Community College Leadership,
Educational Administration and Supervision Educational Technology Educational Technology Leadership
National Security Studies
ESL Education
Accounting
Counseling Early Childhood Education Teaching
- Finance
Technology, Driver Education,
Childhood Education Teaching - Alternate Route, Educational Technology - School Library Media
System Security
Nurse, Supervisor (P
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AVG Headcount: 47
Headcount Growth: 2%
2018
<10
programs:
Financial
Information
Officer, School
12) Certification, Early
Specialist
MBA
-100% -50% 0% 50% 100% 150% 200% 250% -50 0 50 100 150 200 250 300 350 400Headcount Growth 3-Yr AVG Headcount
Excluded
15 Programs Award 80% of Total Graduate Degrees
Graduate 3-Yr AVG Degree
total headcount
total headcount
total headcount
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Special Education Teaching, 15% Counseling, 10% Accounting, 7% Educational Technology, 6% Health Sciences, 6%
Production 20%
in 15 programs 36%
in 10 programs 44%
in 5 programs
programs: Supervisor (P-12) Certification, Financial Technology, Early Childhood Education Teaching - Alternate Route, Educational TechnologySchool Library Media Specialist, Driver Education, School Nurse, Information System Security Officer, Community College Leadership Program % in pyramid is rounded and may not add to total in callout
Department Analyses: Institutional Trends
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Key Takeaways: Institutional Trends
• Net revenue declined as expenses increased faster than revenues
• Both direct and indirect expenses increased, but indirect increased faster
• Student credit hours declined, primarily in lower level courses
• Faculty FTE declined at a greater rate than student credit hours
• Faculty declines were primarily at the adjunct level
• Faculty throughput and average class size increased over the time period, but remain far below benchmark
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All
Total Revenue, Expense & Net Revenue
$140,491,139
$125,938,687
$143,853,844
$146,617,437
$128,294,962
$126,990,185
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$(14,552,451) $(15,558,882) $(19,627,252) 2018 2019 2020 Total Revenue Total Expense Net Revenue
Direct
$86,873,427
$88,028,761
$82,849,034
$57,642,105
$56,980,417
$58,588,676
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expenses increased 2%, indirect increased 6%
2018 2019 2020 Direct Expenses Indirect Expenses
Total
$125,938,687
& Indirect Expenses
$128,294,962
$126,990,185
$82,849,034
$86,873,427
$88,028,761
$57,642,105
$56,980,417
$58,588,676
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Revenue, Direct
2018 2019 2020 Total Revenue Direct Expenses Indirect Expenses
18 rpk GROUP. All rights reserved. Student Credit Hours Decline 4.6% from 2018 to 2020 2,702 2,455 2,540 164,402 159,027 156,800 2018 2019 2020 Total Sections & Student Credit Hours Sections Student Credit Hours
19 rpk GROUP. All rights reserved. SCH and Sections Increasing at Upper Level 1,588 1,393 1,399 104,275 98,069 94,522 2018 2019 2020 Lower Level Sections Student Credit Hours 712 704 758 42,898 44,233 44,694 2018 2019 2020 Upper Level Sections Student Credit Hours 402 358 383 17,229 16,725 17,584 2018 2019 2020 Graduate Sections Student Credit Hours
20 rpk GROUP. All rights reserved. Smaller Class Sizes at Upper Level Increasing 2% 2% 3% 9% 6% 10% 23% 18% 20%10% 8% 8% 17% 16% 19% 29% 32% 27% 23% 16% 20% 22% 24% 24% 27% 23% 25%53% 50% 54% 33% 30% 27% 19% 23% 26% 12% 24% 15% 18% 23% 21% 2% 4% 2% 2018 n=1,588 2019 n=1,393 2020 n=1,399 2018 n=712 2019 n=704 2020 n=758 2018 n=402 2019 n=358 2020 n=383 Lower Upper Graduate Percent Distribution of Sections by Class Size & Level <10 10-14 15-19 20-25 >25
21 rpk GROUP. All rights reserved. Total Faculty FTE Decreased 7% & SCH Decreased 5% from 2018 493 449 459 177,649 171,079 167,945 2018 2019 2020 Total Faculty FTE & Student Credit Hours Total Faculty FTE Student Credit Hours
22 rpk GROUP. All rights reserved. Majority of FTE Decline Occurred in Adjuncts – 10% Decline 250 250 245 22 15 15 221 184 200 493.0 449.2 459.2 2018 2019 2020 Total Faculty FTE by Type Regular Faculty FTE Overload FTE Adjunct FTE 55% 59% 57% Over half of NJCU’s total FTE is regular faculty + overloads
23 rpk GROUP. All rights reserved. Distribution of Teaching & Non-Teaching Activity Consistent 432.3 393.5 400.3 60.7 55.7 58.9 2018 2019 2020 Teaching and Non-Teaching FTE Teaching FTE Non-Teaching FTE 88% 88% 87%
24 rpk GROUP. All rights reserved. Administrative Duties Are Bulk of Non-Teaching Activity Teaching 87% Administrative 62% Research 13% Sabbatical / Paid Leave 25% Non-Teaching 13% 3-Year Average Distribution of Faculty FTE by Activity
Slight Increase in
per Faculty
but
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SCH
FTE
Remains Below IPEDS Benchmark 360 381 366 523 2018 2019 2020 SCH per Faculty FTE by Year Average SCH/Faculty FTE IPEDS 2019 Benchmark
Student/Faculty Ratio Remains Below
Indicating
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IPEDS Benchmark
Opportunity for Increasing Student/Faculty Ratio 12.4 13.1 12.6 18.1 2018 2019 2020 Student/Faculty FTE Ratio Average S/F Ratio IPEDS 2019 Benchmark
Department Analyses: College Trends
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Key Takeaways: College Trends
28 rpk GROUP. All rights reserved. • Majority of student credit hour decline occurring within CAS and CPS • COE had smallest undergraduate class sizes • CAS had smallest graduate class sizes • SOB and COE increased student credit hours without adding faculty • COE had most significant usage of non-teaching FTE • COE has lowest faculty throughput but it improved over the time period • CPS saw faculty throughput decline over the time period • All schools/colleges have positive direct net revenue and negative total net revenue
29 rpk GROUP. All rights reserved. SCH and Sections at Lower Level Declining in CAS 1,201 1,015 1,020 209 198 200 129 131 129 49 49 50 78,271 72,208 69,610 13,950 13,524 13,128 9,509 9,619 9,043 2,545 2,718 2,741 2018 2019 2020 2018 2019 2020 2018 2019 2020 2018 2019 2020 College of Arts & Sciences School of Business College of Professional Studies College of Education Sections & Student Credit Hours by College - Lower Level Sections Student Credit Hours
30 rpk GROUP. All rights reserved. Upper Level SCH Declining in CPS but Sections Flat 325 314 337 156 164 181 196 193 194 35 33 46 17,357 18,438 18,494 9,546 10,125 11,223 14,863 14,453 13,306 1,132 1,217 1,671 2018 2019 2020 2018 2019 2020 2018 2019 2020 2018 2019 2020 College of Arts & Sciences School of Business College of Professional Studies College of Education Sections & Student Credit Hours by College - Upper Level Sections Student Credit Hours
Significantly
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Smaller Class Sizes in COE Compared to Institution 21.5 22.3 25.1 18.718.6 20.6 23.0 13.3 21.2 College of Arts & Sciences School of Business College of Professional Studies College of Education 3-Year Average Class Size by College - Lower & Upper Level Lower Level Upper Level Institution UG Average
32 rpk GROUP. All rights reserved. Graduate Sections and SCH Relatively Flat in All Schools/Colleges 44 42 37 80 72 80 66 60 64 212 184 202 1,516 1,707 1,367 3,636 3,639 3,891 2,616 2,457 2,688 9,461 8,922 9,638 2018 2019 2020 2018 2019 2020 2018 2019 2020 2018 2019 2020 College of Arts & Sciences School of Business College of Professional Studies College of Education Sections & Student Credit Hours by College - Graduate Sections Student Credit Hours
Largest
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Graduate Class Sizes in COE 12.6 15.2 13.6 15.915.0 College of Arts & Sciences School of Business College of Professional Studies College of Education 3-Year Average Class Size by College - Graduate Graduate Institution GR Average
34 rpk GROUP. All rights reserved. CAS SCH & Total Faculty FTE Both Decreased Approximately 10% 290 257 260 69 64 69 72 70 70 61 59 61 106,492 101,052 97,421 27,422 27,714 28,599 27,918 27,276 25,585 15,817 15,041 16,340 2018 2019 2020 2018 2019 2020 2018 2019 2020 2018 2019 2020 College of Arts & Sciences School of Business College of Professional Studies College of Education Total Faculty FTE & Student Credit Hours by College Total Faculty FTE Student Credit Hours SOB & COE Increasing SCH without Increasing Faculty FTE
Faculty
had highest % of Reg + OL FTE
reduced from approx. 80% of total to 70% by 2020.
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Mix Shifting from Adjuncts to Regular Faculty Except COE 138 131 129 37 42 43 32 35 34 44 43 40 143 119 125 29 20 24 36 32 33 13 12 17 290 257 260 69 64 69 72 70 70 61 59 61 2018 2019 2020 2018 2019 2020 2018 2019 2020 2018 2019 2020 College of Arts & Sciences School of Business College of Professional Studies College of Education Total Faculty FTE Type by College Regular Faculty FTE Overload FTE Adjunct FTE COE
but
36 rpk GROUP. All rights reserved. CAS Has Lowest % of Non-Teaching (10%); COE Has the Highest (24%) 263 232 234 59 57 60 63 61 60 48 43 46 27 25 26 11 7 9 10 9 9 13 15 14 2018 2019 2020 2018 2019 2020 2018 2019 2020 2018 2019 2020 College of Arts & Sciences School of Business College of Professional Studies College of Education Teaching and Non-Teaching FTE by College Teaching FTE Non-Teaching FTE
37 rpk GROUP. All rights reserved. COE Below NJCU’s Average for SCH/Faculty FTE & Student/Faculty Ratio 378 414 381 262 523 369 College of Arts & Sciences School of Business College of Professional Studies College of Education 3-Year Average SCH per Faculty FTE by College Average SCH/Faculty FTE IPEDS 2019 Benchmark Institution Average 12.7 14.3 13.0 10.2 18.1 12.6 College of Arts & Sciences School of Business College of Professional Studies College of Education 3-Year Average Student/Faculty Ratio by College Average S/F Ratio IPEDS 2019 Benchmark IPEDS 2019 Benchmark
38 rpk GROUP. All rights reserved. SCH/Faculty FTE Increased for All Colleges Except CPS (-5%) 367 396 386 259 394 434 388 257 375 415 368 269 College of Arts & Sciences School of Business College of Professional Studies College of Education SCH per Faculty FTE by College 2018 2019 2020
39 rpk GROUP. All rights reserved. Direct & Total Net Revenue, 3-Year Average $15,377,299 $3,359,216 $6,028,819 $5,229,953 ($8,587,694) ($4,326,461) ($1,350,759) ($2,314,615) College of Arts & Sciences College of Education College of Professional Studies School of Business Avg Direct Net Revenue Avg Total Net Revenue
Direct Net Revenue by Level, 3-Year Average
$4,533,306
$3,320,113
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$14,626,904 ($37,747)
$750,395 $3,396,962 $1,495,513 $1,909,840 College of Arts & Sciences College of Education College of Professional Studies School of Business Undergraduate Graduate
41 rpk GROUP. All rights reserved. 3-Year Avg SCH/Faculty FTE & Net Revenue per SCH 424 384 378 263 $166 $142 $192 $171 ($73) ($79) ($44) ($225) School of Business College of Arts & Sciences College of Professional Studies College of Education Avg Faculty Throughput Avg Direct Net Revenue/SCH Avg Total Net Revenue/SCH
Administrative Services Review Findings
42 rpk GROUP. All rights reserved. 1. Flattening Organization Structure 2. Defining and Monitoring ROI 3. Leveraging Technology Investments 4. Creating Business Intelligence Structures 5. Maximizing Investment in Facilities 6. Division Specific Recommendations High-Level