(2nd draft) Terms of Reference NHS KIRKLEES GP CONSORTIA EXECUTIVE COMMITTEE Greater Huddersfield Executive Committee 1. Purpose of GP Consortia Executive Committee To act as a sub-committee of NHS Kirklees Board being responsible to the Board for the discharge of delegated functions set out in the scheme of delegation Appendix A. (awaiting national guidance documents) The scheme of delegation will change over time to reflect the development of the consortia and enable them to be accredited and authorised by April 2013. The GP Consortia Executive Committee will: Manage the work and functions delegated to them by the PCT Board and ensure that the consortia will be in a position to deliver the statutory functions and meet the authorisation criteria of a GP commissioning organisation by April 2013. 2. Objectives To make sure that the consortia: -
Have an agreed commissioning strategy that reflects the health needs set out in the JSNA and PCT strategic plan priorities.
Be responsible for the implementation, further development and delivery of QIPP.
Monitor performance at consortia level for: finance quality national and local performance indicators contracts
Make sure that the joint Health and Wellbeing Strategy is reflected in consortia commissioning plans.
Make sure the consortia meet the authorisation criteria set out in the national framework through appropriate development for individuals and teams.
Make recommendations to the PCT Finance, Performance and Risk Committee on investment/disinvestment decisions as required under the scheme of delegation.
Provide regular reports and make recommendations to the PCT Finance, Performance and Risk Committee and the PCT Board on progress and performance in all areas of delegated authority
To provide effective leadership to the consortiaâ€™s constituent GP practices.
Developing quality and performance in primary care Page 1
Ensuring effective partnerships with providers and other networks.
3. Membership All GP Consortia Executive members 2x PCT directors/senior managers eg Shadow Accountable Officer and Finance Officer 2 x Non Executive Directors- (Chair and vice chair) In attendance Public Health Professional Other senior managers as appropriate or requested 4. Organisation of the Agenda and Reports The Consortium Chair or Vice Chair will be responsible for setting the agenda and making sure that papers are distributed at least 3 days prior to the meeting. 5. Quorum The meeting will be deemed quorate if more than one third of the membership is present and must include either the chair or vice chair at least 2 GP consortia members and 1 senior manager and 1 non-executive director. 6. Decision Making When asked to vote the decision will be made by a majority consensus in favour. 7. Frequency of Meetings Meetings will take place every 6 weeks/2 months but not during December, March and August. 8. Support to the Committee The committee will be supported by the GP consortia administrator. 9. Accountability This committee is a sub-committee of the PCT Board and is required to report formally to the PCT Finance, Performance and Risk Committee, Board and the cluster Board as requested. The minutes of each meeting must be presented to the Board for receipt and the consortia chair will also provide a written report to the Board. The Chair(s) will work closely with the senior executive of the PCT and cluster and report to the PCT Chair ? PCT Chief Operating Officer ? and will have an appraisal at least annually. 10. Sub Committees The GP consortia executive committee will be able to set up its own sub committees following PCT Board approval. 11. Conduct of Business ďƒ˜ ďƒ˜
Agendas and papers will be circulated to committee members at least 3 calendar days before the meeting. Minutes of the meeting will be circulated no later than 10 calendar days after the meeting. Page 2
This Committee will observe the requirements of the Freedom of information Act 2000, which allows a general right of access to recorded information held by the PCT, including minutes of meetings, subject to specified exemptions. All members must declare any conflict of interest they may have regarding an agenda item at the start of the meeting as per PCT Standing Orders and detailed in section 11 of these orders.
12. Conflicts of Interest The NHS Codes of Accountability requires Trust Board members and Clinical members to declare interests which are relevant and material to the NHS Board of which they are a member. All members should declare such interests. Robust processes will, therefore, be established to mitigate against these in the GHCC in the interests of the organisation and the individuals involved. Members are required to declare interests when they join the GP consortia executive team (GHCC) and a register will be maintained and kept up to date. Declaration of interests will be a standing item on all agendas. Members who have any direct or indirect financial or personal interest in a specific agenda item, or if the practitioner is interested in providing a service in relation to that agenda item, should abstain from the discussion and take no part in, or influence, the decision. It will be at the discretion of the Chair to decide whether exclusion from the discussion/decision or from the meeting would be appropriate. The minutes will record all declarations of interest and actions taken in mitigation. If members have any doubt about the relevance of an interest, this should be discussed with the Chair of the Trust or the Chair of the GHCC, as appropriate, or with the PCT’s Board Secretary. The duties of members in relation to Conflicts of Interest are described in the PCT’s Standing Orders. 13. Review Date These Terms of Reference will be reviewed as requested by the PCT or cluster Board. 14. References The Seven Principles of Public Life (or the Nolan Principles) Selflessness – Holders of public office should act solely in terms of the public interest. They should not do so in order to gain financial or other benefits for themselves, their family or their friends. Integrity – Holders of public office should not place themselves under any financial or other obligation to outside individuals or organisations that might seek to influence them in the performance of their official duties. Objectivity – In carrying out public business, including making public appointments, awarding contracts, or recommending individuals for rewards and benefits, holders of public office should make choices on merit. Accountability – Holders of public office are accountable for their decisions Page 3
and actions to the public and must submit themselves to whatever scrutiny is appropriate to their office. Openness â€“ Holders of public office should be as open as possible about all the decisions and actions they take. They should give reasons for their decisions and restrict information only when the wider public interest clearly demands. Honesty â€“ Holders of public office have a duty to declare any private interests relating to their public duties and to take steps to resolve any conflicts arising in a way that protects the public interest. Leadership - Holders of public office should promote and support these principles by The Freedom of Information Act 2000 PCT Standing Orders and Standing Financial Instructions