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South Asian Society 1 Renaissance Gardens Plymouth - PL2 3LX +44 (0) 792 048 4482 Website Documentation

Chapter One : Introduction

Introduction The South Asian Society Website uses Wordpress, a simple and easy to use content management system which allows anyone to update and maintain a website. Even without any knowledge about web designing or the technologies behind it. With a little effort anyone can master; how to use this website very effectively.

Content - Log in o the website admin Panel - Getting Familiar with the Features of the Website Log in to the website admin Panel The website is located at To login to the website admin panel go to

(Screenshot of the Login page; See the highlighted Link and the Login Credentials area.) Provide your Login credentials in the User name and Password Boxes and press ‘login’ button. Once you have successfully logged into the website admin area you get a screen with administrative options.

Before we leap into the administrative options we can get ourselves familiarise with the website and it’s content areas. Getting Familiar with the features of the Website This section is very important as an understanding of how the site layout is set is very crucial when dealing with the administration of the website. The Navigation Menu

The highlighted Links section on the above image leads to respective pages. For example clicking on ‘About Us’ page leads to the about us page of the website where all the details about the society is available, Image Gallery Page contains the Photo galleries of the past events that the society has organized. The Dynamic Sidebar / Noticeboard

The above image is of the side bar in the Society website Home page, which indicates the latest updates and activities of the Society. It provides a quick, easy and noticeable space to publish the upcoming events, recent or upcoming activities and announcements. The same sidebar appears in the inside pages as well. Sample Inside Page Screenshot To ensure updatability, scalability and ease of use the site is divided into two main sections; 1. The front facing Home page, 2. The inside pages. All the inside pages share the same characteristics and looks however they are internally managed in a different way so as to keep them all different and separate from one another. Below image is a sample screen shot of an inner page.

The above sample screenshot is an extract from a page, which has a title and the body, the body contains Links that leads to other pages and a brief description from the page the link is leading to.

Chapter 2 : Administrative Panel Administrative Panel This chapter gets you started with the admin pages and How the website can be modified in general.

(Screenshot of the Admin Panel) There are two major features that we use regularly, and several other features as well. These two important features are Pages and Posts. All the Major webpages in the website such as Events, Latest News, Image Gallery, Media Appearances, etc are known as pages and the content pages that appear as links in these pages are Posts. To clarify this point more let us take an example.

The above image is of Events Page, The ‘Events’ link in the top navigation menu leads to this page, in the screenshot it contains 4 links, the first one is ‘Annual General Meeting 2007’ and a small extract from the link’s content. Once we click on that link it leads us to another page with relevant content/ images - in fact this is not a page but a post. Difference Between a Page and a Post A page is a main web page and Posts are sub pages that comes under certain category of pages, however both pages and Posts look extremely identical in our website. In other words pages are like containers/show cases for posts. Pages and Posts in Administrative Panel.

The yellow highlighted portions on the above image indicates where we can access Posts and Pages in the admin panel. As you can see Posts have different options available under it, where as Pages does not have any of those options associated with it. Posts can be categorised or grouped based on different custom defined categories and Tags and can be used in the website based on them. How Posts and Pages are used in our website ? Our website features a certain number of fixed pages (Events, Latest News, Image gallery,etc) and we use Posts to maintain our website frequently or as required. Pages are only used if a new ‘Major’ section has to be added to the Website. From now on our focus will be on How to

use posts to update our website. Posts Understanding More about Posts

Click on the ‘Posts’ option under the Posts section in the Administrative Panel (If you can’t see the options under ‘Posts’ as shown in the above figure click on the downward pointing triangle right to the Posts option and it will unfold the set of options for you). Once you have clicked on the Posts option under the Posts section you will see a new set of features appear in the right side bar. As shown in the below Picture.

If you look at the picture you can see A set of already existing posts and certain information associated with each page, for example Title, Author, Categories, Tags and Date. Author - a sample is circled using a green color - indicates which authorised person or contributor created the post. Categories - categories indicate which category a post listed in, also look at different Markings a black circle indicates two posts that comes under Gallery Category, and a red circling indicates a Post that comes both under gallery and events category and a blue circled one indicates a sample post that comes under media appearances category. These associations of the categories can always be removed, modified or changed based on the requirements very easily. However categories are very important for Posts; as they are the vital factors that decide which Post should be displayed under which Page (for example a Post that comes under Media Appearances category will appear in the Media Appearances Page in the website, likewise a Post that comes under Gallery will come under the Image Gallery Page in the Website). If you have followed till here without much problems, then you might have a basic idea about the site by now. Please visit the original website and see for yourself how the website looks, what are the different pages and what comes under each and every page, etc. This will provide you a better understanding of the website and its content layout.

Chapter 3 : Creating Content This page deals with the actual website update processes/ content creation. Creating a New Post

To add a New Post, Please Click on the Add New under Post or in the Posts main panel, The above screenshot indicates where to find Add New Post options in the admin panel.

Title of the Post can be written in the Title Section, You can see a sample screen shot above which indicates where to type in the Title, and You can write your content in the content

section (The Big Text Area that looks like A mini Microsoft word window) as indicated in the image. Make sure you choose appropriate Category for the Post (The screen shot has ‘Events’ Category Selected). Once you finish Typing your title content and selecting the category, then Click on the Blue Publish Button in the right side bar above the Categories section. Since we have selected Events as the category for this sample page, the title of the Post will appear in the dynamic sidebar in the Home page and Events page. See the screenshots below.

(see the highligted title, this is infact a link to the original post).

(The Post is displayed in the Events page, on top with a small extract of the content.) The post is displayed under the Events Category, it is because of our category choice was Events. Pages, Posts and Categories Only certain Category Posts are associated with Each Pages of the website, for example if you choose Events category for a post, then it gets displayed in the Events Page.

The above image indicates the available categories in the admin panel.

Above image is a screenshot of the Links to the ‘Pages’ in the website.

Below Table Describes Categories and Associated Pages.






Anything that comes under Events category gets displayed in the Events Panel as well as the side bar of the website under Upcoming Events Section.


Latest News

Anything that comes under Links Category


Image Gallery

Anything that comes under Gallery Category gets displayed under the Image Gallery Section in the Website.

Media Appearances

Media Appearances

As the name indicates the Media Appearances Category makes sure any post that comes under this category is displayed only under the Media Appearances Page



Anything that comes under Links category will be displayed in the Links Page of the website.

South Asian Society Website Documentation  
South Asian Society Website Documentation  

Learn to maintain the Website.