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Contents – All can you see ! Feature Story: AIESEC 1011

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Teams Update TD, TM Performance Management Team Finance, ICT ICS, ER A&A, ER Partnership Communications, OCX BE, TM Pipeline Management Team, OGX, HIV/AIDS

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Interviews and Sharing First Brand Audit Report Extract WNCP Sharing LC Party ICT Team Reflection EP Sharing Introduction of OGX (Exchange Development Team)

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Upcoming Opportunities

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T

he election of EBs for AIESEC-LC-HKUST 1011 is in progress. As an AIESECer, how much do you know about the next session?

The Progress: In the 1st round application, all 20 applicants passed sucessfully. After tens of hundreds of meetings and transitions, came the very important day - 8th March. It was the deadline for the 2nd round application, which was a chance for the future leaders applying for their future roles. On 24th April, a rough idea about the direction and activities of AIESEC 1011 will be presented to all AIESECers and the elected EBs will plan the coming session.

The Structure: The structure of AIESEC1011 has been changed for a few times. After fierce discussions, the structure is finally confirmed as follows:

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The Direction: No matter what to-be-EBs plan to do, which shall be discussed after the election, the team will achieve the goal without wasting time and resources. Ultimately, it shall utilize the strengths of the LC and its members. The Team: The AIESEC1011 team is a truly international one, among 21 members, some of them are from India, mainland China whilst some have been to AIESEC exchange and some have studied in other countries before. The cultural diversity environment is what AIESEC really should have. Sharing from the team: “I am very happy with the international environment in the team. The exchange returnees’ experience enhances the mutual understanding of culture. Being one of the international members, I am very comfortable in the team. I meet every individual in the team as to understand his or her perspectives well. With trust and understanding, I wish the team can really be a great team!” - Pooja Jhaveri, the elected LCP “I have been preparing for the AIESEC LR for more than 2 weeks, and it has been a really hard time. Though the pressure is so high, I felt very satisfied and sure-footed. I tried my best to make everything under my control and finish them before the deadline. I have gained a lot of knowledge of AIESEC and met a lot of new friends. The experiences that the EBs have shared with me are very valuable. So I think it is really worth putting my effort.” - Gilbert Chen nd

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TD Achievement: -Inside the team:

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Went through the education stage of AIESEC jargons and observation skills - Revised and evaluated the format of the Team Dynamics Consulting (T.D.C.) reports - Brainstormed and made draft of the member training workshops -Outside the team - Conducted T.D.C. and generated reports of other teams Achievement: - Organized the Spring -2nd round recruitment Semester Party in -MBO workshop February

TM Performance Management Team

What we will do in the spring semester: - Continue T.D.C of other teams

and scheduling consultation period - Hold member training workshops on 7th April -

What we will do in the Spring Semester: -Set up MBO sheet for all members -Promote AIESEC conference -Reward and Recognition Event

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Finance Achievement: - Developed cash-in regulation - External funds and grants analysis - Developed a set of regulation of claims - Developed an asset borrow system and file recording system

What we will do in the spring semester: - Rewrite the finance manual - Finance evaluation on each department - Finance education, like introducing newly devised regulations to EBs or potential EBs

ICT Achievement: - Prepared for publicity and publication among different universities - Successfully got SEA fund granted from SAO - Accomplished the APNG training camp in late Dec at Cyberport - Have been working on both first and second submission of proposals - Participated in the Youth Summit, by COY, as a representative of InterChallenge

What we will do in the Spring Semester: - Arrange the award ceremony and prepare the deployment trip

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ICX Achievement: - Successfully realized and delivered 2 interns from Ukraine and UK. (Please join our intern our gathering!) - Went to 7 firm visits and had a good discussion of our Internship Exchange Programme - Successfully matched a Japanese intern who will be coming soon!

What we will do in the spring semester: - Continue to attend firm visits - Engage more partners - Continue to match (so more interns from different countries will be coming!)

ER A&A Achievement: - Updated 30% of the Alumni Database - Had 2 Courtesy Visit to advisors - Sent out Lunar New Year Issue of Newsletter

What we will do in the Spring Semester: - Help coordinating AIESEC week - Continue updating Alumni Database and meeting them - Arrange other courtesy visits - Raise 2 more advisors

ER Partnership Achievement: - Successfully have Systain to be our Learning Partner which is going to give us

a CSR-theme workshop soon. - Successfully have Fingerprint to be our Impact Supporter for the "You Lead the Impact" campaign.

What we will do in the spring semester: - Focus on the "You Lead the Impact" campaign, finding externals to participate

and sponsor the event. - Keep finding externals to be our partners and provide different kinds of nd supports to our LC. AIESEC-LC-HKUST, HKUSTSU | Session 2009-2010 | 2 Newsletter

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Communications Achievement: -Started Brand Education for all teams -Created Newsletter -OCP selection and election in progress What we will do in the spring semester:

- Welcoming 3 new members with diverse backgrounds - Preparing and launching online marketing platform for websites and Facebook!

The new OGX BE Achievement: -Project Plan settled -Confirm 1 external to support our project -4 team members went to Winter Global -Development Program (AIESEC Exchange) in Winter 2009 -Welcoming 3 new members What we will do in the spring semester:

-Forum about Business Ethic in HKUST in AIESEC week -Business Ethic Conference Planning (for Secondary School Student in July)

TM Pipeline Management Team This is a new team. What we will do in the spring semester: -Allocation of Pre-LR -Retention plan

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OGX Achievement: -Many EPs who went to AIESEC WGDP has successfully reintegrated back to our team and LC and shared their experiences -Successfully finished promotion of exchange, recruitment talk, briefing session for new members, contract signing day, etc -Successfully raised numbers of EPs and are in process of matching What we will do in the spring semester:?

- Continue checking on matching process of all the EPs before May to enable them to have an opportunity to go on AIESEC exchange experience - Help EPs who are matched to prepare fully for their exchange experience

HIV/AIDS Achievement: - 6 of our team members went to Malaysia for AIESEC exchange on the HIV/AIDS issue - During the exchange, they also completed the task of ISLP which is required by Red Cross HK, visiting some HIV patients and interact with them - Successfully confirmed 1 secondary school and 1 youth centre for local education in the coming months! What we will do in the spring semester:

- Holding HIV/AIDS workshop in HKUST on 16, 17/3! - Continue following up other schools and youth centres for the possibility of carrying local education for their students/members nd

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First Brand Audit Report Extract - Communications Team

In December 2009, a brand audit was successfully held in HKUST campus. 972 surveys were completed by HKUST students. The first brand audit aims to evaluate the current LC positioning and brand to see its alignment with AIESEC brand. Also, it aims to understand our LCâ€&#x;s stakeholder - students in campus to see whether AIESEC fulfills the needs of them.

Conclusions -

The majority of students who will get notice by AIESEC booth Local students Year 1 students Business students The majority of students perceived AIESEC: Correctly as an international and leadership organization Correctly that we provides Exchange opportunities Wrongly as a social organization which holds social parties. The behaviour of AIESEC members: Not effectively delivered to students The walking brand of AIESEC among members is not strong Our stakeholder – students: Put academic studies as the highest priority Put personal development as the 2nd highest priority which AIESEC can provide.

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Recommendations Promotions:  Strategic promotion is needed to target science and engineering students o (E.g. Promotions at laboratories, class visits, canteens, etc.)  A larger emphasis on „personal development‟, AIESEC uniqueness and our global learning environment in promotions is recommended.  Giving live examples of AIESEC members in different AIESEC experiences is recommended to visualize the personal benefits that they can get when experiencing every part of AIESEC experience.  Promotion methodologies should be focusing on posters, emails and recommendations from AIESEC-member friends (which are the ways that students recommended) Behaviour Management of members: It is recommended to provide education and pipeline management on „AIESEC members.‟ Behaviour outside AIESEC, as word-of-mouth, has played a very important role for students in campus to know about AIESEC.

Full version of Brand Audit Report Please download from here: http://www.myaiesec.net/content/viewfile.do?opern=next&contentid=10121240

Our lucky iPod Nano Winner! nd

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Candles and Chocolates aren’t just for Valentines WNCF sharing, newies track The warm candles brought us, delegates, in our home-group closer and tighter together. Around the soft flicker, we reflected ourselves as who we are; and what in the past made today's us. We wrote to our fellow group mates about their strengths and areas for improvement. And in return we saw our impression made to others. Those comments I had received were quite interesting and memorable. Those were frank words and honest feelings that were most enlightening. We also had an empowering afternoon with Francesca, one of the AIESEC's partners. Delegates listened to the establishment of her business by which she wishes to enrich one's potential. She shared with us her experiences living in different cultures; and her journey in looking for the inspiration of life. And chocolate is what she believes to be the art that connects people and gives us energy to reach our destiny. Towards the end of her presentation, each and every delegate was invited to stand in a circle and share what we had wished to do in the future. All of us were supported by Francesca and our peers, whether our dreams were to be an excellent housewife, or an officer in the United Nations. Having listened to such a passionate and positive woman, along with Francesca chocolate each of us received as compliments, I was deeply inspired; I felt loved; and I felt well. - Helen So nd

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DRINK IT! --LC Party Drink it! The LC Party was held on 3rd February. Over 40 members from all the teams and some senior AIESECers attended the party to PLAY HARD after WORKING HARD at the LG4 Common Room! Thanks Selina and Victor for leading the thrilling drinking game and breaking the ice! All participants tried hard to throw their little ping-pong balls into the beer cups to make the other groups drink. And we had a good time dancing our AIESEC dance! We did not only share yummy food like pizza, snacks and coke, but also team-updates during the party. TR members from each team shared what they had done, their AIESEC experiences in the last semester and what they have planned to do in this semester. Everyone is proud of what AIESEC-LC-HKUST has achieved in just half a year! Last but definitely not the least, we ended our party with a remarkable “drinking competition”! It showed that no one should ever look down on young girls‟ capacity to drink as they have beaten the boys in many rounds! Nobody should hesitate to join the LC party! Come to our next one and indulge yourself in our “WORK-HARD-PLAY-HARD” culture! - Hana Wong

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ICT Team Reflection ICT Team has done two great tasks throughout this year, which are the “InterChallenge” and the “2010 Youth Summit”.

InterChallenge We have tried many different tasks in InterChallenge and this really helps us to grow and be more capable in the future. There are so many uncertainties and stakeholders in this project, and we have to care about every one of them. We have also learnt what attitude should a member and a leader hold when we work as a team in project. We should always prepare for the challenges and contingencies ahead so that we can eventually come to the success of our project. “That have been a great chance for me to take the leadership role to facilitate my personal learning. Also, I am keen to learn how I can affect others and build a team to achieve our success in the ICT!” By MSN “Project Team is rather detached from the entire LC when compared with other areas. All of our team members are enthusiastic, energetic and able to develop a strong bonding with each other.” By Fiona

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2010 Youth Summit The Youth Summit was a very precious opportunity for us to expose to social issues in Hong Kong. Everyone in our team did many researches concerning the social topics. In this self-learning process, we not only acquired a lot of knowledge but also learnt much more through sharing within our teammates. Because of our great effort, we were able to grab chances to represent InterChallenge to express our views on the stage. We were really glad that we have participated in the summit and represented the youth views. “It was my honour and pleasure to be one of the presenters and group facilitators on the topic of multi-culture and science. I have enjoyed and gained a lot from my participation in the 2010 Youth Summit. It was such a meaningful and unforgettable experience!” By Teresa “It‟s of paramount value to learn and understand what other people think about different social issues in Hong Kong. I have no regret in taking part in the events and I am very grateful to have accepted this challenge. This certainly is an unforgettable experience.” By David

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EP Sharing

What is the unique and greatest value I can get from AIESEC Exchange? Will it be an invaluable trip which will change my life values? You can get the answers from the sharing of one of our EPs - Au Ka Ho Alcohol…

Hey AIESEC! My name is Alcohol. In the previous winter break, I went to Kochi, India, for my first DT AIESEC internship. The project was named “The Green Impact” and I was responsible for planting trees, giving presentations, and launching campaigns with NGOs.

And, the most unforgettable thing I learned from AIESEC Exchange is the unique Indian working style. For example, once we had a presentation at ten o‟clock on that day. They will only wake you up and inform you to go there immediately in that early morning. Therefore, we have no idea of what we are going to do in the coming days. AIESEC exchange provides me a great chance to cooperate with people from around the world. During the cooperation with people from different nations, I have learned that the westerners always react and think directly, whilst the Asians consider the others‟ feelings as their first priority.

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We thus should always be culturally sensitive as to maintain a harmonious working environment. It is impossible for me to get these experiences from other exchange programs. Although there are ups and downs in the exchange, I will not regret for going to AIESEC Exchange. Though AIESEC is a place where you can get a lot of opportunities, the one who decides to get these chances to learn and develop is yourself.

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Introduction of OGX (Exchange Development) Team Hey AIESEC! We now have a new OGX Team – OGX (EXD) Team. Have you heard of it before? Do you know what it is going to do? Here we are going to introduce it to you: What is OGX (EXD) going to do?  Building Knowledge Management System infrastructure for LC‟s future Development  To retrieve and edit Previous EP‟s Internship Stories for future promotions and references. Through our member‟s cold-calling and email to actively contact the returnees.  To build a reliable database or web interface for future EB‟s access. A full description will be in “Windows Folder” Format, while the simplified version will be in Web Interface.  To enhance Members appreciation of exchange through publishing “I am an AIESECer” Stories in emails.  To re-organize and analyze the exchange data. We will finish a report on “Outgoing Exchange Strategy Review”. To review the trend of OGX in LC HKUST, and based on our findings, we will suggest new Strategy of Matching/ Raising. OGX (EXD) Team HOT TO GOOOO~~

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3rd – 5th April 2010 National Spring Conference This conference is tailor-made for AIESECers who will be in LR in the coming year, as well as leaders who had finished LR and exchange experience of AIESEC. Therefore “Leaders to be...” and “Heading for the future” will be the themes of this conference respectively. Please stay tuned for bring-back by our future leaders! 24th April 2010 2nd Election General Meeting In this election, our selected candidates will be elected as the future leaders of AIESEC-LC-HKUST 2010-11! Cast your important vote, come and support our future leadership team 1011! 28th – 30th April 2010 AIESEC week – YOU Lead the Impact! Our AIESEC week comprises of a social issue forum on Business Ethics with many externals who are contributing to the society, AIESEC exhibition in campus as well as a closing ceremony to be held by ICT Team. In this AIESEC week, we are going to show the impact university can bring to the world through our AIESEC experience and our partners. Get ready to explore our potential and spread our impact!

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Co-Editor: Emily Fung (emily.fung@aiesec.net), Hana Wong (hana.wong@aiesec.net), Ann Yuen (ann.yuen@aiesec.net), Frankie Lau (fran.lau@aiesec.net), Helen So (helen.so@aiesec.net), Felix Lau (felix.lau@hkust.aiesec.hk) Loretta Chan (loretta.chan@hkust.aiesec.hk), Layout Editor: Hana Wong, Frankie Lau Contributor: Pooja Jhaveri, Team Leaders, ICT Team Members, Alcohol Au, Adrian Chiu

AIESEC in HKUST Newsletter, 2nd Issue 2010 27 March 2010

Published by Communications Team AIESEC-LC-HKUST AIESEC in HONG KONG (http://www.aiesec.hk) Session 2009-2010

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AIESEC-LC-HKUST 2nd Newsletter  

Show you what is going on in AIESEC-LC-HKUST!

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