N O T I C E
F E B R U A R Y T H
2 0 1 3
R A C E
CENTRING ON THE WORLD’S ONLY RACE TO THE EQUATOR
INTRODUCTION The Neptune Regatta organisers invite you to join them for the only sailing regatta in the world specifically designed to take participants to the Equator and back, sailing through pristine tropical waters. Their hope is that you will have a safe, fun and competitive week sailing in waters you are unlikely to otherwise venture into. More information is available on the regatta’s website http://www.neptune-‐regatta.com. This document is the Notice of Race.
• Registration and Measurement 8-‐9th Feb 2013 • Racing 10-‐16th Feb 2013 See also section 7 schedule below.
The Neptune Regatta will be held in and around the Riau Islands of Indonesia. The Regatta Harbour, from which racing starts and finishes, is Nongsa Point Marina & Resort (NPMR) (http://www.nongsapointmarina.com) on the Indonesian island of Batam, 12nm SSE of Singapore’s Changi Airport. A map of the racing areas is available on the regatta website (http://www.neptune-‐regatta.com/regatta.aspx). The racing area is covered by the following Admiralty and Indonesian Charts:
Hydrographic Office Chart No. 1789 2403 Admiralty 3831 3949 42 Indonesian 46
Title Pulau-‐Pulau Lingga Singapore Strait and Eastern Approaches Singapore Strait Eastern Part Selat Riau Selat Riau dan Air Pelayaran di Sekitarnya Pulau-‐Pulau Lingga
Scale 1:250,000 1:200,000 1:75,000 1:125,000 1:100,000 1:125,000
ORGANISING AUTHORITY Neptune Sailing Pte Ltd and the Neptune Regatta Organising Committee. The Neptune Regatta is endorsed by the Indonesia Sailing Federation, the regatta’s National Authority (www.indonesiasailing.org).
4.1. 4.2. 4.3.
The Neptune Regatta will be governed by the rules as defined in The Racing Rules of Sailing (2009-‐2012) (http://www.sailing.org/racingrules.php). No national prescriptions will apply. ISAF Offshore Special Regulations Category 3 without Liferaft will apply (monohulls http://www.sailing.org/1930.php, multihulls http://www.sailing.org/1929.php). Skippers are advised that inspections will be carried out. The International Regulations for the Preventing Collisions at Sea (IRPCAS) will apply between sunset and sunrise and will replace the rules of RRS Part 2 (http://www.imo.org/About/Conventions/ListOfConventions/Pages/COLREG.aspx). If there is a conflict between languages the English text will take precedence. Yachts may carry one more spinnaker than on their IRC Certificate without incurring an increase in penalty. This changes IRC Rule 21.6.2(a) IRC Rule 22.4.2 is amended such that the maximum number of crew shall be the number printed on the IRC plus one. There shall be no limit on crew weight.
4.4. 4.5. 4.6. 4.7.
ELIGIBILITY AND ENTRY
The regatta is open to a maximum of 40 sail yachts subdivided into applicable vessel classes capable of meeting ISAF Offshore Special Regulations Category 3 requirements. Motor yachts are may apply to participate on the condition that they are self-‐sufficient and can motor without refuelling for 200 nm’s from Nongsa Point Marina (the last refuelling point). The regatta fleet will be divided into the following classes: • IRC Racing Class • Cruising Class • Classics Class • Ocean Multihull Class • Motor Yacht Rally Fleet¹ ¹ Motor Yachts fall outside of the Sailing Federation and are therefore not deemed ‘official racers’ but shall be organised as a MY Rally.
5.3. 5.4. 5.5. 5.6.
IRC Racing Class is open to all yachts holding a valid 2012/13 IRC Certificate. The original or certified true copy of the Certificate shall be presented for inspection at the Regatta Office during registration procedures. No changes to a boat’s TCC will be permitted after the final entry date in 6.6 below, except as a result of a measurement correction following a check by the Official Measurer, a rating protest, or to correct a Rating Office error. This event does not require Endorsed Certificates. A yacht’s sail wardrobe shall comply with IRC Rule 21.1.5 (http://www.ircrating.org/en/technical-‐a-‐certification/rule-‐a-‐definitions.html) except that boats shall obtain permission from the Race Committee before replacing a sail in accordance with IRC Rule 21.1.5(f). Cruising, Classics and Ocean Multihull Classes shall operate under a Performance Handicap system. Yachts in these classes are expected to have and use fully operational live-‐aboard facilities to accommodate her crew for five consecutive nights afloat. The Race Committee reserves the right to subdivide any or all of the classes based on its analysis of received entries in the interests of fair racing. Any resulting reclassification of yachts shall not be subject to protest. Eligible boats may apply to enter by completing the online Registration Form found at http://www.neptune-‐regatta.com/registration.aspx. Would-‐ be participants without Internet access may contact the organisers on (+65) 9111 0399 for hard copy information and forms. Entries are to be received by the organising committee no later than 5pm (Singapore time, GMT+8) Friday 18th January 2013. NB as Neptune has a limited number of boat entries, early registration is strongly advised.
Sailing Instructions released Entry Closes Registration Opens Measurement Starts Inspections Start Registration Closes Inspections End Measurement Ends Skippers’ Briefing Opening Ceremony
DATE (2013) th Fri 4 Jan th Fri 18 Jan
TIME n/a 1700(S)*
LOCATION Via website www.neptune-‐regatta.com
Sat 9 Feb
1200 1600 th
Sun 10 Feb
PROVISIONAL COURSES Motor Yacht Rally Leg 1 Cruising Class Race 1 Passage NMPR to Pulau Karas Besar Classics Class Race 1 IRC Racing Race 1 Passage NPMR to Neptune Island Ocean Multihull Class Race 1 Motor Yacht Rally Leg 2 Warning Signals Cruising Class Race 2 Passage Pulau Karas Besar to Pulau Buaya Classics Class Race 2 IRC Racing Race 2 Ocean Multihull Class Race 2 Windward Leewards IRC Racing Race 3 Ocean Multihull Class Race 3 Beach Party Motor Yacht Rally Leg 3 Cruising Class Race 3 Warning Signals Classics Class Race 3 Equator Sprint Race IRC Racing Race 4 Ocean Multihull Class Race 4 Beach Party Lay Day. Afternoon activities are being planned including a visit to the local village Beach Party Motor Yacht Rally Leg 4 Cruising Class Race 4 Passage Pulau Buaya to Pulau Karas Besar Classics Class Race 4 IRC Racing Race 5 Passage Pulau Buaya to NPMR Ocean Multihull Class Race 5 Motor Yacht Rally Leg 5 Warning Signals Cruising Class Race 5 Passage Race Pulau Karas Besar to NPMR Classics Class Race 5 IRC Racing Race 6 Ocean Multihull Class Race 6 Windward Leewards IRC Racing Race 7 Ocean Multihull Class Race 7 Closing Ceremony and Party
DATE (2013) th
Mon 11 Feb
Tue 12 Feb
Wed 13 Feb
Thr 14 Feb
Fri 15 Feb
Sat 16 Feb
TIME 1000 1005 1010 1015 1020 1000 1005 1010 1200 1210 After Race 2 After Race 2 1900 1000 1005 1010 1015 1020 1900 1400 1000 1005 1010 1015 1020 1000 1005 1010 1200 1210 After Race 6 After Race 6 1900
Karas Besar Anchorage Neptune Island Anchorage Neptune Island Neptune Island Anchorage Neptune Island Pulau Blanding Neptune Island Neptune Island Anchorage
Karas Besar Anchorage
Off NPMR NPMR
*(S) denotes Singapore Time (GMT+8), otherwise all times are Batam Time (GMT+7).
7.1. 7.2. 7.3. 7.4.
Boat Entry Fee, inclusive of Skipper’s Fee US$420 Individual Crew/Guest Member Entry Fee US$180 The above fees must be paid prior to Fri 18th Jan 2013. NO PAY, NO PLAY. Fees cover the cost of support, all official social events and the issue of complimentary Regatta souvenirs. Non-‐sailing socialites may enjoy the social events upon payment of the Individual Crew Fee or a proportion thereof for individual events if specified on the applicable social event invitation. Tipping and ‘local' contributions are explained in the Neptune Handbook, a collection of guidelines and advice on how to get the most from the Neptune Experience, which will be published with the SI’s.
IRC MEASUREMENT An IRC measurer will be available at NPMR to measure yachts and sails. In addition to the inspections discussed in 5.3 above, the IRC measurer may, at their sole discretion, require any yacht to be inspected and/or measured for purposes of checking or issuing an IRC certificate for such yacht, and costs associated therewith, if any, shall be borne by the yacht’s skipper/owner.
SAILING INSTRUCTIONS & HANDBOOK The sailing instructions & Handbook shall be available after 1700h Fri 4th Jan 2013.
Full course details will be made available with the Sailing Instructions. Preliminary course details are available on the regatta website (http://www.neptune-‐regatta.com/regatta.aspx). Where there is a difference between information available on the regatta website and the Sailing Instructions, the Sailing Instructions shall take precedence. Zero The Race shall provisionally run as follows: From the start/finish line off Pulau Buaya, competitors will sail due south to a committee boat anchored on the Equator, which will be rounded to Port. Yachts will then return to the start/finish line. However, at the Equator buoys will be laid either side of the committee boat to create southbound and northbound gates. As a yacht passes through the southbound gate, her time will be ‘frozen’. The yacht’s time will be restarted as she passes through the northbound gate.
Yachts may simply round the committee boat and head immediately back to the start/finish line if they wish, however, the intention is that ‘freezing’ the time will allow His Royal Highness King Neptune, Ruler of the Raging Main, together with his loyal Scribe, Davy Jones, the opportunity to meet with and inspect any and all Slimy Pollywogs who are Crossing the Line for the first time without detrimentally affecting a yacht’s elapsed time. 10.5. Skippers are to be aware that depending on the prevailing conditions, there may be a tactical advantage in passing through the northbound gate either as soon as possible or as late as possible. Any such tactical advantage shall not be subject to a protest. 10.6. All Classes will have the same time limit (provisionally 1700h). Any yacht not reaching the finish line before the time limit shall be recorded as DNF regardless of how much time elapsed between her passing through the southbound and northbound gates. Any such DNF shall not be subject to a protest. 11.7. Should the Sailing Instructions differ from the above, the Sailing Instructions shall take precedence.
11.1. 11.2. 11.3.
The low point scoring system, provided in Appendix A of ISAF Racing Rules of Sailing, shall apply. Three races are required to be completed to constitute a series for all classes. For Cruising, Classics and Ocean Multihull Classes, when five races have been completed, a boat’s series score will be the total of her race scores excluding her worst score. For IRC Racing Class, when six races have been completed, a boat’s series score will be the total of her race scores excluding her worst score.
PROTEST COMMITTEE A Protest Committee chaired by an International Juror shall be appointed in accordance with Rule 91(a) of the ISAF Racing Rules of Sailing.
13. 13.1. 13.2.
RADIO COMMUNICATION Except in an emergency, a boat shall neither make radio transmissions while racing nor receive radio communications not available to all boats. This restriction also applies to mobile telephones. NPMR operates on VHF Ch72 and this shall also be the regatta’s operating channel.
BERTHING Complimentary berths will be available at NPMR for any boats taking part in the Neptune Regatta and using accommodation at NPMR. Should boat owners wish to not stay at NPMR or any affiliated hotels, the standard berthing fees will apply.
Accommodation is available at NPMR (http://www.nongsapointmarina.com) for the nights respective classes are based there. All yachts will be at NPMR on the evening of Sunday 5th February. IRC Racing yachts will return on the evening of Friday 10th February and the remainder of the fleet will return on the afternoon of Saturday 11th February. A tented village will be established on Neptune Island and is intended primarily for the use of IRC Racing yacht crews. Tents accommodating up to 6 crew each are available on a first come first served basis. Since yachts in Cruising, Classics, and Motor Yacht Classes are already required to live aboard during the southbound and northbound passages, it is expected that their crews will similarly live aboard at anchor in the vicinity of Pulau Buaya. Details as they currently stand are available on the regatta website (http://www.neptune-‐regatta.com/accommodation.aspx).
15.2. 15.3. 15.4.
Prizes will be awarded to the boats with the three lowest overall series scores and individual races in each Class. The major trophies are listed below: Trophy Overall Regatta Winner IRC Class Trophy Overall Regatta Winner Cruising Class Trophy Overall Regatta Winner Classics Class Trophy Overall Regatta Winner Ocean Multihull Spirit of Neptune Best Support & Party Boat Open to all Vessels Trophy for ‘ZERO – The Race’ Winner Of Equator Sprint Race One Trophy Per Class* * Prizes will be awarded to the boats with the fasted corrected times for Zero The Race in each Class. Additional prizes may be awarded by Regatta sponsors for individual race winners, line honours, highest average speed and other achievements.
DISCLAIMER OF LIABILITY Competitors participate in the regatta entirely at their own risk. The organizing authority will not accept any liability for material damage or personal injury or death sustained in conjunction with or prior to, during, or after the regatta.
ADVERTISING Advertising shall be in accordance with ISAF Regulation 20 (Advertising Code). In accordance with this code the race committee may require all boats to display the event organiser’s advertising on their bows and/or on backstay pennants (http://www.sailing.org/downloads/committees/8._REGULATIONS.pdf ). Boats with advertising material incorporated shall include details with their Entry Form. The Race Committee reserves the right to forbid items of advertising which may conflict with Neptune Regatta Sponsors.
CLASSIFICATION No ISAF Sailor Classification Code (ISAF Rule 22) shall apply. (http://www.sailing.org/downloads/committees/8._REGULATIONS.pdf )
INSURANCE Each participating boat shall be insured with valid third-‐party liability insurance. Entrants shall declare that such cover is and will be maintained in full force throughout the Neptune Regatta. It is also recommended that all crew and others on board are adequately insured, including against medical costs. (See section 17 Disclaimer of Liability above)
SECURITY Nongsa Point Marina provides 24-‐hours security service ensuring complete peace of mind for boat owners. The Neptune Regatta is conducted with the oversight of the Indonesian Navy with naval support available if necessary. Further details of naval support will be given in the Neptune Regatta Sailing Instructions. (Neptune has in-‐house security & rescue made up of former British Royal Marine Commandos)
CIQP services are available on arrival at NPMR if NPMR are given 24 hours advance notice. Skippers will need to fax over a certified copy of the crew list containing the full names, nationalities and passport numbers for everyone on board the vessel to NPMR at +62 778 761 330 to ensure efficient clearance. Please note that Indonesian regulations require that a yacht’s Indonesian courtesy flag is the same size or larger than and flown higher from the starboard spreaders than the yacht’s own national ensign.
VISA ON ARRIVAL For Visa on Arrival details please see www.kbrisingapura.com/immigration_for_voa.php?lang=eng. The current fee is US$25 for a single entry 30-‐ day stay visa. If your nationality is not listed, you will need to apply for an Indonesian entry visa before departing for Indonesia.
24.3. 24.4. 24.5. 24.6.
SAILING REGISTRATION BOOKLET & SAILING PERMIT APPLICATION Any non-‐Indonesian yacht (and therefore the majority of the regatta fleet) wishing to sail in Indonesian waters is required to first register the yacht with the Indonesian Authorities to obtain a Sailing Registration Booklet, commonly known as a ‘Green Book’ and then apply for a Sailing Permit. Both may be obtained through: GOLDEN IMAGE SERVICES PTE LTD Blk 531 Upper Cross Street, #04-‐31 Hong Lim Complex, Singapore 050531 +65 6737 1312 or e-‐mail: firstname.lastname@example.org For ‘Green Book’ applications, the following documents are required along with the originals for verification: • 2 copies of latest Boat Registration Licence • 2 copies of owner's or authorised user's Boat Licence • 2 copies of boat insurance policy or insurance cover note (covering Riau Waters) • 3 copies passport sized photographs of owner or authorised user • Signed Indemnity and Undertaking Form Clearance and registration takes approximately 2 weeks from the date of submission of the application. Upon approval and registration with the INDONESIAN EMBASSY, a Sailing Registration Booklet (Green Book) will be issued. The holder of a valid Sailing Registration Booklet is eligible to apply for a Single Entry or 6 or 12 months duration Multiple Re-‐entry Sailing Permit through Golden Image Services Pte Ltd. The Sailing Registration Booklet is renewable upon expiry or upon transfer or change of ownership of the boat. The Sailing Registration Booklet is subject always to the validity of the Boat Registration License and Insurance. When applying for a Sailing Permit, applicants are to present: • Complete crew list • Valid Sailing Registration Booklet (Green Book) • Boat Registration License • Insurance Certificate A Sailing Permit shall not exceed the validity period of the Sailing Registration (Green Book).
FURTHER INFORMATION •
For further information please contact info@neptune-‐regatta.com or call (+65) 9111 0399 Visit our dedicated regatta website: www.neptune-‐regatta.com If you’d like to get advice and feedback on previous Neptune’s, our Facebook page has a number of ‘Shellback’ participants who are happy to share their experiences: https://www.facebook.com/Neptune.Regatta To see Neptune slideshows and videos, visit the Neptune YouTube Channel: http://www.youtube.com/user/tudor267?feature=mhee To have an insight of the backroom progress, follow Twitter updates: http://twitter.com/NeptuneRegatta
Thank You The Neptune Team