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National(Association(of(Trial(Lawyer(Executives

President;Elect(Planning( 2014;2015( Page%1%


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August%27,%2013% % % % Beth%Bernard,%Executive%Director% Oregon%Trial%Lawyers%Association% 1020%SW%Taylor%Street% Suite%400% Portland,%Oregon%97205% % Dear%Beth:% % Thank%you%for%your%dedication%and%commitment%to%NATLE%for%the%last%several%years.%I%am%looking%forward%to% working%with%you%as%NATLE%President.%This%document%has%been%created%to%help%you%prepare%for%a%successful% term.%As%you%are%undoubtedly%familiar%with%the%broader,%more%basic%leadership%responsibilities%associated% with%your%position,%the%purpose%of%this%document%is%to%provide%you%with%more%targeted,%specific%information% to%help%you%fulfill%your%responsibilities%in%your%role%as%NATLE%President.%% To%ensure%success%during%your%term%as%President,%Beth,%please%review%all%of%the%pages%accompanying%this% letter,%provide%names%of%appointments,%and%mark%your%calendar%with%relevant%deadlines%or%timelines.%In% addition,%make%sure%that%your%assistant%is%also%given%a%copy%of%this%document%and%marks%your%interoffice% calendar%with%important%dates%and%deadlines%as%I’m%sure%you%will%want%to%keep%his%or%her%informed%of%your% commitments.% In%addition%to%guiding%the%organization%to%ensure%that%NATLE%accomplishes%its%strategic%goals,%your%own% personal%goals%for%NATLE%during%your%term%as%President%are%equally%important%to%fulfill.%Please(contact(me(to( determine(a(good(time(for(us(to(discuss(together(what%you%would%like%to%accomplish%during%your%term%as% President,%keeping%in%mind%the%resources%available.%%% Other%duties%that%you%will%have,%Beth,%is%approving%any%leave%that%I%may%want%to%take.%I’ll%always%give%you% plenty%of%notice%and%either%Roselyn%or%Jeanie%will%cover%email%and%phone%calls%while%I’m%away.%The%other%duty% is%approving%or%disapproving%of%the%Infocus%list%rental%requests%along%with%Jack%Harris.%That%is,%assuming%Jack% remains%the%chair%of%the%Affinity%Committee.%% The%attached%materials%should%be%selfWexplanatory;%I%hope%they%provide%you%with%a%helpful%start%to%your%term% as%NATLE%President.%With%your%talent,%energy%and%dedication%to%NATLE%I%have%no%doubt%that%you%will%be%a% very%successful%NATLE%President.%

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Warmest%regards,% % % Kathleen%Wilson%CAE% Executive%Director%

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Table(of(Contents( %

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NATLE’s%Mission%......................................................................................%4! Future%Considerations%.............................................................................%4! Existing%Structures%...................................................................................%5! !

Active!Committees!.........................................................................................!5!

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Inactive!Committees!(not!a!complete!list)!.....................................................!5!

Your%Appointments%.................................................................................%6! !

The!duties!of!a!chairperson!............................................................................!6!

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Nominating!Committee!..................................................................................!7!

Programs%.................................................................................................%7! !

NATLE!Past!Program!Chairs!and!Committees!................................................!8!

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Worksheet!for!Proposed!Program!Chairpersons!..........................................!10!

Leading%Meetings%..................................................................................%11! !

Board!Agenda!Filter!.....................................................................................!12!

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Robert's!Rules!of!Order!Motions!Chart!........................................................!13!

Important%Dates%and%Deadlines%.............................................................%15! !

Proposed!Dates!for!Executive!Committee!Meetings!....................................!15!

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NATLE’S(MISSION( NATLE%has%a%very%good%mission%outlined%in%our%bylaws%which%says,% This%Association%is%formed%and%shall%operate%for%the%purpose%of:%(1)%facilitating%the%growth%and% operation%of%trial%lawyer%associations%throughout%the%United%States,%Canada%and%worldwide;%(2)% developing%a%cordial%relationship,%spirit%of%unity%and%common%understanding%among%trial%lawyer% association%executives;%providing%a%forum%for%the%mutual%interchange%of%ideas%which%will% facilitate%the%administration%of%trial%lawyer%association%activities;%providing%information%which% will%assist%with%office%management%and%business%administration%of%trial%lawyer%association% offices;%securing%a%closer%coordination%of%the%activities%of%trial%lawyer%associations;%stimulating% the%work%and%activities%of%trial%lawyer%associations%in%general,%and%fostering%cooperation%with%the% staff%and%officers%of%the%American%Association%for%Justice.% % Here%are%the%objectives%identified%in%the%last%(2006)%strategic%planning%session:% 1. Expand%NATLE’s%association%management%development%programming.%% 2. Increase%TLA%revenue%generating%and%cost%reduction%opportunities.%% 3. Take%a%leadership%role%in%directing%proactive%state%legislative%strategy.%% 4. Strengthen%NATLE’s%position%as%a%partner%with%AAJ.%% % Of%course,%this%was%before%the%Justice%Resource%Center%and%the%many%changes%that%have%taken%place%at% AAJ.%My%suggestion%for%your%term,%Beth,%is%that%we%discuss%a%way%to%have%strategic%planning%integrated% into%every%executive%committee%meeting,%whether%in%person%or%by%conference%call.% %

FUTURE(CONSIDERATIONS( The%many%staff%changes%at%AAJ%over%the%years%have%certainly%had%an%impact%on%NATLE%and%our%members.% The%changes%in%job%descriptions,%new%departments,%and%the%re(de)structuring%of%State%Affairs%are%some%of% the%changes%that%have%affected%NATLE,%as%you%know.%Organizationally,%we%need%to%be%ready%to%change% direction%and%respond%quickly%if%there%are%other%changes%that%have%potential%for%serious%impact%on%NATLE% members.% % Also,%the%number%of%new%executive%directors—especially%the%younger%ones—has%certainly%impacted%the% makeup%of%our%membership.%It%is%an%interesting%dynamic%that%we%need%to%address%and%be%cognizant%of,% specifically%with%regard%to%the%loss,%or%potential%loss,%of%historical%memory.%%The%new%executive%directors% are%not%making%the%same%voluntary%contributions%that%their%predecessors%were%making,%nor%are%they% bringing%staff%to%meetings%as%their%predecessors%did.%When%I%was%hired%and%through%the%first%7%or%8%years% NATLE%had%a%strong%culture%of%giving.%During%the%downturn%in%the%economy%we%saw%a%decline%in% contributions%but%in%the%last%fiscal%year%it%appears%that%we%may%be%seeing%an%increase.%We%should%work%to% enforce%that%culture%of%giving.%% % What%are%your%ideas%for%NATLE’s%future?% __________________________________________________________________________________% ____________________________________________________________________________________% ____________________________________________________________________________________________% ____________________________________________________________________________________________% Page%4%


% EXISTING(STRUCTURES( The%work%of%many%committees%over%the%years%has%been%responsible%for%the%growth%NATLE%has%enjoyed% and%has%had%an%important%part%in%accomplishing%our%mission%and%objectives.%Originally%established%by% Jane%Bailey,%they%certainly%served%a%purpose%relative%to%the%strategic%plan%of%2002.%As%NATLE%has%evolved% and%we%have%analyzed%the%effectiveness%and%profitability%of%certain%committees,%many%have%been%phased% out.%Rather%than%adding%committees,%timeWlimited%task%or%working%groups%may%be%more%effective%today.%%

Active'Committees' Affinity(Programs—%(Carolyn%chaired%for%about%2W3%years)%This%Committee%shall%have%the%responsibility% for%reviewing%proposals%for%new%Affinity%programs%and%reporting%to%the%Executive%Committee%its% recommendations%on%whether%or%not%to%partner%with%Affinity%programs.%%The%Committee%shall%also% recommend%steps%for%implementation%of%each%program%and%participate%in%the%marketing%of%all%Affinity% programs%to%NATLE%members.%(Jack%Harris,%Chair)%

Inactive'Committees'(not'a'complete'list)' Awards—%This%Committee%shall%have%the%responsibility%of%developing%criteria%for%selection%and%a% recipient%selection%process%for%a/an%award(s)%to%be%presented%to%a%NATLE%member.%The%award% established%by%the%2007%committee%is%the%Excellence%in%Leadership%Award.%Future%awards%may%include% the%areas%of%publications,%communications,%public%service%by%a%TLA,%and%more.%(Jack%Harris,%Chair%since% 2006;%we%haven’t%had%a%committee%since%2009,%I%believe.)%Micki%Wilson%suggested%using%past%presidents% for%future%awards%committees%and%Ginger%Avery%adopted%this%practice.% Education%—%This%committee%is%charged%with%meeting%the%strategic%objective%to%“Expand%NATLE’s% association%management%development%programming”%in%ways%other%than%our%traditional%live%programs,% such%as%with%webinars%or%other%creative%educational%programming.%%Carolyn%wants%to%ramp%up%this% committee%during%her%term.% Membership*—The%Committee%shall%have%the%responsibility%of%maintaining%the%membership%of%the% Association.%Will%recommend%strategies%to%increase%membership;%will%review%NATLE’s%products%and% services%and%report%its%recommendations%for%new%or%improved%NATLE%products%and%services%to%the% Executive%Committee;%will%make%recommendations%regarding%dues%amounts%and%bylaw%amendments% regarding%membership%classes.%This%committee%has%developed%the%Executive%Director’s%Training%Manual% and%the%mentoring%program%under%Suzanne%Keith,%Chair%since%2007.% Scholarship—This%Committee%shall%have%the%responsibility%of%determining%scholarship%recipients%for%the% David%Gates%Memorial%Scholarship%awarded%for%attendance%at%the%Annual%Meeting%and%the% Governmental%Affairs%Conference.%Suzanne%has%served%as%chair%most%recently%but%scholarships%have%not% been%in%the%budget%the%last%few%years.% Compensation(Survey(Task(Force—This%task%force%shall%have%the%responsibility%for%the%design,% distribution,%collection,%and%reporting%of%statistics%relating%to%executive%compensation%among%NATLE% members.%(Holly%Bennett%did%the%2008%and%2012%surveys.)% *A%product%of%the%Membership%Committee%was%the%mentoring%program%for%new%executive%directors.% Suzanne%has%been%in%charge%of%this%up%until%her%term%as%president%when%she%asked%Matthew%Hass%to%do%it% for%her.%I’m%not%sure%if%Carolyn%has%considered%asking%Suzanne%if%she%would%like%to%resume%her%role%or%if% she%would%prefer%that%Matthew%continue.% Page%5%


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YOUR(APPOINTMENTS( If%you%do%decide%to%appoint%new%or%utilize%existing%committees,%as%President,%you%are%automatically% included%on%all%committees%(exWofficio%or%officially%if%you%want%to%vote,%up%to%you).%One%weakness%that%has% existed%in%the%past%with%the%committees%is%in%the%area%of%communication%to%the%general%membership.% Ideally,%I%would%like%to%have%more%written%reports%from%committee%chairs,%but%also%understanding%busy% schedules,%this%may%be%difficult%to%achieve%with%any%consistency.% We%have%used%only%executive%directors%to%chair%committees.%It%may%be%worth%considering%Associate% members%in%this%role,%especially%if%they%are%part%of%a%larger%staff%and,%of%course%with%the%support%and% approval%of%the%executive%director.% Since%the%number%of%programs%and%services%has%increased%over%the%years,%we%have%a%need%for%more% active%volunteers.%Of%course,%with%any%committee%or%working%group,%careful%consideration%should%be% given%to%the%appointment%of%the%chairpersons%to%ensure%that%they%will%accomplish%the%goals%you%want% accomplished%during%your%term.% When%inviting%a%member%to%chair%a%project,%please%communicate%the%responsibilities%below%to%ensure% that%the%person%understands%what%will%be%expected%of%them.%I%will%follow%up%your%initial%invitation%with%an% email%confirming%their%responsibilities%as%outlined%below.%%

The'duties'of'a'chairperson'' Determining(meeting(times/dates.%These%can%be%by%conference%call%or%in%conjunction%with% regularly%scheduled%NATLE%meetings.% Ensuring(that(members(are(up;to;date(with(the(latest(information.%One%way%to%ensure% effective%meetings%is%providing%plenty%of%background%information%prior%to%the%meeting.%I%will% assist%in%distributing%any%necessary%information%ahead%of%time.%% Motivating(the(committee(members(and(ensuring(accountability.(The%chairperson%as%leader% should%continually%motivate%and%encourage%the%members%to%achieve%the%appointed%objectives.%In% addition,%the%chairperson%has%the%responsibility%to%follow%up%with%anyone%not%fulfilling%promised% tasks%or%projects.% Keeping(the(meeting(on(time.%Everyone's%time%is%valuable%and%often%time%for%these%meetings%in% squeezed%between%other%commitments.% Keeping(the(meeting(focused.%Following%comments,%sum%up%what%was%said%and%how%it%relates%to% the%agenda%item%being%discussed.%Ask%for%further%discussion%or%a%motion%and%keep%it%moving.% Taking(the(minutes.%During%the%meetings,%whether%by%phone%or%in%person,%I%will%take%notes%for% comparison%with%the%chairperson’s%own%notes.%%However,%following%the%meeting,%it%is%the% chairperson’s%responsibility%to%compile%the%meeting%minutes%and%send%to%me%for%distribution.%(It’s% never%actually%worked%this%way%with%anyone%but%Carolyn!)% Scheduling(the(next(meeting.%It%is%usually%expedient%to%do%this%with%everyone%present,%especially% on%conference%calls%as%people%can%usually%reference%their%calendars.%

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Nominating'Committee' The%Nominating%Committee%is%our%only%bylaw%mandated%committee%and%must%make%a%report%to%the% membership%no%less%than%30%days%prior%to%the%annual%meeting%of%their%slate%of%nominees.% % 09W10%Nominating% 10W11%Nominating% 11W12%Nominating% 12W13%Nominating% 13W14%Nominating% Committee% Committee% Committee% Committee% Committee% Nancy(Striuli,( Tommy(Townsend( Maresa(T.(Fawns( Suzanne(Keith( Carolyn(Donofrio( President% President% President( President% President% Tommy%Townsend% Maresa%Fawns%% Suzanne%Keith% Carolyn%Donofrio% TBD% Maresa%Fawns% Suzanne%Keith%% Carolyn%Donofrio%% Beth%Bernard% Suzanne%Keith% Al%Smith%% Al%Smith% Al%Smith% Kay%Sheilds% Jack%Harris,%VA%% Beth%Bernard% Larry%Park% Al%Smith% Gerhard%Letzing% Ginger%Avery% Jack%Harris% Beth%Bernard% Mary%Zambri% Matthew%Hass% Maresa%Fawns% % Proposed%2014W15%Nominating%Committee%Members:%_____________________________________%

______________________________________________________________________________% ______________________________________________________________________________%% ______________________________________________________________________________%% ______________________________________________________________________________%% ______________________________________________________________________________%%

PROGRAMS( Rather%than%program%chairs,%we%have%been%using%program%committees%which%has%worked%well%to%share% the%workload%among%very%busy%volunteers.%It%is%recommended%that%you%consider%at%least%3%individuals% from%different%TLAs%to%chair%programs,%and%4%for%the%GAC.%This%not%only%helps%spread%the%work,%it%is%also% helpful%to%have%perspectives%from%organizations%that%vary%in%size%and%scope.%%Please%use%the%worksheet% below%to%name%your%program%committees.%

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Your%notes%for%improving%educational%programs%this%year:%

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NATLE'Past'Program'Chairs'and'Committees' % (

Annual(Meeting(

Sharon%Wallace% Gerhard%Letzing% 2006% Sara%Schuett% Carolyn%Donofrio% Jane%Bailey,%MI;%Mike% Reyna,%CA;%and,%David% 2007% Walls,%MD.% PHILADELPHIA( Suzanne%Keith,%TN,% Anthony%Green,%%PA,% Patricia%M.%Patterson,% 2008% Phil.,%Cece%Wick,%VT%

SAN(FRANCISCO( Ginger%AveryWBuckner,% AL,%Bonnie%Benitez,% San%Diego,%Juliette% Bleecker,%SF,%Lyn% Bromilow,%AB,%Scott% 2009% Carruthers,%FL,%Jeanie% Hinkle,%FL,%Laurie% Klimchock,%CA,%Jason% Porter,%OH,%Nancy% Striuli,%RI,%Stuart% Zanville,%Los%Angeles% VANCOUVER,(BC( Beth%Bernard,%OR,% Bonnie%Benitez,%San% Diego,%Matthew%Hass,% AR,%Carla%Margach,%BC,% Jason%Porter,%OH,% Susan%Smith,%%MI%

2010%

Winter(Meeting(

Governmental(Affairs( Conference(

Leadership( Symposium(

Suzanne%Keith% Carla%Terzariol%

Marcia%Shanor%%(Pres.)% % Janice%Goldstein% Victoria%Coolbaugh% William%T.%Clark% Al%Smith% Jennifer%Comer,%Lynn% Ginger%AveryWBuckner,% Micki%Wilson% Colston,%Amanda% AL;%Jennifer%Comer,%MA;% Jespersen,%Marcia% Jane%Garrott,%WI;%and,% Shanor%(Pres.)% Nancy%Striuli,%RI% PUERTO(RICO( NEW(ORLEANS( % No%formal%committee% Steve%Prince,%ME;%Leah% but%Jeff%Boyd,%OH;% Guerry,%LA;%Ginger% Suzanne%Keith,%TN;% AveryWBuckner,%Pres.% Cornelius%Larkin,%NJ;% Mike%Reyna,%CA;%and% Nancy%Striuli,%RI%did% presentations% NEW(ORLEANS( AUSTIN( % Leah%Guerry,%LA;%Pam% ALL%TX:%Tommy% Johnson,%MS;%Larry% Townsend,%Willie% Park,%NY;%Ginger% Chapman,%James%Fields,% AveryWBuckner%(Pres)% Laney%James,%Rhonda% High%

LAS(VEGAS((NON; NATLE)( (Since%AAJ%was%in% Maui%and%JRC%added% to%staff%workload,% Pres.%Striuli%cancelled% NATLE%Winter%Mtg.% Vol.%run%meeting%was% coordinated%by% Juliette%Bleecker%and% Mike%Hemlepp%who% did%a%special%program% in%Las%Vegas%on% Membership.)% Page%8%

DENVER( CoWChairs:%Bill%Clark,%GA,% and%Larry%Shannon,%WA;% Ginger%Avery,%AL;% Maresa%T.%Fawns,%KY;%C.% Jesse%Green,%MI;%%Mike% Hemlepp%SC;%and%Dan% Schoen,%CO%

%


(

2011%

2012%

2013%

2014%

Annual(Meeting(

Winter(Meeting(

Governmental(Affairs( Conference(

Leadership( Symposium(

NEW(YORK(CITY( Larry%Park,%NY,%Victoria% Coolbaugh,%NV,%Linda% Langston,%ON,%Diane% Halcovich,%ON,%Nancy% Striuli,%RI,%Nancy% Drabble,%CA,%Laurie% Klimchock,%CA,% Matthew%Hass,%AR,% Marcia%Shanor,%WY% % ! CHICAGO( July!28TAugust!1,!2012! Chicago,!IL! Jane%Bailey,%MI% Carla%Ferrucci,%MN% Laurie%Klimchock,% CAOC% Carla%Terzariol,%BC% Maresa%T.%Fawns,%Prez% ! (

SO(BEACH( Jack%Harris,%VA;% Debra%Henley,%FL;% Cornelius%Larkin,%NJ;% Mary%Zambri,%DC%

NASHVILLE( Suzanne%Keith,%TN,%Beth% Bernard,%OR,%Debra% Henley,%FL,%John%Van% Doorn,%OH,%Craig% Giangiulio,%PA,%Carol% Taylor,%TX,%Sharon% Jones,%MO,%Kenny% Hastie,%SC,%Barbara% Jorden,%ID;%%

%

PHOENIX( Jason%Porter,%OH,% Chair% February!11T13!! Phoenix,!AZ%

%

SAN(FRANCISCO( Suzanne%Keith% Jack%Harris% Juliette%Bleecker% Gerhard%Letzing% Justin%Bailey% Laurie%Klimchock%

MIAMI(BEACH( Matthew%Hass,%AR% Debra%Henley,%FL% Tiffany%McGee,%TX% Emily%Wring,%GA% President%Suzanne% Keith,%TN(

BALTIMORE( ( Carolyn%Donofrio,% President% Sarah%Schuett,%Chair% Gayle%Lewis% Valerie%O'Brien% David%Walls% ( ( (

NEW(ORLEANS( ( Mike%Limone% Jen%Comer% Mary%Zambri(

PORTLAND( Chair%Ginger%Avery,%%AL,% Beth%Bernard,%OR,% Shamus%Lynsky,%OR,% Kirpal%Singh,%CO,%Willie% Chapman,%TX,%Jill% Hudson,%TN,%Bentley% Doyle,%BC,%Ruth% Simpson,%WI,%Larry% Shannon,%WA%Suzanne% Keith,%(Prez)%TN% % NEW(ORLEANS( Ginger%Avery%CoWchair% Jason%Porter%CoWchair% Carolyn%Donofrio( James%Fields% Beth%White% Matthew%Hass% Al%Smith% Connie%Koury% ( MINNEAPOLIS((Beth)(

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Worksheet'for'Proposed'Program'Chairpersons' Please%refer%to%the%program%chairs%above%for%past%assignments.% % Program%

2014(Governmental(Affairs( Conference( Minneapolis,!MN!

Winter(Meeting( Palm!Springs,!CA! !

Annual(Meeting( Montreal,!Canada!

Leadership!Training,! webinars!or!other! educational!programs?! !

Chair(s)% % % % % % % % % % % % % % % % % % % % % % % % % % %

Program%Committees%

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( LEADING(MEETINGS( Ginger%instituted%the%use%of%consent%agendas%during%her%term%but%they’ve%not%been%used%since.%If%this%is%a% practice%you%would%like%to%implement%again,%please%let%me%know;%some%orientation%would%be%needed% during%your%first%few%meetings.%Prior%to%executive%and%business%meetings,%I%will%work%with%you%to%develop% the%agenda.%Idea:%At%your%first%meeting%you%might%ask%for%input%from%those%present%of%items%they%would% like%to%see%on%future%agendas.% Start%each%meeting%by%calling%the%meeting%to%order.%It%helps%to%remind%whoever%is%Secretary%that%they% should%take%notes%to%ensure%that%my%minutes%don’t%miss%anything.%I%will%start%recording%the%meeting% when%you%call%it%to%order%(recordings%are%destroyed%once%I%type%the%minutes).% You%should%ask%for%motions%where%appropriate%and%ensure%that%there%are%orderly%discussions%that%stay%on% point.%Included%with%this%workbook%is%a%PDF%of%the%motions%(%a%“lite”%version)%from%Roberts%Rules%of%Order% for%your%reference.%I%also%bring%a%copy%of%the%book%to%each%meeting%in%case%we%need%it%but%I%suspect%that% Larry%Park%has%them%memorized.%% Do%what%you%can%to%make%sure%that%EVERYONE%participates%in%the%Executive%Committee%meeting%by% asking%for%input%if%you%see%(or%hear%on%a%call)%that%someone%is%not%actively%participating.%Some%are% reluctant%to%speak%up%even%though%their%contributions%are%important%and%needed.%

Some(Other(Helpful(Tips( ! In%dealing%with%agenda%items%requiring%action,%allow%sufficient%time%for%discussion%to%allow% for%opposing%points%of%view,%clarification%of%ideas%and%expression%of%personal%viewpoints.% ! If%an%item%needs%energy%and%fresh%ideas,%put%it%near%the%beginning%of%the%agenda.%% ! Don’t%dwell%too%long%on%trivial%items.%Add%a%time%limit%on%all%or%some%agenda%items%and%stick% to%it.%% ! Minimize%oral%reports%of%old%business%by%requiring%written%reports.%% ! Focus%on%the%future;%encourage%directors%to%be%visionary,%not%tactical.%% ! If%an%issue%is%potentially%divisive,%consider%its%place%in%the%agenda%carefully.%You%may%want%to% sandwich%it%between%less%controversial%issues.%% ! Urgent%items%must%come%before%those%that%can%wait.%% ! Try%to%end%the%meeting%with%a%unifying%item.%% ! Be%alert%to%antitrust%violations%(you’re%good%at%that)%% ! The%mission%statement%is%a%good%guide%for%any%ideas%or%suggestions%that%seem%to%be%way%out% there.%Also,%the%Board%Agenda%Filter%on%the%next%page%is%handy.%

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Board'Agenda'Filter' How%does%the%board%know%if%an%agenda%item%is%ready%for%discussion?%%Does%the%agenda%have%items%of% significance%that%advance%the%mission%and%goals?%%% The%“filter”%helps%separate%routine%reports%from%calls%for%action.%%(Many%agendas%are%primarily%committee% and%officer%updates%that%could%be%handled%by%a%“consent”%item 1.)%%%%%%% Use%the%filter%to%determine%if%an%issue:%1)%aligns%with%the%strategic%plan,%2)%has%been%evaluated%before% calling%for%action,%3)%is%ready%for%a%knowledgeWbased%discussion,%and%4)%is%set%for%a%vote.%

Step(1(

•  Does%the%moqon%or%issue%fit%within%our%mission%statement?% •  With%which%goal(s)%in%the%strategic%plan%does%it%align?%%

Strategy(

Step(2( Evalua]on(

Step(3(

•  Was%the%issue%vesed%by%a%commisee,%staff%or%consultant?% •  Is%it%simply%an%update%or%does%it%require%a%decision?% •  Is%there%enough%informaqon%and%facts%to%consider%at%this%qme?% •  Is%there%a%clear%recommendaqon%for%acqon%before%the%board?%

•  What%resources%are%required%(i.e.%qme,%money,%volunteers,%liability)?% •  Are%the%desired%outcomes%clear?% •  How%will%we%measure%success?%

Knowledge(

Step(4( Ac]on(

•  The%issue%or%moqon%is%ready%for%knowledgeWbased%discussion.% •  The%board%is%ready%for%a%vote.% •  The%implementaqon,%accountability%and%qmelines%(tacqcs)%can%be%handled% aZer%the%board%meeqng.%%

1

%A%consent%agenda%is%a%collection%of%items%that%is%voted%on,%without%discussion,%as%a%package.%It%differentiates% between%routine%matters%not%needing%explanation%and%more%substantive%issues%needing%examination%and%action.% Page%12%

Bob%Harris,%CAE%%%bob@rchcae.com%%%%%www.nonprofitcenter.com%%%%%%%%%


%

Robert's)Rules)of)Order)Motions)Chart) RobertsRules.org% Based%on%Robert's)Rules)of)Order)Newly)Revised)(10th)Edition)% % Part%1,%Main%Motions.%These%motions%are%listed%in%order%of%precedence.%A%motion%can%be%introduced%if%it%is%higher%on%the%chart%than%the%pending% motion.% §%indicates%the%section%from%Robert's%Rules.% % §% PURPOSE:% YOU%SAY:% INTERRUPT?% 2ND?% DEBATE?% AMEND?% VOTE?% §21% Close%meeting% I%move%to%adjourn% No% Yes% No% No% Majority% §20% Take%break% I%move%to%recess%for%...% No% Yes% No% Yes% Majority% §19% Register%complaint% I%rise%to%a%question%of% Yes% No% No% No% None% privilege% §18% Make%follow%agenda% I%call%for%the%orders%of%the% Yes% No% No% No% None% day% §17% Lay%aside%temporarily% I%move%to%lay%the%question% No% Yes% No% No% Majority% on%the%table% §16% Close%debate% I%move%the%previous% No% Yes% No% No% 2/3% question% §15% Limit%or%extend%debate% I%move%that%debate%be% No% Yes% No% Yes% 2/3% limited%to%...% §14% Postpone%to%a%certain%time% I%move%to%postpone%the% No% Yes% Yes% Yes% Majority% motion%to%...% §13% Refer%to%committee% I%move%to%refer%the%motion% No% Yes% Yes% Yes% Majority% to%...% §12% Modify%wording%of%motion% I%move%to%amend%the% No% Yes% Yes% Yes% Majority% motion%by%...% §11% Kill%main%motion% I%move%that%the%motion%be% No% Yes% Yes% No% Majority% postponed%indefinitely% §10% Bring%business%before% I%move%that%[or%"to"]%...% No% Yes% Yes% Yes% Majority% assembly%(a%main%motion)% % Page%13%


% Part%2,%Incidental%Motions.%No%order%of%precedence.%These%motions%arise%incidentally%and%are%decided%immediately.% % §% PURPOSE:% YOU%SAY:% INTERRUPT?% 2ND?% DEBATE?% AMEND?% §23% Enforce%rules% Point%of%Order% Yes% No% No% No% §24% Submit%matter%to% I%appeal%from%the% Yes% Yes% Varies% No% assembly% decision%of%the%chair% §25% Suspend%rules% I%move%to%suspend%the% No% Yes% No% No% rules% §26% Avoid%main%motion% I%object%to%the% Yes% No% No% No% altogether% consideration%of%the% question% §27% Divide%motion% I%move%to%divide%the% No% Yes% No% Yes% question% §29% Demand%a%rising%vote% I%move%for%a%rising%vote% Yes% No% No% No% §33% Parliamentary% Parliamentary%inquiry% Yes% No% No% No% law%question% §33% Request%for%information% Point%of%information% Yes% No% No% No% % Part%3,%Motions%That%Bring%a%Question%Again%Before%the%Assembly.% No%order%of%precedence.%Introduce%only%when%nothing%else%is%pending.% % §% PURPOSE:% YOU%SAY:% INTERRUPT?% 2ND?% DEBATE?% AMEND?% §34% Take%matter%from%table% I%move%to%take%from%the% No% Yes% No% No% table%...% §35% Cancel%previous%action% I%move%to%rescind%...% No% Yes% Yes% Yes% §37%

Reconsider%motion%

I%move%to%reconsider%...%

No%

%

Page%14%

Yes%

Varies%

No%

VOTE?% None% Majority% 2/3% 2/3% Majority% None% None% None%

VOTE?% Majority% 2/3%or%Majority% with%notice% Majority%


IMPORTANT)DATES)AND)DEADLINES) January%-%February%13%

March%-%April%13%

May%-%June%13%

% Confirm%GAC%Conference% Committee%members%(sooner,%if% possible)% Begin%contacting%potential% committee%and%program%chairs% %

March:%Confirmed%assignments%of% AAJ%liaisons%due.% Identify%and%confirm%all%committee% and%Annual%and%Winter%program% chairs%% Program%development%for%GAC% begins.%%

Review%financial%reports% provided%by%staff.% June:%GAC%Program%completed% and%all%speakers%confirmed% % %

July%13%

August%13%

September%13%

Participate%in%the%Annual%Meeting% and%assume%office% %

Provide%NATLE%staff%with%your%dates% Review%EOY%financial%reports% for%future%Executive%Committee%calls% provided%by%staff.%(Due%to%the% and%meetings.% audit,%these%may%be%delayed)%

October%13%

November%13%

December%13%

Participate%in%AAJ%Leadership% Summit%%% Possible%EC%conference%call%prior%to% GAC%% Plan%agenda%for%Executive%and% Business%Mtgs%at%GAC%

Winter%Meeting%Program% Development%begins%% Executive%Committee%/Business% Meetings%at%GAC% Participate%in%GAC%% Review%and%sign%the%tax%forms.%

Review%financial%reports% provided%by%staff.% Week%1:%Winter%Meeting% program%complete%

January%14%

February%14%

March%14%

Plan%agenda%for%Executive%and% Executive%Committee%and%Business% Business%Mtgs%at%Winter%Meeting,%if% Meetings%at%Winter%Meeting?% applicable% Provide%cover%letter%to%be%mailed% with%membership%directory%% %

Mid-year%Executive%Committee% Conference%Call% Gauge%success%of%meeting% objectives%and%goals.% Review%financial%reports% provided%by%staff.%

April%14%

May%14%

June%-%July%14%

Call%President-Elect%to%offer%advice% and%instruction%to%ensure%a%smooth% transition.%%

Review%past%year’s%accomplishments% and%prepare%for%transition%to% President-Elect.% %

Review%financial%reports% provided%by%staff.% Pass%the%gavel%at%the%Annual% Meeting%

Proposed(Dates(for(Executive(Committee(Meetings( Beth,%please%look%over%your%schedule%and%determine%what%dates%in%the%following%months%you%would%like%to%schedule% conference%call%meetings.%We%may%discover%that%we%do%not%need%to%have%the%call,%but%if%we%plan,%it%will%give%the% committee%members%an%opportunity%to%get%it%on%their%calendars.%% % August:%% ____________________________% February:% Usually%no%quorum%at%Winter%Conference% September:%% ____________________________%

March:%%

____________________________%

October:%%

April:%%

____________________________%

November(will(be(an(in.person(during(the(GAC(

May:%

%____________________________%

December:%% ____________________________%

June:%

%____________________________%

January:%%

____________________________%

____________________________%

Page%15%


Preparing for Your Presidency  

A workbook to assist you in preparing for your term as NATLE president.

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